COMPARATIVE STATEMENT FOR THE PURCHASE OF
Date:
1. Number of firms to whom Quotations/sealed Tenders have been sent by Registered Post : Firms
2. Number of firms Tenders/Bidders Responded : Firms
3. Number of valid Quotations/sealed tenders received and taken for comparison : Firms
Sl. Particulars Quant
No. ity
2. Origin (Imported/Indian) (No)
3 Make & Model (brand name to be specified) Rate / unit Rate / unit Rate / unit Rate / unit
(Rs.) (Rs.) (Rs) (Rs)
4 GST IN
1 1No
5 CST
Total(Number should be indicated)
GST (18%)
6 Customs & Clearance Exercise duty (Imported items)
Grand Total
7 Customs & Clearance Charges
8 Insurance
9 Transport and Delivery
10 Installation -- - - -
11 Training yes Free - free
12 Discount if any - - - -
Total Cost of the Instruments after discount if any
13
(Both in figures and in words)
14 Validity of the sealed quotations
15 Comprehensive warranty
16 AMC
17 Delivery Period
18 Mode of Payment (INR or LC)
19. EMD Amount, Dated, Bank Details
Submitted:
Quotations were called for from --------- firms for the purchase of----------------------------. Among them five firms have responded before the last
date and quoted their rates -------------------------------------has not quoted the rates in the approved format. In this
---------------------------------------- has quoted the lowest rate of ------------------------------- Hence ---------------------------------------------------- who
has quoted the lowest rate may kindly be approved for the purchase of -------------------------------------------------.
Request approval.
Prof. (Agron.)/ Prof. (SS&AC) Professor (Forestry) Professor (SST) Nodal Officer,
AC&RI, Chettinad
TAMIL NADU AGRICULTURAL UNIVERSITY
Name of the College / Directorate: Agricultural College and Research
Institute, Chettinad
PROFORMA FOR PLACING THE PROPOSALS IN THE PURCHASE
COMMITTEE
1 Name of the Department / : Agricultural College and
Heads of Research station Research Institute, Chettinad
from whom the proposal
received
2 Name of the work proposed Purchase of
3.a Whether the equipment :
proposed is covered under the
approved list of the sponsors --
of the project.
(viz., ICAR/NATP/GOI / Pvt.
Agency)
b. If any deviation, prior :
permission has been obtained
--
and enclosed along with the
proposal
4 Value of the work (to be net or :
excluding tax) (in the case of (Including GST)
imported equipments value to
be furnished in Foreign
Currencies and the
approximate value in Indian
Rupees to be furnished in
bracket)
5 Whether the work proposed is :
as per the required
specification in the CALL
Yes
LETTER duly following
purchase procedure and
guidelines in vogue
a Whether call letters were sent :
under Registered post to Yes -----------------firms were
sufficient No. of firms with addressed through courier
required specification
b EMD/Warranty has been : Yes
furnished by the firm as per
rules. (For claiming EMD
exemption. Xerox copy of the
exemption certificate to be
obtained and enclosed in the
proposal
c In the case of single proforma :
Invoice/Quotation whether the
sole manufactures certificates
Does not arise
have been obtained from the
firms concerned and sent
along with the proposal
d In the event of selecting :
SECOND or THIRD lowest
details justification should be -
furnished in the comparative
statement of the proposal
6 Funds available details :
a Detailed head of account :
under which proposed
expenditure is to be debited
b Amount allotted/ear-marked :
for the equipment as per the
approved list of the project by Rs. /-
the sponsors
c If the amount proposed is :
exceeded the allotted amount
prior permission obtained
from the sponsor’s the project Does not arise
to meet the excess
expenditure total budget to be
sent along with proposal
d Balance amount available as :
Rs. /-
on date
7 Name of the lowest firm : M/S.
selected and the amount to be
sanctioned recommended by
the purchase committee
Nodal Officer
AC&RI, Chettinad
TAMIL NADU AGRICULTURAL UNIVERSITY
Name of the Dean’s office: Agricultural College and Research Institute, Chettinad
PURCHASE COMMITTEE MEETING HELD ON
Whethe
Value r Head of
Sl Total Availabl
Name of (Rate / tender/ Account
. Particular Specificati Quantit Amoun e in
the No) quotati under which
N s on y (Nos) t India/
Office (Includin on funds
o (Rs) Abroad
g GST) called available
for
Agricultur
al College
Tender
and
1 called
Research
for
Institute,
Chettinad
Remarks of recommendation of the purchase committee
-------------------------- who has quoted the lowest rate of ------------------------------------. The firm
------------------ has come for negotiations and given a discount of Rs. /- from the total cost and hence the rate for
--------------------------------------. Hence the above said firm has been approved for the purchase
of-----------------------------.
Professor (Agron) Professor (SS&AC) Professor Professor (SST) Nodal Officer
(Forestry) Chairman,
Purchasing Committee
PROFORMA TO BE FILLED UP FOR THE PURCHASE OF EQUIPMENT
COSTING MORE THAN Rs. 10,000/-
1 Name of the item with
specifications :
2 Whether new (1st purchase)
replacement of the old or :
New
Addl. number required
3 If already available in the --
Dept. /Res. Station. Please :
furnish the following.
a Whether it has been --
purchased under main or :
under any scheme
b Working condition of each : --
equipment
c Date of acquisition and --
:
sanction order No. & Date
4 Full justification for the Yes. Enclosed.
equipment and whether it is :
required
a For the ongoing scheme : --
research project
b For the new research : --
programme
c Educational Programmes : Yes
5 Whether the equipment is
available in India or to be
Available in India
got from Abroad (Please :
furnish details of research
Educational Programmes)
6 Mode of procuring the --
:
equipment
a Whether limited tender
sealed tender/ quotations : Through competitive sealed
have been called for Tenders
b No. of firms addressed (Copy :
of the quotation / tender Nos
notice should be attached) copy of the Tender enclosed
c Whether the rates have
been compared and the Yes (Comparative statement
lowest rate consistent with enclosed)
:
the quality selected. If so,
the statement may be
enclosed for perusal
7. Total value -
:
a
i) In Foreign Currency
ii) In Indian rupee Rs.
:
(Including GST)
b Quantity required :
8 The Head of account in
which the expenditure is :
debited (Full Head of
account to be noted)
9. Whether funds are provided --
a in the BE/main department
scheme ICAR Development :
grant, if so the total amount
provided may also be stated
b In the case of ICAR scheme --
whether the sanction of the :
ICAR/ funding agencies has
been obtained
c Expenditure so far incurred --
out of the sanctioned grant :
in B.E.
d Pending bills if any : --
e Balance available at the
time of submitting the :
Rs.
proposal, after retaining
amount for pending bills
f If not, whether the provision :
will be made in the R.E/
Does not arise
Whether the expenditure
can be met out of the
savings of the
Department /Res. Station,
Please furnish details
Nodal Officer
Full Justification for HARDWARE FOR BLENDED LEARNING
CLASSROOM
I submit to inform that the purchase of
-------------------------------------- Hence, I request that permission may
kindly be accorded to purchase --------------------------Hence, the above
said firm may please be approved for the purchase of
---------------------------------. Necessary funds are available under
-----------------------------
Asst. Prof. (Patho.) / Professor (SST)
