PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 1 of 32
HSE IMS Procedure No 07

CONTRACTOR HSE MANAGEMENT PROCEDURE

20 Feb 2004 0 Issued for K Paterson HSE G.M. G.M. & MD CHMN & MD
Use

Date Revision Revision Prepared Approved Authorized / Date

Description / Date

Rev 0 Contractor HSE Management Procedure Page 1

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 2 of 32
HSE IMS Procedure No 07

DISTRIBUTION LIST:

DESCRIPTION COPY SERIAL No. No. of

Chairman & Managing Director 1

General Manager & Managing Director 2
Operations General Mgr. 3
Deputy Operations General Mgr. 4
Finance General Mgr. 5
Deputy Finance General Mgr. 6
Exploration General Mgr. 7
Deputy Exploration General Mgr. 8
Materials General Mgr. 9
Projects General Dept. 10
Deputy Projects General Mgr. 11
Internal Auditing General Dept. 12
Administration General Dept. 13
Industrial Safety & Environmental Protection 14
Tenders & Contracts General Dept. 15
Planning & Follow Up General Dept. 16
Legal General Dept. 17
Information Services & SVS. General Dept. 18
Sinai Fields General Mgr. 19
Sinai Fields Operations Gen. Mgr. 20
Sinai Production Gen. Mgr. 21
Sinai Drill. & W. O. Gen. Mgr. 22
Sinai Assist Field Gen. Mgr. 23
Sinai Support Service Gen. Mgr. 24
Sinai Petroleum Eng. Gen. Dept. 25
Sinai Maintenance Gen. Mgr. 26
Sinai L.P.G. Sector 27

Rev 0 Contractor HSE Management Procedure Page 2

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 3 of 32
HSE IMS Procedure No 07

Sinai Spec. Proj. & Ops. Cons. Sector 28

DESCRIPTION COPY SERIAL No. No. of

Sinai Marine Sector 29

Sinai Labs. Sector 30
Sinai Materials Sector 31
Sinai Fields corrosion sector. 32
Sinai Field Safety Div. 33
Ras Garra Fields General Mgr. 34
Nile Delta Gen. Mgr. 35
Nile Delta Operations Gen. Mgr. 36
Nile Delta Maintenance Gen. Mgr. 37
Nile Delta Sup. Services sector 38
Nile Delta Safety Div. 39
Port Fouad Fields Gen. Mgr. 40
Port Fouad Production Assist Gen. Mgr. 41
Port Fouad Maintenance Assist Gen. Mgr. 42
Port Fouad Support Services Assist Gen. Mgr. 43
Port Fouad Safety Dept. Mgr. 44
EGPC 45
Ieoc 46

Rev 0 Contractor HSE Management Procedure Page 3

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 4 of 32
HSE IMS Procedure No 07

REVISION RECORD

Revision Date Description of Changes

Number
A 26.01.04 Draft for Review
B 06.02.04 Draft for Review
0 20.02.04 Issued for Use

The custodian of this procedure is the HSE General Manager and any suggested
changes to this procedure or queries about the applicability of it should be
addressed to him. He is also responsible for co-ordinating periodic reviews of this
procedure, which will take place every two years.

Rev 0 Contractor HSE Management Procedure Page 4

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 5 of 32
HSE IMS Procedure No 07

CONTENTS
Page

1.0 Introduction 6

1.1 General 6
1.2 Purpose 6
1.3 Scope and Application 7
1.4 Compliance and Exemptions 7

2.0 HSE Responsibilities During Contracted Activities 8

2.1 General HSE Responsibilities 8

2.2 Company HSE Responsibilities 8
2.3 Contractor HSE Responsibilities 9

3.0 Petrobel Contractor Management Process 9

3.1 Concept 9
3.2 Contract Planning and Risk Screening (Phase 1)
10
3.3 Contractor Pre-Qualification (Phase2)
12
3.4 Bid Documentation and Contractor Selection (Phase 3)
13
3.5 Pre-mobilisation and Mobilisation Activities (Phase 4)
16
3.6 Work Execution (Phase 5)
19
3.7 Work Completion and Demobilisation (Phase 6)
20
3.8 Post Contract Evaluation and Close-out (Phase 7)
21
Figure 1- Phases of the Contracting Process

4.0 HSE Responsibilities of Petrobel Key Personnel

24

4.1 Materials and Contracts General Managers 24

4.2 Division General Managers (End-user Manager) 24
4.3 Project Services and Construction General Managers
25
4.4 Petrobel Site Representative
25
4.5 HSE General Manager 25

Rev 0 Contractor HSE Management Procedure Page 5

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 6 of 32
HSE IMS Procedure No 07

5.0 References
26

6.0 Attachments
26

(i) Sample Letter and Pre-Registration / Pre-qualification Questionnaire 27

(ii) Final Evaluation Checklist and Final Evaluation Sheet
31

Rev 0 Contractor HSE Management Procedure Page 6

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 7 of 32
HSE IMS Procedure No 07

1. 0 INTRODUCTION

1.1 General

This HSE Procedure for Contractor Management has been developed as part of the
Petrobel HSE Integrated Management System “IMS”. It has been developed and
implemented in compliance with element C6 of HSE IMS of Eni Exploration and
Production Division document No.1.3.0.2 (Ref 1) and its Application Requirements
(Ref 2), to assist managers in realizing the Petrobel HSE vision of achieving the same
high level of health, safety and environmental performance from contracted services
as is expected from Petrobel’s own employees. It supports the Petrobel HSE IMS
(Ref 3) and follows the general principles of international management systems (Refs
4,5, and 6).
This requirement has been highlighted by the continuing trend to use more contracted
services within the oil and gas industry. Historically, Contractor safety performance
has not been subject to as stringent HSE controls as that of Company activities. With
greater reliance now being placed upon contracted services this represents a greater
risk exposure to Petrobel, which needs to be managed and controlled, as with other
identified risks.

Included in this process will be the need for all Contractors listed in Petrobel vendor
lists to be incorporated into the Petrobel integrated management Programs and have a
full understanding of the Petrobel policies and program with respect to social
responsibilities and community relations in both Petrobel and the area of the
contracted activity.

1.2 Purpose

The purpose of this procedure is to identify a system of Contractor selection and

management from Petrobel vendor lists which will assist Petrobel managers in
achieving both their HSE Policy commitments of protecting people, property and the
environment, and their business objectives.
This will be achieved by:
 Critically assessing a Contractor’s capability and competence to perform work to
the required standards on behalf of the Company.

 Ensure that the HSE standards required by Petrobel are incorporated into the
relevant contractual arrangements and that they are clearly understood by all
concerned.

 Once selected, work together with the Contractor to achieve the required level of
HSE performance and successful completion of the work.

 Monitor Contractor performance to confirm that the Contractor management

controls in place are sufficient to meet the Contract conditions and Petrobel
expectations.

Rev 0 Contractor HSE Management Procedure Page 7

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 8 of 32
HSE IMS Procedure No 07

1.3 Scope and Application

This Procedure applies to all Contracts, which require Contractors and their sub-
Contractors to work or provide a service to Petrobel when the work being performed
is:
- Within a facility owned or operated by Petrobel.

- Working within a Petrobel concession Area where the work is being conducted
on behalf of Petrobel.

- At a location not owned by Petrobel, but where a significant part of the work is
being performed for Petrobel and where Petrobel has a full time Representative
on site.

The Procedure is not applicable to contractual work being undertaken in premises not
within the jurisdiction of Petrobel such as: equipment manufacturing facilities,
construction yards and vendors’ workshops, etc. However, the HSE standards
applied by a Contractor in its own premises should significantly influence Petrobel
management during the Contractor Registration, Selection and Award process.

Similarly, the procedure will not necessarily be applied to low risk incidental
contracted services. However, the concept will be applied, at the discretion of the
end-user management.

1.4 Compliance and Exemptions

Compliance with authorized procedures is accepted as being mandatory within

Petrobel. However, it is recognized that in certain situations and circumstances,
exemptions may be granted, based upon whether it is either reasonable or practicable
to apply them. This decision is usually based on the assessment of additional risk
associated with non-compliance. This applies particularly to contracted services,
which range through the full spectrum of risk exposure to Petrobel in its everyday
business.

Accordingly, Department General Managers are authorized to grant exemption from

full compliance with any of the controls within the Phases of the Contractor
Management Process, where the intrinsic risk of the activity is not considered
significant enough to warrant fully implementing the required measures of control.

Any exemption requirement will be identified and authorized during Phase 1-

Contract Planning and Risk Assessment, where the justification will be recorded and
signed off by the Department General Manager concerned.

No exemptions are permitted in Phases 1, 2 and 7 activities, or where the activity is

already a requirement of the HSE Management System e.g. Contractor HSE
Induction and the Provision and Use of PPE etc.

2.0 HSE RESPONSIBILITIES DURING CONTRACTED ACTIVITIES

Rev 0 Contractor HSE Management Procedure Page 8

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 9 of 32
HSE IMS Procedure No 07

2.1 General HSE Responsibilities

It is essential that both Petrobel and its Contractors understand and comply with their
legislative responsibilities during the life cycle of any Contract. These will be
observed as a mandatory requirement of any Contract.

It is also essential that both parties understand their respective HSE responsibilities as
determined by Petrobel as a condition of Contract. It is recognized that Petrobel, as
the contract awarding company, will have the controlling influence on the HSE
performance of its Contractors. “Good HSE conscious companies promote good
HSE conscious contractors.”

2.2 Company HSE Responsibilities

Petrobel always has the overall responsibility for ensuring the conduct and HSE
performance of a Contractor when working in Company premises or a Company
Concession Areas. In such cases this responsibility rests with the Petrobel Manager
responsible for the Contract (the ‘End-user’ Manager).

Petrobel will determine the performance requirements of the Contractor in the

Contract document with input from the End-user and HSE as appropriate. It is
important that these requirements are clear and concise, fully addressing both the
work to be undertaken and the standards of HSE to be applied.

To discharge the Company ‘End-user’ responsibilities during the course of the work,
the ‘End-user’ Manager will appoint a Petrobel departmental representative as the
‘Contract Custodian’. The Contract Custodian is responsible for ensuring that the
Contractor complies with all the Contract conditions, and is fully meeting the
Company expectations regarding the work. This requirement applies equally to HSE
performance and technical competence. Even though the Contractor has the basic
responsibilities for the safety of its employees, the ‘Contract Custodian’ or his
nominated Site Representative must constantly monitor the Contractors HSE
performance. Where the Contractor falls short of the required standards, the Contract
Custodian should ask the Contractor to fully comply and, in case of ‘no action’,
invoke any applicable penalties.

Under no circumstances should a Contractor’s employee be assigned a task without

sufficient knowledge to accomplish it safely and efficiently. Contractors shall not be
employed for tasks that Petrobel employees are prohibited from performing, unless
using specialist Contractors with specific expertise and training for the task in
question.

The ‘Contract Custodian’ will also ensure that all Contractors management and
employees on site receive a full HSE induction with respect to the inherent hazards of
the Petrobel site, emergency procedures and HSE requirements of the contract etc.

Rev 0 Contractor HSE Management Procedure Page 9

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 10 of 32
HSE IMS Procedure No 07

2.3 Contractor HSE Responsibilities

Following the completion of all company responsibilities and requirements up to the

commencement of work, the basic workplace HSE responsibility for a specific
contract activity rests with the contractor. All contractor employees must be properly
trained, instructed, equipped and supervised as required by the contract agreement.
The company may, in special situations, assist the contractor in the fulfilment in
some of its specialized training obligations. However, this does not relieve the
contractor of the responsibility to provide basic safety training for its employees.

The Contractor is also responsible for implementing its HSE Plan and reporting to the
Company as specified in the Contract. It will also ensure that all sub-contractors
meet the same requirements and conditions as imposed upon the Contractor,
particularly in the case of personal protective equipment (PPE).

The success of the Contractor HSE Plan and program depends heavily on the
commitment and motivation of both the responsible Petrobel Management and the
Contractor to apply and adhere to the HSE strategy as agreed in the Contract.
Meetings between the ‘Contract Custodian’ and Contractor should be held regularly
to ensure that everyone on the worksite understands what is required of them, and that
HSE is the highest priority of Petrobel and a significant factor in the eventual success
of the Contract.

The individual HSE responsibilities of Petrobel and Contractors key personnel are
contained in Section 4.0 of this Procedure.

3.0 PETROBEL CONTRACTOR MANAGEMENT PROCESS

3.1 Concept

The management of health, safety and environmental issues, where two or more
companies work together, requires co-operation and understanding between them and
a clear definition of the responsibilities and duties of each of the parties. Critical in
the achievement of this requirement is a comprehensive and detailed process, which
defines the business relationship between the parties concerned. In this case it is the
contractor management process whereby Petrobel achieves this understanding with its
Contractors.

This Procedure has been developed to identify the typical phases of the contracting
process and in particular the key tasks, which have to be addressed by both the
Company and (potential) Contractor. This is essentially a seven-stage process, which
is summarised as follows and illustrated in Figure 1 entitled ‘Summary of the Phases
of the Contractor Management Process’ as shown at the end of this section.

Rev 0 Contractor HSE Management Procedure Page 10

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 11 of 32
HSE IMS Procedure No 07

3.2 Contract Planning and Risk Screening (Phase 1)

(i) Objectives

The objectives of this phase are to adequately identify the work scope of
the contract and to assess the risks associated with the proposed activity. The
contracting strategy will then be determined based on the nature and size of the
work and the risks involved.

(ii) Contract Planning

The planning phase is generally a Petrobel activity undertaken by the End-user

department in consultation with Petrobel HSE. The Company is responsible
for accurately describing the work to be undertaken and providing support
documentation in sufficient detail that a Contract Risk Screening can be
completed, and to allow potential contractors to obtain a full understanding of
the work required. The Company may also specify HSE requirements to be
met. Examples include the following:

- HSE considerations at the location of the work

- HSE standards to be applied at site (Integrated Management System and

community relations)

- Applicable laws and regulations

- Equipment specifications and competence assurances

- QA/QC requirements

- Site restoration requirements

(iii) Contract Risk Screening

The ‘End-user’ (Contract Holding Department) is responsible for completing a

Risk Screening of the work required in consultation with Petrobel HSE. This
will enable the ‘Evaluation committee’ and Materials and Contracts
Departments to include appropriate HSE requirements in the bid documents and
final Contract. It will also aid the ‘Evaluation committee’ in identifying the
HSE programs and requirements to be included in the Petrobel and Contractors
HSE Plans.

The Risk Screening studies will be completed in general accordance with the
Petrobel Risk Screening and Assessment procedure (Ref 7).

However, as a minimum, the initial Risk Screening should include

consideration of the following:

Rev 0 Contractor HSE Management Procedure Page 11

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 12 of 32
HSE IMS Procedure No 07

- Nature of the work – the activities to be undertaken and their potential to

impact other Company activities.

- Location of the work – in relation to adjacent Company activity and the

community.

- Potential for exposure to worksite hazards – working in a process unit,

using hazardous materials or working in a confined space etc.

- Potential for Contractor personnel to expose others by their activities – note

work conducted in a hazardous area, fire or explosion etc.

- Simultaneous operations or work by different Contractors – often the cause

of accidents through lack of communication and co-ordination.

- Potential consequence of accidents – including personnel injury, emergency

response, delays in production or project development and environmental
damage, etc.

- Duration of work to be performed – shift/hitch patterns and Contractor

welfare.

- Requirement for Contractor to have experience and expertise in performing

similar type of work.

- Demobilization requirements with respect to site clearance, restoration and

rehabilitation.

The level of risk assessed for the proposed work should be the prime factor in
selecting a contracting strategy and determining which controlling measures are
most appropriate to prevent accidents occurring, and minimize the
consequences of an event should it ever happen. The level of risk is also an
indication of the amount of time and effort which will need to be spent during
the course of the Contract, to ensure that the required controls are in place to
reduce the risks ‘as low as reasonably practicable’ (ALARP).

‘End-user’ Departments are encouraged to include the HSE Department, if

applicable, and consult with the HSE Department when the need arises, to
conduct a Risk Screening or a subsequent detailed Risk Assessment, for any
major Contract activity.

(iv) Contracting Strategy

The Contracting strategy for any Contract should determine the way in which
HSE is to be managed, both by Petrobel and the Contractor. There are
generally two basic scenarios to be considered:

Rev 0 Contractor HSE Management Procedure Page 12

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 13 of 32
HSE IMS Procedure No 07

1. When a Contractor is to work within the confines of a current Petrobel

operation where all Company HSE regulations and procedures will apply;
and

2. When a Contractor works independently of a Petrobel operation where

the Contractor conducts the work under its own control using its own
HSE Management System and Procedures.

In all cases, the agreed strategy should be clearly identified in the Contract and
the respective HSE responsibilities reflected in the Contractors HSE Plan for
the required work.

3.3 Contractor Pre-Registration / Pre-Qualification (Phase 2)

(i) Objectives

The objective of the Contractor Pre-Registration / Pre-qualification Screening

Procedure is to ensure that only competent Contractors with the necessary
capability and experience, with a full understanding of their duties and
responsibilities, are placed on the Petrobel Approved Contractor list for any
required Contract.

(ii) The Pre-Registration / Pre-Qualification Process

The registration and pre-qualification process is initiated by the Materials and

Contracts Departments. Materials and Contracts Departments will, following
consultation and agreement with the End-user management, invite potential
Contractors from PETROBEL vendor list to complete the Petrobel Pre-
Registration and Pre-Qualification HSE Questionnaire (PRQQ). The
completed PRQQ’s will then be evaluated by the End-user management, in
consultation with the HSE Department, following which a list of pre-qualifying
Contractors will be made.

A sample pre-registration and pre-qualification invitation letter and a sample

pre-registration and pre-qualification questionnaire are included in Attachment
1 of this procedure. In that the PRQQ is general in nature, Contracts involving
specialized work may require additional information to aid evaluation. In such
cases, these specific requirements should be added. This process will be
managed and controlled using Materials and Contracts Departments document
“Framework and Operating Procedures for Procurement Activities” (Ref 8).

(iii) Selection Criteria

Although the PRQQ is a significant tool for Contractor screening, it is important

that no pre-set acceptance criteria is established, to permit maximum End-user
discretion in selection, particularly when selecting Contractors for specialist
activities. In cases of certain high risk exposure Contracts, it may be necessary
to consult with Contractors to clarify or verify the information contained in their
PRQQ responses before a decision is made. In cases where HSE deficiencies are

Rev 0 Contractor HSE Management Procedure Page 13

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 14 of 32
HSE IMS Procedure No 07

identified, the ability and willingness of a potential Contractor to address the

deficiencies, within a given time frame, should be considered in the evaluation
process.

(iv) Pre-Qualification Exemption

Contractors may be exempted from the pre-qualification screening, when they

have been awarded similar Contracts with Petrobel during the previous 2 years,
and have received a satisfactory report following final evaluation at the
completion of a Contract. It is also recognized that in exceptional
circumstances it may not be practicable to pre-qualify Contractors. In such
cases, Division/Department General Managers are required to approve all
exceptions.

(v) Notification of Selection

Following the End-user evaluation, jointly with HSE department, of the

completed PRQQ’s, it is the responsibility of the Materials and Contracts
Departments to notify the potential contractors of the Petrobel findings. The
notifications will fall into one of three categories:

- Confirmation that the Contracting company has been accepted for inclusion on
the Petrobel Approved Contractor list.

- Notification that the Contracting company has been given conditional

acceptance on the Approved Contractor list. In such cases, Petrobel will
identify their concerns and identify a specific time frame during which any
deficiencies must be remedied. If they have not been addressed to the
satisfaction of Petrobel at the Bid Evaluation stage, their Bid will be
disqualified.

- Notification that the Contracting company has not been accepted on the
Petrobel Approved Contractor list. In such cases, the deficiencies should
be identified to the Contracting company.

An important benefit of the pre-qualification process is that it enables

Contracting companies to evaluate their own HSE programs and make any
identified improvements. This will lead to improved Contractor awareness of
the importance Petrobel places on Contractor HSE performance.

3.4 Bid Documentation & Contractor Selection (Phase 3)

(i) Objectives

The objective of the bid documentation and Contractor selection is to ensure

that Contractor HSE performance requirements are comprehensively defined in
the contract document as prepared by Petrobel, and that these requirements
have been adequately addressed in all potential Contractors bid submissions

Rev 0 Contractor HSE Management Procedure Page 14

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 15 of 32
HSE IMS Procedure No 07

such that equitable evaluation can be undertaken and the correct selection made
before Contract award.

(ii) Contractual Requirements & Bid Documentation

Contractor HSE performance requirements should be carefully defined in the

Contract document, as with other important terms and conditions. These will
take the form of the Standard HSE Clauses, as incorporated in all Contracts
and, where required, supported by an additional HSE Schedule, which details
the specific HSE requirements of the job concerned.

Where Petrobel HSE documentation is referenced in the Contract, copies of the

complete documents should be made available to the potential Contractor in the
Bid Documentation. It is also the Company’s responsibility to ensure that
knowledge of hazards already identified in the Contract planning and risk
assessment stage of the work are passed on to any potential contractor.
Materials and Contracts Departments documents Nos. xxx (Ref 8) and yyy
(Ref 9) shall be used to fulfil work steps to be followed.

Depending upon the size and identified risk category of the work to be covered
by the Contract, the following HSE information may be included in the Bid
Documentation:

 Petrobel HSE Policy Statements.

 Petrobel HSE Management System (selected information).

 List of HSE controls, procedures and compliance issues for the Contract.

 Definition of the scope of the Contractors HSE Plan for the job.

 Definition of the Company/Contractor anticipated interfaces and supervision

strategy.

 Emergency response arrangements.

 Contractor training requirements and competencies.

 Specification of the minimum pre work requirements.

 Any industrial relations information.

 Any environmental considerations.

 Any community relations issues/requirements.

(iii) HSE Audit of Contractor

The Company at this stage has to ensure the ability of the Contractor to deliver
the Contract work as per the required HSE standards. In the case of new

Rev 0 Contractor HSE Management Procedure Page 15

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 16 of 32
HSE IMS Procedure No 07

Contractors that have not worked with the Company before or in the past 2
years, this assessment would require a comprehensive HSE Systems audit of
the potential Contractor. The assessment process would include the HSE
Management System, Policies, Procedures and working practices. This would
also involve site visits to gauge on-ground HSE performance of the Contractor.

(iv) Bid Preparation by the Contractor

In preparing their bid, Contractors should demonstrate how they propose to

comply with the Petrobel HSE requirements for the Contract. This will be
subsequently detailed in the Contractors HSE Plan following Contract award.
A sample of any HSE Plan developed previously by the Contractor is always
helpful.
Where Contractors propose to use their own HSE Management System
procedures and/or other industry guidelines of good practice, i.e. IADC or
IAGC Guidelines, this should be identified in their bid submission. Also
required would be a proposed interface document demonstrating how both the
Contractor and Petrobel HSE procedures integrate without compromising HSE
performance.
Wherever possible Petrobel should encourage Contractors to use their own
standards and procedures with which they are experienced and familiar.

(v) Bid Evaluation

In all Bid Evaluations, HSE issues must be given equal consideration as with
all other aspects of the evaluation process. However, in that HSE is an integral
part of every activity, it is extremely unlikely that a potential Contractor,
having been accepted through the PRQQ process, would be excluded on HSE
issues alone. The Petrobel internal evaluation meeting should concentrate on
reviewing the HSE Plan as proposed by the Contractor. It will assess how
effective the Contractor has been in providing assurance that all requirements
have been met and demonstrating a full appreciation of the potential risks and
how they plan to control them. The process of awarding will utilise the steps
identified in Materials and Contracts Dept. documents Nos. xxx (Ref 8) and
yyy (Ref 9).
In carrying out such evaluations, Petrobel must ensure that it has the expertise
and resources available to make meaningful judgements and identify areas
requiring further clarification or information.
Any outstanding Petrobel requirements resulting from a Contractors Bid
submission will be made a ‘condition of Contract award’, should that
Contractor be successful in its bid.

(vi) Contract Award

Following the satisfactory evaluation of all Bid submissions, the ‘End-user’

Manager will present his recommendations to the Contractor Evaluation
Committee for their consideration and Contract Award in accordance with

Rev 0 Contractor HSE Management Procedure Page 16

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 17 of 32
HSE IMS Procedure No 07

Contract Dept policy and procedures. The ‘Evaluation committee’Manager

will be required to justify his recommendations in a number of areas such as
technical competence, ability to meet the required schedule, cost, and the
Contractors’ capability to fully meet the HSE requirements of the Contract.

In cases where all issues have not been fully resolved or where concerns may
still exist, the Notification of Award of Contract may also be subject to
Conditions of Acceptance. Any outstanding HSE issues must be included in
this document.

Following the Contract Award, the End-user Department has the lead
responsibility for the management and control of all future activities, which are
required during the execution of the Contract and particularly the Contractors
compliance with their HSE responsibilities.

Once award has been made, a joint ‘kick-off’ meeting should take place as soon
as possible to ensure that the final Contract Document reflects accurately both
the Petrobel and Contractor understanding of the terms and conditions which
were agreed. The final HSE Plans and associated work programs will also be
agreed at this meeting.

3.5 Pre-Mobilisation and Mobilisation Activities (Phase 4)

(i) Objectives

The objectives of pre-mobilisation activity are to ensure that all aspects of the
risk assessment and Contract HSE requirements are mutually understood by
both Petrobel and the Contractor before mobilization or any work takes place,
in particular the Contractors’ final HSE Plan which should cover all Contractor
activity from Contract award through to demobilization and Contract
completion. The level of pre-mobilisation activity undertaken at this stage will
always be dependent upon the size of the Contract and the assessed level of
risk.

(ii) ‘Kick-off’ Meeting

In addition to resolving any outstanding Contract issues the ‘kick-off’ meeting

is an important bridging step where Petrobel and the Contractor first work
together as ‘business partners’, in their joint efforts to successfully complete the
required work. The location of this meeting will be dependent upon the
situation and the requirements of the ‘End-user’ management. However, if the
meeting takes place in the office of either party, it may be necessary to hold a
further subsequent ‘kick-off’ meeting on site which specifically addresses the
on site issues.

The initial ‘kick-off’ meeting generally provides the first opportunity for the
Petrobel and Contractor Site Representatives to meet and reach a mutual
understanding as to the requirements and relationships as detailed in the
Contract.

Rev 0 Contractor HSE Management Procedure Page 17

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 18 of 32
HSE IMS Procedure No 07

Issues which may be covered in ‘kick-off’ meeting(s) include:

 Any outstanding Contract issues and Conditions of Contract

 Confirming the assignment of responsibilities associated with the major

hazards and high risk activities identified in the work scope

 Completing a further joint Petrobel /Contractor detailed Risk Assessment.

 Confirmation and approval of the Contractors HSE Plan

 Agreement to any HSE performance targets and incentives

 Competence levels of Contractor personnel

 Equipment specifications and support certification

 Confirmation of the scope and schedule of all HSE planned activities, e.g.
HSE meetings, inspections and communications etc.

 Petrobel and Contractor contingency plans

 Induction training, briefings and PPE etc.

 Accident/Incident reporting and investigation requirements

 Requirement for a Pre-mobilisation audit of Contractors equipment to be

used during the Contract.

(iii) Mobilisation

During the initial stages of mobilization, all key personnel assigned to the
Contract should attend an HSE orientation program which will include the
requirements of the Contractors HSE Plan and how it interfaces with the
Petrobel HSE arrangements, particularly regarding emergency preparedness and
casualty care.

Petrobel and the Contractor should confirm that they have each deployed their
supervisory staff and are implementing the HSE Plan covering this stage of the
Contract. Regular joint progress meetings should take place and, as the
mobilization progresses, the Petrobel Site Representative should commence
assurance checks and inspections on the Contractors equipment and materials
and the competency of its personnel.

The progress meetings should also be used to develop good working

relationships with the Contractor in all aspects of the activity, this being an
essential requirement of the Petrobel Contractor management procedure.

Rev 0 Contractor HSE Management Procedure Page 18

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 19 of 32
HSE IMS Procedure No 07

(iv) Mobilisation Audit

During the final stages of mobilization, an audit or view of the Contractors

arrangements should take place, to confirm that the Contractor has achieved the
necessary objectives, as stated in the HSE Plan, and met the required standards.
The successful completion of this audit or review will enable the Petrobel Site
Representative to authorize the commencement of work.

Depending on the nature of the Contract, it may be beneficial to conduct a

preliminary Pre-mobilization audit, whereby Contractors equipment can be
checked and accepted before arriving at site. This can forestall possible delays
in the commencement of the work should equipment be rejected once on site.

These audits are best achieved using a joint Petrobel /Contractor team. Should
the results prove not to be satisfactory, then the status of the Contractor’s
progress should be carefully reviewed. The risks associated with any
deficiencies should be carefully assessed which should result in one of the
following options:

- Minor deficiencies – the Contractor (or Petrobel) should be required to

implement immediate corrective action and the results verified. In such
situations, it may be possible to allow these actions to take place in parallel
with the commencement of work.

- Major deficiencies –Petrobel should assess the consequences of these

deficiencies and what the options are for their correction. It may be
necessary to defer the authority to commence the work and hold the
Contractor in breach of Contract.

The mobilisation audit may be structured to align with the Elements of the
Petrobel HSE Management System or more specifically the requirements of the
Contractors HSE Plan.

3.6 Work Execution (Phase 5)

(i) Objectives

The principle objective during the Job Execution (Work in Progress) stage of
any contracted work is to ensure that it is being conducted safely and in
accordance with the terms and conditions of the Contract and the HSE Plan and
fully meeting the expectations of the End-user Manager.

Rev 0 Contractor HSE Management Procedure Page 19

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 20 of 32
HSE IMS Procedure No 07

(ii) Performance Monitoring

To meet these objectives, it is the responsibility of the Petrobel Site

Representative to constantly monitor the Contractor performance and take
appropriate action where deficiencies are identified. With respect to HSE
issues, performance will be measured against the Contractor’s HSE Plan and
Petrobel general HSE requirements. To achieve this requirement, the Petrobel
Site Representative will meet regularly (at least weekly) with the Contractor’s
on site management, where any areas of concern will be discussed and
resolved.

(iii) Worksite Inspections

To fully discharge his HSE responsibilities, the Petrobel Site Representative

will conduct regular worksite inspections to confirm that the Contractor’s HSE
performance at the worksite meets the required standard. Such inspections
should be conducted according to a predetermined checklist developed either by
the Contractor or Petrobel, or as a collective effort.

Key activities to be inspected include:

 General housekeeping

 Provision and use of PPE

 Control and use of mechanical equipment

 Lifting equipment

 Work Permit application

 Control and use of hazardous materials

 Scaffolding and excavations

 Safety signs and notices

 Vehicle control and use

(iv) Contractor HSE Performance Reporting

Contractors are required to report their HSE performance to Petrobel at least

monthly. These reports will summarise the HSE activity as required by the
HSE Plan and as further determined by Petrobel during the course of the
Contract. They will also attach copies of all Contractors site inspections and
other documentation in support of their report.

Rev 0 Contractor HSE Management Procedure Page 20

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 21 of 32
HSE IMS Procedure No 07

A Contractor’s HSE Performance report will normally include the following

information:

 Status of the work to date

 Accident performance data – persons on site, man hours worked, LTA’s,

minor accidents, significant incidents, etc.

 Detailed reports of all significant accidents and the corrective actions status

 Record of HSE meetings and Toolbox talks, etc.

 Emergency drills and training

 Environmental reporting specific to activity

 Resolution of any HSE Plan or Petrobel interface problems

All Contractors Performance reports should be copied to the ‘End-user’

Manager and retained by that Department until at least the completion of the
Post Contract Evaluation and Close-out Report (3.8).

3.7 Work Completion and Demobilisation (Phase 6)

(i) Objectives

The objectives of this phase are to confirm that the Contractor has completed
the work satisfactorily and that the hazards associated with demobilisation have
all been adequately addressed in the HSE Plan.

(ii) Completion of Work

All Contracts will include completion of work procedures whereby Petrobel

accepts the work undertaken and authorizes demobilisation. In certain
situations, it may be necessary to revise completion and demobilisation plans
such that these activities overlap. In such cases the HSE Plan must be revised
to address these changes.

(iii) Demobilisation

The Contractors HSE Plan must include demobilization and its associated
hazards. The demobilization phase of a project can present the greatest
probability of an accident occurring if not properly managed, due to the nature
of the activity and personnel moving off to new assignments.

The Petrobel Site Representative must ensure that demobilization is carefully

planned and that the Contractor retains sufficient equipment and personnel to

Rev 0 Contractor HSE Management Procedure Page 21

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 22 of 32
HSE IMS Procedure No 07

complete the important demobilization tasks of site clearance, waste disposal

and site restoration.

At the completion of demobilization the Petrobel Site Representative is

required to complete a joint inspection of the restored worksite with both the
Contractor and Petrobel Site Management in order to close out the work and
return the site to Petrobel site management. This final activity will normally be
subject to a ‘completion certificate’, to be signed by all parties, which also
identifies any outstanding work which will need to be completed by Petrobel
and back charged to the Contractor. Final waste disposal and site restoration
are two possible examples.

3.8 Post Contract Evaluation and Close - out (Phase 7)

(i) Objectives

The objectives of this phase are to conduct an evaluation of both the Contractor
and Petrobel performance during the course of the Contract from an HSE
standpoint, provide feedback to the Contractor and provide Petrobel with
reference data for future work.

(ii) Evaluation and Close-out Report

The End-user Manager or Petrobel Site Representative is required to complete a

Contractor Evaluation and Close-out Report following the completion of any
Contract. The format of this report should cover the key areas of the Contract
as identified in the work scope and, in particular, the adequacy of the
Contractor’s HSE Plan and HSE performance. Where significant weaknesses
in performance are identified, these should be analysed and recommendations
made for future improvement.

The conclusions of the Report should include:

 The quality of the Contractor’s HSE Plan and its relevance to the overall
performance of the Contractor

 The positive aspects of the Contract and areas for improvement which can be
applied in the future

 The identification of hazards and areas of concern which arose during the
Contract which were not identified in the risk screening process or
contained in the HSE Plan

 Areas for improvement in both Petrobel and Contractors HSE performance

 An overall appraisal of the Contractor’s work and HSE performance

Contract evaluation and Close-out reviews may be conducted solely by Petrobel

or as a joint exercise involving the Contractor. If conducted by only Petrobel, the

Rev 0 Contractor HSE Management Procedure Page 22

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 23 of 32
HSE IMS Procedure No 07

review findings should be communicated to the Contractor. Both Materials and

Contracts Departments, and End-user Departments, should retain copies of the
Close-out reports such that they can be made available for future reference. Each
Close-out report will include a recommendation regarding the Contractor’s status
on the PETROBEL Contractor list.

Rev 0 Contractor HSE Management Procedure Page 23

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 24 of 32
HSE IMS Procedure No 07

Figure 1 Summary of the Phases of the Contractor HSE Management

Process

Phase Company Activity Contractor Activity

Description of work and Risk

1. Planning & Risk Screening Screening
------

Identify and Pre-qualify Respond to PETROBEL

2. Contractor Pre-qualification potential contractors PRQQ invitation

Evaluate Bid Documents,

conduct HSE Audit (if Prepare Bid information and
3. Bid Docs & Cont. Selection required) and Award Contract HSE Plan, Agreement.

Confirm HSE Plan, complete Complete HSE Plan and pre- Process
4. Pre-mobilization & Mobilization checks and inspections. mobilisation checks Improvement

Liaison, monitoring, Execute work according

to HSE Plan and Contract
5. Work Execution inspection, QA/QC

Acceptance of work and site Complete all work and

6. Work Comp. & Demobilisation restoration restoration as required

7. Post Contract Evaluation and Conduct post contract Participate in Post-contract

PETROBEL
Close-out Phase CONTRACTOR MANAGEMENT
evaluation and report PROCESSevaluation if required

Rev 0 Contractor HSE Management Procedure Page 24

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 25 of 32
HSE IMS Procedure No 07

4.0 HSE RESPONSIBILITIES OF PETROBEL KEY PERSONNEL

4.1 Materials & Contracts General Managers

The Materials and Contracts Departments General Managers are responsible for:

 Ensuring that all Petrobel contracting procedures give due consideration to health,
safety and environment during the contracting process, which includes
incorporating the requirements of this procedure.

 Initiating the requirements of this procedure by implementing the Contractor pre-

qualification process, where required for a Contract or activity, liaising with End-
user Management and HSE Department as appropriate.

 Handling all correspondence with contractors and potential contractors, including

HSE issues.

 Initiating the Post Contract Evaluation and close out review of all completed
Contracts and maintaining records of the Pre-qualification and close out
information for future reference.

 Independently auditing the implementation of this Procedure for selected high-

risk Contracts (normally conducted in conjunction with HSE Department),

4.2 Division General Managers

Each Division General Manager using contracted services is responsible for:

 Assessing the risk exposure presented by any proposed contracted service and
applying this Procedure as appropriate.

 Where applied, ensuring that all aspects of this Procedure are addressed and the
results documented.

 Confirming that the information as contained in each contract HSE Clause and
Schedule are pertinent to the contracted service required.

 Determining the required level of HSE supervision required for each Contractor
based on the pre-qualification information and the pre-mobilization activities.

 Appointing a Petrobel departmental representative as the Contract Custodian to

be responsible for each Contract and ensuring he is fully informed of his HSE
responsibilities during the life cycle of the Contract.

 Ensuring that the potential high-risk areas, as identified in the Phase 1 Risk
Assessment activity, are being appropriately addressed during the currency of the
Contract.

Rev 0 Contractor HSE Management Procedure Page 25

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 26 of 32
HSE IMS Procedure No 07

 Completing a Post Contract HSE Evaluation and formal close-out of the

Contract.

 Completing independent HSE inspection/audits of contracted services including

pre-contract award audit along with HSE Department.

4.3 Project Managers

 All Division General Managers responsible for project services or construction

will ensure that this Procedure is applied in all project developments and its
intent incorporated in each project HSE Plan as appropriate.

4.4 Petrobel Site Representative

The Petrobel Site Representative is the Petrobel ‘responsible person’ controlling and
providing the interface between Petrobel and the Contractor at site. As such he is
responsible for:

 Direct liaison with the Contractors senior representative on site in respect of the
conduct of the Contract, in particular the full implementation of the Contractors
HSE Plan.

 Ensuring that all Contractors arriving at site receive an HSE orientation and that
their equipment complies with the Petrobel requirements as specified in the
contract.

 Maintaining day to day contact with the Contractor’s site personnel and
monitoring compliance with the Contractor’s HSE Plan.

 Conducting HSE inspections, audits and spot checks as considered appropriate

for the Contract, and taking corrective action where required.

 Reporting Contractor HSE performance to Division (End-user) General Manager.

 Providing input to the Post Contract HSE Evaluation.

4.5 HSE General Manager

The HSE General Manager is responsible for:

 Ensuring that HSE provides the required level of competent support to all line
management involved in the use of contracted services.

 Playing an active role in all stages of the Contractor Management process as

described in this Procedure.

Rev 0 Contractor HSE Management Procedure Page 26

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 27 of 32
HSE IMS Procedure No 07

5.0 REFERENCES

1. HSE Integrated Management System Organisation and HSE Guidelines, Eni

Exploration & Production Division, Document 1.3.02, Revn. 1, March 2002.

2. HSE Integrated Management System Organisation and HSE Guidelines,

Application Requirements, Eni Exploration & Production Division, Document
1.3.02, Revn. 1, March 2002.

3. PETROBEL HSE Integrated Management System, Revn. 0, February 2004.

4. ISO 14001.

5. OHSAS 18001.

6. ISO 9000 – 2000.

7. Petrobel Risk Screening and Assessment Procedure, HSE –IMS 02, Rev 0,
Feb 2004.

8. Petrobel Materials Department document No xxx, Framework and Operating

Procedures for Procurement Activities.

9. Petrobel Contracts Department document No xxx, Framework and Operating

Procedures for Procurement Activities.

6.0 ATTACHMENTS

(i) Sample Letter and Pre-Registration / Pre-Qualification Questionnaire (PRQQ)

(ii) Final Evaluation Checklist and Final Evaluation Sheet

Rev 0 Contractor HSE Management Procedure Page 27

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 28 of 32
HSE IMS Procedure No 07

SAMPLE PRE-REGISTRATION / PRE-QUALIFICATION QUESTIONNAIRE (PRQQ)

& COVERING LETTER

To: Prospective Contractor

Subject: CONTRACTOR PRE-QUALIFICATION HSE REQUIREMENT

At Petrobel we are continually striving to improve our health, safety and environmental (HSE)
performance, together with recognizing our social responsibilities in respect of the communities,
which may be impacted by our activities.

Critical in achieving these objectives is the HSE performance and awareness of our Contractors.
Accordingly, only Contractors who can demonstrate similar commitments and achievements in
superior Health, Safety and Environmental performance will be included in the Petrobel Register of
Contractors selected from PETROBEL vendor list.

To be considered as a Contractor qualified to work for Petrobel, and thereby be included in the
Register of approved Contractors, we invite you to complete the attached Contractor Pre-
qualification HSE Questionnaire (PRQQ) and provide the requested supporting documentation.

Petrobel expects its Contractors to meet, at least, the following criteria:

 Have a documented health, safety and environmental management system or work program
applicable to your work.

 Be capable of demonstrating compliance with your HSE Systems and the PETROBEL
Schedule for HSE Compliance, as attached to each Invitation to Tender (ITT) document.

 Require any sub-contractors that may be used to meet the same standards of HSE performance.

In this, Petrobel is committed to working with its Contractors such that the required standards can
be achieved and maintained. If you have any queries, or need assistance in completing this
questionnaire, please contact Petrobel HSE General Manager.

_________________________ _________________________
Materials Dept General Manager Contracts Dept General Manager

Rev 0 Contractor HSE Management Procedure Page 28

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 29 of 32
HSE IMS Procedure No 07

CONTRACTOR PRE-REGISTRATION / PRE-QUALIFICATION HSE

QUESTIONNAIRE

1 TICK
GENERAL INFORMATION

1.1 Company name, address and communication details

1.2 Company Organisation

1.3 Company initial contact

1.4 Name of any parent Company

1.5 Company insurance details

1.6 Company insurance contact

1.7 Describe services performed

1.8 Provide major equipment list

1.9 Describe major contracts performed in last 3 years

1.10 Name and position of person providing this information

2 HEALTH, SAFETY & ENVIRONMENT MANAGEMENT

2.1 Policy Statement

a) Do you have a written HSE Policy Statement
b) How is the Policy Statement communicated to employees
c) Is management accountable for complying with the Policy Statement
3 HEALTH, SAFETY & ENVIRONMENT

3.1 Basic Safety Rules (HSE Manual)

a) Do you have an HSE procedures manual (Please submit current copies)
b) Do you have written working practices and safety instructions such as those
covering scaffolding, lifting heavy equipment, chemical handling or excavation

Rev 0 Contractor HSE Management Procedure Page 29

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 30 of 32
HSE IMS Procedure No 07

(Please provide a copy, if available.)

3.2 Accident Reporting Procedure
a) Do you have an Accident/Incident Reporting Procedure
b) Do you calculate Accident Frequency Rates
3.3 Employee Orientation Program
a) Do you have a HSE orientation program for new employees or promoted Supervisors?
b) State the content of the program and the length of the orientation (Please give details).
3.4 HSE Meeting Program
a) What is the schedule of HSE meetings within your organisation.
Please describe the frequency, attendance and topics.
b) Do you organize campaigns to stimulate safe working practices.
(If so, please give details).
3.5 HSE Training Program
a) What HSE training is given to your employees. (Please provide details and examples.)
b) Have the personnel who will undertake specific work received formal training in safe
working practices and in the use of protective equipment relating to the potential hazards of
the work.
3.6 HSE Inspection Program
a) Do you conduct HSE inspection/audits of your operations. If so, at what frequency and
how are unsafe acts and/or conditions resolved.
3.7 Professional HSE Support
a) Do you have a HSE organization. (Please provide an organization chart and a description
of responsibilities.
b) Who is the most senior person for coordinating safety matters and what is their experience.
c) What type of HSE qualifications do your staff have.
3.8 Industrial Hygiene
a) Do you have an industrial hygiene program. If so, what does it include.
b) Do you have risk assessment, or a similar type of method, for identifying work place
hazards.
c) If you introduce hazardous materials/substances into the work site, describe the process
you will use to document and control these.
3.9 Personal Protective Equipment
a) Do you provide appropriate personal protective equipment (PPE) for your employees?
b) Do you provide training on how to use PPE.
c) Do you have a program to ensure the PPE is used and maintained.
3.10 Environmental
a) Do you have an Environmental Management System.
b) Do you have procedures for waste disposal.
c) Do you have procedures for spill reporting.
d) Do you have procedures for spill clean up.
e) Please provide details of any of your equipment related to environmental matters.
f) Who is the person in charge of coordinating environment matters and what is his
experience.
3.11 Equipment and Materials Management
a) Do you conduct inspections on operating equipment (e.g. cranes, forklifts) in compliance
with regulatory requirements.
b) Do you maintain the appropriate inspection and maintenance certification records for

Rev 0 Contractor HSE Management Procedure Page 30

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 31 of 32
HSE IMS Procedure No 07

operating equipment.
3.12 Sub – Contractors
a) What HSE requirements do you, the Contractor, specify for your sub-contractors.
b) Do you have procedures for the control of the HSE performance of sub-contractors?
3.13 Emergency Response
a) Does your company have an Emergency Response Manual. (Please provide copies)
b) What form of emergency response arrangements will you have at the work site.

3.14 Other
a) Do your employees read, write and understand English such that they can perform their job
tasks safely without an interpreter. If not, provide a description of your plan to assure that
they can safely perform their jobs.
b) Please provide details of any significant safety achievements or awards.

Rev 0 Contractor HSE Management Procedure Page 31

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 32 of 32
HSE IMS Procedure No 07

PETROBEL
FINAL EVALUATION CHECKLIST

Rating
ACTIVITY (1-10) COMMENTS
1. HSE Plan
2. HSE Inspection

3. HSE Meetings

4. Availability of PPE

5. Equipment Condition

6. Equipment Maintenance

7. HSE Induction / Training

8. Hazardous Materials Control

9. MSDS

10. Management of Waste

11. Housekeeping

12. HSE Awareness

13. Accident Reporting

14. Supervisory Skills

15. General Conduct

16. Contractors Representative

17. Contractor Communication/Liaison

18. Emergency Drills

19. HSE Performance (Statistics)

20. Overall Performance

Rev 0 Contractor HSE Management Procedure Page 32

 PETROBEL CONTRACTOR HSE MANAGEMENT PROCEDURE

Page 33 of 32
HSE IMS Procedure No 07

PETROBEL

FINAL EVALUATION SHEET

1. Work Location : ____________________________________________________________

2. Contractor Name : ___________________________________________________________

3. Contractor Activity : ___________________________________________________________

4. Contract Reference : ___________________________________________________________

5. Contract Duration : ___________________________________________________________

6. PETROBEL Contract Representative Report:

___________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

7. Overall Performance Rating (%) : Retain on Bidders List: Yes/ No

8. Contract Representative Name:__________________________________________________

Signature; ___________________________ Date:____________________

Rev 0 Contractor HSE Management Procedure Page 33