1️⃣ Match the words and phrases in A to the definitions in B.

(Matching exercise: Empareja las palabras y frases de A con las definiciones

en B.)
A
1. attendee
2. postpone
3. buffet lunch
4. refreshments
5. podium
6. venue
7. reschedule
8. organise
B
a. A place where an event or meeting is held.
b. A person who attends a meeting or event.
c. A meal where people serve themselves from a variety of dishes.
d. Food and drinks served at a meeting or event.
e. To delay a meeting or event until a later time.
f. To arrange or plan an event.
g. A small table or stand where a speaker stands while giving a
presentation.
h. To change the date or time of a meeting.
2️⃣ Replace the words and phrases in bold with the correct word
below.
(Reemplaza las palabras en negrita con la palabra correcta de la lista.)
Words:
confirm – suit – notify – registration – display – budget – invitation – previous
commitment
1. Before attending the event, you need to complete the sign-up
process.
2. The hotel was too expensive, so we had to change our plans to fit our
spending limit.
3. He couldn’t join the meeting because he had a prior obligation.
4. We need to make sure that the meeting room is available before
scheduling.
5. The company will inform employees about the new policies.
6. The manager sent an official request to all attendees.
7. The new schedule doesn’t fit my availability.
 8. The event included a presentation of the company’s new products.
3️⃣ Fill in the blanks with the correct word.
(Completa los espacios en blanco con la palabra correcta.)
Words:
check my calendar – hold a meeting – offsite meeting – onsite meeting –
take place – success – convenient – logistics
1. We need to find a date that is ________ for everyone to attend the
meeting.
2. I will ________ to see if I am available next Monday.
3. The conference will ________ at the Hilton Hotel.
4. The event was a great ________ because many people participated.
5. We should ________ to discuss the new project.
6. The company is organizing an ________ in another city.
7. The marketing team will have an ________ at the headquarters.
8. Managing transportation and accommodation for an event is part of
________.
4️⃣ Choose the correct answer.
(Elige la respuesta correcta.)
1. If you want to delay a meeting, you should…
a) reschedule it
b) confirm it
c) take place
2. A small break during a meeting is called…
a) a podium
b) refreshments
c) a break
3. A location for an event is called…
a) a delegate
b) a venue
c) a budget
4. If you want to make sure people attend an event, you should…
a) invite them
b) postpone it
c) check your calendar
5. Before giving a speech, the speaker stands on…
a) a buffet lunch
b) a podium
c) an attendee
 6. A meeting that happens in another location is called…
a) an offsite meeting
b) a success
c) a detail
7. To change the date of a meeting, you should…
a) organise it
b) postpone it
c) reschedule it
8. Snacks and drinks at an event are called…
a) refreshments
b) beverages
c) buffet lunch
1️⃣ Circle the correct response to each sentence.
(Rodea la respuesta correcta para cada oración.)
1. Would you like to confirm the meeting?
a) Yes, I will check my calendar.
b) No, I don't want to attend.
2. Do you have a previous commitment on Monday?
a) Yes, I already have an appointment.
b) No, I will check the refreshments.
3. I’m sorry, but we need to reschedule.
a) Okay, let’s find a new date.
b) Yes, I will bring some beverages.
4. Can you notify the team about the change?
a) Yes, I will send an invitation.
b) No, I will organize a podium.
5. The onsite meeting is at 2 PM.
a) I will go to the auditorium.
b) I will book a flight.
6. The offsite meeting is in another city.
a) We need to arrange logistics.
b) We will take a break.
7. Can we postpone the event?
a) No, we must set it up now.
b) Yes, let’s move it to next week.
8. Where will the venue be?
a) It will be in a large convention center.
b) It will be in the menu.
2️⃣ Complete the sentences with the correct word.
(Completa las oraciones con la palabra correcta.)
Words: notify – budget – logistics – podium – success – venue –
refreshments – set up
 1. The manager will ________ the employees about the new policy.
2. The event will be a ________ if many people attend.
3. We need to book a ________ that fits 500 people.
4. The team is working on the ________ of the conference.
5. We should provide some ________ for the guests.
6. The speaker stood on the ________ while giving his presentation.
7. Before the event starts, we have to ________ everything.
8. Our ________ is limited, so we can't spend too much.
3️⃣ Match the words with their definitions.
(Empareja las palabras con sus definiciones.)
1. Catered
2. Exhibition
3. Delegate
4. Buffet lunch
5. Memorable
6. Registration
7. Provide
8. Take care of
a) A meal where people serve themselves from different dishes.
b) Officially signing up for an event.
c) To give something that is needed.
d) Arranged with food and drinks for an event.
e) A formal display of products or information.
f) Someone who represents a group at an event.
g) Something that is easy to remember.
h) To be responsible for something.
4️⃣ Choose the best response.
(Elige la mejor respuesta.)
1. If the meeting is urgent, you should...
a) postpone it.
b) attend it immediately.
2. If you want to hold a meeting, you need to...
a) invite people and set up a time.
b) take a break.
3. If the line is busy, you should...
a) wait and call back later.
b) go to the exhibition.
 4. If you have a previous commitment, you should...
a) cancel the event.
b) check your availability before accepting an invitation.
5. If you are on a diet, you should...
a) avoid eating too many refreshments.
b) drink more coffee.
6. If you want to reorganize the schedule, you should...
a) check your calendar.
b) provide a podium.
7. If you have to give a speech, you should...
a) prepare well and stand at the podium.
b) take care of refreshments.
8. If you have a successful event, it means...
a) many people attended and it went well.
b) the event was postponed.
Exercise 1: Complete the sentences with the correct word from the
vocabulary list.
Postpone, take place, schedule, refreshments, attend, confirm,
previous commitment (2)

1. We need to __________ a meeting to discuss the new project.

2. Could you please __________ your attendance before Friday?
3. I have a __________ on my schedule, so I can’t attend the meeting.
4. The manager decided to __________ the event to next month.
5. We will provide __________ during the conference.
6. I am afraid I have a __________, so I won’t be able to come.
7. The CEO will __________ the annual convention next week.
8. The event will __________ at the convention center.
Exercise 2: Choose the correct word for each definition.
1. A gathering of professionals to discuss industry-related topics:
__________
2. A break during a meeting where people can eat or drink: __________
3. To move an event to a later date: __________
4. Something that prevents you from attending a meeting: __________
5. To formally agree on a meeting date: __________
6. A meeting held at the company's location: __________
7. A meeting that takes place outside the usual office: __________