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Letter Writing

The document outlines the structure and purpose of formal and informal letter writing. Formal letters are used for professional communication and include specific elements like sender's address, recipient's address, and a polite tone, while informal letters are for personal communication and allow for a more casual style. It provides guidelines on language, tone, and the essential components of each type of letter.

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44 views2 pages

Letter Writing

The document outlines the structure and purpose of formal and informal letter writing. Formal letters are used for professional communication and include specific elements like sender's address, recipient's address, and a polite tone, while informal letters are for personal communication and allow for a more casual style. It provides guidelines on language, tone, and the essential components of each type of letter.

Uploaded by

ishwa
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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English Language

Letter Writing

Formal Letter Writing

Purpose: To communicate in a professional or official context. Examples include job


applications, complaint letters, requests for information, and business correspondence.

Structure:

1. Sender’s Address: Include your address at the top-right corner of the page.
2. Date: Write the date below your address.
3. Recipient’s Address: Include the recipient's address below the sender's address, on the
left-hand side of the page.
4. Salutation: Use formal greetings such as "Dear Sir/Madam" or "Dear [Title and Last
Name]."
5. Subject Line (optional): A brief statement of the letter's purpose.
6. Body of the Letter:
o Introduction: State the purpose of your letter in a clear and concise manner.
o Main Content: Provide relevant details and any necessary background
information.
o Conclusion: Summarize your request, opinion, or action required.
7. Closing: Use formal closings such as "Yours sincerely" (if you know the recipient's
name) or "Yours faithfully" (if you don't).
8. Signature: Leave space for your handwritten signature, and type your full name below
it.

Language and Tone:

 Use formal language and a polite tone.


 Avoid contractions (e.g., use "cannot" instead of "can't").
 Be clear, concise, and to the point.

Informal Letter Writing

Purpose: To communicate with friends, family, or acquaintances in a casual or personal


context. Examples include catching up, invitations, or thank-you notes.

Structure:

1. Sender’s Address: Include your address at the top-right corner of the page.
2. Date: Write the date below your address.
3. Salutation: Use informal greetings such as "Dear [First Name]," "Hi [Name]," or
simply "[Name],"
4. Body of the Letter:
o Introduction: Begin with a friendly greeting and reason for writing.
o Main Content: Share your news, thoughts, or requests in a casual and friendly
manner.
o Conclusion: End with a friendly sign-off or a warm note.
5. Closing: Use informal closings like "Yours," "Best wishes," "Love," or "Take care."
6. Signature: Just sign with your first name.
English Language
Letter Writing

Language and Tone:

 Use informal, conversational language.


 Feel free to use contractions and colloquial expressions.
 Express emotions and personal thoughts openly.

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