Short Cut Key Word Command Description

1 Ctrl + Shift + A AllCaps Makes the selection all capitals (toggle)

2 Alt + Ctrl + 1 ApplyHeading1 Applies Heading 1 style to the selected text
3 Alt + Ctrl + 2 ApplyHeading2 Applies Heading 2 style to the selected text
4 Alt + Ctrl + 3 ApplyHeading3 Applies Heading 3 style to the selected text
5 Ctrl + Shift + L ApplyListBullet Applies List Bullet style to the selected text
6 Alt + F10 AppMaximize Enlarges the application window to full size
7 Alt + F5 AppRestore Restores the application window to normal size
8 Ctrl+B Bold Makes the selection bold (toggle)
9 Ctrl + PgDn BrowseNext Jump to the next browse object
10 Ctrl + PgUp BrowsePrev Jump to the previous browse object
Alt + Ctrl +
11 BrowseSel Select the next/prev browse object
Home
12 Esc Cancel Terminates an action
13 Ctrl+E CenterPara Centers the paragraph between the indents
14 Shift+F3 ChangeCase Changes the case of the letters in the selection
Moves the insertion point to the left one
15 Left arrow CharLeft
character
Shift + Left
16 CharLeftExtend Extends the selection to the left one character
arrow
Moves the insertion point to the right one
17 Rt arrow CharRight
character
18 Shift + Rt arrow CharRightExtend Extends the selection to the right one character
Closes the active window pane (if you are in
19 Alt + Shift + C ClosePane Normal View and have, for example, the
Footnote pane open)
Alt+Drag (or
press Ctrl + Shift
20 + F8 and drag, ColumnSelect Selects a columnar block of text
but Alt + Drag is
far easier!)
21 Ctrl +Shift+C CopyFormat Copies the formatting of the selection
Makes a copy of the selection without using the
22 Shift + F2 CopyText
clipboard (press Return to paste)
23 Alt + F3 CreateAutoText Adds an AutoText entry to the active template
Deletes the previous word without putting it on
24 Ctrl+ Backspace DeleteBackWord
the Clipboard
Deletes the next word without putting it on the
25 Ctrl + Del DeleteWord
Clipboard
Prompts to save the document and then closes
26 Ctrl+W, Ctrl+F4 DocClose the active window. (But doesn’t intercept the
menu command)
27 Ctrl + F10 DocMaximize Enlarges the active window to full size
28 Ctrl + F7 DocMove Changes the position of the active window
29 Ctrl + F5 DocRestore Restores the window to normal size
30 Ctrl + F8 DocSize Changes the size of the active window
Splits the active window horizontally and then
31 Alt + Ctrl + S DocSplit
adjusts the split
Executes the action associated with macrobutton
32 Alt + Shift + F9 DoFieldClick
fields
33 Ctrl + Shift + D DoubleUnderline Double underlines the selection (toggle)
34 Alt R, G DrawGroup Groups the selected drawing objects
35 Alt R, I DrawSnapToGrid Sets up a grid for aligning drawing objects
36 Alt R, U DrawUngroup Ungroups the selected group of drawing objects
Ctrl+Shift+F5
37 EditBookmark Brings up the bookmark dialog
(Or: Alt I, K)
Performs a forward delete or removes the
38 Del EditClear
selection without putting it on the Clipboard
39 Ctrl+C EditCopy Copies the selection and puts it on the Clipboard
40 Ctrl+X EditCut Cuts the selection and puts it on the Clipboard
Finds the specified text or the specified
41 Ctrl+F EditFind
formatting
Jumps to a specified place in the active
42 F5, Ctrl+G EditGoTo
document
Allows links to be viewed, updated, opened, or
43 Alt E, K EditLinks
removed
Inserts the Clipboard contents at the insertion
44 Ctrl+V EditPaste
point
Inserts the Clipboard contents as a linked object,
45 Alt E, S EditPasteSpecial
embedded object, or other format
Alt + Shift +
46 EditRedo Redoes the last action that was undone
Backspc
Repeats the last command, or redoes the last
action that was undone (unfortunately, doesn’t
47 F4 EditRedoOrRepeat work for as many commands in Word 2000 as in
Word 97 and below, but this is still one of Word’s
most useful shortcuts, if not the most useful)
Finds the specified text or the specified
48 Ctrl+H EditReplace
formatting and replaces it
49 Ctrl+A EditSelectAll Selects the entire document
50 Ctrl+Z EditUndo Reverses the last action
Alt + PageDn (to
select to end of
51 EndOfColumn Moves to the last cell in the current table column
column, use Alt
+ Shift + PgDn)
 Extends the selection to the end of the last line
52 Ctrl+Shift+End EndOfDocExtend
of the document
Moves the insertion point to the end of the last
53 Ctrl+End EndOfDocument
line of the document
Moves the insertion point to the end of the
54 End EndOfLine
current line
Extends the selection to the end of the current
55 Shift+End EndOfLineExtend
line
56 Alt+End EndOfRow Moves to the last cell in the current row
Alt + Ctrl + Moves the insertion point to the end of the last
57 EndOfWindow
PgDn visible line on the screen
Shift + Alt + Ctrl Extends the selection to the end of the last
58 EndOfWindowExtend
+ PgDn visible line on the screen
F8 (press Esc to Turns on extend selection mode and then
59 ExtendSelection
turn off) expands the selection with the direction keys
Closes the current document, or if no documents
are open, quits Word. Horrible command, as it
60 Alt + F4 (<9>) FileCloseOrExit makes it a long winded business to quit Word.
But there’s a simple solution – assign Alt+F4 to
FileExit instead.
Quits Microsoft Word and prompts to save the
documents (does intercept the menu item, but
Alt + F4 (Word
61 FileExit not the keyboard shortcut, or the x button. An
97)
AutoExit macro is usually a better way of
intercepting this).
Creates a new document or template (brings up
the dialog). Note that: Word pretends that
Ctrl+N is assigned to FileNew but it isn’t, it’s
assigned to FileNewDefault You can fix this in
Word 2000 by assigning Ctrl+N to the
62 NOT Ctrl+N!! FileNew FileNewDialog command. In Word 97 the only
way to fix it is to create a macro called FileNew
(to do this, press Alt + F8, type "FileNew"
without the quotes and Click "Create". The
macro will automatically contain the code
needed to make it work).
Creates a new document based on the Normal
63 Ctrl+N FileNewDefault
template.
64 Ctrl+O FileOpen Opens an existing document or template
65 Alt F, U FilePageSetup Changes the page setup of the selected sections
66 Ctrl + P FilePrint Prints the active document (brings up the dialog)
67 Ctrl+F2 FilePrintPreview Displays full pages as they will be printed
68 Alt F, I FileProperties Shows the properties of the active document
69 Ctrl+S FileSave FileSave
Saves a copy of the document in a separate file
70 Alt F, A (or F12) FileSaveAs
(brings up the dialog)
Activates the Fonts listbox on the formatting
71 Ctrl+Shift+F Font
toolbar
Activates the Font Size drop-down on the
72 Ctrl+Shift+P FontSizeSelect
formatting toolbar
Automatically formats a document (or
73 Alt + Ctrl + K FormatAutoFormat
sometimes, automatically screws it up)
FormatBordersAndSh Changes the borders and shading of the selected
74 Alt O, B
ading paragraphs, table cells, and pictures
75 Alt O, E FormatChangeCase Changes the case of the letters in the selection
Changes the column format of the selected
76 Alt O, C FormatColumns
sections (brings up the dialog)
Formats the first character of current paragraph
77 Alt O, D FormatDropCap
as a dropped capital (must select it first)
78 Ctrl+D FormatFont Brings up the Format + Font dialog
Links the current header/footer to the previous
FormatHeaderFooterL
79 Alt + Shift + R section (but does not intercept the button on
ink
the Header Footer toolbar)
80 Alt O, P FormatParagraph Brings up the Format Paragraph dialog
81 Alt O, S FormatStyle Applies, creates, or modifies styles
82 Alt O, T FormatTabs Brings up the Format Tabs dialog
Returns to the previous insertion point (goes
back to up to 3 points, then returns to where
you started; this is one of the most useful
83 Shift + F5 GoBack
shortcuts of them all. Also useful when opening
a document, if you want to g straight to where
you were last editing it)
84 Ctrl + > GrowFont Increases the font size of the selection
Increases the font size of the selection by one
85 Ctrl + ] GrowFontOnePoint
point
Ctrl + T (or drag
86 HangingIndent Increases the hanging indent
the ruler)
87 F1 Help Microsoft Word Help
Lets you get help on a command or screen
88 Shift + F1 HelpTool
region or examine text properties
89 Ctrl + Shift + H Hidden Makes the selection hidden text (toggle)
90 Click on it HyperlinkOpen Connect to a hyperlink’s address
Ctrl + M (or drag
91 Indent Moves the left indent to the next tab stop
the ruler)
Alt + Ctrl + M
92 InsertAnnotation Inserts a comment
(or Alt I, M)
Replaces the name of the AutoText entry with its
93 F3 InsertAutoText
contents
Ends a page, column, or section at the insertion
94 Alt I, B InsertBreak
point
Inserts a caption above or below a selected
95 Alt I, C InsertCaption
object
Ctrl + Shift +
96 InsertColumnBreak Inserts a column break at the insertion point
Return
97 Alt + Shift + D InsertDateField Inserts a date field
Inserts an endnote reference at the insertion
98 Alt + Ctrl + D InsertEndnoteNow
point without displaying the dialog
99 Alt I, F InsertField Inserts a field in the active document
Inserts an empty field with the enclosing field
100 Ctrl+F9 InsertFieldChars
characters
Inserts the text of another file into the active
101 Alt I, L InsertFile
document
Inserts a footnote or endnote reference at the
102 Alt I, N InsertFootnote
insertion point
Inserts a footnote reference at the insertion
103 Alt + Ctrl + F InsertFootnoteNow
point without displaying the dialog
104 Ctrl + K InsertHyperlink Insert Hyperlink
Inserts an index or a table of contents, figures,
105 Alt I, D InsertIndexAndTables
or authorities into the document
106 Alt + Ctrl + L InsertListNumField Inserts a ListNum Field
Brings up a dialog to insert a mail merge field at
107 Alt + Shift + F InsertMergeField the insertion point. (It does not intercept the
button on the Mail merge. toolbar)
108 Ctrl + Return InsertPageBreak Inserts a page break at the insertion point
109 Alt + Shift + P InsertPageField Inserts a page number field
Empties the spike AutoText entry and inserts all
110 Ctrl + Shift + F3 InsertSpike
of its contents into the document
111 Alt + Shift + T InsertTimeField Inserts a time field
112 Ctrl + I Italic Makes the selection italic (toggle)
Aligns the paragraph at both the left and the
113 Ctrl + J JustifyPara
right indent
114 Ctrl + L LeftPara Aligns the paragraph at the left indent
115 Down arrow LineDown Moves the insertion point down one line
116 Shift + down LineDownExtend Extends the selection down one line
 arrow
117 Up arrow LineUp Moves the insertion point up one line
118 Shift + up arrow LineUpExtend Extends the selection up one line
119 Ctrl + F11 LockFields Locks the selected fields to prevent updating
120 Alt + Shift + K MailMergeCheck Checks for errors in a mail merge
MailMergeEditDataSo
121 Alt+Shift+E Lets you edit a mail merge data source
urce
Collects the results of the mail merge in a
122 Alt + Shift + N MailMergeToDoc
document
Sends the results of the mail merge to the
123 Alt Shift + M MailMergeToPrinter
printer
Marks the text you want to include in the table
124 Alt + Shift + I MarkCitation
of authorities
125 Alt + Shift + X MarkIndexEntry Marks the text you want to include in the index
Inserts a TC field (but it is far better to use
MarkTableOfContents
126 Alt + Shift + O Heading Styles to generate your Table of
Entry
Contents instead)
127 Alt or F10 MenuMode Makes the menu bar active
Starts or switches to Microsoft Development
Environment application, allowing you to view
128 Alt + Shift + F11 MicrosoftScriptEditor the HTML/XML source code that would be behind
the document if it were in .htm format (or that is
behind it if it already is in .htm format).
129 Alt + Ctrl + F1 MicrosoftSystemInfo Execute the Microsoft System Info application
Moves the selection to a specified location
130 F2 MoveText without using the clipboard (press Return to
execute the more)
131 Tab NextCell Moves to the next table cell
132 F11 NextField Moves to the next field
133 Alt + F7 NextMisspelling Find next spelling error
Alt + down
134 NextObject Moves to the next object on the page
arrow
Switches to the next document window,
135 Ctrl + F6 NextWindow equivalent to selecting a document from the
Window menu.
136 Ctrl+Shift+N NormalStyle Applies the Normal style
Sets or removes extra spacing above the
137 Ctrl + 0 OpenOrCloseUpPara
selected paragraph
138 F6 OtherPane Switches to another window pane in Normal
View (for instance, if you have if you have a
Footnotes pane open in Normal view and want to
 switch to the main document and back without
closing the pane).
139 Alt + _ OutlineCollapse Collapses an Outline in Outline View by one level
Alt+Shift+rt Demotes the selected paragraphs one heading
140 OutlineDemote
arrow level
141 Alt + + OutlineExpand Expands an Outline in Outline View by one level
Alt+Shift+down Moves the selection below the next item in the
142 OutlineMoveDown
arrow outline
Alt+Shift+up Moves the selection above the previous item in
143 OutlineMoveUp
arrow the outline
Alt+Shift+left Promotes the selected paragraphs one heading
144 OutlinePromote
arrow level
Toggles between showing the first line of each
145 Alt + Shift + L OutlineShowFirstLine paragraph only or showing all of the body text in
the outline
Toggles the typing mode between replacing and
146 Ins Overtype
inserting
Moves the insertion point and document display
147 PgDn PageDown
to the next screen of text
Extends the selection and changes the document
148 Shift+ PgDn PageDownExtend
display to the next screen of text
Moves the insertion point and document display
149 PgUp PageUp
to the previous screen of text
Extends the selection and changes the document
150 Shift + PgUp PageUpExtend
display to the previous screen of text
Ctrl + down Moves the insertion point to the beginning of the
151 ParaDown
arrow next paragraph
Shift + Ctrl + Extends the selection to the beginning of the
152 ParaDownExtend
down arrow next paragraph
Moves the insertion point to the beginning of the
153 Ctrl + up arrow ParaUp
previous paragraph
Shift + Ctrl + up Extends the selection to the beginning of the
154 ParaUpExtend
arrow previous paragraph
Applies the previously copied formatting to
155 Ctrl+Shift+V PasteFormat
selection
156 Shift + Tab PrevCell Moves to the previous table cell
157 Shift + F11 PrevField Moves to the previous field
158 Alt + up arrow PrevObject Moves to the previous object on the page
159 Ctrl + Shift + F6 PrevWindow Switches back to the previous document window
Repeats Go To or Find to find the next
160 Sfift+F4 RepeatFind
occurrence
161 Ctrl+Spacebar ResetChar Makes the selection the default character format
 of the applied style
Makes the selection the default paragraph
162 Ctrl+Q ResetPara
format of the applied style
163 Ctrl +R RightPara Aligns the paragraph at the right indent
164 Ctrl + * ShowAll Shows/hides all nonprinting characters
Displays all of the heading levels and the body
165 Alt + Shift + A ShowAllHeadings
text in Outline View
166 Ctrl + < ShrinkFont Decreases the font size of the selection
Decreases the font size of the selection by one
167 Ctrl + [ ShrinkFontOnePoint
point
168 Ctrl + Shift + K SmallCaps Makes the selection small capitals (toggle)
169 Ctrl + 1 SpacePara1 Sets the line spacing to single space
170 Ctrl + 5 SpacePara15 Sets the line spacing to one-and-one-half space
171 Ctrl + 2 SpacePara2 Sets the line spacing to double space
Deletes the selection and adds it to the “Spike”
172 Ctrl + F3 Spike AutoText entry (which allows you to move text
and graphics from nonadjacent locations)
173 Alt + PgUp StartOfColumn Moves to the first cell in the current column
Extends the selection to the beginning of the
174 Ctrl+Shift+Home StartOfDocExtend
first line of the document
Moves the insertion point to the beginning of the
175 Ctrl +Home StartOfDocument
first line of the document
Moves the insertion point to the beginning of the
176 Home StartOfLine
current line
Extends the selection to the beginning of the
177 Shift+Home StartOfLineExtend
current line
178 Alt+Home StartOfRow Moves to the first cell in the current row
Moves the insertion point to the beginning of the
179 Alt+Ctrl+PgUp StartOfWindow
first visible line on the screen
Shift+ StartOfWindowExten Extends the selection to the beginning of the
180
Alt+Ctrl+PgUp d first visible line on the screen
Activates the Style drop-down on the Formatting
181 Strl + Shift + S Style
toolbar
182 Ctrl + = Subscript Makes the selection subscript (toggle)
183 Ctrl + + Superscript Makes the selection superscript (toggle)
184 Ctrl + Shift + Q SymbolFont Applies the Symbol font to the selection
185 Alt A, F TableAutoFormat Applies a set of formatting to a table
186 Alt A, H TableHeadings Toggles table headings attribute on and off
Alt + click
187 (Alt + drag to TableSelectColumn Selects the current column in a table
select several)
Click in left
188 TableSelectRow Selects the current row in a table
margin
 Alt + double-
189 TableSelectTable Selects an entire table
click
TableUpdateAutoFormUpdates the table formatting to match the
190 Alt + Ctrl + U
at applied Table Autoformat settings
Shift + F9 (Alt +
F9 toggles all Shows the field codes or the results for the
191 ToggleFieldDisplay
field codes on or selection (toggle)
off)
Allows you to customizes the Word user interface
(menus, keyboard and toolbars) and store the
192 Alt T, C ToolsCustomize
customizations in a template (defaults to
Normal.dot, so be careful!)
193 Alt + F8 ToolsMacro Runs, creates, deletes, or revises a macro
Checks the spelling and grammar in the active
194 F7 ToolsProofing
document
ToolsRevisionMarksTo
195 Ctr.l + Shift + E Toggles track changes for the active document
ggle
196 Shift + F7 ToolsThesaurus Finds a synonym for the selected word
Formats the selection with a continuous
197 Ctrl+U Underline
underline (toggle)
Ctrl + Shift + T
198 (or drag the UnHang Decreases the hanging indent
ruler)
Ctrl + Shift + M
199 (or drag the UnIndent Moves the left indent to the previous tab stop
ruler)
Permanently replaces the field codes with the
200 Ctrl+Shift+F9 UnlinkFields
results
Ctrl + Shift +
201 UnlockFields Unlocks the selected fields for updating
F11
Updates and displays the results of the selected
202 F9 UpdateFields
fields
Copies the modified text of a linked file back to
203 Ctrl + Shiift + F7 UpdateSource
its source file
Hover over
204 ViewAnnotations Show or hide the comment pane
comment
If in Normal View, opens a pane for viewing and
Dbl-click the
editing the endnote (toggle). If in Page/Print
205 endnote ViewEndnoteArea
Layout View, switches from the body text to the
reference
endnote or vice versa
 Shows the field codes or results for all fields
206 At + F9 ViewFieldCodes
(toggle)
If in Normal View, opens a pane for viewing and
Dbl-click the
editing the footnote (toggle). If in Page/Print
207 footnote ViewFootnoteArea
Layout View, switches from the body text to the
reference
footnote or vice versa.
If in Normal View, opens a pane for viewing and
editing footnotes and endnotes (toggle). If in
208 Alt V, F ViewFootnotes
Page/Print Layout View, switches from the body
text to the footnotes/endnotes or vice versa.
209 Alt V, H ViewHeader Displays header in page layout view
Alt V, N
210 (or Alt + Ctrl + ViewNormal Changes the editing view to normal view
N)
Alt V, O
211 (or Alt + Ctrl + ViewOutline Displays a document's outline
O)
Displays the page more-or-less as it will be
Alt V, P
printed, and allows editing (In Word 2000 the
212 (or Alt + Ctrl + ViewPage
menu item is called Print Layout, but fortunately
P)
the command hasn’t changed.
Shows the VB editing environment (Tools +
213 Alt + F11 ViewVBCode
Macro + Visual Basic Editor)
Backward hyperlink (useful if you clicked on a
214 Alt + left arrow WebGoBack page number hyperlink in the table of contents
and then want to return to the TOC)
215 Alt + rt arrow WebGoForward Forward hyperlink
216 Alt W, A WindowArrangeAll Arranges windows as non-overlapping tiles
217 Ctrl + left arrow WordLeft Moves the insertion point to the left one word
Shift + Ctrl +
218 WordLeftExtend Extends the selection to the left one word
left arrow
219 Ctrl + rt arrow WordRight Moves the insertion point to the right one word
Shift + Ctrl + rt
220 WordRightExtend Extends the selection to the right one word
arrow
Underlines the words but not the spaces in the
221 Ctrl + Shift + W WordUnderline
selection (toggle)