CONSTITUTION AND RULES

1. NAME OF ASSOCIATION
Vision2026 is a transparent association is hereby established as a non-political, non-sectarian,
voluntary community based organization of members for the furtherance of the objectives hereinafter
as per the laws of Kenya.

2. OBJECTIVES
1. Poultry farming, dairy farming and improve finished products
2. Sale of maize. Sugarcane, beans and any associated agricultural products small and
medium scale services
3. Involve in clean environment in our respective communities
4. Have seminars in the communities involving HIV/AIDs counseling
5. Education- To join other stakeholders so as to protect both girl child and boy child in
the society
6. Involve in peace building and reconciliation initiatives in the society by creating
peace and conflict resolution structure among various communities living together

3. MEMBERSHIP
A member must:
 Be aged 18 years and above.
 Be of sound mind
 Be willing to abide by all the rules and regulations of the Association. .
 Every member of the Association shall, on becoming a member, pay the Association a non-
refundable registration fee of Kshs 500/= or such other fee as may be prescribed to be paid in
installments.
 Every member shall pay a monthly subscription of ksh. 100 not later than 15th day of each
month

4. RESIGNATION FROM MEMBERSHIP:

(a) Any member desiring to resign from the Association is entitled to a refund of 80% moneys
contributed and shall give a two-month written notice of the intended resignation to the
Secretary and the resignation shall take effect from the date of expiry of the notice, provided
 that the member has cleared all outstanding loans and other commitments made by him/her to
the Association and has handed over all the properties of the Association in his/her possession
during the period of notice.
(b) If any of the shares of a member desiring to resign have been invested in land, buildings and
other immovable property, the resignation shall only be effective when another member of the
Association has bought such invested shares.
(c) Any member who falls into arrears with his/her annual subscription for more than three
months shall automatically cease to be a member and his/her name struck off the register of
Association members regardless of Clause 3.7 (b) but upon carrying out thorough and due
diligence report shall be tabled at members meeting by the executive for discussion.

5. REMOVAL FROM MEMBERSHIP:

(a) The Executive Committee shall provide a proof to members through notification and
thereafter a disciplinary committee shall report during a meeting for approval of suspend of a
member from his/her membership on the grounds that the member’s conduct has adversely
affected the reputation and dignity of the Association or that the member has contravened any
of the provisions of the Constitution of the Association.
(b) The grievances against a suspended member shall be reported and discussed at the next
General Meeting of the Association following the suspension and the Meeting shall resolve
by a two-thirds majority of the members present whether to expel the suspended member or
lift the suspension.
(c) A person expelled from membership of the Association may re-apply for membership
provided that such a person shall only be re-admitted as a member with the authority of a
special resolution adopted by the Annual General Meeting.
(d) Any person who is expelled from membership is entitled to a refund of 90% moneys
contributed by him/her to the Association less any expenses incurred by the Association in
dealing with the person’s contribution, provided that the Executive Committee shall have
power to determine how and when such refunds will be made.

6. OFFICE BEARER
The office bearer of the society shall be
1. The chairman
2. The vice chairperson
3. The secretary
4. The assistant secretary
5. The treasurer
6. Organizing secretary
Duties of Office Bearers
Chairman
 the chairman shall, unless prevented by illness or other sufficient cause preside over all
meetings of the committee and at all general meetings
Vice chairman
 the vice chairman shall perform any duties of the chairman in his absence.
Secretary
 Secretary shall deal with all correspondence of the association under the general supervision
of the committee. In case of urgent matters where the committee cannot be consulted, he
shall consult or he is not available, the vice chairman.. The decision reached shall be subject
to ratification or otherwise at the next committee meeting. He shall issue notices convening
all meetings of the committee and all general meetings of the society and shall be responsible
for keeping minutes of all such meetings and for the preservation of all records of
proceedings of the society and of the committee
Assistant secretary
 in the absence of the secretary, the assistant secretary shall perform all the duties of the
secretary and such other duties as shall be assigned to him by the secretary or committee
whether the secretary is present or not.
Treasurer:
 The Treasurer shall receive and also disburse, under the directions of the Executive
 Committee, all moneys belonging to the Association and shall issue receipts for all moneys
received by him/her and preserve vouchers for all moneys paid out by him/her.
 The Treasurer shall be responsible to the Executive Committee and to the members that
proper books of accounts of all moneys received and paid out by the Association are written
up, preserved and available for inspection and audit.
Discipline master
Shall see that there is order and punctuality in the association during meetings
Organizing Secretary
 Shall mobilize members including organizing workshops, conferences of the association
 Will coordinate activities of storage and general services

Patron
 The patron or patroness shall bring in the association wealth of inter-personal knowledge and
means, connections as per our objectives. Able to work with many different sectors and
should bring in wide ranging networks and sphere of influence
 7. THE COMMITTEE
The committee shall consist of all the office bearers of the association and 3 other members elected at
the second annual general meetings in 2 years’ time, such committee members shall hold office until
the following annual general meetings. The committee shall meet at such time and places as it shall
resolve but shall meet not less than once in any three months.
Any casual vacancies for members of the committee caused by death or resignation shall be filed by
the committee until the next annual general meetings of the association. Vacancies cause by members
of the committee removed from office will be dealt with as shown in Rule 4(d)

Duties of The Committee

The committee shall be responsible for the management of the society and for that purpose my give
directions to the office bearers as to the manner in which within the law, they shall perform their
duties. The committee shall have power to appoint such sub-committees as it may deem desirable to
make reports to the committee upon which such action shall be taken as seems to the committee
desirable.
All moneys disbursed on behalf of the society shall be authorized by the committee excepts as
specified rule 12(d)
The quorum for meetings of the committee shall be not less than ¾ members

8. PROCEDURE AT MEETINGS

At all meetings of the association the chairman or in his absence, the vice chairperson, or in the
absence of both these officers, a member selected by the meeting shall take the chair.

The chairman may at his discretion limit the number of persons permitted to speak in favour of ad
against any motion.

Resolutions shall be decided by simple voting by a show of hands. In the case of equality of votes, the
chairman shall have a second or casting votes.

9. TRUSTEES

All land, buildings and other immovable property and all investments and securities which shall be
acquired by the society shall be vested in the names of not less than 3 trustees who shall be members
of the society and shall be appointed at an annual general meeting for a period of three years. On
retirement such trustees shall be eligible for re-election. A general meeting shall have the power to
remove any of the trustees and all vacancies occurring by removal, resignation or death, shall be filled
at the same or next general meeting.

The trustee shall pay all income received from property vested in the trustee to the treasurer. Any
expenditure in respect of such property which in the opinion of the trustees is necessary or desirable
shall be reported by the trustees to the committee which shall authorize expenditure of such moneys
as I thinks fit.
 10. FUNDS
The fund of the association may only be used for the following
 To organize annual general meetings
 To pay for operation purpose
 To pay for office works
 To organize workshops
Note: these purposes should be a concise as possible and must be consistent with the objectives set
out in rule 2)
All moneys and funds shall be received by and paid to the treasurer and shall be deposited by him in
the name of the association in any bank or banks approved by the committee.
No payments shall be made out of the bank account without a resolution of the committee authorizing
such payments and all cheque on such bank accounts shall be signed by the Treasurer, Chairman,
secretary and one trustee.
A sum of not exceeding Ksh. 5000 may be kept by the treasurer for petty disbursement of which
proper accounts shall be kept
The committee shall have the powers to suspend any office bearer who it has reasonable cause to
believe not properly accounting for any of the funds or property of the society and shall have power to
appoint another person in his place. Such suspension shall be reported to a general meeting to be
convened on a date not later than two months from the date of such suspension and the general
meeting shall have full power to decide what further action should be taken in the matter.
The financial year of the association shall be from 1st March to 1st March next years

Use of Association funds: The funds of the Association may only be used for the following purposes:
(a) Any activity organized in the interest of the Association;
(b) Helping a charitable cause decided upon by members of the Association;
(c) Reimbursement of expenses incurred by officers or members of the SHG in the course of
their work for the Association approved by the members; and
(d) Investments as agreed upon by members.

All moneys and funds shall be received by and paid to the Treasurer and shall be deposited by him/her
in the name of the Association in the bank or banks approved by the members.

No payments shall be made out of the bank account(s) without a resolution of the Executive
Committee authorizing such payment and all cheques on such bank account(s) shall normally be
signed by the Treasurer, and two other office bearers of the Association who shall be appointed by the
Executive Committee.
A sum not exceeding Kshs 2,000/= or such other amount as may be determined by the Executive
Committee from time to time may be kept by the Treasurer for petty disbursements for which proper
account shall be kept.

The Executive Committee shall have power to suspend any officer of the Association who it has
reasonable cause to believe is not properly accounting for any of the funds or property of the
Association and shall have power to appoint any other member of the Executive Committee in his/her
place. Such suspension shall be reported to a General Meeting to be convened on a date not later than
two months from the date of such suspension and the General Meeting shall have full power to decide
what further action should be taken in this matter.

The financial year of the Association shall be from 1stJanuary to 31stDecember.

11. AUDITOR
An auditor shall be appointed for the following year by the Annual General Meeting from among
members of the Association. All the Association’s accounts, records and documents shall be open to
the inspection of the auditor at any time. The Treasurer shall produce an account of his/her receipts
and payments and a statement of assets and liabilities made up to a date which shall not be less than
four weeks and not more than eight weeks before the date of the Annual General Meeting. The auditor
shall examine such annual accounts and statements and either certify that they are correct, duly
vouched and in accordance with the law or report to the association in what respect they are found to
be incorrect, not vouched or not in accordance with the law.

A copy of the auditor’s report on the accounts and statements together with such accounts and
statements shall be normally be furnished to all members at the same time as the notice convening the
Annual General Meeting is sent out. An auditor may be paid an honorarium for his/her duties as may
be resolved by the Annual General Meeting appointing him/her.

No auditor shall be a member of the Executive Committee of the Association but may be outsourced
if need be.

12. AMENDMENTS TO THE CONSTITUTION

Any amendment to this Constitution of the Association must be approved by at least a two-third
majority of members at a General Meeting of the Association and implemented immediately
thereafter provided the amendment does not contravene Government regulations.

13. DISSOLUTION
13.1. The Association shall not be dissolved except by a resolution passed at a General Meeting of
members by a vote of two-thirds of the members present. The quorum at the meeting shall be not less
than three-quarters of the registered members for the purpose of dissolution. If no quorum is obtained,
the proposal to dissolve the Association shall be submitted to a further General Meeting, which shall
be held within one calendar month. Notice of this meeting shall be given to all members of the
Association at least 14 days before the date of the meeting. The quorum for this second meeting shall
be the number of members present.

Provided, however, that no dissolution shall be effected without the prior consent in writing of the
official(s) in the relevant Government Department, obtained upon application to him/her made in
writing and signed by three office bearers.

When the relevant Government Department has approved the dissolution of the Association, no
further action shall be taken by the Executive Committee or any officer of the Association in
connection with the aims of the Association other than to get in and liquidate all the assets of the
Association. Subject to payment of all the debts of the Association, the balance thereof shall be
distributed in such other manner as may be resolved by the meeting at which the resolution for
dissolution is passed.

13. INSPECTION OF ACCOUNTS AND LIST OF MEMBERS

The books of accounts and all documents relating thereto and a list of members of the Association
shall be available for inspection during ordinary working days by any relevant Government officer or
member of the Association on giving not less than seven days’ notice in writing to the Chairperson.