USER’S GUIDE

DCP-330C
DCP-540CN

Version B
 If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-330C and DCP-540CN
(Circle your model number)

Serial Number: 1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product
should you lose your receipt;
„ may support an insurance claim by you in the event of product loss
covered by insurance; and,
„ will help us notify you of enhancements to your product and special
offers.
The most convenient and efficient way to register your new product is on-
line at http://www.brother.com/registration/

© 2006 Brother Industries, Ltd.

Brother numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.

Register your product

By registering your product with Brother International Corporation, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product should you lose your receipt;
„ may support an insurance claim by you in the event of product loss covered by insurance; and,
„ will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet or, for your
convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration/

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Digital Copier needs. You can
download the latest software documents and utilities, read FAQs and troubleshooting tips, and
learn how to get the most from your Brother product.

http://solutions.brother.com

Note
• You can check here for Brother driver updates.
• To keep your machine performance up to date, check here for the latest firmware upgrade (for
Windows® only).

For Customer Service

In USA: 1-800-284-4329 (voice)

1-901-379-1215 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
In Canada: 1-877-BROTHER (voice)
(514) 685-4898 (fax)

i
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

Brother fax back system (USA only)

Brother has installed an easy-to-use fax back system, so you can get instant answers to common
technical questions and product information for all Brother products. This system is available 24
hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index
of fax back subjects.

In USA only: 1-800-521-2846

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother
retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover,
or American Express credit card, you can order accessories directly from Brother. (In the USA,
you can visit us online for a complete selection of the Brother accessories and supplies that are
available for purchase.)

In USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada: 1-877-BROTHER (voice)

Description Item
Ink Cartridge Standard <black> LC51BK (Prints approx. 500 pages)
Ink Cartridge <yellow> LC51Y (Prints approx. 400 pages)
Ink Cartridge <cyan> (blue) LC51C (Prints approx. 400 pages)
Ink Cartridge <magenta> (red) LC51M (Prints approx. 400 pages)
Premium Glossy Photo Paper BP61GLL 1
(Letter size / 20 sheets)
Premium Glossy Photo Paper BP61GLP 1
(4"×6" size / 20 sheets)
Matte Inkjet Paper BP60ML (USA only)
(Letter size / 25 sheets)
Inkjet Plain Paper BP60PL (USA only)
(Letter size / 250 sheets)
User's Guide LP3289001 (English for USA and Canada)
LP3289002 (French for Canada)
1
Available in the USA and from November 2006 in Canada.

ii
 Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S
LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF
ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE
ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION
MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.

iii
 Brother® One Year Limited Warranty and Replacement Service
(USA only)
Who is covered: 3 Damage caused by another device or
„ This limited warranty (“warranty”) is given software used with this Product (including
only to the original end-use/retail purchaser but not limited to damage resulting from
(referred to in this warranty as “Original use of non Brother®-brand parts and
Purchaser”) of the accompanying product, Consumable and Accessory Items);
consumables and accessories (collectively 4 Consumable and Accessory Items that
referred to in this warranty as “this expired in accordance with a rated life; and,
Product”). 5 Problems arising from other than defects in
„ If you purchased a product from someone materials or workmanship.
other than an authorized Brother reseller in 6 Normal Periodic Maintenance Items, such
the United States or if the product was used as Paper Feeding Kit, Fuser and Laser
(including but not limited to floor models or Units.
refurbished product), prior to your
purchase you are not the Original This limited warranty is VOID if this Product
Purchaser and the product that you has been altered or modified in any way
purchased is not covered by this warranty. (including but not limited to attempted warranty
What is covered: repair without authorization from Brother
„ This Product includes a Machine and and/or alteration/removal of the serial
Consumable and Accessory Items. number).
Consumable and Accessory Items include What to do if you think your Product is
but are not limited to print heads, toner, eligible for warranty service:
drums, ink cartridges, print cartridges, refill Report your issue to either our Customer
ribbons, therma PLUS paper and thermal Service Hotline at 1-800-284-4329 for Fax,
paper. MFC and DCP and 1-800-276-7746 for
„ Except as otherwise provided herein, Printers, or to a Brother Authorized Service
Brother warrants that the Machine and the Center within the applicable warranty
accompanying Consumable and period. Supply Brother or the Brother
Accessory Items will be free from defects in Authorized Service Center with a copy of your
materials and workmanship, when used dated bill of sale showing that this Product was
under normal conditions. purchased within the U.S. For the name of
„ This warranty applies only to products local Brother Authorized Service Center(s),
purchased and used in the United States. call 1-800-521-2846.
For products purchased in, but used What Brother will ask you to do:
outside, the United States, this warranty After contacting Brother or a Brother
covers only warranty service within the Authorized Service Center, you may be
United States (and does not include required to deliver (by hand if you prefer) or
shipping outside the United States). send the Product properly packaged, freight
What is the length of the Warranty Periods: prepaid, to the Authorized Service Center
„ Machines: one year from the original together with a photocopy of your bill of sale.
purchase date. You are responsible for the cost of
„ Accompanying Consumable and shipping, packing product, and insurance
Accessory Items: 90 days from the original (if you desire). You are also responsible for
purchase date or the rated life of loss or damage to this Product in shipping.
consumable, whichever comes first. What Brother will do:
What is NOT covered: If the problem reported concerning your
This warranty does not cover: Machine and/or accompanying Consumable
and Accessory Items is covered by this
1 Physical damage to this Product; warranty and if you first reported the problem
2 Damage caused by improper installation, to Brother or an Authorized Service Center
improper or abnormal use, misuse, neglect within the applicable warranty period, Brother
or accident (including but not limited to or its Authorized Service Center will repair or
transporting this Product without the proper replace the Machine and/or accompanying
preparation and/or packaging); Consumable and Accessory Items at no
charge to you for parts or labor. The decision
as to whether to repair or replace the Machine
and/or accompanying Consumable and
Accessory Items is made by Brother in its sole

iv
 Brother® One Year Limited Warranty and Replacement Service
(USA only)
discretion. Brother reserves the right to supply sale). The replacement Machine you receive
a refurbished or remanufactured replacement (even if refurbished or remanufactured) will be
Machine and/or accompanying Consumable covered by the balance of the limited warranty
and Accessory Items and use refurbished period remaining on the original Product, plus
parts provided such replacement products an additional thirty (30) days. You will keep the
conform to the manufacturer's specifications replacement Machine that is sent to you and
for new product/parts. The repaired or your original Machine shall become the
replacement Machine and/or accompanying property of Brother. Retain your original
Consumable and Accessory Items will be Accessory Items and a copy of the return
returned to you freight prepaid or made freight bill, signed by the courier.
available for you to pick up at a conveniently Limitations:
located Authorized Service Center. Brother is not responsible for damage to or
If the Machine and/or accompanying loss of any equipment, media, programs or
Consumable and Accessory Items are not data related to the use of this Product. Except
covered by this warranty (either stage), you for that repair or replacement as described
will be charged for shipping the Machine above, Brother shall not be liable for any
and/or accompanying Consumable and direct, indirect, incidental or consequential
Accessory Items back to you and charged for damages or specific relief. Because some
any service and/or replacement parts/products states do not allow the exclusion or limitation
at Brother's then current published rates. of consequential or incidental damages, the
The foregoing are your sole (i.e., only) and above limitation may not apply to you.
exclusive remedies under this warranty. THIS WARRANTY IS GIVEN IN LIEU OF ALL
What happens when Brother elects to OTHER WARRANTIES, WRITTEN OR
replace your Machine: ORAL, WHETHER EXPRESSED BY
When a replacement Machine is authorized by AFFIRMATION, PROMISE, DESCRIPTION,
Brother, and you have delivered the Machine to DRAWING, MODEL OR SAMPLE. ANY AND
an Authorized Service Center, the Authorized ALL WARRANTIES OTHER THAN THIS
Service Center will provide you with a ONE, WHETHER EXPRESS OR IMPLIED,
replacement Machine after receiving one from INCLUDING IMPLIED WARRANTIES OF
Brother. If you are dealing directly with Brother, MERCHANTABILITY AND FITNESS FOR A
Brother will send to you a replacement Machine PARTICULAR PURPOSE, ARE HEREBY
with the understanding that you will, after DISCLAIMED.
receipt of the replacement Machine, supply the „ This Limited Warranty is the only warranty
required proof of purchase information, that Brother is giving for this Product. It is
together with the Machine that Brother agreed the final expression and the exclusive and
to replace. You are then expected to pack the only statement of Brother's obligations to
Machine that Brother agreed to replace in the you. It replaces all other agreements and
package from the replacement Machine and understandings that you may have with
return it to Brother using the pre-paid freight bill Brother or its representatives.
supplied by Brother in accordance with the „ This warranty gives you certain rights and
instructions provided by Brother. Since you will you may also have other rights that may
be in possession of two machines, Brother will vary from state to state.
require that you provide a valid major credit „ This Limited Warranty (and Brother's
card number. Brother will issue a hold against obligation to you) may not be changed in
the credit card account number that you provide any way unless you and Brother sign the
until Brother receives your original Product and same piece of paper in which we (1) refer
determines that your original Product is entitled to this Product and your bill of sale date, (2)
to warranty coverage. Your credit card will be describe the change to this warranty and
charged up to the cost of a new Product only if: (3) agree to make that change.
(i) you do not return your original Product to
Brother within five (5) business days; (ii) the Important:
problems with your original Product are not We recommend that you keep all original
covered by the limited warranty; (iii) the proper packing materials, in the event that you ship
packaging instructions are not followed and has this Product.
caused damage to the product; or (iv) the
warranty period on your original Product has
expired or has not been sufficiently validated
with a copy of the proof of purchase (bill of
© 2003 Brother International Corporation
v
 BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(Canada only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables (including,
without limitation, print cartridges, print head, toner and drum) or damage caused by accident,
neglect, misuse or improper installation or operation, any damage caused from service,
maintenance, modifications, or tampering by anyone other than a Brother Authorized Service
Representative, or from the use of supplies or consumable items that are non-Brother
products. Operation of the MFC/Facsimile machine in excess of the specifications or with the
Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter
shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the
MFC/Facsimile machine must be delivered or shipped freight prepaid by the end
user/purchaser to a “Brother” Authorized Service Center, together with your Proof of
Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable
models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the
Warranty. (Refer to your User's Guide for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print
head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your
User's Guide for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE
EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.
No oral or written information, advice or representation provided by Brother, its Authorized
Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty
or modify this warranty. This warranty states Brother's entire liability and your exclusive
remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of this
MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential,
exemplary, or punitive damages, including lost profits, arising from the use of or inability to
use the product, even if advised by the end user/purchaser of the possibility of such damages.
Since some Provinces do not allow the above limitation of liability, such limitation may not
apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-877-BROTHER.
Internet support: support@brother.ca or browse
Brother's Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6

vi
Table of Contents
Section I General
1 General Information
Using the documentation ....................................................................................... 2
Symbols and conventions used in the documentation .................................... 2
Accessing the Software User’s Guide and Network User’s Guide ........................ 2
Viewing Documentation ................................................................................... 2
Accessing Brother Support (For Windows®) ......................................................... 5
Control panel overview .......................................................................................... 6
LCD display screen ......................................................................................... 8
Basic Operations ............................................................................................. 8
Status LED indications .................................................................................... 9
Printing Reports............................................................................................... 9

2 Loading documents and paper

Loading documents ............................................................................................. 10
Using the ADF (DCP-540CN only) ................................................................ 10
Using the scanner glass ................................................................................11
Scannable area ............................................................................................. 11
Acceptable paper and other media......................................................................12
Recommended media ................................................................................... 12
Handling and using media .............................................................................12
Choosing the right media............................................................................... 14
Loading paper and other media...........................................................................16
Loading envelopes and post cards................................................................ 18
Loading photo paper...................................................................................... 20
Removing small printouts from the machine .................................................21
Printable Area ................................................................................................22

3 General setup
Paper settings...................................................................................................... 23
Paper Type .................................................................................................... 23
Paper Size .....................................................................................................23
LCD display ......................................................................................................... 24
LCD Contrast................................................................................................. 24
Setting the backlight brightness..................................................................... 24
Setting the Dim Timer for the backlight ........................................................25
Setting the Off Timer ..................................................................................... 25

vii
Section II Copy
4 Making copies
How to copy .........................................................................................................28
Making a single copy .....................................................................................28
Making multiple copies ..................................................................................28
Stop copying ..................................................................................................28
Copy options ........................................................................................................28
Changing copy quality ...................................................................................29
Enlarging or reducing the image copied ........................................................29
Making N in 1 copies or a poster (page layout) ............................................30
Sorting copies using the ADF (DCP-540CN only) .........................................31
Adjusting Brightness, Contrast and Color......................................................31
Paper options ................................................................................................32
Setting your changes as new default.............................................................33
Restoring all the settings to factory settings ..................................................33

Section III Walk-up Photo Printing

5 PhotoCapture Center®
PhotoCapture Center® Operations ......................................................................36
Printing from a media card without a PC .......................................................36
Scanning to a media card without a PC ........................................................36
Using PhotoCapture Center ® from your computer ........................................36
Using media cards.........................................................................................36
Media card folder structure ............................................................................37
Getting started .....................................................................................................37
Entering PhotoCapture mode ........................................................................38
Print Images.........................................................................................................38
View Photo(s) ................................................................................................38
Print Index (Thumbnails) ...............................................................................39
Print All Photos ..............................................................................................39
Print Photos ...................................................................................................40
DPOF printing ................................................................................................40
PhotoCapture Center® print settings ...................................................................41
Print Quality ...................................................................................................42
Paper options ................................................................................................42
Adjusting Brightness, Contrast and Color......................................................43
Cropping ........................................................................................................44
Borderless printing.........................................................................................44
Setting your changes as new default.............................................................44
Restoring all the settings to factory settings ..................................................44
Scan to Card .......................................................................................................45
Entering Scan mode ......................................................................................45
How to scan to card .......................................................................................45
Understanding the Error Messages .....................................................................46

viii
 6 PictBridge
Before Using PictBridge.......................................................................................47
PictBridge requirements ................................................................................47
Using PictBridge .................................................................................................. 47
Setting your digital camera ............................................................................ 47
Printing Images.................................................................................................... 48
DPOF printing ................................................................................................48
Understanding the Error Messages ..................................................................... 49

Section IV Software
7 Software and Network features

Section V Appendixes
A Safety and Legal
Choosing a location ............................................................................................. 54
To use the machine safely.............................................................................55
Important safety instructions.......................................................................... 58
Federal Communications Commission (FCC) Declaration of Conformity
(USA only) ................................................................................................. 60
Industry Canada Compliance Statement (Canada only) ............................... 61
LAN connection (DCP-540CN only) .............................................................. 61
Legal limitations for copying .......................................................................... 61
Trademarks ...................................................................................................62

B Troubleshooting and Routine Maintenance

Troubleshooting .................................................................................................. 63
If you are having difficulty with your machine ................................................ 63
Error messages ...................................................................................................67
Document jam (DCP-540CN only) ................................................................ 69
Printer jam or paper jam ................................................................................70
Routine maintenance........................................................................................... 72
Replacing the ink cartridges .......................................................................... 72
Cleaning the outside of the machine .............................................................74
Cleaning the scanner..................................................................................... 75
Cleaning the machine printer platen .............................................................. 75
Cleaning the paper pick-up roller................................................................... 76
Cleaning the print head ................................................................................. 76
Checking the print quality .............................................................................. 77
Checking the print alignment .........................................................................78
Checking the ink volume ............................................................................... 78
Machine Information ............................................................................................79
Checking the serial number ...........................................................................79
Packing and shipping the machine ......................................................................79

ix
 C Menu and Features
On-screen programming ......................................................................................81
Menu table .....................................................................................................81
Menu keys ...........................................................................................................81
Menu table .....................................................................................................82

D Specifications
General ................................................................................................................89
Print media...........................................................................................................91
Copy ....................................................................................................................92
PhotoCapture Center® .........................................................................................93
PictBridge ...........................................................................................................94
Scanner ...............................................................................................................94
Printer ..................................................................................................................95
Interfaces .............................................................................................................95
Computer requirements .......................................................................................96
Consumable items ...............................................................................................97
Network (LAN) (DCP-540CN only) ......................................................................98

E Glossary

F Index

x
Section I

General I

General Information 2
Loading documents and paper 10
General setup 23
 1 General Information 1

Using the Accessing the

documentation 1 Software User’s Guide
Thank you for buying a Brother machine! and Network User’s
Reading the documentation will help you
make the most of your machine.
Guide 1

This User’s Guide does not contain all the

Symbols and conventions information about the machine such as how
to use advanced features of Printer, Scanner
used in the documentation 1

and Network (DCP-540CN only). When you

are ready to learn detailed information about
The following symbols and conventions are
these operations, read the Software User’s
used throughout the documentation.
Guide and Network User’s Guide that are
on the CD-ROM.
Bold Bold typeface identifies specific
keys on the machine’s control
panel. Viewing Documentation 1

Italics Italicized typeface emphasizes

an important point or refers you Viewing Documentation
to a related topic. (For Windows®) 1

Courier Text in the Courier New font To view the documentation, from the Start
New identifies messages on the menu, point to Brother, DCP-XXXX (where
LCD of the machine. XXXX is your model name) from the
programs group, and then select
Warnings tell you what to do to User’s Guide.
prevent possible personal injury. If you have not installed the software, you can
Electrical Hazard icons alert you to find the documentation by following the
possible electrical shock. instructions below:
Hot Surface icons warn you not to
touch machine parts that are hot.
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
Cautions specify procedures you
must follow or avoid to prevent b If the model name screen appears, click
possible damage to the machine or your model name.
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.

2
 General Information

c If the language screen appears, click How to find Scanning instructions 1

your language. The CD-ROM main

There are several ways you can scan
menu will appear. 1
documents. You can find the instructions as
follows:
Software User’s Guide
„ Scanning
(For Windows® 98/98SE/Me/2000
Professional and Windows® XP)
„ ControlCenter3
(For Windows® 98/98SE/Me/2000
Professional and Windows® XP)
„ Network Scanning
(DCP-540CN only)

Note PaperPort® SE with OCR User’s Guide

If this window does not appear, use „ The complete ScanSoft® PaperPort® SE
Windows® Explorer to run the setup.exe with OCR User's Guide can be viewed
program from the root directory of the from the Help selection in the ScanSoft®
Brother CD-ROM.
PaperPort® SE with OCR application.

d Click User’s Guide to view the

Software User’s Guide and Network
User’s Guide in HTML format.

3
 Chapter 1

Viewing Documentation How to find Scanning instructions 1

(For Macintosh®) 1

There are several ways you can scan

documents. You can find the instructions as
a Turn on your Macintosh®.
follows:
Insert the Brother CD-ROM into your
CD-ROM drive. The following window Software User’s Guide
will appear. „ Scanning
(For Mac OS® X 10.2.4 or greater)
„ ControlCenter2
(For Mac OS® X 10.2.4 or greater)
„ Network Scanning
(For Mac OS® X 10.2.4 or greater)
(DCP-540CN only)

Presto!® PageManager® User’s Guide

„ The complete Presto!® PageManager®

User's Guide can be viewed from the Help
b Double-click the Documentation icon. selection in the Presto!® PageManager®
application.
c Double-click your language folder.

d Double-click the top page file to view the

Software User’s Guide and Network
User’s Guide in HTML format.

e Click the documentation you want to

read.
„ Software User’s Guide
„ Network User’s Guide
(DCP-540CN only)

4
 General Information

Accessing Brother
Support 1
(For Windows®) 1

You can find all the contacts you will need,

such as Web support (Brother Solutions
Center), Customer Service and Brother
Authorized Service Centers on page i and on
the Brother CD-ROM.
„ Click Brother Support on the main menu.
The following screen will appear:

„ To access our web site

(www.brother.com), click Brother Home
Page.
„ To view all Brother Numbers, including
Customer Service numbers for the USA
and Canada, click Support Information.
„ To access the USA Brother online
shopping mall (www.brothermall.com) for
additional product and services
information, click Brother Mall.com.
„ For the latest news and product support
information (http://solutions.brother.com),
click Brother Solutions Center.
„ To return to the main page, click Back or
If you have finished, click Exit.

5
 Chapter 1

Control panel overview 1

The DCP-330C and DCP-540CN have the same control panel keys.

COPY 01
Quality Normal
Enlarge/Reduce 100%
Paper Type Plain Pap
20:48
Paper Size
Brightness
Letter
0

1
Note
Most of the illustrations in this User’s Guide show the DCP-330C.

1 LCD (liquid crystal display) „ OK

Displays messages on the screen to help you Lets you select a setting.
set up and use your machine. 4 Start keys:
Also, you can adjust the angle of the LCD
display by lifting it. „ Color Start
2 Number of Copies Lets you start making copies in full color.
Also lets you start a scanning operation (in
Use this key to make multiple copies.
color or black & white, depending on the
3 Menu keys: scanning setting in the ControlCenter
„ d or c software).
Press to scroll backward or forward to a
„ Black Start
menu selection.
Lets you start making copies in black &
„ a or b
white. Also lets you start a scanning
Press to scroll through the menus and operation (in color or black & white,
options. depending on the scanning setting in the
„ Menu ControlCenter software).
Lets you access the main menu to program
the machine.

6
 General Information

10 9 8 7 6 5

01
Normal
ce 100%
Plain Pap
8 Letter
0

1 2 3 4
5 Stop/Exit
Stops an operation or exits from a menu.
6 On/Off
You can turn the machine on or off.
If you turn the machine off, it will still
periodically clean the print head to maintain
print quality.
7 Ink
Lets you clean the print head, check the print
quality, and check the available ink volume.

8 Scan
Lets you access Scan mode.

9 PhotoCapture

Lets you access PhotoCapture Center® mode.

10 Status LED
Turns red when the LCD displays an error or an
important status message.

7
 Chapter 1

LCD display screen 1

c Press a or b to choose Paper Type.

MENU
The LCD display screen shows the mode the
machine is in, the current settings, and the General Setup
available ink volume. Paper Type Plain Pa
Paper Size Letter
COPY 01 LCD Settings
Quality Normal
Select & Press OK
Enlarge/Reduce 100%
Paper Type Plain Pap Press OK.
20:48
Paper Size
Brightness
Letter
0 d Press a or b to choose
Inkjet Paper.
MENU
1 Paper Type
Plain Paper
1 Ink indicator
Inkjet Paper
Lets you see the available ink volume. Brother Photo
Other Photo
Basic Operations 1
Select & Press OK
Press OK.
The following steps show how to change a You can see the current setting on the
setting in the machine. In this example the LCD:
Paper Type setting is changed from
Plain Paper to Inkjet Paper. MENU
General Setup
a Press Menu.
Paper Type Inkjet Pa
b Press a or b to choose Paper Size Letter
LCD Settings
General Setup.

MENU Select & Press OK

General Setup
Print Reports
e Press Stop/Exit.
Machine Info.
Initial Setup

Select & Press OK

Press OK.

8
 General Information

Status LED indications 1 Printing Reports 1

The Status LED (light emitting diode) is a light The following reports are available: 1
that shows the status of the machine, as
„ Help List
shown in the table.
A help list about how to quickly program
your machine.
„ User Settings
COPY 01
Lists your settings.
Quality Normal
Enlarge/Reduce
Paper Type
100%
Plain Pap „ Network config (DCP-540CN only)
20:48
Paper Size Letter
Brightness 0 Lists your Network settings.

How to print a report 1

a Press Menu.
LED DCP status Description
Ready The DCP is ready for
b Press a or b to choose
Print Reports.
use.
Press OK.

Off c Press a or b to choose the report you

want.
Cover open The cover is open. Close
the cover.
Press OK.
(See Error
messages on page 67.) d Press Black Start.
Red
Ink empty Replace the Ink
cartridge with a new one.
(See Replacing the ink
cartridges on page 72.)
Paper error Put paper in the tray or
clear the paper jam.
Check the LCD
message.
(See Error
messages on page 67.)
Other Check the LCD
messages message.
(See Error
messages on page 67.)

9
 2 Loading documents and paper 2

Loading documents 2
How to load documents 2

You can make copies, and scan from the ADF CAUTION
(automatic document feeder) and from the
scanner glass. DO NOT pull on the document while it is
feeding.

Using the ADF

DO NOT use paper that is curled, wrinkled,
(DCP-540CN only) 2

folded, ripped, stapled, paper clipped,

pasted or taped.
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard 20 lb
(80 g/m2) paper and always fan the pages DO NOT use cardboard, newspaper or
before putting them in the ADF. fabric.

Recommended environment 2

„ Make sure documents written with ink are

Temperature: 68 to 86° F (20 to 30° C)
completely dry.

Humidity: 50% to 70% a Fan the pages well. Make sure you put
Paper: 20 lb LTR (80 g/m 2 A4) the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
Document Sizes Supported 2

b Adjust the paper guides to fit the width of

Length: 5.8 to 14 in. your documents.
(148 to 355.6 mm)
Width: 5.8 to 8.5 in. c Unfold the ADF Document Output
(148 to 215.9 mm) Support Flap (1).
Weight: 17 to 24 lb (64 to 90 g/m2)

CAUTION

DO NOT leave thick documents on the

scanner glass. If you do this, the ADF may
jam.

10
 Loading documents and paper

Using the scanner glass 2

CAUTION
You can use the scanner glass to copy or If you are scanning a book or thick
scan pages of a book or one page at a time. document, DO NOT slam the cover down or
press on it.
Document Sizes Supported 2
2

Length: Up to 11.7 in. (297 mm)

Width: Up to 8.5 in. (215.9 mm)
Scannable area 2

Weight: Up to 4.4 lb (2 kg) The scannable area depends on the settings

in the application you are using. The figures
How to load documents 2
below show the areas you cannot scan on
paper.
Note
3 4
To use the scanner glass, the ADF must
be empty.
1

a Lift the document cover.

Usage Document Top (1) Left (3)

Size
Bottom (2) Right (4)
Copy Letter 0.12 in. 0.12 in.
(3 mm) (3 mm)

b Using the document guidelines on the A4 0.12 in. 0.12 in.

(3 mm) (3 mm)
left, center the document face down on
the scanner glass. Scan Letter 0.12 in. 0.12 in.
(3 mm) (3 mm)
A4 0.12 in. 0 in.
(3 mm) (0 mm)

c Close the document cover.

11
 Chapter 2

Acceptable paper and Recommended media 2

other media 2
To get the best print quality, we suggest using
Brother paper. (See the table below.)
The print quality can be affected by the type
We recommend using ‘3M Transparency
of paper you are using in the machine.
Film’ when you print on transparencies.
To get the best print quality for the settings
you have chosen, always set the Paper Type Brother paper
to match the type of paper you load.
Paper Type Item
You can use plain paper, inkjet paper (coated
Letter Plain BP60PL (USA only)
paper), glossy paper, transparencies and
envelopes. Letter Glossy Photo BP61GLL 1
We recommend testing various paper types Letter Inkjet (Matte) BP60ML (USA only)
before buying large quantities. 4 × 6 in. Glossy Photo BP61GLP 1
For best results, use the Brother paper. 1 Available in the USA and from November 2006 in
„ When you print on inkjet paper (coated Canada.
paper), transparencies and glossy paper,
be sure to choose the proper media in the
‘Basic’ tab of the printer driver or in the
Handling and using media 2

Paper Type setting of the menu.

„ Store paper in its original packaging, and
„ When you print on Brother photo paper, keep it sealed. Keep the paper flat and
load the instruction sheet included with the away from moisture, direct sunlight and
photo paper in the paper tray first, and heat.
then put the photo paper on the instruction
„ The coated side of photo paper is shiny.
sheet.
Avoid touching the shiny (coated) side.
„ When you use transparencies or photo Load photo paper with the shiny side
paper, remove each sheet at once to facing down.
prevent smudging or paper jams.
„ Avoid touching either side of
„ Avoid touching the printed surface of the transparencies because they absorb
paper immediately after printing; the water and perspiration easily, and this
surface may not be completely dry and may cause decreased output quality.
may stain your fingers. Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.

12
 Loading documents and paper

Improper Setup

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or
irregularly shaped paper 2

1
1 0.08 in. (2 mm) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain

Paper capacity of the output paper

tray 2

Up to 50 sheets of 20 lb Letter or 80 g/m2 A4

paper.
„ Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.

13
 Chapter 2

Choosing the right media 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Copy Photo Print
Capture
Cut Sheet Letter 8 1/2 × 11 in. (216 × 279 mm) Yes Yes Yes
A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes
Legal 8 1/2 × 14 in. (216 × 356 mm) Yes – Yes
Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – Yes
JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – Yes
A5 5.8 × 8.3 in. (148 × 210 mm) Yes – Yes
A6 4.1 × 5.8 in. (105 × 148 mm) – – Yes
Cards Photo 4 × 6 in. (10 × 15 cm) Yes Yes Yes
Photo L 3 1/2 × 5 in. (89 × 127 mm) – – Yes
Photo 2L 5 × 7 in. (127 × 178 mm) – Yes Yes
Index Card 5 × 8 in. (127 × 203 mm) – – Yes
Post Card 1 3.9 × 5.8 in. (100 × 148 mm) – – Yes
Post Card 2 5.8 × 7.9 in. (148 × 200 mm) – – Yes
(Double)
Envelopes C5 6.4 × 9 in. (162 × 229 mm) – – Yes
Envelope
DL 4.3 × 8.7 in. (110 × 220 mm) – – Yes
Envelope
COM-10 4 1/8 × 9 1/2 in. (105 × 241 mm) – – Yes
Monarch 3 7/8 × 7 1/2 in. (98 × 191 mm) – – Yes
JE4 4.1 × 9.3 in. (105 × 235 mm) – – Yes
Envelope
Transparencies Letter 8 1/2 × 11 in. (216 × 279 mm) Yes – Yes
A4 8.3 × 11.7 in. (210 × 297 mm) Yes – Yes

14
 Loading documents and paper

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of

sheets
Cut Plain Paper 17 to 32 lb (64 to 120 g/m2) 0.003 to 0.006 in. (0.08 to 0.15 mm) 100 1
Sheet 2
Inkjet Paper 17 to 53 lb (64 to 200 g/m2) 0.003 to 0.01 in. (0.08 to 0.25 mm) 20
Glossy Paper Up to 58 lb (Up to 220 g/m2) Up to 0.01 in. (Up to 0.25 mm) 20
Cards Photo 4"×6" Up to 64 lb (Up to 240 g/m2) Up to 0.01 in. (Up to 0.28 mm) 20 2
Index Card Up to 32 lb (Up to 120 g/m2) Up to 0.006 in. (Up to 0.15 mm) 30
Post Card Up to 53 lb (Up to 200 g/m2) Up to 0.01 in. (Up to 0.23 mm) 30
Envelopes 20 to 25 lb (75 to 95 g/m2) Up to 0.02 in. (Up to 0.52 mm) 10
Transparencies – – 10
1 Up to 50 sheets for Legal size paper 20 lb (80 g/m2).
Up to 100 sheets of 20 lb (80 g/m2) paper.
2
For Photo 4"×6" and Photo L 3.5"×5" paper use the photo bypass tray (for USA) or the photo paper tray (for Canada).
(See Loading photo paper on page 20.)

15
 Chapter 2

Loading paper and b Press and slide the paper side guides (1)
and paper length guide (2) to fit the
other media 2
paper size.
1
Note
To print on Photo (4"×6") or Photo L
(3.5"×5") paper, you must use the photo
bypass tray. (See Loading photo
paper on page 20.)

a Pull the paper tray completely out of the

machine.
If the paper support flap is open, close it
and lift the output paper tray cover (1).
2

c Fan the stack of paper well to avoid

paper jams and misfeeds.

Note
Always make sure that the paper is not
curled.

16
 Loading documents and paper

d Gently put the paper into the paper tray e Gently adjust the paper side guides with
print side down and top edge first. both hands and the paper length guide
Check that the paper is flat in the tray. to the paper.
Make sure the paper side guides touch
the sides of the paper.
2

Note
When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the Note
paper tray. Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.

f Close the output paper tray cover.

17
 Chapter 2

g Slowly push the paper tray completely Loading envelopes and post
into the machine.
cards 2

About envelopes 2

„ Use envelopes that weigh from 20 to 25 lb

(75 to 95 g/m2).
„ Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.

h While holding the paper tray in place, CAUTION

pull out the paper support (1) until it
clicks and unfold the paper support Do not use any of the following types of
flap (2). envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.

Glue Double flap

Note
2
2

Do not use the paper support flap for

Legal paper.

Occasionally you may experience paper

feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.

18
 Loading documents and paper

How to load envelopes and post cards 2 If you have problems when printing on
envelopes, try the following
a Before loading, press the corners and suggestions: 2

sides of the envelopes or post cards to

make them as flat as possible. a Open the envelope flap.
2
Note b Make sure the open flap is either to the
If the envelopes or post cards are ‘double- side of the envelope or to the back edge
feeding,’ put one envelope or post card in of the envelope when printing.
the paper tray at a time.
c Adjust the size and margin in your
application.

a Put the envelopes or post cards into the

paper tray with the address side down
and the leading edge in first as shown in
the illustration. Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.

19
 Chapter 2

Loading photo paper 2

c Put the photo paper into the photo
bypass tray and gently adjust the paper
side guides to the paper.
Note Make sure the paper side guides touch
In Canada the photo bypass tray is the sides of the paper.
called the photo paper tray.

Use the photo bypass tray, which has been

assembled on the top of the output paper tray
cover, to print on photo 4" × 6" and photo L
3.5" × 5" size paper. When you use the photo
bypass tray, you do not have to take out the
paper that is in the tray beneath it.

a Press the photo bypass tray release Note

button with your left thumb and push the • Be careful that you do not push the paper
photo bypass tray backward until it in too far; it may lift at the back of the tray
clicks into the photo printing position. and cause feed problems.
• Always make sure that the paper is not
curled.

d When you have finished printing photos

return the photo bypass tray to the
normal printing position.
Press the photo bypass tray release
button with your left thumb and pull the
1 photo bypass tray forward until it clicks.

1 Photo Bypass Tray

b Press and slide the paper side

guides (1) and paper length guide (2) to
fit the paper size.

20
 Loading documents and paper

Removing small printouts

from the machine 2

„ When the machine ejects small paper

onto the output paper tray you may not be
able to reach it. Make sure printing has 2
finished, and then pull the tray completely
out of the machine.

21
 Chapter 2

Printable Area 2

The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.

Cut Sheet Paper Envelopes

3 4 3 4
1 1

2 2

Top (1) Bottom (2) Left (3) Right (4)

Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)
Envelopes 0.47 in. (12 mm) 0.95 in. (24 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)

Note
The Borderless feature is not available for envelopes.

22
 3 General setup 3

Paper settings 3
Paper Size 3

You can use five sizes of paper for printing

Paper Type 3
copies: Letter, Legal, A4, A5, and 4 × 6 in.
(10 × 15 cm). When you change the size of
To get the best print quality, set the machine paper you load in the machine, you will need 3
for the type of paper you are using. to change the paper size setting at the same
time.
a Press Menu.
a Press Menu.
b Press a or b to choose
General Setup. b Press a or b to choose
Press OK. General Setup.
Press OK.
c Press a or b to choose Paper Type.
Press OK. c Press a or b to choose Paper Size.
Press OK.
d Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photo, d Press a or b to choose Letter,
Other Photo or Transparency. Legal, A4, A5 or 4"×6".
Press OK. Press OK.

e Press Stop/Exit. e Press Stop/Exit.

Note
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.

23
 Chapter 3

LCD display 3
Setting the backlight
brightness 3

LCD Contrast 3

You can adjust the brightness of the LCD

backlight. If you are having difficulty reading
You can adjust the LCD contrast for a sharper
the LCD, try changing the brightness setting.
and more vivid display. If you are having
difficulty reading the LCD, try changing the a Press Menu.
contrast setting.
b Press a or b to choose
a Press Menu. General Setup.
Press OK.
b Press a or b to choose
General Setup. c Press a or b to choose
Press OK. LCD Settings.
Press OK.
c Press a or b to choose
LCD Settings. d Press a or b to choose Backlight.
Press OK. Press OK.
d Press a or b to choose e Press a or b to choose Light, Med or
LCD Contrast. Dark.
Press OK. Press OK.
e Press a or b to choose Light, Med or f Press Stop/Exit.
Dark.
Press OK.

f Press Stop/Exit.

24
 General setup

Setting the Dim Timer for the Setting the Off Timer 3

backlight 3

You can set how long the LCD stays on after

You can set how long the LCD backlight stays the last key press. This is a power saving
on after the last key press. feature. The machine can print and scan
when the LCD is off.
a Press Menu.
a Press Menu.
b Press a or b to choose 3
General Setup. b Press a or b to choose
Press OK. General Setup.
Press OK.
c Press a or b to choose
c Press a or b to choose
LCD Settings.
Press OK. LCD Settings.
Press OK.
d Press a or b to choose Dim Timer.
Press OK. d Press a or b to choose Off Timer.
Press OK.
e Press a or b to choose 10 Secs,
20 Secs, 30 Secs or Off. e Press a or b to choose 1 Min,
Press OK. 2 Mins, 3 Mins, 5 Mins, 10 Mins,
30 Mins or Off.
f Press Stop/Exit. Press OK.

f Press Stop/Exit.

Note
When the display is off you can press any
key to turn it back on.

25
 Chapter 3

26
Section II

Copy II

Making copies 28
 4 Making copies 4

How to copy 4 Copy options 4

You can change the copy settings from the

Making a single copy 4

default display. The LCD shows:

a Load your document.

COPY 01 1
(See Loading documents on page 10.)
Quality Normal
b Press Black Start or Color Start. Enlarge/Reduce 100%
Paper Type Plain Pap
Paper Size Letter
Making multiple copies 4
Brightness 0

You can make up to 99 copies.

1 No of Copies
a Load your document.
You can enter the number of copies you want
b Press + or - repeatedly until the number by pressing + or - repeatedly.
of copies you want appears (up to 99). Press a or b to scroll through the copy
options menu.
c Press Black Start or Color Start.
„ Quality (See page 29.)
Note „ Enlarge/Reduce (See page 29.)
To sort the copies, press a or b to „ Paper Type (See page 32.)
choose Stack/Sort. (See Sorting
copies using the ADF (DCP-540CN „ Paper Size (See page 32.)
only) on page 31.) „ Brightness (See page 31.)
„ Contrast (See page 31.)
Stop copying 4
„ Color Adjust (See page 32.)
„ Stack/Sort (DCP-540CN only)
To stop copying, press Stop/Exit.
(See page 31.)
„ Page Layout (See page 30.)
„ Set New Default (See page 33.)
„ Factory Reset (See page 33.)
When the option you want is highlighted,
press OK.
You can change the copy settings temporarily
for the next copy.
These settings are temporary, and the
machine returns to its default settings
60 seconds after copying.
If you have finished choosing settings, press
Black Start or Color Start.

28
 Making copies

If you want to choose more settings, press a Enlarging or reducing the

or b.
image copied 4

Note
You can choose an enlargement or reduction
You can save some of the settings that ratio.
you use most often by setting them as
default. These settings will stay until you a Load your document.
change them again. (See Setting your
changes as new default on page 33.) b Enter the number of copies you want.

c Press a or b to choose
Changing copy quality 4 Enlarge/Reduce. 4
Press OK.
You can choose the copy quality. The factory
setting is Normal.
50%
69% A4iA5
Fast Fast copy speed and lowest
amount of ink used. Use this 78%
setting to save time (documents to 83%
be proof read, large documents or
many copies). 93% A4iLTR

Normal Recommended setting for ordinary 97% LTRiA4

printouts. Good copy quality with 100%*
adequate copy speed.
104% EXEiLTR
Best Use this setting to copy precise
images such as photographs. The 142% A5iA4
highest resolution and slowest 186% 4"×6"iLTR
speed.
198% 4"×6"iA4

a Load your document. 200%

Custom(25-400%)
b Enter the number of copies you want.
d Choose one of the options below:
c Press a or b to choose Quality. „ Use a or b to select the
Press OK. enlargement or reduction ratio you
want. Press OK.
d Press a or b to choose Fast, Normal „ Use a or b to select Custom(25-
or Best. 400%). Press + or - to enter an
Press OK. enlargement or reduction ratio from
25% to 400%. Press OK.
e If you do not want to change additional
settings, press Black Start or
Color Start.
e If you do not want to change additional
settings, press Black Start or
Color Start.

Note
Page Layout Options are not available
with Enlarge/Reduce.

29
 Chapter 4

Making N in 1 copies or a e If you do not want to change additional

settings, press Black Start or
poster (page layout) 4

Color Start to scan the page.

If you are making a poster or placed the
The N in 1 copy feature can help you save
document in the ADF, the machine
paper by letting you copy two or four pages
scans the pages and starts printing.
onto one printed page.
If you are using the scanner glass, go
You can also make a poster. When you use to f.
the poster feature your machine divides your
document into sections, then enlarges the f After the machine scans the page, press
sections so you can assemble them into a + (Yes) to scan the next page.
poster. If you want to print a poster, use the
scanner glass. g Place the next page on the scanner
glass.
Note Press OK.
Repeat f and g for each page of the
• Make sure paper size is set to Letter or
layout.
A4.
• If you are producing multiple color copies, h After all the pages have been scanned,
N in 1 copy is not available. press - (No) to finish.
• If Brother Photo or Other Photo has Place your document face down in the
been chosen in the Paper Type setting for direction shown below.
N in 1 copies, the machine will print the „ 2 in 1 (P)
images as if Plain paper had been chosen.
• (P) means Portrait and (L) means
Landscape.
„ 2 in 1 (L)
• You can only make one poster copy at a
time.

a Load your document.

„ 4 in 1 (P)
b Enter the number of copies you want.

c Press a or b to choose Page Layout.

Press OK.
„ 4 in 1 (L)
d Press a or b to choose
Off (1 in 1), 2 in 1 (P),
2 in 1 (L), 4 in 1 (P),
4 in 1 (L)or Poster(3 × 3).
Press OK.

30
 Making copies

„ Poster (3 x 3) Adjusting Brightness,

You can make a poster size copy of a Contrast and Color 4

photograph.

Brightness 4

You can adjust the copy brightness to make

copies darker or lighter.

a Load your document.

b Enter the number of copies you want. 4

c Press a or b to choose Brightness.
Press OK.

d Press a to make a lighter copy or press

b to make a darker copy.
Sorting copies using the ADF Press OK.
(DCP-540CN only) 4

e If you do not want to change additional

settings, press Black Start or
You can sort multiple copies. Pages will be
Color Start.
stacked in reverse order.

a Load your document. Contrast 4

b Enter the number of copies you want. You can adjust the copy contrast to help an
image look sharper and more vivid.
c Press a or b to choose Stack/Sort.
a Load your document.
Press OK.

d Press a or b to choose Sort. b Enter the number of copies you want.

Press OK.
c Press a or b to choose Contrast.
e If you do not want to change additional Press OK.
settings, press Black Start or
Color Start.
d Press a to increase the contrast or
press b to decrease the contrast.
Press OK.

e If you do not want to change additional

settings, press Black Start or
Color Start.

31
 Chapter 4

Color Saturation 4
Paper options 4

a Load your document.

Paper Type
b Enter the number of copies you want.
4

If you are copying on special paper, set the

c Press a or b to choose machine for the type of paper you are using to
Color Adjust. get the best print quality.
Press OK.
a Load your document.
d Press a or b to choose Red, Green or
Blue. b Enter the number of copies you want.
Press OK.
c Press a or b to choose Paper Type.
e Press a to increase the color saturation, Press OK.
or press b to decrease the color
saturation. d Press a or b to choose Plain Paper,
Press OK. Inkjet Paper, Brother Photo,
Other Photo or Transparency.
f Do one of the following: Press OK.
„ If you want to change another color
saturation, go to step d. e If you do not want to change additional
„ If you want to change additional settings, press Black Start or
settings, press a or b to choose Color Start.
Exit.
Press OK. Paper Size 4

„ If you do not want to change

If copying on paper other than Letter size, you
additional settings, press
will need to change the paper size setting.
Black Start or Color Start.
You can copy only on Letter, Legal, A4, A5 or
Photo Card [4 in. (W) × 6 in. (H) or
10 cm (W) × 15 cm (H)] paper.

a Load your document.

b Enter the number of copies you want.

c Press a or b to choose Paper Size.

Press OK.

d Press a or b to choose Letter,

Legal, A4, A5 or 4"x 6".
Press OK.

e If you do not want to change additional

settings, press Black Start or
Color Start.

32
 Making copies

Setting your changes as new

default 4

You can save the copy settings for Quality,

Paper Type, Brightness, Contrast and
Color Adjust that you use most often by
setting them as the default settings. These
settings will stay until you change them again.

a Press a or b to choose your new

setting.
Press OK.
4
Repeat this step for each setting you
want to change.

b After changing the last setting, press a

or b to choose Set New Default.
Press OK.

c Press + to choose Yes.

d Press Stop/Exit.

Restoring all the settings to

factory settings 4

You can restore all the settings you have

changed to the factory settings. These
settings will stay until you change them again.

a Press a or b to choose
Factory Reset.
Press OK.

b Press + to choose Yes.

c Press Stop/Exit.

33
 Chapter 4

34
Section III

Walk-up Photo Printing III

PhotoCapture Center® 36
PictBridge 47
 5 PhotoCapture Center® 5

PhotoCapture Center® Using media cards 5

Operations 5
Your Brother machine includes media drives
(slots) for use with popular digital camera
Printing from a media card media: CompactFlash®, Memory Stick®,
Memory Stick Pro™, SecureDigital™,
without a PC 5
MultiMediaCard™ and xD-Picture Card™.

Even if your machine is not connected to your

computer, you can print photos directly from
digital camera media. (See Print
Images on page 38.)
CompactFlash® Memory Stick®

Scanning to a media card Memory Stick Pro™

without a PC 5

You can scan documents and save them

directly to a media card. (See Scan to SecureDigital™ xD-Picture Card™
Card on page 45.) MultiMediaCard™

Using PhotoCapture Center® „ miniSD™ can be used with a miniSD™

adapter.
from your computer
„ Memory Stick Duo™ can be used with a
You can access the media card that is in the Memory Stick Duo™ adapter.
media drive (slot) of the machine from your „ Memory Stick Pro Duo™ can be used with
PC. a Memory Stick Pro Duo™ adapter.
(See PhotoCapture Center® for Windows® or „ Adapters are not included with the
machine. Contact a third party supplier for
Remote Setup & PhotoCapture Center® for
adapters.
Macintosh® in the Software User's Guide on
the CD-ROM.) The PhotoCapture Center® feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.

36
 PhotoCapture Center®

Media card folder structure 5

Getting started 5

To avoid errors, remember the following Firmly put the card into the proper slot.
points:
„ The DPOF file on the media card must be
in a valid format. (See DPOF
printing on page 40.)
„ The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
1 2 3 4
„ Walk-up PhotoCapture Center® printing
must be performed separately from 1 CompactFlash® 5
PhotoCapture Center® operations using 2 SecureDigital™, MultiMediaCard™
the PC. (Simultaneous operation is not
available.) 3 Memory Stick®, Memory Stick Pro™

„ IBM Microdrive™ is not compatible with 4 xD-Picture Card™

the machine. PhotoCapture key lights:
„ The machine can read up to 999 files
(including the folder inside memory) on a
media card.
„ CompactFlash® Type II is not supported.
„ This product supports xD-Picture Card™
Type M / Type H (Large Capacity).
Please be aware of the following:
„ When printing the INDEX or IMAGE, the
PhotoCapture Center® will print all the „ PhotoCapture light is on, the media card
valid images, even if one or more images is properly inserted.
have been corrupted. A portion of the
corrupted image may be printed. „ PhotoCapture light is off, the media card
is not properly inserted.
„ Your machine is designed to read media
cards that have been formatted by a digital „ PhotoCapture light is blinking, the media
camera. card is being read or written to.

When a digital camera formats a media CAUTION

card it creates a special folder into which it
copies image data. If you need to modify DO NOT unplug the power cord or remove
the image data stored on a media card the media card from the media drive (slot)
with your PC, we recommend that you do while the machine is reading or writing to
not modify the folder structure created by the card (the PhotoCapture key is
the digital camera. When saving new or blinking). You will lose your data or
modified image files to the media card we damage the card.
also recommend you use the same folder
your digital camera uses. If the data is not
saved to the same folder, the machine The machine can only read one media card at
may not be able to read the file or print the a time so do not put more than one card in the
image. slot.

37
 Chapter 5

Entering PhotoCapture mode 5

Print Images 5

After you insert the media card, press the

(PhotoCapture) key to illuminate it in
View Photo(s) 5

green and display the PhotoCapture options You can preview your photos on the LCD
on the LCD. before you print them. If your photos are large
The LCD shows: files there may be a delay before each photo
is displayed on the LCD.
PHOTO a Make sure you have put the media card
View Photo(s) in the proper slot.
Print Index Press (PhotoCapture).
Print All Photos
Print Photos b Press a or b to choose
Select & Press OK View Photo(s).
Press OK.
Press a or b to scroll through the
PhotoCapture key options. c Press d or c to choose your photo.

„ View Photo(s) (See page 38.) d Press + or - repeatedly to enter the

„ Print Index (See page 39.) number of copies you want.

„ Print All Photos (See page 39.) e Repeat step c and step d until you
„ Print Photos (See page 40.) have chosen all the photos.

Note
f After you have chosen all the photos, do
one of the following:
If your digital camera supports DPOF „ Press OK and change the print
printing, see DPOF printing on page 40. settings. (See page 41.)
„ If you do not want to change any
When the option you want is highlighted, settings, press Color Start to print.
press OK.

38
 PhotoCapture Center®

Print Index (Thumbnails) 5 Print All Photos 5

The PhotoCapture Center® assigns numbers You can print all the photos on your media
for images (such as No.1, No.2, No.3, and so card.
on).
a Make sure you have put the media card
in the proper slot.
Press (PhotoCapture).

b Press a or b to choose
Print All Photos.
Press OK.

c Press + or - repeatedly to enter the 5

® number of copies you want.
The PhotoCapture Center does not
recognize any other numbers or file names d Do one of the following:
that your digital camera or PC has used to „ Change the print settings. (See
identify the pictures. You can print a page 41.)
thumbnail page (Index page with 6 or 5 „ If you do not want to change any
images per line). This will show all the settings, press Color Start to print.
pictures on the media card.

a Make sure you have put the media card

in the proper slot.
Press (PhotoCapture).

b Press a or b to choose Print Index.

Press OK.

c Press a or b to choose
6 Images/Line Fast or
5 Images/Line Photo.
Press OK.

5 Images/Line 6 Images/Line
Photo Fast

Print time for 5 Images/Line will be

slower than 6 Images/Line, but the
quality is better.

d Press Color Start to print.

39
 Chapter 5

Print Photos 5 DPOF printing 5

Before you can print an individual image, you DPOF stands for Digital Print Order Format.
have to know the image number.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
a Make sure you have put the media card
Film Co. Ltd., Matsushita Electric Industrial
in the proper slot.
Co. Ltd. and Sony Corporation) created this
Press (PhotoCapture). standard to make it easier to print images
from a digital camera.
b Print the Index. (See Print Index
If your digital camera supports DPOF
(Thumbnails) on page 39.)
printing, you will be able to choose on the
c Press a or b to choose digital camera display the images and
Print Photos. number of copies you want to print.
Press OK. When the memory card (CompactFlash®,
d Press + repeatedly to enter the image Memory Stick ®, Memory Stick Pro™,
number that you want to print from the SecureDigital™ MultiMediaCard™ or
Index page (Thumbnails). xD-Picture Card™) with DPOF information is
If you want to choose a two digit put into your machine, you can print the
number, press c to move the cursor to chosen image easily.
the next digit.
(For example, enter 1, c, 6 to print a Make sure you have put the media card
image No.16.) into the proper slot.
Press OK. Press (PhotoCapture). The
machine will ask you if you want to use
e Repeat step d until you have entered DPOF setting.
all the image numbers that you want to
print. b Press + to choose Yes.

Note c Do one of the following:

• Press - to decrease the image number. „ Change the print settings. (See
• You can enter all the numbers at one time page 41.)
by using the OK key for a comma. (For „ If you do not want to change any
example, Enter 1, OK, 3, OK, 6 to print settings, press Color Start to print.
images No.1, No.3 and No.6.).

f After you have chosen all the image

numbers, press OK again.

g Press + or - repeatedly to enter the

number of copies you want. Press OK.

h Do one of the following:

„ Change the print settings. (See
page 41.)
„ If you do not want to change any
settings, press Color Start to print.

40
 PhotoCapture Center®

PhotoCapture Center® print settings 5

You can change the print settings temporarily for the next printing.
These settings are temporary, and the machine returns to its default settings 180 seconds after
printing.

Note
You can save the print settings you use most often by setting them as default. (See Setting
your changes as new default on page 44.)

PHOTO 0001 1
Print Quality Photo 5
Paper Type Other Ph
Paper Size 4"x 6"
Brightness 0
Contrast 0
Print Start Press
1 No of prints
(For View Photo(s))
You can see the total number of photos that will be printed.
(For Print All Photos, Print Photos)
You can see the number of copies of each photo that will be printed.

Menu Selections Options1 Options2 Page

Print Quality Normal/Photo 42
Paper Type Plain Paper/Inkjet Paper/ 42
Brother Photo/Other Photo
Paper Size Letter/A4/4"x 6"/5"x 7" (When A4 or Letter is selected) 42
4"x 3"
5"x 3.5"
6"x 4"
7"x 5"
8"x 6"
Max. Size
Brightness Light 43

Dark

Contrast 43

41
 Chapter 5

Menu Selections Options1 Options2 Page

True2Life On/Off 43
White Balance / Sharpness /
Color Density / Exit

Cropping On/Off 44
Borderless On/Off 44
Set New Default Yes/No 44
Factory Reset Yes/No 44

Print Quality 5
Paper and print size 5

a Press a or b to choose Paper Size.

a Press a or b to choose Press OK.
Print Quality.
Press OK. b Press a or b to choose the type of
paper you are using, Letter, 4"× 6",
b Press a or b to choose Normal or 5"× 7" or A4.
Photo. Press OK.
Press OK.
c If you chose Letter or A4, press a or b
c If you do not want to change additional to choose the print size.
settings, press Color Start to print. Press OK.

Paper options 5
Example: Printed Position for Letter paper
1 2 3
4"× 3" 5"× 3.5" 6"× 4"
Paper Type 5

a Press a or b to choose Paper Type.

Press OK.

b Press a or b to choose the type of

paper you are using, Plain Paper,
4 5 6
Inkjet Paper, Brother Photo or
Other Photo. 7"× 5" 8"× 6" Max. Size
Press OK.

c If you do not want to change additional

settings, press Color Start to print.

d If you do not want to change additional

settings, press Color Start to print.

42
 PhotoCapture Center®

Adjusting Brightness, c Press a or b to choose

White Balance, Sharpness or
Contrast and Color 5

Color Density.
Press OK.
Brightness 5
d Press a or b to adjust the degree of the
setting.
a Press a or b to choose Brightness. Press OK.
Press OK.
e Do one of the following:
b Press a to make a lighter copy or press „ If you want to customize other color
b to make a darker copy. enhancement, press a or b to
Press OK. choose other option.
„ If you want to change other settings,
c If you do not want to change additional
press a or b to choose Exit, and
settings, press Color Start to print.
then press OK.
5

Contrast 5 f If you do not want to change additional

settings, press Color Start to print.
You can choose the contrast setting. More
contrast will make an image look sharper and
more vivid.
Note
• White Balance
a Press a or b to choose Contrast. This setting adjusts the hue of the white
Press OK.
areas of an image. Lighting, camera
b Press a to increase the contrast or settings and other influences will effect the
press b to decrease the contrast. appearance of white. The white areas of a
Press OK. picture may be slightly pink, yellow or
some other color. By using this setting,
c If you do not want to change additional you can correct that effect and bring the
settings, press Color Start to print. white areas back to pure white.
• Sharpness
Color Enhancement (True2Life®)
This setting enhances the detail of an
5

You can turn on the color enhancement image, similar to adjusting the fine focus
(True2Life®) feature to print more vivid on a camera. If the image is not in true
images. Printing time will be slower. focus and you cannot see the fine details
of the picture, then adjust the sharpness.
a Press a or b to choose True2Life. • Color Density
Press OK.
This setting adjusts the total amount of
b Do one of the following: color in the image. You can increase or
„ If you want to customize the White decrease the amount of color in an image
Balance, Sharpness or Color to improve a washed out or weak picture.
Density, press d or c to choose On,
and then go to step c.
„ If you do not want to customize,
press d or c to choose Off.
Press OK and then go to step f.

43
 Chapter 5

Cropping 5 Setting your changes as new

default 5

If your photo is too long or wide to fit the

available space on your chosen layout, part You can save the print settings you use most
of the image will automatically be cropped. often by setting them as the default settings.
The factory setting is On. If you want to print These settings will stay until you change
the whole image, turn this setting to Off. them again.

a Press a or b to choose Cropping. a Press a or b to choose your new

Press OK. setting.
Press OK.
b Press a or b to choose Off (or On). Repeat this step for each setting you
Press OK. want to change.

c If you do not want to change additional b After changing the last setting, press a
settings, press Color Start to print. or b to choose Set New Default.
Press OK.
Cropping: On 5

c Press + to choose Yes.

/////////////////////////////////////////

/////////////////////////////////////////

d Press Stop/Exit.

Restoring all the settings to

Cropping: Off 5
factory settings 5

You can restore all the settings you have

changed to the factory settings. These
settings will stay until you change them again.

a Press a or b to choose
Factory Reset.
Borderless printing 5
Press OK.

This feature expands the printable area to the

b Press + to choose Yes.
edges of the paper. Printing time will be c Press Stop/Exit.
slightly slower.

a Press a or b to choose Borderless.

Press OK.

b Press a or b to choose Off (or On).

Press OK.

c If you do not want to change additional

settings, press Color Start to print.

44
 PhotoCapture Center®

Scan to Card 5

Quality Selectable File

Format
Entering Scan mode 5
150dpi Color JPEG / PDF
300dpi Color JPEG / PDF
When you want to scan to card, press 600dpi Color JPEG / PDF
(Scan). 200x100dpi B/W TIFF / PDF
The LCD shows: 200dpi B/W TIFF / PDF

a Insert a CompactFlash®, Memory

SCAN Stick®, Memory Stick Pro™,
Scan to E-mail SecureDigital™, MultiMediaCard™ or
xD-Picture Card™ into your machine.
Scan to Image
Scan to OCR
5
Scan to File WARNING
Scan to Card
Select & Press OK Do not take out the media card while
PhotoCapture is blinking to avoid
damaging the card or data stored on the
Press a or b to choose Scan to Card.
card.
Press OK.
If you are not connected to your computer
only the Scan to Card selection will appear on
b Load your document.
the LCD.
c Press (Scan).
(See Scanning for Windows ® or Macintosh®
in the Software User’s Guide for details about d Press a or b to select Scan to Card,
the other menu options.) choose one of the options below:
„ To change the quality press OK and
How to scan to card 5
go to step e.
„ To start scanning press Black Start
You can scan black & white and color or Color Start.
documents into a media card. Black & white
documents will be stored in PDF (*.PDF) or
e Press a or b to select the quality,
choose one of the options below:
TIFF file formats (*.TIF). Color documents
„ To change the file type, press OK
may be stored in PDF (*.PDF) or JPEG
and go to step f.
(*.JPG) file formats. The factory setting is
„ To start scanning press Black Start
150 dpi Color and the default file format is
or Color Start.
PDF. File names default to the current date
that you set using the control panel keys. (For f Press a or b to select the file type,
details, see Quick Setup Guide.) For press OK.
example, the fifth image scanned on July 1,
2006 would be named 07010506.PDF. You g Press Black Start or Color Start.
can change the color and quality.

45
 Chapter 5

Understanding the
Error Messages 5

Once you are familiar with the types of errors

that can occur while you are using the
PhotoCapture Center®, you can easily
identify and troubleshoot any problems.
„ Media Error
This message will appear if you put in a
media card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the media card.
„ No File
This message will appear if you try to
access a media card in the drive (slot) that
does not contain a .JPG file.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.

46
 6 PictBridge 6

Camera Menu Options

Selections
Paper Size Letter, A4, 4"×6", Printer
Settings (Default setting) 2
Paper Type Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
Your Brother machine supports the (Default setting) 2
PictBridge standard, allowing you to connect Layout Borderless: On, Borderless:
to and print photos directly from any Off, Printer Settings (Default
PictBridge compatible digital camera. setting) 2
DPOF setting 1 -

Before Using Print Quality Normal, Fine, Printer Settings 6

(Default setting) 2
PictBridge 6

Color On, Off, Printer Settings

Enhancement (Default setting) 2
PictBridge requirements 6

1 See DPOF printing on page 48 for more details.

2
To avoid errors, remember the following If your camera is set to use the Printer Settings
points: (Default setting), the machine will print your photo
using the settings below.
„ The machine and the digital camera must
be connected using a suitable USB cable. Settings Options
„ The image file extension must be .JPG Paper Size 4"×6"
(other image file extensions like .JPEG,
Paper Type Glossy Paper
.TIF, .GIF and so on will not be
recognized). Layout Borderless: On
Print Quality Fine
„ PhotoCapture Center operations are not
available when using the PictBridge Color Enhancement Off
feature.
„ The names and availability of each setting
depends on the specification of your
camera.
Using PictBridge 6

Please refer to the documentation supplied

with your camera for more detailed
Setting your digital camera 6 information on changing PictBridge settings.

Make sure your camera is in PictBridge

mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera some of these
settings may not be available.

47
 Chapter 6

Printing Images 6
DPOF printing 6

a Make sure that your camera is turned DPOF stands for Digital Print Order Format.
off. Connect your camera to the Major digital camera manufacturers (Canon
PictBridge port (1) on the machine using Inc., Eastman Kodak Company, Fuji Photo
the USB cable. Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.

1 PictBridge port

Note
Remove any media cards from the
machine before connecting the digital
camera.

b Turn on the camera.

When the machine has recognized the
camera, the LCD shows
Camera Connected.
When the machine starts printing a
photo, the LCD will show Printing.

WARNING

To prevent damage to your machine, do not

connect any device other than a PictBridge
compatible camera to the PictBridge port.

48
 PictBridge

Understanding the
Error Messages 6

Once you are familiar with the types of errors

that can occur while you are using the
PictBridge, you can easily identify and
troubleshoot any problems.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
„ Wrong USB device
This message will appear if you connect a
non-PictBridge compatible or broken
device to the PictBridge port. To clear the 6
error, unplug the device from the
PictBridge port, then press On/Off to turn
the machine off and then on again.
For more detailed solutions see Error
messages on page 67.

49
 Chapter 6

50
Section IV

Software IV

Software and Network features 52

 7 Software and Network features 7

The CD-ROM includes the Software User’s c Click the heading you would like to view
Guide and Network User’s Guide from the list at the left of the window.
(DCP-540CN only) for features available
when connected to a computer (for example,
printing and scanning). The guide has easy to
use links that, when clicked, will take you
directly to a particular section.
You can find information on these features:
„ Printing
„ Scanning
„ ControlCenter3 (for Windows®)
„ ControlCenter2 (for Macintosh®)

„ PhotoCapture Center®
„ Network Printing (DCP-540CN only) (For Macintosh®)
„ Network Scanning (DCP-540CN only)
a Make sure your Macintosh® is turned
on. Insert the Brother CD-ROM into your
How to read the HTML User’s Guide CD-ROM drive. The following window
will appear.
This is a quick reference for using the HTML
User’s Guide. b Double-click the Documentation icon.
(For Windows®) c Double-click your language folder, and
then double-click the top page file.
Note
If you have not installed the software, see d Click SOFTWARE USER’S GUIDE (or
Viewing Documentation on page 2. NETWORK USER’S GUIDE) in the top
menu, and then click the heading you
a From the Start menu, point to Brother, would like to read from the list at the left
from the programs group, then click of the window.
User’s Guide.

b Click SOFTWARE USER’S GUIDE (or

NETWORK USER’S GUIDE) from the
top menu.

52
Section V

Appendixes V

Safety and Legal 54

Troubleshooting and Routine Maintenance 63
Menu and Features 81
Specifications 89
Glossary 99
 A Safety and Legal A

Choosing a location A

Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a standard AC power outlet. Choose a location where the temperature remains
between 50° F and 95° F (10° and 35° C).

CAUTION

• Avoid placing your machine in a high-traffic area.

• Avoid placing your machine on carpet.
• DO NOT put the machine near heaters, air conditioners, refrigerators medical equipment,
chemicals or water.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical outlets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• Do not connect your machine to electrical outlets on the same circuit as large appliances or
other equipment that might disrupt the power supply.
• Avoid interference sources, such as speakers or the base units of non-Brother cordless
phones.

54
 Safety and Legal

To use the machine safely A

Please keep these instructions for later reference and read them before attempting any
maintenance.

WARNING

There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the power cord from the AC power outlet. Doing this
will prevent an electrical shock.

DO NOT handle the plug with wet hands. Doing this may cause an electrical shock.

Always make sure the plug is fully inserted.

DO NOT pull in the middle of the AC power cord. Doing this may cause an electrical shock.

55
 DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.

DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing
this may cause injury.

DO NOT touch the paper feed roller. Doing this may cause injury.

56
 Safety and Legal

DO NOT touch the area shaded in the illustration. Doing this may cause injury.

When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. Do not carry the machine by holding the scanner cover.

If the machine becomes hot, releases smoke, or generates any strong smells, immediately
unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother
numbers on page i.)

If metal objects, water or other liquids get inside the machine, immediately unplug the machine
from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.)

57
 WARNING

• This product must be installed near an AC power outlet that is easily accessible. In case of
an emergency, you must unplug the power cord from the AC power outlet to shut off the
power completely.
• Always make sure the plug is fully inserted.
• To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line
cord.

CAUTION

Lightning and power surges can damage this product! We recommend that you use a quality
surge protection device on the AC power line or unplug the cords during a lightning storm.

Important safety instructions A

1 Read all of these instructions.

2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall outlet before cleaning the inside of the machine. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not use this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over
a radiator or heater. This product should never be placed in a built-in installation unless proper
ventilation is provided.
8 This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, call your dealer or local power company.
9 Use only the power cord supplied with this machine.
10 Do not allow anything to rest on the power cord. Do not place this product where people can
walk on the cord.
11 If an extension cord is used with this product, make sure that the total ampere ratings of the
products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the AC power outlet does not exceed
15 amperes (USA only).

58
 Safety and Legal

12 Do not place anything in front of the machine that will block printing. Do not place anything in
the path of printing.
13 Wait until pages have exited the machine before picking them up.
14 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never
spill liquid of any kind on the product. Do not attempt to service this product yourself because
opening or removing covers may expose you to dangerous voltage points and other risks and
may void your warranty. Refer all servicing to a Brother Authorized Service Center. For the
location of your nearest Brother Authorized Service Center, please call the following:
In USA: 1-800-284-4357
In Canada: 1-877-BROTHER
15 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized
Service Personnel under the following conditions:
„ When the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions. Improper
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
16 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
17 To reduce the risk of fire, electric shock and injury to people, note the following:
„ Do not use this product near appliances that use water, a swimming pool, or in a wet
basement.
„ Do not use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.

59
Federal Communications Commission (FCC) Declaration of
Conformity (USA only) A

Responsible Brother International

Party: Corporation
100 Somerset Corporate
Boulevard
Bridgewater, NJ 08807-0911
USA
TEL: (908) 704-1700

declares, that the products

Product Name: DCP-330C and DCP-540CN
comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This
device may not cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment
off and on, the user is encouraged to try to correct the interference by one or more of the following
measures:
„ Reorient or relocate the receiving antenna.
„ Increase the separation between the equipment and receiver.
„ Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
„ Call the dealer or an experienced radio/TV technician for help.

WARNING

For protection against the risk of electrical shock, always disconnect all cables from the wall
outlet before servicing, modifying or installing the equipment.

Brother cannot accept any financial or other responsibilities that may be the result of your use
of this information, including direct, special or consequential damages. There are no warranties
extended or granted by this document.

This machine has been certified to comply with FCC standards, which are applied to the USA
only.

60
 Safety and Legal

IMPORTANT
Changes or modifications not expressly approved by Brother Industries, Ltd. could void the
user's authority to operate the equipment.

Industry Canada Compliance Statement (Canada only) A

This Class B digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

LAN connection (DCP-540CN only) A

CAUTION

DO NOT connect this product to a LAN connection that is subject to over-voltages.

Legal limitations for copying A

Color reproductions of certain documents are illegal and may result in either criminal or civil
liability. This memorandum is intended to be a guide rather than a complete listing of every
possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular
questionable documents.
The following documents issued by the United States/Canadian Government or any of its
Agencies may not be copied:
„ Money
„ Bonds or other certificates of indebtedness
„ Certificates of Deposit
„ Internal Revenue Stamps (canceled or uncanceled)
„ Selective Service or draft papers
„ Passports
„ United States/Canadian Postage Stamps (canceled or uncanceled)
„ Food Stamps
„ Immigration Papers
„ Checks or drafts drawn by Governmental agencies
„ Identifying badges or insignias
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair use.’
Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.

61
Trademarks A

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2006 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
PaperPort is a registered trademarks of ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machine Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SecureDigital is a trademark of Matsushita Electric Industrial Co. Ltd., SanDisk Corporation and
Toshiba Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard
Association.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide, the Software User's
Guide and the Network User’s Guide (DCP-540CN only) are registered trademarks of their
respective companies.

62
 Troubleshooting and Routine
B Maintenance B

Troubleshooting B

IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be made
from within that country.

If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com.

If you are having difficulty with your machine B

Printing
Difficulty Suggestions
No printout Check the interface cable on both the machine and your computer. (See the Quick
Setup Guide.)
Check that the machine is plugged in and that the On/Off key is on.
One or more ink cartridges are empty. (See Replacing the ink
cartridges on page 72.)
Check to see if the LCD is showing an error message. (See Error
messages on page 67.)
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click Start and then Printers and Faxes.
Right-click and choose Brother DCP-XXXX (where XXXX is your model name),
and make sure that Use Printer Offline is unchecked.
Poor print quality Check the print quality. (See Checking the print quality on page 77.)
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine’s menu matches the type of paper you are using. (See
®
Printing for Windows or Printing and Faxing for Macintosh® in the Software
User's Guide on the CD-ROM.)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
„ The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
„ The ink cartridge was in your machine over six months.
„ The ink cartridge may not have been stored properly before use.
Try using the recommended types of paper. (See Acceptable paper and other
media on page 12.)
The recommended environment for your machine is between 68° F to 91° F
(20° C to 33° C).

63
Printing (Continued)
Difficulty Suggestions
White horizontal lines appear in text Clean the print head. (See Cleaning the print head on page 76.)
or graphics.
Try using the recommended types of paper. (See Acceptable paper and other
media on page 12.)
If you want to print on Photo 4"×6" or Photo L 3.5"×5" paper, make sure you use
the photo bypass tray. (See Loading photo paper on page 20.)
The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 76.)
Characters and lines are stacked. Check the printing alignment. (See Checking the print alignment on page 78.)
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide
is adjusted correctly. (See Loading paper and other media on page 16.)
Make sure the Jam Clear Cover is set properly.
Smudged stain at the top center of Make sure the paper is not too thick or curled. (See Acceptable paper and other
the printed page. media on page 12.)
Printing appears dirty or ink seems Make sure you are using the proper types of paper. (See Acceptable paper and
to run. other media on page 12.) Don't handle the paper until the ink is dry.
Stains appear on the reverse side Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
or at the bottom of the page. platen on page 75.)
Make sure you are using the paper support flap. (See Loading paper and other
media on page 16.)
There are some dense lines. Check Reverse Order in the Basic tab of the printer driver.
The printouts are wrinkled. In the printer driver Basic tab, click Settings, and uncheck Bi-Directional
Printing.
Cannot perform ‘2 in 1 or 4 in 1’ Check that the paper size setting in the application and in the printer driver are the
printing. same.
Print speed is too slow. Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Basic tab. Also, click the Settings tab, and make sure you uncheck the
Color Enhancement (True2Life®).
Turn the borderless feature off. Borderless printing is slower than normal printing.
®
(See Printing for Windows or Printing and Faxing for Macintosh® in the Software
User's Guide on the CD-ROM.)

True2Life® is not working properly. If the image data is not full color in your application (such as 256 color), True2Life®
will not work. Use at least 24 bit color data with the True2Life® feature.
Machine feeds multiple pages. Make sure the paper is loaded properly in the paper tray. (See Loading paper and
other media on page 16.)
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Printed pages are not stacked Make sure you are using the paper support flap. (See Loading paper and other
neatly. media on page 16.)
Printed pages double feed and Make sure you pull out the paper support until it clicks and unfold the paper
cause a paper jam. support flap.
Machine does not print from Paint Try setting the Display setting to ‘256 colors.’
Brush.
Machine does not print from Adobe ®
Try to reduce the print resolution. (See Printing for Windows or Printing and
Illustrator.
Faxing for Macintosh® in the Software User's Guide on the CD-ROM.)

64
 Troubleshooting and Routine Maintenance

Copying Difficulties
Difficulty Suggestions
Vertical streaks appear in copies. If you see vertical streaks on copies, clean the scanner. (See Cleaning the
scanner on page 75.)
Poor copy results when using the Try using the scanner glass. (See Using the scanner glass on page 11.)
ADF. (DCP-540CN only)

Scanning Difficulties
Difficulty Suggestions
TWAIN/WIA errors appear while Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
scanning. PaperPort® SE with OCR, click File, Scan and choose the Brother TWAIN/WIA
driver.
Poor scanning results when using Try using the scanner glass. (See Using the scanner glass on page 11.)
the ADF.

Software Difficulties
Difficulty Suggestions
Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’ Make sure the machine is not showing an error message on the LCD.

PhotoCapture Center® Difficulties

Difficulty Suggestions
Removable Disk does not work 1 Have you installed the Windows® 2000 update? If not, do the following:
properly.
1) Unplug the USB cable.

2) Install the Windows® 2000 update, and see the Quick Setup Guide. After
the installation the PC will be automatically restarted.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2 Take out the media card and put it back in again.

3 If you have tried ‘Eject’ from within Windows®, take out the media card before
you continue.
4 If an error message appears when you try to eject the media card, it means
the card is being accessed. Wait a while and then try again.
5 If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk Make sure you have put the media card into the media slot.
from Desktop icon.

65
Network Difficulties
Difficulty Suggestions
Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode.
Print a Network Configuration list (see Printing Reports on page 9) and check the
current Network settings printed in this list. Reconnect the LAN cable to the hub to
verify that the cabling and network connections are good. If possible, try
connecting the machine to a different port on your hub using a different cable. If
the connections are good, the machine shows LAN Active for 2 seconds.
(If you are having Network problems, see the Network User’s Guide on the CD-
ROM for more information.)
The network scanning feature does (For Windows® users only) Firewall setting on your PC may be rejecting the
not work. necessary network connection. Follow the instructions below to configure the
Firewall. If you are using a personal Firewall software, see the User’s Guide for
your software or contact the software manufacturer.

<Windows® XP SP2 users>

1 Click the Start button, Settings, Control Panel and then Windows Firewall.
Make sure that Windows Firewall on the Basic tab is set to On.
2 Click the Exceptions tab and Add port button.
3 Enter any name, port number (54295 for network scanning), choose UDP and
click OK.
4 Make sure if the new setting is added and is checked, and then click OK.

For Windows® XP SP1 user’s, please visit the Brother Solutions Center.
Your computer cannot find your <Windows® users>
machine.
Firewall setting on you PC may be rejecting the necessary network connection.
For detail, see the instruction above.

<Macintosh® users>
Re-select your machine in the DeviceSelector application located in Macintosh
HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.

66
 Troubleshooting and Routine Maintenance

Error messages B

As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.

Error Message Cause Action

Cover is Open The scanner cover is not closed Lift the scanner cover and then close it
completely. again.
The ink cartridge cover is not Firmly close the ink cartridge cover until it
completely closed. clicks.
Data Remaining Print data is left in the machine's Re-start printing from your computer.
memory.
Print data is left in the machine's Press Stop/Exit. The machine will cancel
memory. The USB cable was the job and clear it from the memory. Try to
unplugged while the computer print again.
was sending the data to the
machine.
Document Jam The document was not inserted See Using the ADF (DCP-540CN
or fed properly, or the document only) on page 10.
scanned from the ADF was too
See Document jam (DCP-540CN
long.
only) on page 69.
High Temperature The print head is too warm. Allow the machine to cool down.
Ink Empty One or more of the ink cartridges Replace the ink cartridges. (See Replacing
is empty. The machine will stop the ink cartridges on page 72.)
all print operations.
Low Temperature The print head is too cold. Allow the machine to warm up.
Media Error The media card is either Put the card firmly into the slot again to
corrupted, improperly formatted, make sure it is in the correct position. If the
or there is a problem with the error remains, check the media drive by
media card. putting in another media card that you
know is working.
Near Empty One or more of the ink cartridges Order a new ink cartridge. (See Ordering
are running out of ink. accessories and supplies on page ii.)
No Cartridge An ink cartridge is not installed Take out the ink cartridge and put it in
properly. again seating it properly. (See Replacing
the ink cartridges on page 72.)
No File The media card in the media Put the correct media card into the slot
drive does not contain a .JPG again.
file.

67
Error Message Cause Action
No Paper Fed The machine is out of paper or Do one of the following:
paper is not properly loaded in
„ Refill the paper in the paper tray, and
the paper tray.
then press Black Start or Color Start.
„ Remove the paper and load it again
and then press Black Start or
Color Start.
The paper is jammed in the See Printer jam or paper jam on page 70.
machine.
Out of Memory The machine's memory is full. Printing operation in progress
Reduce print resolution. (For details, see
Printing for Windows® or Printing and
Faxing for Macintosh® in the Software
User's Guide on the CD-ROM.)
Paper Jam Paper is jammed in the machine. Remove the Jam Clear Cover (at the back
of the machine) and pull out the jammed
paper. See Printer jam or paper
jam on page 70.
Unable to Change XX The machine has a mechanical Disconnect the machine from the power for
problem. several minutes, then reconnect it.
Unable to Clean XX
Unable to Init. XX
Unable to Print XX
Unable to Scan XX
Wrong USB device A non-PictBridge compatible or Unplug the device from the PictBridge port,
broken device has been then press On/Off to turn the machine off
connected to the PictBridge port. and then on again.

68
 Troubleshooting and Routine Maintenance

Document jam Document is jammed inside the ADF

(DCP-540CN only) B
unit B

Documents can jam if they are not inserted or

a Take out any paper from the ADF that is
not jammed.
fed properly, or if they are too long. Follow the
steps below to clear a document jam. b Lift the document cover.

Document is jammed in the top of the c Pull the jammed document out to the
ADF unit B
left.

a Take out any paper from the ADF that is

not jammed.

b Open the ADF cover.

c Pull the jammed document up and to the

left.

d Close the document cover.

e Press Stop/Exit.

d Close the ADF cover.

e Press Stop/Exit.

Note
To avoid document jams close the ADF
cover properly by pressing it down in the
center.

69
Printer jam or paper jam B
d Remove the Jam Clear Cover (1) from
the back of the machine. Pull the
Take out the jammed paper depending on jammed paper out of the machine.
where it is jammed in the machine.

a Pull the paper tray (1) out of the

machine.

b Pull out the jammed paper (1).

c Reset the machine by lifting the scanner

cover from the front of the machine and
then closing it.
„ If you cannot remove the jammed e Put the Jam Clear Cover back on.
paper from the front side, or the error Make sure the cover is set properly.
message still appears on the LCD
after you remove the jammed paper,
please go to the next step.

70
 Troubleshooting and Routine Maintenance

f Lift the scanner cover (1) from the front h Push the paper tray firmly back into the
side of the machine until it locks machine.
securely into the open position.
Make sure that there is no jammed Note
paper left in the corners of the machine. Make sure you pull out the paper support
until it clicks.

Note
If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.

g Lift the scanner cover to release the

lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).

71
Routine maintenance B

Replacing the ink cartridges B

Your machine is equipped with an ink dot

counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tell you with a message on the LCD.
The LCD will tell you which ink cartridge is low c Open the new ink cartridge bag for the
or needs replacing. Be sure to follow the LCD color shown on the LCD, and then take
prompts to replace the ink cartridges in the out the ink cartridge.
correct order.
Even though the machine tells you that an ink d Remove the protective yellow cap (1).
cartridge is empty, there will be a small 1
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.

a Open the ink cartridge cover.

If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Empty Black.

b Pull the lock release lever down and

take out the ink cartridge for the color Improper Setup
shown on the LCD.
DO NOT touch the area shown in the
illustration below.

Note
If the protective yellow caps come off
when you open the bag, the cartridge will
not be damaged.

72
 Troubleshooting and Routine Maintenance

e Each color has its own correct position.

Insert the ink cartridge in the direction of WARNING
the arrow on the label.
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.

M brother
XXXX

CAUTION

DO NOT take out ink cartridges if you do

f Lift the lock release lever and push it
not need to replace them. If you do so, it
until it clicks, and then close the ink
may reduce the ink quantity and the
cartridge cover.
machine will not know the quantity of ink left
in the cartridge.

DO NOT touch the cartridge insertion slots.

If you do so, the ink may stain your skin.

If ink stains your skin or clothing, wash with

soap or detergent at once.

If you mix the colors by installing an ink

cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
g If you replaced an ink cartridge, the LCD
may ask you to verify that it was a brand Once you open an ink cartridge, install it in
new one. (For example, the machine and use it up within six months
Did You Change Black) For each of installation. Use unopened ink cartridges
new cartridge you installed, press by the expiration date written on the
+ (Yes) to automatically reset the ink dot cartridge package.
counter for that color. If the ink cartridge
you installed is not a brand new one, be
sure to press - (No). DO NOT dismantle or tamper with the ink
If you wait until the LCD shows cartridge, this can cause the ink to leak out
Near Empty and Ink Empty, the of the cartridge.
machine will automatically reset the ink
dot counter.

Note
If the LCD shows No Cartridge after
you install the ink cartridges, check that
the ink cartridges are installed properly.

73
 Clean the outside of the machine as
Brother strongly recommends that you do follows: B

not refill the ink cartridges provided with

your machine. We also strongly a Pull the paper tray (1) completely out of
recommend that you continue to use only the machine.
Genuine Brother Brand replacement ink
cartridges. Use or attempted use of
potentially incompatible ink and/or
cartridges in the Brother machine may
cause damage to the machine and/or may 1
result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that is caused by the use of
unauthorized third party ink and/or
cartridges. To protect your investment and
obtain premium performance from the
Brother machine, we strongly recommend b Wipe the outside of the machine with a
the use of Genuine Brother Supplies. soft cloth to remove dust.

Cleaning the outside of the

machine B

CAUTION

Use neutral detergents. Cleaning with

volatile liquids such as thinner or benzine
c Lift the output paper tray cover and
remove anything that is stuck inside the
will damage the outside surface of the
paper tray.
machine.
d Wipe the inside and outside of the paper
DO NOT use cleaning materials that tray with a soft cloth to remove dust.
contain ammonia.

DO NOT use isopropyl alcohol to remove

dirt from the control panel. It may crack the
panel.

e Close the output paper tray cover and

put the paper tray firmly back in the
machine.

74
 Troubleshooting and Routine Maintenance

Cleaning the scanner B Cleaning the machine printer

platen B

a Lift the document cover (1). Clean the

scanner glass (2) and white plastic (3)
with isopropyl alcohol on a soft lint-free WARNING
cloth.
Unplug the machine from the AC power
1 outlet before cleaning the printer platen (1).

If ink is scattered on or around the printer

platen, wipe it off with a soft, dry, lint-free
3 cloth.

b In the ADF unit, clean the white bar (1)

and the glass strip (2) under it with
isopropyl alcohol on a lint-free cloth.

1
2

a Clean the machine printer platen (1).

75
Cleaning the paper pick-up Cleaning the print head B

roller B

To ensure the good print quality, the machine

will regularly clean the print head. You can
a Pull the paper tray completely out of the start the cleaning process manually if
machine. needed.
b Unplug the machine from the AC power Clean the print head and ink cartridges if you
outlet and remove the Jam Clear get a horizontal line in the text or graphics on
Cover (1). your printed pages. You can clean Black only,
three colors at a time
(Yellow/Cyan/Magenta), or all four colors at
once.
Cleaning the print head consumes ink.
1 Cleaning too often uses ink unnecessarily.

CAUTION

DO NOT touch the print head. Touching the

print head may cause permanent damage
and may void the print head's warranty.

a Press Ink.
c Clean the Paper Pick-up Roller (1) with
isopropyl alcohol on a cotton swab. b Press a or b to choose Cleaning.
Press OK.

c Press a or b to choose Black, Color

or All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
1 will go back to standby mode
automatically.

Note
If you clean the print head at least five
times and the print has not improved, call
Brother Customer Service. (See Brother
numbers on page i.)
d Put the Jam Clear Cover back on.
Make sure the cover is set properly.

e Re-connect the power cord.

f Put the paper tray firmly back in the

machine.

76
 Troubleshooting and Routine Maintenance

Checking the print quality B

j Press Stop/Exit.
If you repeat this procedure at least five
If faded or streaked colors and text appear on times and the print quality is still poor,
your output, some of the nozzles may be replace the ink cartridge for the clogged
clogged. You can check this by printing the colors.
Print Quality Check Sheet and looking at the After replacing the ink cartridge, check
nozzle check pattern. the print quality. If the problem still
exists, repeat the cleaning and test print
a Press Ink. procedures at least five times for the
new ink cartridge. If ink is still missing,
b Press a or b to choose Test Print. call Brother Customer Service. (See
Press OK. Brother numbers on page i.)

c Press a or b to choose CAUTION

Print Quality.
Press OK. DO NOT touch the print head. Touching the
print head may cause permanent damage
d Press Color Start.
and may void the print head's warranty.
The machine begins printing the Print
Quality Check Sheet.

e Check the quality of the four color blocks Note

on the sheet.

f Do one of the following:

„ If all lines are clear and visible, press
i
+ to choose Yes, and go to step j.
„ If you can see missing short lines as
shown below, press - to choose No.
When a print head After the print
OK Poor nozzle is clogged head nozzle is
the printed cleaned, the
sample looks like horizontal lines
this. are gone.

g The LCD asks you if the print quality is

OK for black and three colors.
Press + (Yes) or - (No).

h The LCD asks you if you want to start

cleaning.
Press + (Yes).
The machine starts cleaning the print
head.

i After cleaning is finished, press

Color Start.
The machine starts printing the Print
Quality Check Sheet again and then
return to step e.

77
Checking the print alignment B Checking the ink volume B

You may need to adjust the print alignment You can check the ink that is left in the
after transporting the machine if your printed cartridge.
text becomes blurred or images become
faded. a Press Ink.

a Press Ink. b Press a or b to select Ink Volume.

Press OK.
b Press a or b to choose Test Print. The LCD shows the ink volume.
Press OK.
c Press Stop/Exit.
c Press a or b to choose Alignment.
Press OK. Note
You can check the ink volume from your
d Press Black Start or Color Start.
computer. (See Printing for Windows ® or
The machine starts printing the
Alignment Check Sheet. Printing and Faxing for Macintosh® in the
Software User's Guide on the CD-ROM.)
e Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
„ If the number 5 sample of both the
600 dpi and 1200 dpi are the best
matches, press + (Yes) to finish
Alignment Check, and go to step h.
„ If another test print number is a
better match for either 600 dpi or
1200 dpi, press - (No) to choose it.

f For 600 dpi, press d or c to select the

number of the test print that most closely
matches the number 0 sample (1-8).
Press OK.

g For 1200 dpi, press d or c to select the

number of the test print that most closely
matches the number 0 sample (1-8).
Press OK.

h Press Stop/Exit.

78
 Troubleshooting and Routine Maintenance

Machine Information B Packing and shipping

the machine B

Checking the serial number B

When you transport the machine, use the

You can see the machine’s serial number on packing materials that came with your
the LCD. machine. If you do not pack the machine
properly, you could void your warranty.
a Press Menu.
CAUTION
b Press a or b to select
Machine Info.. It is important to allow the machine to ‘park’
Press OK. the print head after a print job. Listen
carefully to the machine before unplugging
c Press a or b to select Serial No..
it to make sure that all mechanical noise
Press OK.
has stopped. Not allowing the machine to
d Press Stop/Exit. finish this parking process may lead to print
problems and possible damage to the print
head.

a Open the ink cartridge cover.

b Pull the lock release levers down and

take out all the ink cartridges. (See
Replacing the ink
cartridges on page 72.)

c Install the yellow protective parts, lift

each lock release lever and push it until
it clicks, and then close the ink cartridge
cover.

79
 g Wrap the machine in the bag and put it
CAUTION in the original carton with the original
packing material.
If you are not able to find the yellow
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yellow protective part or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty.
h Pack the printed materials in the original
carton as shown below. Do not pack the
d Unplug the machine from the AC power
used ink cartridges in the carton.
outlet.

e Using both hands, use the plastic tabs Note

on both sides of the machine to lift the If you are returning your machine to
scanner cover until it locks securely into Brother as part of the Exchange Service,
the open position. Then unplug the pack only the machine. Keep all separate
interface cable from the machine, if it is parts and printed materials to use with
connected. your ‘Exchange’ machine.

f Lift the scanner cover to release the lock

(1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).

i Close the carton and tape it shut.

80
 C Menu and Features C

On-screen Menu keys C

programming C

Your machine is designed to be easy to use Access the main menu.

with LCD on-screen programming using the
menu keys. User-friendly programming helps a Scroll through the current
you take full advantage of all the menu menu level.
b
selections your machine has to offer.
d Go back to the previous menu
Since your programming is done on the LCD, level.
we have created step-by-step on-screen c Go to the next menu level.
instructions to help you program your
„ Go to the next menu level.
machine. All you need to do is follow the
instructions as they guide you through the „ Accept an option.
menu selections and programming options.

Menu table C

You can program your machine without the

User’s Guide by using the Menu table that
begins on page 82. These pages list the
menu selections and options.

81
Menu table C

The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.

Menu ( ) C

Level 1 Level 2 Level 3 Options Descriptions Page

General Setup Paper Type — Plain Paper* Sets the type of paper in the 23
paper tray.
Inkjet Paper
Brother Photo
Other Photo
Transparency
Paper Size — Letter* Sets the size of the paper in 23
the paper tray.
Legal
A4
A5
4"x6"
LCD Settings LCD Contrast Light Adjusts the contrast of the 24
LCD.
Med*
Dark
Backlight Light* You can adjust the 24
brightness of the LCD
Med
backlight.
Dark
Dim Timer Off You can set how long the 25
LCD backlight stays on
10 Secs
after the last key press.
20 Secs
30 Secs*
Off Timer Off* You can set how long the 25
LCD stays on for after the
1 Min
last key press.
2 Mins
3 Mins
5 Mins
10 Mins
30 Mins
The factory settings are shown in Bold with an asterisk.

82
 Menu and Features

Level 1 Level 2 Level 3 Options Descriptions Page

LAN TCP/IP BOOT Method Auto* Chooses the BOOT method See
that best suits your needs. Network
(DCP-540CN Static
User's
only)
RARP Guide
on the
BOOTP
CD-
DHCP ROM
IP Address [000-255]. Enter the IP address.
[000-255].
[000-255].
[000-255]
Subnet Mask [000-255]. Enter the Subnet mask.
[000-255].
[000-255].
[000-255]
Gateway [000-255]. Enter the Gateway address.
[000-255].
[000-255].
[000-255]
Node Name BRN_XXXXXX Enter the Node name.
WINS Config Auto* Chooses the WINS
configuration mode.
Static
WINS Server (Primary) Specifies the IP address of
000.000.000.000 the primary or secondary
server.
(Secondary)
000.000.000.000
DNS Server (Primary) Specifies the IP address of
000.000.000.000 the primary or secondary
server.
(Secondary)
000.000.000.000
APIPA On* Automatically allocates the
IP address from the link-
Off
local address range.
Setup Misc. Ethernet Auto* Chooses the Ethernet link
mode.
100B-FD
100B-HD
10B-FD
10B-HD
Factory Reset — Yes Restores all network
settings to the factory
No
default.
The factory settings are shown in Bold with an asterisk.

83
Level 1 Level 2 Level 3 Options Descriptions Page
Print Reports Help List — — Prints these lists and 9
reports.
User Settings — —
Network — —
Config
(DCP-540CN
only)
Machine Info. Serial No. — — Lets you check the serial 79
number of your machine.
Initial Setup Date/Time — — Puts the date and time in See
your machine. Quick
Local — English* Allows you to change the Setup
Language LCD language for your Guide
French
country.
The factory settings are shown in Bold with an asterisk.

PhotoCapture ( ) C

Level 1 Level 2 Level 3 Options Descriptions Page

View Photo(s) — — See the print You can preview your 38
settings table photos on the LCD.
below.
Print Index — — 6 Images/Line You can print a thumbnail 39
page.
Fast
5 Images/Line
Photo
Print All Photos — — See the print You can print all photos in 39
settings table your media card.
below.
Print Photos — — See the print You can print an individual 40
settings table image.
below.

Print Settings

Option 1 Option 2 Option 3 Option 4 Descriptions Page

Print Normal — — Choose the print quality. 42
Quality
Photo*
Paper Type Plain Paper — — Choose the paper type. 42
Inkjet Paper
Brother Photo
Other Photo*
The factory settings are shown in Bold with an asterisk.

84
 Menu and Features

Option 1 Option 2 Option 3 Option 4 Descriptions Page

Paper Size Letter (When A4 or — Choose the paper and print 42
Letter is selected) size.
A4
4"x 3"
4"x 6"*
5"x 3.5"
5"x 7"
6"x 4"
7"x 5"
8"x 6"
Max. Size*
Brightness Light
— — Adjusts the brightness. 43

Dark

Contrast — — Adjusts the contrast. 43

True2Life On White Balance Adjusts the hue of the white 43

areas.
Off*
0

Sharpness Enhances the detail of the

image.
0

Color Density Adjusts the total amount of

color in the image.
0

Cropping On* — — Crops the image around the 44

margin to fit the paper size
Off
or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
cropping.
Borderless On* — — Expands the printable area 44
to fit the edges of the paper.
Off
Set New Yes — — You can save your print 44
Default settings.
No
Factory Yes — — You can restore all the 44
Reset settings to factory settings.
No
The factory settings are shown in Bold with an asterisk.

85
Copy (Default display) C

Level 1 Level 2 Level 3 Options Descriptions Page

Quality — — Fast Choose the Copy resolution 29
for your type of document.
Normal*
Best
Enlarge/Reduce — — 50% You can choose the 29
enlargement or reduction
69% A4iA5
ratio for your type of
78% document.
83%
93% A4iLTR
97% LTRiA4
100%*
104% EXEiLTR
142% A5iA4
186% 4"x6"iLTR
198% 4"x6"iA4
200%
Custom(25-400%)
Paper Type — — Plain Paper* Choose the paper type that 32
matches the paper in the
Inkjet Paper
tray.
Brother Photo
Other Photo
Transparency
Paper Size — — Letter* Choose the paper size that 32
matches the paper in the
Legal
tray.
A4
A5
4"x6"
Brightness — — Light
Adjusts the brightness of 31
copies.
0

Dark

Contrast — — Adjusts the contrast of 31

copies.
0

The factory settings are shown in Bold with an asterisk.

86
 Menu and Features

Level 1 Level 2 Level 3 Options Descriptions Page

Color Adjust Red — Adjusts the amount of Red 32
in copies.
0

Green — Adjusts the amount of

Green in copies.
0

Blue — Adjusts the amount of Blue

in copies.
0

Stack/Sort — — Stack* You can choose to stack or 31

(DCP-540CN sort multiple copies.
Sort
only)
Page Layout — — Off(1 in 1)* You can make N in 1 or 30
Poster copies.
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster(3 x 3)
Set New — — Yes You can save your copy 33
Default settings.
No
Factory Reset — — Yes You can restore all the 33
settings to factory settings.
No
The factory settings are shown in Bold with an asterisk.

87
Scan ( ) C

Level 1 Option 1 Option 2 Option 3 Descriptions Page

Scan to E-mail — — — You can scan a black & white See
or a color document into your Software
E-mail application. User's
Scan to Image — — — You can scan a color picture Guide on
the CD-
into your graphics
ROM
application.
Scan to OCR — — — You can have your text
document converted to an
editable text file.
Scan to File — — — You can scan a black & white
or a color document into your
computer.
Scan to Card 150 dpi Color* PDF*/JPEG (File Name) You can choose the scan 45
resolution and file format for
300 dpi Color PDF*/JPEG XXXXXXXX
your document.
600 dpi Color PDF*/JPEG
200x100 dpi B/W TIFF*/PDF
200 dpi B/W TIFF*/PDF
The factory settings are shown in Bold with an asterisk.

88
 D Specifications D

General D

Memory Capacity 32 MB
ADF (automatic document Up to 10 pages
feeder)
Temperature: 68° F - 86° F (20° C - 30° C)
Humidity: 50% - 70%
Paper: [20 lb (80 g/m2)] A4 or Letter size
Paper Tray 100 Sheets [20 lb (80 g/m2)]
Printer Type Ink Jet
Print Method Black: Piezo with 94 × 1 nozzles
Color: Piezo with 94 × 3 nozzles
LCD (liquid crystal display) 2.0 in. (50.8 mm) Color LCD
Power Source AC 100 to 120V 50/60Hz
Power Consumption (DCP-330C)
Off Mode: Average 3 W
Standby: Average 5 W
Operating: Average 17 W

(DCP-540CN)
Off Mode: Average 4 W
Standby: Average 6 W
Operating: Average 29 W

89
 Dimensions
(DCP-330C) (DCP-540CN)

5.9 in. 7.1 in.

(150 mm) (180 mm)

15.7 in. 15.7 in.

(398 mm) (398 mm)

14.2in. 14.6 in.

(360 mm) (370 mm)

13.8 in. 13.8 in.

(351 mm) (351 mm)

17.4 in. 17.4 in.

(443 mm) (443 mm)

Weight 15.9 lb (7.2 kg) (DCP-330C)

17.6 lb (8.0 kg) (DCP-540CN)
Noise Operating: 50 dB or less 1
Temperature Operating: 50° F to 95° F (10 to 35° C)
Best Print Quality: 68° F to 91° F (20 to 33° C)
Humidity Operating: 20 to 80% (without condensation)
Best Print Quality: 20 to 80% (without condensation)
1
This depends on printing conditions.

90
 Specifications

Print media D

Paper Input Paper Tray

„ Paper type:
Plain paper, inkjet paper (coated paper), glossy paper 2,
transparencies 1 2 and envelopes
„ Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4),
Photo 2L 5"×7", Index card and Post card 3.
For more details, see Paper weight, thickness and
capacity on page 15.
„ Maximum paper tray capacity: Approx. 100 sheets of
20 lb (80 g/m2) plain paper
Photo Bypass Tray (USA)
Photo Paper Tray (Canada)
„ Paper type:
Plain paper, inkjet paper (coated paper) and glossy
paper 2
„ Paper size:
Photo 4×6 in. and Photo L 3.5×5 in.
„ Maximum paper tray capacity:
Approx. 20 sheets
Paper Output Up to 50 sheets of 20 lb (80 g/m)2 plain paper (face up print
delivery to the output paper tray) 2
1
Use only transparencies recommended for inkjet printing.
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
3 See Paper type and size for each operation on page 14.

91
Copy D

Color/Monochrome Yes/Yes
Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Copy Width: Max. 8.26 in. (210 mm)
Copy Speed Black: Up to 18 pages/minute (Letter paper) 1

Color: Up to 16 pages/minute (Letter paper) 1

Multiple Copies Stacks/Sorts up to 99 pages
Enlarge/Reduce 25% to 400% (in increments of 1%)
Resolution (Black & White)
„ Scans up to 600×1200 dpi
„ Prints up to 1200×1200 dpi
(Color)
„ Scans up to 600×1200 dpi
„ Prints up to 600×1200 dpi
1
Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.

92
 Specifications

PhotoCapture Center® D

Available Media CompactFlash®

(Type I only)
(Microdrive™ is not compatible)
(Compact I/O cards such as Compact LAN card and
Compact Modem card are not supported.)
Memory Stick®
Memory Stick Pro™
(Not available for music data with MagicGate™)
MultiMediaCard™
Secure Digital™

xD-Picture Card™ 1
File Extension DPOF, EXIF, DCF
(Media Format) Photo Print: JPEG 2
(Image Format) Scan to Card: JPEG, PDF (Color)
TIFF, PDF (Black)
Color Enhancement True2Life
Number of Files Up to 999 files in the media card
(including the folder inside media)
Folder File must be in the 3rd folder level of the Media Card.
Borderless Letter, A4, Photo 4"×6", Photo 5"×7" 3
1
xD-Picture Card™ Conventional Card from 16MB to 512MB
xD-Picture Card™ Type M from 256MB to 1GB
xD-Picture Card™ Type H from 256MB to 1GB
2
Progressive JPEG format is not supported.
3
See Paper type and size for each operation on page 14.

93
PictBridge D

Compatibility Supports the Camera & Imaging Products Association

PictBridge standard CIPA DC-001.
Visit http://www.cipa.jp/pictbridge for more information.
Interface PictBridge (USB) Port (cable not included).

Scanner D

Color/Monochrome Yes/Yes
TWAIN Compliant Yes (Windows® 98/98SE/Me/2000
Professional/XP/Windows® XP Professional x64 Edition)

Mac OS® X 10.2.4 or greater

WIA Compliant Yes (Windows® XP 1)
Color Depth 36 bit color Processing (Input)
24 bit color Processing (Output)
(Actual Input: 30 bit color/Actual Output: 24 bit color)
Resolution Up to 19200 × 19200 dpi (interpolated) 2
Up to 600 × 2400 dpi (optical)
Scanning Speed Color: up to 5.66 sec.
Black: up to 3.59 sec.
(Letter size at 100 × 100 dpi)
Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Scanning Width 8.26 in. (210 mm)
Gray Scale 256 levels
1
Windows® XP in this User’s Guide includes Windows ® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
2
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP (resolution up to 19200 × 19200 dpi
can be selected by using the Brother scanner utility)

94
 Specifications

Printer D

Printer Driver Windows® 98/98SE/Me/2000 Professional/XP/Windows®

XP Professional x64 Edition driver supporting Brother Native
Compression mode and bi-directional capability
Brother Ink Driver

For Mac OS® X 10.2.4 or greater

Resolution Up to 1200 × 6000 dpi 1
1200 × 2400 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi
Print Speed Black: Up to 25 pages/minute 2
Color: Up to 20 pages/minute 2
Printing Width 8.03 in. [8.5 in. (borderless) 3]
Disk-Based Fonts 35 TrueType
Borderless Letter, A4, A6, Photo 4" × 6", Index Card, Photo L 3.5" × 5",
Photo 2L 5" × 7", Post Card 4
1 Output image quality varies based on many factors including, but not limited to input image resolution and quality and
print media.
2 Based on Brother standard pattern.
Letter size in draft mode.
3 When you set the Borderless feature to On.
4
See Paper type and size for each operation on page 14.

Interfaces D

USB A USB 2.0 interface cable that is no longer than 6 feet

(2.0 m). 1 2
LAN cable 3 (DCP-540CN only) Ethernet UTP cable category 5 or greater.

1 Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1
interface.
2
Third party USB ports are not supported for Macintosh®.
3 See the Network User’s Guide on the CD-ROM for detailed network specification.

95
Computer requirements D

Minimum System Requirements and Supported PC Software Functions

Computer Platform & Supported Interface Minimum Minimum Recommended Available Hard
Operating System PC Processor RAM RAM Disk Space
Version Software Speed for for
Functions Drivers Applications

Windows® 98, 98SE Printing, USB Intel® 32MB 128MB 120MB 130MB
Operating Me Scanning, Ethernet Pentium® II or
Removable
Systems 1 2000 (DCP-540CN equivalent 64MB 256MB
Disk 3 only)
Professional
XP Home 128MB 256MB 170MB 220MB
XP
Professional
XP AMD Opteron™ 256MB 512MB 170MB 220MB
Professional
AMD Athlon™64
x64 Edition
Intel® Xeon™
with Intel® EM64T

Intel® Pentium® 4
with Intel® EM64T

Apple® OS X 10.2.4 Printing, USB 2 PowerPC 128MB 256MB 80MB 200MB

or greater Scanning, G3/G4/G5,
Macintosh® Removable Ethernet Intel Core
Operating (DCP-540CN Solo/Duo
Systems Disk 3 only)
350 MHz
1 Microsoft® Internet Explorer 5 or
greater. For the latest driver updates, access the Brother Solutions Center at
2 http://solutions.brother.com/
Third party USB ports are not
supported.
3 Removable disk is a function of
PhotoCapture Center ®.

96
 Specifications

Consumable items D

Ink The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink The first time you install the ink cartridges the machine will use extra
Cartridge ink to fill the ink delivery tubes. This is a one-time process that
enables high quality printing. Afterward, replacement ink cartridges
will print the specified number of pages.
Replacement Ink Cartridges
Standard Black - Approximately 500 pages at 5% coverage
Yellow, Cyan and Magenta - Approximately 400 pages at 5%
coverage
The above figures are based upon the following assumptions:
„ Continuous printing at a resolution of 600 × 600 dpi in normal
mode after installing new ink cartridge;
„ The printing frequency;
„ The number of pages printed;
„ Periodic, automatic, print head assembly cleaning (Your
machine will clean the print head assembly periodically. This
process will use a small amount of ink); and,
„ Ink remaining in cartridge identified as ‘empty’ (It is necessary to
leave a small amount of ink in the ink cartridge to prevent air
from drying out and damaging the print head assembly).
Replacement <Black> LC51BK, <Yellow> LC51Y, <Cyan> LC51C,
Consumables <Magenta> LC51M

97
Network (LAN) (DCP-540CN only) D

LAN You can connect your machine to a network for Network Printing
and Network Scanning (Windows ® only). Also included is Brother
BRAdmin Professional Network Management software for
Windows® and BRAdmin Light for Mac OS® X 10.2.4 or greater.
Support for Windows® 98/98SE/Me/2000/XP/XP Professional x64 Edition

Mac OS® X 10.2.4 or greater

Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
Protocols TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name
Resolution, WINS DNS Resolver, LPR/LPD, Custom Raw
Port/Port9100, FTP Server, mDNS, TELNET, SNMP

98
 E Glossary E

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.

ADF (automatic document feeder) Scanning

The document can be placed in the ADF The process of sending an electronic
and scanned one page at a time image of a paper document into your
automatically. computer.
Brightness Scan to Card
Changing the Brightness makes the whole You can scan a black and white or color
image lighter or darker. document into a Media Card. Black and
Contrast white images can be in TIFF or PDF file
format and color images can be in PDF or
Setting to compensate for dark or light
JPEG file format.
documents, by making copies of dark
documents lighter and light documents Temporary settings
darker. You can choose certain options for each
copy without changing the default
Help list
settings.
A printout of the complete Menu table that
you can use to program your machine True2Life®
when you do not have the User's Guide Adjusts the color in the image for better
with you. print quality by improving sharpness,
LCD (liquid crystal display) white balance and color density.
The display screen on the machine that User Settings
shows interactive messages during On- A printed report that shows the current
Screen Programming. settings of the machine.
Menu mode
Programming mode for changing your
machine's settings.
OCR (optical character recognition)
The bundled ScanSoft®
PaperPort® SE with OCR or
Presto!® PageManager® software
application converts an image of text to
text you can edit.

PhotoCapture Center®
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.

99
 F Index

A D
Accessories and supplies .......................... ii Document
ADF (automatic document feeder) ...........10 loading ............................................ 10, 11
Apple® Macintosh® scannable area ..................................... 11
See Software User's Guide on
the CD-ROM. ............................................ E
B Envelopes ............................. 14, 18, 19, 20
Error messages on LCD .......................... 67
Brother Ink Empty ............................................. 67
accessories and supplies ........................ ii Near Empty .......................................... 67
Brother numbers ......................................i No Paper Fed ....................................... 68
Customer Service ....................................i Out of Memory ...................................... 68
FAQs (frequently asked questions) ..........i Unable to Change ................................ 68
fax back system ...................................... ii Unable to Clean .................................... 68
product support ........................................i Unable to Init. ....................................... 68
Solutions Center ......................................i Unable to Print ...................................... 68
Warranties .................................... iii, iv , vi Unable to Scan ..................................... 68

C G
Cleaning Gray scale ............................................... 94
paper pick-up roller ...............................76
print head ..............................................76 H
printer platen .........................................75
scanner .................................................75 HELP
Consumable items ...................................97 LCD messages ..................................... 81
Control panel overview ..............................6 using Menu keys ............................... 81
ControlCenter Menu Table .................................... 81, 82
See Software User's Guide on
the CD-ROM. ............................................ I
Copy
brightness .............................................31 Ink cartridges
contrast .................................................31 checking ink volume ............................. 78
enlarge/reduce ......................................29 ink dot Counter ..................................... 72
multiple ..................................................28 replacing ............................................... 72
page layout (N in 1, poster) ...................30 Ink key ....................................................... 7
paper size .............................................32
paper type .............................................32 J
quality ....................................................29
Return to default ...................................33 Jams
set new default ......................................33 document .............................................. 69
single .....................................................28 paper .................................................... 70
sort (ADF only) ......................................31
using ADF ...................................... 10, 28
using scanner glass ..............................11

100
L Photo Paper Tray (Canada) .................... 20
PhotoCapture Center®
LCD (liquid crystal display) ......................81 Borderless ............................................ 44
Brightness .............................................24 CompactFlash ® .................................... 36
Contrast ................................................24 Cropping ............................................... 44
Dim Timer .............................................25 DPOF printing ...................................... 40
Help List ..................................................9 from PC
Off Timer ...............................................25 See Software User's Guide on
the CD-ROM. ........................................
M Memory Stick Pro™ ............................. 36
Memory Stick® ..................................... 36
Macintosh® MultiMediaCard™ ................................ 36
See Software User's Guide on Preview photos ..................................... 38
the CD-ROM. ............................................ Print settings
Maintenance, routine ...............................72 Brightness ......................................... 43
Menu Table ..............................................81 Contrast ............................................. 43
Mode, entering Paper type & size .............................. 42
PhotoCapture .......................................... 7 Quality ......................................... 41, 42
Scan ........................................................ 7 Return to factory setting .................... 44
Set new default ................................. 44
N Printing
all photos ........................................... 39
Network index .................................................. 39
Printing photos ............................................... 40
See Network User's Guide on Scan to Card ........................................ 45
the CD-ROM. ......................................... SecureDigital™ .................................... 36
Scanning specifications ........................................ 93
See Software User's Guide on xD-Picture Card™ ................................ 36
the CD-ROM. ......................................... PictBridge ................................................ 47
Number of Copies key ............................... 6 DPOF Printing ...................................... 48
Presto!® PageManager®
O See Help in Presto!® PageManager ® to
access the User’s Guide. .........................
On/Off key ..................................................7 Print
area ...................................................... 22
P difficulties ............................................. 63
drivers .................................................. 95
Paper ................................................ 12, 91 improving quality .................................. 77
capacity .................................................15 on small paper ...................................... 21
loading ..................................... 16, 18, 20 paper jams ........................................... 70
printable area ........................................22 reports .................................................... 9
size ................................................ 14, 23 resolution .............................................. 95
size of document ...................................10 specifications ........................................ 95
type ................................................ 14, 23 Programming your machine .................... 81
PaperPort® SE with OCR
See Software User's Guide and
PaperPort® SE with OCR
User’s Guide on the CD-ROM. .................
Photo Bypass Tray (USA) ........................20

101
R W
Reducing copies ......................................29 Warranties ................................................. iii
Reports Canada ...................................................vi
Help List ..................................................9 Notice-Disclaimer ................................... iii
how to print .............................................9 USA ........................................................iv
User Settings ..........................................9 Windows®
Resolution See Software User's Guide on
copy ......................................................92 the CD-ROM. ............................................
print .......................................................95 World Wide Web .........................................i
scan ......................................................94

S
Safety Instructions ...................................58
Scannable area ........................................11
Scanning
See Software User's Guide on
the CD-ROM. ............................................
Serial Number
how to find............... See inside front cover
Shipping the machine ..............................79

T
Transparencies ................................. 12, 15
Troubleshooting .......................................63
checking ink volume ..............................78
document jam .......................................69
error messages on LCD ........................67
if you are having difficulty
copying ...............................................65
Network ..............................................66
PhotoCapture Center® .......................65
printing ...............................................63
scanning .............................................65
software .............................................65
paper jam ..............................................70
print quality ............................................77

102
 EQUIPMENT ATTACHMENT LIMITATIONS
(Canada only)
NOTICE
This product meets the applicable Industry Canada technical specifications.
 Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6

Visit us on the World Wide Web

http://www.brother.com

These machines are made for use in the USA and Canada only. We cannot recommend using
them overseas because the power requirements of your machine may not be compatible with the
power available in foreign countries. Using USA or Canada models overseas is at your own
risk and may void your warranty.

LP32890011
US/CAN
Printed in China