April 29/2025
Six Month Work Plan
May 01/2025-Oct 30/2025
Website Enhancement and Content Development Plan for
TS Environment Technology
Objective
To enhance the functionality, content quality, and user experience of the TS
Environment Technology website in order to improve visibility, engagement, and
credibility with clients, partners, and the general public.
1. Content Development and Updates
1.1 Review and Update Existing Content
Revise all current pages to ensure accuracy, clarity, and relevance.
Ensure that all technical content reflects current services, ongoing
projects, and updated industry regulations or standards.
Ensure the language is professional, error-free, and SEO-optimized
for search engines.
Ensure the footer data—such as years in business, number of
successful projects, multinational clients served, and business
sectors—is accurate and up to date.
1.2 Update Contact Information
Ensure addresses, phone numbers, emails, and location maps are up to
date.
Add a clear call-to-action for inquiries or consultation requests.
1.3 Add Missing or Underdeveloped Pages
Publication Page:
If there are internal reports, research papers, or external publications
authored by the company, they should be uploaded with download
links.
2. News and Updates Section
Publish new content at least once every 3 weeks, after key events, and Holiday
including:
Company news, new partnerships, or completed projects.
Participation in national or international environmental conferences or
training programs.
Recognition, certifications, or awards received.
Holiday greetings and CSR activity updates.
(Optional Consideration)
3. Visual and User Experience Improvements
Modernize the design to improve readability, mobile responsiveness,
and accessibility.
Ensure cross-browser compatibility and fast loading times.
Add high-quality images and icons that reflect your service areas and
work environment.
Create a simple, consistent navigation menu with breadcrumbs.
4. Security and Performance Enhancements
Ensure the website uses HTTPS/SSL certificates for secure access.
Regularly back up the website and set up automated backups.
Optimize all media and code to ensure fast loading on both mobile and
desktop.
5. Analytics and Monitoring
Install and configure Google Analytics or other tools to track:
o Visitor behavior
o Traffic sources
o Most visited pages
Use data insights to make continuous improvements to layout and
content.
6. SEO Optimization
Perform keyword research to target key phrases like:
o "Environmental impact assessment Ethiopia"
o "Environmental consulting firms Addis Ababa"
Optimize titles, meta descriptions, image alt tags, and content structure
for search engines.
7. Maintenance and Content Schedule
Task Frequency
News & Blog Updates Every 3 Weeks or after key events
Content Review Every 2 Months
Security and Performance Check Every 2 Months
SEO Audit and Optimization Quarterly
Backup & Recovery Test Every 2 Months
8. Optional Enhancements
Add a Newsletter Signup option to build an audience.
Integrate social media feeds (LinkedIn, YouTube, etc.) to show real-
time activity.
Create downloadable brochures or service guides.
Social Media
1. LinkedIn (Every Month, after key events, and Holiday)
Post photos and descriptions of completed or ongoing projects.
Share knowledge or advice about environmental protection, EIA processes,
or sustainability.
CSR Activities
News & Announcements
Others
2. Telegram Pages (Every Month, after key events, and Holiday)
Grow Members – Increase targeted Telegram page members from 169 to 500.
Announce Trainings – Share updates on upcoming safety training programs.
Post Safety Tips – Deliver weekly safety tips and infographics.
Showcase Testimonials – Highlight client feedback and training photos.
Promote CSR – Share company CSR activities and awareness posts.
Boost Engagement – Use polls and questions to interact with followers.
Holiday or Event Greetings: Acknowledge holidays and international
safety/environment days with relevant messages.
Website or Blog Links: Share links to your official website or blog posts for
traffic and credibility.
3. Facebook page (Every Month, after key events, and Holiday)
Grow Members – Increase targeted Face book page members from 1.6k to 2k.
📣 Training Announcements
Promote upcoming safety courses with clear dates, topics, and registration
details.
🖼 Training Photos & Videos
Post images and short clips from ongoing or completed training sessions to build
trust.
📚 Safety Tips & Awareness Posts
Share weekly safety facts, emergency tips, or best practices with visuals.
🎤 Client Testimonials
Share quotes or short videos from satisfied trainees or partner organizations.
🎓 Certification Highlights
Post photos of trainees receiving certificates to encourage others to join.
🌍 CSR Activities
Showcase your social/environmental contributions like tree planting or
community training.
📊 Polls & Engagement Posts
Ask questions, post quizzes, or run small polls to get feedback and increase
interaction.
📅 Holiday or Event Greetings
Acknowledge holidays and international safety/environment days with relevant
messages.
📰 News & Industry Updates
Share relevant news in occupational safety or environmental sectors in Ethiopia.
🔗 Website or Blog Links
Share links to your official website or blog posts for traffic and credibility.
4. SMS (Send bulk SMS reminders to trainers and staff about upcoming certification
renewals.)
Send bulky SMS for certification Renewal
Prepare a list of expired or soon-to-expire certificate holders with contact
details. (Using Excel)
Write a short, clear SMS message template for renewal notification.
Choose a bulk SMS app to send personalized messages efficiently.
Send SMS reminders in scheduled batches before renewal sessions.
Answer Calls: Handle incoming calls promptly and provide clear, accurate,
and relevant information.
Track replies and calls to confirm interest and update registration
records.
Review campaign results and improve future reminders based on
feedback.
Document Management system
Key Features and consideration of a DMS:
1. Document Storage and Organization
Centralized digital storage for easy access, categorized by folders or tags
2. Version Control
Track document versions and changes to avoid confusion and ensure the
latest version is always available.
3. Search Functionality
Advanced search options for quick retrieval based on keywords, tags, or
document attributes.
4. Access Control and Permissions
Manage user permissions to ensure that only authorized individuals can
view, edit, or delete specific documents.
5. Collaboration Tools
Allow multiple users to edit or comment on documents simultaneously,
streamlining teamwork.
6. Document Security and Backup
Encrypt sensitive data and implement regular backups to protect
documents from data loss.
7. Audit Trail
Keep a log of who accessed or modified documents and when, ensuring
transparency and accountability.
8. Cloud Integration
Enable access to documents from anywhere via cloud platforms,
improving flexibility and remote work.
9. Sufficient Storage Capacity
Ensure the system provides enough storage space to handle the growing
volume of documents without limitations.
Recommended Document Management Systems:
Google Drive (Free with Personal Gmail): Easy to use, integrates with Google
Workspace components, and offers cloud storage with advanced sharing features.
Advantages: apply all DMS features except Sufficient Storage Capacity
Limitation: Requires internet access to function.
Local Shared files: storing and sharing documents on a local computer or
server within your office network.
Limitation: Don’t apply many of the above features.
Certification
Continuing to use the current certificate template with only some layout
modification.
Project
1. LMS
An LMS (Learning Management System) is a software application or platform used to plan,
deliver, manage, and assess learning and training programs.
Moodle is one of the most popular open-source Learning Management Systems (LMS) used
globally in education, corporate training, and other learning environments
We are planning to use Moodle as LMS for our company
Important features of Moodle
2. Course and Assessment Management: Easily create structured courses,
interactive quizzes, and exams, with progress tracking and automatic
grading.
3. Certification and Reporting: Instantly issue certificates and badges, and
generate detailed reports to monitor course completion and compliance.
4. User and Access Management: Seamlessly enroll users, assign roles, and
integrate with company login systems for secure access.
5. Communication and Engagement: Enable direct messaging, forums,
chats, and automated notifications to keep learners informed and engaged.
6. Automation and Reminders: Automatically send alerts for deadlines,
renewals, certifications, and important course updates.
Network Expansion
Cable Path Modification and Organization: Optimize cable routes using cable
tracking tools for efficient management.
Network Outlet Installation: Install dedicated network outlets (RJ45 ports)
for each user’s workspace.
Network Labeling and Documentation: Label cables, outlets, and maintain
updated network diagrams.
Switch Port Configuration: Configure switch ports for optimized performance
and security.
Testing and Verification: Test all network connections to ensure reliability
and speed.
File Server and Active Directory Integration: Set up a high-performance
computer for file server with shared folders, integrated with Active Directory
for secure, role-based access.
