Ctrl+W. Close the active window / document.

Ctrl+Z. Undo an action.

Ctrl+Y. Redo the last action or repeat an action.
Ctrl+S. Save a document.
Ctrl+P. Print a document.
Ctrl+K. Insert a hyperlink.
Alt+Left. Arrow Go back one page.
Alt+Right. Arrow Go forward one page.
Ctrl+C. Copy selected text or graphics to the Office Clipboard.
Ctrl+V. Paste the most recent addition to the Office Clipboard.
Ctrl+Shift+A. Format all letters as capitals.
Ctrl+B. Applies or removes bold formatting.
Ctrl+I. Applies or removes italic formatting.
Ctrl+=. Apply subscript formatting (automatic spacing).
Alt, F, A. Save As.
Alt, S, T, I. Insert Table of Contents.
Alt, S, T, R. Remove Table of Contents.
Alt, W, F. Full Screen Reading View > Document Views > Full Screen Reading.
Alt, W, R. Ruler. View > Show/Hide > Ruler.
Alt, F, X. Exit Word.

1. Manage Word Documents

Ctrl+N Create new document

Ctrl+O Open document

Ctrl+W Close document

Ctrl+S Save document

F12 Save document as

Ctrl+P Print document/ print preview

Ctrl+F6 Switch between multiple Word documents

Alt, then f, r Open Recent (file, recent)

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2. Navigate within Documents

Arrow Left/Arrow Right Jump one character to the left / to the right

Ctrl+Arrow Left/Ctrl+Arrow Right Jump one word to the left / to the right

End/Home Jump to the end of a line / beginning of a line

Arrow Down/Arrow Up Jump one line down / one line down

Ctrl+Arrow Down/Ctrl+Arrow Up Jump one paragraph down / one paragraph up

Page Down/Page Up Jump one screen down/ one screen up

Alt+Ctrl+Page Down/Alt+Ctrl+Page Up Jump to top / to bottom of visible window

Ctrl+End/Ctrl+Home Jump to end / to beginning of document

F6 Cycle through Ribbon/open panes/Status Bar/document window

Ctrl+G/F5 Go to a page, bookmark, footnote, table, comment, graphic, or other location

Alt+Ctrl+Z Go back to previously edited location in document (up to 4 places)

Shift+F5 Go to a the last change or revision. Also works after opening document.

Ctrl+Shift+F5 Set, go to and edit bookmarks

Set Browse Options. Press the arrow keys to select an option, and then press enter to browse
Alt+Ctrl+Home
document by using the selected option

Ctrl+Page Down/Ctrl+Page Up Move to next / move to previous browser object as set in Browse Options

Dialog boxes

Tab Cycle forward through all options and elements

Shift+Tab Cycle backwards through all options and elements

Ctrl+Tab Cycle forward through available pages

Ctrl+Shift+Tab Cycle backwards through available pages

Alt+underlined letter Selects the option indicated by the letter

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3. Select Text

Shift+Arrow Right/Shift+Arrow Left Extend selection one character to the right / to the left

Ctrl+Shift+Arrow Right/Ctrl+Shift+Arrow Left Extend selection one word to the right / to the left

Shift+End/Shift+Home Extend selection to the end / to beginning of a line

Shift+Arrow Down/Shift+Arrow Up Extend selection one line down / one line up

Shift+Page Down/Shift+Page Up Extend selection one screen down / one screen up

Ctrl+Shift+End/Ctrl+Shift+Home Extend selection to end / to beginning of document

Alt+Ctrl+Shift+Page Down/Alt+Ctrl+Shift+Page Up Extend selection to end / to beginning of visible window

Ctrl+A Extend selection to entire document

Arrow Keys Cancel selection and return to beginning / to end of selection

F8 Turn Extend Mode on: Extend selection without pressing shift

Arrow keys , Page up/Page Down Extend selection in Extended Mode:

F8 Extend selection further by word, paragraph, document in Extended Mode

Shift+F8 Reduce the size of a selection in Extended Mode

Ctrl+Shift+f8, and arrow keys Select a vertical block of text in Extended Mode

Esc Turn extend mode off

F8 Extend a selection to a specific location in a document

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4. Undo, Copy and Paste

Ctrl+Z Undo the last action

Ctrl+Y Redo the last action

Ctrl+C Copy selected text or object

Ctrl+X Cut selected text or object

Ctrl+V Paste selected text or object

Ctrl+Shift+C Copy text format

Ctrl+Shift+V Paste text format

Ctrl+Alt+V Paste special

Ctrl+v, then Ctrl, then k Paste and keep Source Formatting

Ctrl+v, then Ctrl, then t Paste and keep Text only

Ctrl+F3 Cut to the Spike (separate clipboard)

Ctrl+Shift+F3 Paste from the Spike

F3 Paste AutoText ( after start typing)

Alt+Shift+R Copy the header or footer from previous section of the document

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5. Edit Documents
 Insert Special Characters

Alt+Ctrl+C Insert copyright symbol

Alt+Ctrl+R Insert registered trademark symbol

Alt+Ctrl+T Insert trademark symbol

Alt+Ctrl+. (Period) Insert horizontal ellipsis ()

Alt+Ctrl+- Insert em dash

Alt+Ctrl+[+] Insert en dash

Alt, then n,u Insert Symbol (insert menu)

'/Ctrl+2x` Insert single opening quotation mark

Ctrl+2x ' Insert single closing quotation mark

Type character code and press Alt+X Insert Unicode character, e.g. 20ac

Select character and press alt+X Transform character to Unicode

Alt+character code on numeric keyboard Insert ANSI character

Insert Breaks

Enter Insert paragraph break

Shift+Enter Insert line break without breaking paragraph

Ctrl+Enter Insert page break

Ctrl+Shift+Enter Insert column break (break table)

Ctrl+Shift+Space Insert nonbreaking space

Ctrl+Shift+- (Hyphen) Insert nonbreaking hyphen

Ctrl+- Insert optional hyphen

Insert Text Elements

Alt+Ctrl+F Insert a footnote

Alt+Ctrl+D Insert an endnote

Ctrl+K Insert a hyperlink

Alt+Shift+I Insert Citation Mark

Alt+Shift+X Insert Index Mark

 Move and Delete Text

F2, then move to position and press Enter Move selected text to different position

Shift+F2, then move to position and press Enter Copy selected text to different position

Delete/Backspace Delete one character to the right / to the left (or delete selection)

Ctrl+Delete/Ctrl+Backspace Delete one word to the right / to the left

Delete Delete one character to the right or delete selection

Ctrl+Shift+</Ctrl+Shift+> Decrease / Increase font size one value

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6. Formats

Format Text

Ctrl+D/Ctrl+Shift+K Open the Font dialog box

Ctrl+Shift+</Ctrl+Shift+> Decrease / Increase font size one value

Ctrl+[/Ctrl+] Decrease / Increase font size one point

Ctrl+B Apply/remove bold

Ctrl+I Apply/remove italic

Ctrl+U Apply/remove underline

Ctrl+= Apply/remove subscript

Ctrl+Shift+= Apply/remove superscript

Ctrl+Shift+C Copy formatting

Ctrl+Shift+V Paste formatting

Ctrl+Shift+D Apply/remove double-underline

Ctrl+Shift+W Apply/remove words underline (only words, no spaces)

Ctrl+Shift+H Apply/remove hidden formatting

Ctrl+Shift+A Apply/remove all capitals

Ctrl+Shift+K Apply/remove small capitals

Shift+F3 Change between all upper-, first letter upper- and all lower-case

Ctrl+d, then Alt+k and enter Apply strike-through formatting (font dialog)
 Ctrl+Shift+Q Change the selection to the Symbol font

Shift+F1 Reveal Formatting (show all formats of selection)

Ctrl+Alt+H Apply/remove Highlight Text Feature

Format Paragraphs

Ctrl+R Right-align paragraph

Ctrl+L Left-align paragraph

Ctrl+E Center-align paragraph

Ctrl+J Justify-align paragraph

Ctrl+M/Ctrl+Shift+M Indent paragraph from the left and increase / decrease indent

Ctrl+T Increase hanging indent

Ctrl+Shift+T Decrease hanging indent

Ctrl+1 Set line-spacing to single-space

Ctrl+2 Set line-spacing to double-space

Ctrl+5 Set line-spacing to 1.5

Ctrl+0 (zero) Add or remove one line space preceding a paragraph

Styles

Alt+Ctrl+Shift+S Open or close Styles task pane

Alt+Ctrl+1 Apply Heading 1 style

Alt+Ctrl+2 Apply Heading 2 style

Alt+Ctrl+3 Apply Heading 3 style

Alt+Shift+Arrow Right/Alt+Shift+Arrow Left Promote / demote Headings

Ctrl+Space Remove all manual styles

Ctrl+Shift+N Apply Normal style

Ctrl+Shift+S Open Apply Styles task pane (will not close with pressing it a second time)

Alt+Ctrl+K Start Auto Format

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7. Search and Replace
Ctrl+H Open traditional find and replace window

Ctrl+h, then Alt+D Open traditional find window

Alt+Ctrl+y, /Shift+F4 Repeat last find after closing find window

Ctrl+Tab Jump between find menu and document

Alt+Space, Arrow keys and Enter Move find menu window

Esc Close traditional search window if active

Ctrl+F Open (new) search menu in navigation task pane

alt, then w,k Open and close Navigation pane (View, Navigation)

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8. Manage Word View

Switch Views

Alt+Ctrl+P Switch to Print Layout view

Alt+Ctrl+O Switch to Outline view

Alt+Ctrl+N Switch to Draft view (used to be normal view)

Ctrl+scroll mouse Zoom in and zoom out

alt then w, q Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)

Alt+Ctrl+S Split the document window

Ribbons

Ctrl+F1 Show or hide the ribbon

F10/Alt Select item in Ribbon

Esc Leave Ribbon or Submenu

Arrow Left/Arrow Right Move left or right between main Ribbon Menus if active

Arrow Keys Move left/right/up/down between Ribbon Menus and Sub-Menus

Space/Enter When in ribbon Open or activate selected item

Navigation Pane

Alt, then w,k Open and close Navigation pane (View, Navigation)

With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2)
F6/Shift+F6
Taskbar, (3) Ribbon, and (4) Document
 Tab/Shift+Tab In Navigation Pane: Move through Navigation Pane options

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9. Tables

Navigate in Tables

Arrow Down/Arrow Up Jump one row down / one row up

Tab/Shift+Tab Jump to (and select) next / previous table cell

Alt+Home/Alt+End Jump to first column/ jump to last column

Alt+Page Up/Alt+Page Down Jump to first row / jump to last row

Ctrl+Arrow Left/Ctrl+Arrow Right One cell to the left / to the right

Select Table Contents

Shift+End Select current table cell

end, then shift+Home Select content of current table cell

Press and hold shift and press arrow keysrepeatedly Extend selection to adjacent cells

Ctrl+Shift+f8, then press Extend selection or block

Alt+5 on numeric keypad (with numLock off) Select an entire table

Edit Tables

Alt+Shift+Arrow Up/Alt+Shift+Arrow Down Move current row up or down

In first column, press shift+End Select row*

In first row press alt+Shift+Page Down Select column

Shift+Delete Delete rows* with rows selected

Shift+Delete Delete columns with columns selected

Alt, j, l, d, r Delete row at cursor

Alt, j, l, d, c Delete column at cursor

Alt, j, l, a Insert row above cursor

Alt, j, l, e Insert row below cursor

Alt, j, l, l Insert column to the left of cursor

Alt, j, l, r Insert column to the right of cursor

 Ctrl+Tab Insert tab character

tab in last table cell Add row at the end

*Make sure selection extends past the last column which is number of columns +1. Word shows the selection extended next to the last column.

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10. Outline View

Ctrl+Shift+O Switch to Outline View

Tab/Shift+Tab Promote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right)

Alt+Shift+Arrow Up/Alt+Shift+Arrow Down Move selected paragraphs up / down

Ctrl+Shift+N Demote to body text (set style to normal)

Alt+Shift+[+]/Alt+Shift+- Expand / Collapse text under a heading

Alt+Shift+A Expand or collapse all text or headings

[/ key on the numeric keypad Hide or display character formatting

Alt+Shift+L Show the first line of body text or all body text

Alt+Shift+1 Show all headings with the Heading 1 style

Alt+Shift+N Show all headings up to Heading n

Ctrl+Tab Insert a tab character

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11. Review Documents

F7 Choose the Spelling command (Review tab).

Alt+Ctrl+M Insert a comment

Ctrl+Shift+E Turn change tracking on or off

Alt+Shift+C Close the Reviewing Pane if it is open.

Ctrl+Shift+* Display nonprinting characters.

Alt+F10 Display the Selection and Visibility task pane.

Ctrl+Shift+G Open the Word Count dialog box.

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12. Print Documents

Ctrl+P Print a document (print preview)

Esc Close print preview

Arrow keys, Page up /Page Down Move around the preview pages (with focus on preview page*)

Ctrl+Home/Ctrl+End Move to first page / last page (with focus on preview page)

*Except tabbing, there seems to be no shortcut to jump to preview page. Clicking on it with the mouse is an option

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13. Fields

Alt+Shift+D Insert current date (insert DATE field)

Alt+Shift+P Insert page number (insert PAGE field)

Alt+Shift+T Insert time (insert TIME field)

Alt+Ctrl+L Insert LISTNUM field

Ctrl+F9 Insert an empty field

Ctrl+Shift+L Insert a LISTNUM field

Shift+F9 Show or hide field code/result of selected field

Alt+F9 Show or hide field codes/results of all fields in document

F9 Update selected fields*

Alt+Shift+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

F11/Shift+F11 Go to the next field/ previous field

Ctrl+Shift+F7 Update linked information in a Microsoft Word source document

Ctrl+Shift+F9 Unlink a field

Ctrl+F11/Ctrl+Shift+F11 Lock a field / Unlock a field

*to update all fields, select the complete document with ctrl+a, then update fields by pressing f9)

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14. Mail Merge

Alt+Shift+K Preview a mail merge

Alt+Shift+N Merge a document

Alt+Shift+M Print the merged document

Alt+Shift+E Edit a mail-merge data document

Alt+Shift+F Insert a merge field

Alt+Shift+K Preview a mail merge

Alt+Shift+N Merge a document

Alt+Shift+M Print the merged document

Alt+Shift+E Edit a mail-merge data document

Alt+Shift+F Insert a merge field

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15. The Rest

F1 Get Help or visit Microsoft Office.com

Alt+Space Open the window menu

Alt+F4 Exit Word

Shift+F10 Display a shortcut menu (Simulate right mouse button)

Alt+F3 Create new Building block with selected texts

CTRL combination shortcut keys

TIP Download or print a Quick Reference Card: Keyboard
Shortcuts - Ctrl keys. (PDF)

Key Description
CTRL+PgUp Switches between worksheet tabs, from left-to-
right.
CTRL+PgDn Switches between worksheet tabs, from right-to-
left.
CTRL+SHIFT+( Unhides any hidden rows within the selection.
CTRL+SHIFT+& Applies the outline border to the selected cells.
CTRL+SHIFT_ Removes the outline border from the selected
cells.
Key Description
CTRL+SHIFT+~ Applies the General number format.
CTRL+SHIFT+$ Applies the Currency format with two decimal
places (negative numbers in parentheses).
CTRL+SHIFT+% Applies the Percentage format with no decimal
places.
CTRL+SHIFT+^ Applies the Scientific number format with two
decimal places.
CTRL+SHIFT+# Applies the Date format with the day, month,
and year.
CTRL+SHIFT+@ Applies the Time format with the hour and
minute, and AM or PM.
CTRL+SHIFT+! Applies the Number format with two decimal
places, thousands separator, and minus sign (-)
for negative values.
CTRL+SHIFT+* Selects the current region around the active cell
(the data area enclosed by blank rows and blank
columns).
In a PivotTable, it selects the entire PivotTable
report.
CTRL+SHIFT+: Enters the current time.
CTRL+SHIFT+" Copies the value from the cell above the active
cell into the cell or the Formula Bar.
CTRL+SHIFT+Plus Displays the Insert dialog box to insert blank
(+) cells.
CTRL+Minus (-) Displays the Delete dialog box to delete the
selected cells.
CTRL+; Enters the current date.
Key Description
CTRL+` Alternates between displaying cell values and
displaying formulas in the worksheet.
CTRL+' Copies a formula from the cell above the active
cell into the cell or the Formula Bar.
CTRL+1 Displays the Format Cells dialog box.
CTRL+2 Applies or removes bold formatting.
CTRL+3 Applies or removes italic formatting.
CTRL+4 Applies or removes underlining.
CTRL+5 Applies or removes strikethrough.
CTRL+6 Alternates between hiding and displaying
objects.
CTRL+8 Displays or hides the outline symbols.
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.
CTRL+A Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects
the current region. Pressing CTRL+A a second
time selects the entire worksheet.
When the insertion point is to the right of a
function name in a formula, displays
the Function Arguments dialog box.
CTRL+SHIFT+A inserts the argument names
and parentheses when the insertion point is to
the right of a function name in a formula.
CTRL+B Applies or removes bold formatting.
Key Description
CTRL+C Copies the selected cells.
CTRL+D Uses the Fill Down command to copy the
contents and format of the topmost cell of a
selected range into the cells below.
CTRL+F Displays the Find and Replace dialog box, with
the Find tab selected.
SHIFT+F5 also displays this tab, while
SHIFT+F4 repeats the last Find action.
CTRL+SHIFT+F opens the Format
Cells dialog box with the Font tab selected.
CTRL+G Displays the Go To dialog box.
F5 also displays this dialog box.
CTRL+H Displays the Find and Replace dialog box, with
the Replace tab selected.
CTRL+I Applies or removes italic formatting.
CTRL+K Displays the Insert Hyperlink dialog box for
new hyperlinks or the Edit Hyperlink dialog
box for selected existing hyperlinks.
CTRL+L Displays the Create Table dialog box.
CTRL+N Creates a new, blank workbook.
CTRL+O Displays the Open dialog box to open or find a
file.
CTRL+SHIFT+O selects all cells that contain
comments.
CTRL+P Displays the Print tab in Microsoft Office
Key Description
Backstage view.
CTRL+SHIFT+P opens the Format
Cells dialog box with the Font tab selected.
CTRL+R Uses the Fill Right command to copy the
contents and format of the leftmost cell of a
selected range into the cells to the right.
CTRL+S Saves the active file with its current file name,
location, and file format.
CTRL+T Displays the Create Table dialog box.
CTRL+U Applies or removes underlining.
CTRL+SHIFT+U switches between expanding
and collapsing of the formula bar.
CTRL+V Inserts the contents of the Clipboard at the
insertion point and replaces any selection.
Available only after you have cut or copied an
object, text, or cell contents.
CTRL+ALT+V displays the Paste
Special dialog box. Available only after you
have cut or copied an object, text, or cell
contents on a worksheet or in another program.
CTRL+W Closes the selected workbook window.
CTRL+X Cuts the selected cells.
CTRL+Y Repeats the last command or action, if possible.
CTRL+Z Uses the Undo command to reverse the last
command or to delete the last entry that you
typed.
TIP The CTRL cominbations CTRL+E, CTRL+J, CTRL+M, and
CTRL+Q are currently unassigned shortcuts.
Top of Page

Function keys
TIP Download or print a Quick Reference Card: Keyboard
Shortcuts - Function keys. (PDF)

Key Description
F1 Displays the Excel Help task pane.
CTRL+F1 displays or hides the ribbon.
ALT+F1 creates an embedded chart of the data in the current
range.
ALT+SHIFT+F1 inserts a new worksheet.
F2 Edits the active cell and positions the insertion point at the end of
the cell contents. It also moves the insertion point into the
Formula Bar when editing in a cell is turned off.
SHIFT+F2 adds or edits a cell comment.
CTRL+F2 displays the print preview area on the Print tab in the
Backstage view.
F3 Displays the Paste Name dialog box. Available only if there are
existing names in the workbook.
SHIFT+F3 displays the Insert Function dialog box.
F4 Repeats the last command or action, if possible.
Key Description
When a cell reference or range is selected in a formula, F4 cycles
through all the various combinations of absolute and relative
references.
CTRL+F4 closes the selected workbook window.
ALT+F4 closes Excel.
F5 Displays the Go To dialog box.
CTRL+F5 restores the window size of the selected workbook
window.
F6 Switches between the worksheet, ribbon, task pane, and Zoom
controls. In a worksheet that has been split (View menu, Manage
This Window, Freeze Panes, Split Window command), F6
includes the split panes when switching between panes and the
ribbon area.
SHIFT+F6 switches between the worksheet, Zoom controls, task
pane, and ribbon.
CTRL+F6 switches to the next workbook window when more
than one workbook window is open.
F7 Displays the Spelling dialog box to check spelling in the active
worksheet or selected range.
CTRL+F7 performs the Move command on the workbook
window when it is not maximized. Use the arrow keys to move
the window, and when finished press ENTER, or ESC to cancel.
F8 Turns extend mode on or off. In extend mode, Extended
Selection appears in the status line, and the arrow keys extend
the selection.
Key Description
SHIFT+F8 enables you to add a nonadjacent cell or range to a
selection of cells by using the arrow keys.
CTRL+F8 performs the Size command (on the Control menu for
the workbook window) when a workbook is not maximized.
ALT+F8 displays the Macro dialog box to create, run, edit, or
delete a macro.
F9 Calculates all worksheets in all open workbooks.
SHIFT+F9 calculates the active worksheet.
CTRL+ALT+F9 calculates all worksheets in all open workbooks,
regardless of whether they have changed since the last
calculation.
CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then
calculates all cells in all open workbooks, including cells not
marked as needing to be calculated.
CTRL+F9 minimizes a workbook window to an icon.
F10 Turns key tips on or off. (Pressing ALT does the same thing.)
SHIFT+F10 displays the shortcut menu for a selected item.
ALT+SHIFT+F10 displays the menu or message for an Error
Checking button.
CTRL+F10 maximizes or restores the selected workbook
window.
F11 Creates a chart of the data in the current range in a separate Chart
sheet.
Key Description
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Microsoft Visual Basic For Applications
Editor, in which you can create a macro by using Visual Basic for
Applications (VBA).
F12 Displays the Save As dialog box.

Top of Page

Other useful shortcut keys

NOTE Download or print a Quick Reference Card: Keyboard
Shortcuts - Miscellaneous. (PDF)

Key Description
ALT Displays the Key Tips (new shortcuts) on the ribbon.
For example,
ALT, W, P switches the worksheet to Page Layout
view.
ALT, W, L switches the worksheet to Normal view.
ALT, W, I switches the worksheet to Page Break
Preview view.
ARROW Move one cell up, down, left, or right in a worksheet.
KEYS
CTRL+ARROW KEY moves to the edge of the
current data region in a worksheet.
SHIFT+ARROW KEY extends the selection of cells
Key Description
by one cell.
CTRL+SHIFT+ARROW KEY extends the selection
of cells to the last nonblank cell in the same column or
row as the active cell, or if the next cell is blank,
extends the selection to the next nonblank cell.
LEFT ARROW or RIGHT ARROW selects the tab to
the left or right when the ribbon is selected. When a
submenu is open or selected, these arrow keys switch
between the main menu and the submenu. When a
ribbon tab is selected, these keys navigate the tab
buttons.
DOWN ARROW or UP ARROW selects the next or
previous command when a menu or submenu is open.
When a ribbon tab is selected, these keys navigate up
or down the tab group.
In a dialog box, arrow keys move between options in
an open drop-down list, or between options in a group
of options.
DOWN ARROW or ALT+DOWN ARROW opens a
selected drop-down list.
BACKSPACE Deletes one character to the left in the Formula Bar.
Also clears the content of the active cell.
In cell editing mode, it deletes the character to the left
of the insertion point.
DELETE Removes the cell contents (data and formulas) from
selected cells without affecting cell formats or
Key Description
comments.
In cell editing mode, it deletes the character to the
right of the insertion point.
END END turns End mode on. In End mode, you can then
press an arrow key to move to the next nonblank cell
in the same column or row as the active cell. If the
cells are blank, pressing END followed by an arrow
key moves to the last cell in the row or column.
END also selects the last command on the menu when
a menu or submenu is visible.
CTRL+END moves to the last cell on a worksheet, to
the lowest used row of the rightmost used column. If
the cursor is in the formula bar, CTRL+END moves
the cursor to the end of the text.
CTRL+SHIFT+END extends the selection of cells to
the last used cell on the worksheet (lower-right
corner). If the cursor is in the formula bar,
CTRL+SHIFT+END selects all text in the formula bar
from the cursor position to the endthis does not
affect the height of the formula bar.
ENTER Completes a cell entry from the cell or the Formula
Bar, and selects the cell below (by default).
In a data form, it moves to the first field in the next
record.
Opens a selected menu (press F10 to activate the menu
bar) or performs the action for a selected command.
Key Description
In a dialog box, it performs the action for the default
command button in the dialog box (the button with the
bold outline, often the OK button).
ALT+ENTER starts a new line in the same cell.
CTRL+ENTER fills the selected cell range with the
current entry.
SHIFT+ENTER completes a cell entry and selects the
cell above.
ESC Cancels an entry in the cell or Formula Bar.
Closes an open menu or submenu, dialog box, or
message window.
It also closes full screen mode when this mode has
been applied, and returns to normal screen mode to
display the ribbon and status bar again.
HOME Moves to the beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the
window when SCROLL LOCK is turned on.
Selects the first command on the menu when a menu
or submenu is visible.
CTRL+HOME moves to the beginning of a worksheet.
CTRL+SHIFT+HOME extends the selection of cells
to the beginning of the worksheet.
PAGE DOWN Moves one screen down in a worksheet.
Key Description
ALT+PAGE DOWN moves one screen to the right in
a worksheet.
CTRL+PAGE DOWN moves to the next sheet in a
workbook.
CTRL+SHIFT+PAGE DOWN selects the current and
next sheet in a workbook.
PAGE UP Moves one screen up in a worksheet.
ALT+PAGE UP moves one screen to the left in a
worksheet.
CTRL+PAGE UP moves to the previous sheet in a
workbook.
CTRL+SHIFT+PAGE UP selects the current and
previous sheet in a workbook.
SPACEBAR In a dialog box, performs the action for the selected
button, or selects or clears a check box.
CTRL+SPACEBAR selects an entire column in a
worksheet.
SHIFT+SPACEBAR selects an entire row in a
worksheet.
CTRL+SHIFT+SPACEBAR selects the entire
worksheet.
If the worksheet contains data,
CTRL+SHIFT+SPACEBAR selects the current region.
Pressing CTRL+SHIFT+SPACEBAR a second time
Key Description
selects the current region and its summary rows.
Pressing CTRL+SHIFT+SPACEBAR a third time
selects the entire worksheet.
When an object is selected,
CTRL+SHIFT+SPACEBAR selects all objects on a
worksheet.
ALT+SPACEBAR displays the Control menu for the
Excel window.
TAB Moves one cell to the right in a worksheet.
Moves between unlocked cells in a protected
worksheet.
Moves to the next option or option group in a dialog
box.
SHIFT+TAB moves to the previous cell in a
worksheet or the previous option in a dialog box.
CTRL+TAB switches to the next tab in dialog box.
CTRL+SHIFT+TAB switches to the previous tab in a
dialog box.