REQUEST FOR QUOTATION
TO:
____________________
Date of issue: February 17,2025
Reference Number CSSP/RFQ/25/
Contract title: Decoration-Eco sound & Lighting
Closing date: March 7,2025
For further information, Civil Society Support Program
please contact the (CSSP) Tel: 022-2102822
Contracting Authority:
Please note that the Quotation may be delivered to the
Contracting Authority in a sealed envelope and the name of
the submitting company.
CSSP INVITES YOU TO SUBMIT A SEALED QUOTATION FOR THE FOLLOWING ITEMS:
S.N Specification Qty Lead Time
1 Shamyano 15x 15 1
2 Qanat 9 x 15 1
3 Qaleen 6 x15 1
4 Takiya 1
5 Chatai 7 x 11 1
6 Table sofaset 1
7 Table with cover 4x4 for Stage / Eco sound table 1
8 chair with cover 1
9 Sofa Set single good quality 1
10 Sofa set double good quality 1
11 Runner carpet 6x15 1
12 Stage table 4x4 (size) 1
13 Water Tank steel 1
14 Sound System sp4 on per day (3 mics, carless 1, conference mic 2) 1 As soon as
15 Generator 3 KVA on per day 1 possible
16 Generator 5 KVA on per day 1
17 Glass 1
18 SMD Screen 10x20 size 1
19 SMD Screen 08x12 size 1
20 Steel Jug 1
21 Stand Fan on per day basis 1
22 Focus Lighting 1
23 Chili Lights (Full Decoration) 1
24 Plates 1
25 Bowl 1
26 Tray 1
27 Spoons (Large) 1
28 Spoons (Small) 1
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A.1. Acknowledgement
Upon receipt of the Request for Quotation please inform the Contracting Authority if you intend to submit a
quotation. Please respond even if negative.
A.2. General
The goods/services to be purchased/hired are for use by the Contracting Authority. The supplier can submit
a quotation for one, several or all lots.
A.3. Cost of quotation
The supplier shall bear all costs associated with the preparation and submission of his quotation and the
Contracting Authority will in no case be responsible or liable for these costs, regardless of the conduct or
outcome of the negotiated procedure.
A.4. Eligibility and qualification requirements
Suppliers are not eligible if they are in one of the situations listed in article 15 of the General Terms and
Conditions for services / Supply Contracts.
In the Quotation Submission Form suppliers shall attest that they meet the above eligibility criteria. If required
by the Contracting Authority, the supplier whose quotation is accepted shall further provide evidence
satisfactory to the Contracting Authority of its eligibility through certificates issued by competent authorities in
its country of establishment or operation or, if such certificates are not available, through a sworn statement.
Suppliers shall also be requested to certify the General Terms and Conditions for service/Supply Contracts
and with the Code of Conduct for Contractors.
To give evidence of their capability and adequate resources Suppliers shall provide the information and the
documents requested by the Contracting Authority.
A.5. Exclusion from award of contracts
Contracts may not be awarded to Candidates who, during this procedure:
(a) are subject to conflict of interest:
(b) are guilty of misrepresentation in supplying the information required by the Contracting Authority as a
condition of participation in the Contract procedure or fail to supply this information.
A.6. Documents comprising the Request for Quotation
The Supplier shall complete and submit the following document with his quotation:
1. The attached Quotation Submission Form
2. Copies of NTN (Shall only be submitted if you have not delivered to the Contracting Authority before)
3. References that we may contact for further background information of your company. (Shall only be
submitted if you have not delivered to the Contracting Authority before)
A.7. Price
Price shall be quoted in PKR.
The price shall be inclusive of all applicable taxes.
A.8. Validity
Quotations shall remain valid and open for acceptance for 30 days after the closing date.
A.9. Closing date
Quotation must be received by the Contracting Authority as specified on page 1 not later than the closing
date and time. Any quotations received after that will not be considered.
A.10. Award of Contract and Criteria
The Contracting Authority will award the Contract to the supplier whose quotation has been determined to be
substantially responsive to this Request for Quotation (RFQ) and who has offered the best value for money,
provided further that the supplier has the capability and resources to carry out the Contract effectively.
The Contracting Authority reserves the right to accept all or part of your quotation, whichever is in its best
financial interest.
A.11. Signature and entry in to force of the Contract
Prior to the expiration of the period of the quotation validity, the Contracting Authority will notify the
successful supplier in writing.
Within 7 working days of receipt of the Contract, not yet signed by the Contracting Authority, the successful
supplier must sign and date the Contract and return it to the Contracting Authority. On signing the Contract.
The successful supplier will become the Contractor and the Contract will enter into force once signed by the
Contracting Authority.
A.12. Cancellation for convenience
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The Contracting Authority may for its own convenience and without charge or liability cancel the RFQ at any
stage.
A.13. . Payment
Payment will be made upon receipt of the following documents on monthly basis within 7 -10 working days
after receipt of services invoice.
(a) Invoice
(b) Proof of receipt/delivery
QUOTATION SUBMISSION FORM
INSERT PRICE FOR THE ITEMS MENTIONED - PRICE MUST BE INCLUSIVE OF TAXES.
Tentative Unit Total
S.N Specification Quantity Price
1 Shamyano 15x 15 1
2 Qanat 9 x 15 1
3 Qaleen 6 x15 1
4 Takiya 1
5 Chatai 7 x 11 1
6 Table sofaset 1
7 Table with cover 4x4 for Stage / Eco sound table 1
8 chair with cover 1
9 Sofa Set single good quality 1
10 Sofa set double good quality 1
11 Runner carpet 6x15 1
12 Stage table 4x4 (size) 1
13 Water Tank steel 1
Sound System sp4 on per day (3 mics, carless 1,
14 1
conference mic 2)
15 Generator 3 KVA on per day 1
16 Generator 5 KVA on per day 1
17 Glass 1
18 SMD Screen 10x20 size 1
19 SMD Screen 08x12 size 1
20 Steel Jug 1
21 Stand Fan on per day basis 1
22 Focus Lighting 1
23 Chili Lights (Full Decoration) 1
24 Plates 1
25 Bowl 1
26 Tray 1
27 Spoons (Large) 1
28 Spoons (Small) 1
After having read this Request for Quotation on behalf of my company/business, I hereby:
Accept, without restrictions, all the provisions in the Request for Quotation including General Terms
and Conditions for Service/Supply Contracts.
Provided that a contract is issued by the Contracting Authority we hereby commit to furnish any or all
items at the price offered and deliver same to the designated points within the delivery time stated
above.
Certify and attest that we meet the eligibility criteria stated in the Instructions.
Certify and attest compliance with the Code of Conduct for Contractors.
This declaration will be confirmed in the Contract and misrepresentation will be regarded as grounds for
termination
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Signature and stamp:
Signed by:
The Contractor
Name of the
company______________________________________________________
Address ______________________________________________________
Telephone/Mobile no. ___________________________________________
E-mail:_______________________________________________________
Name of contact person
Date:
References:
S.No Name & Title (Name of Organization) Contact No:
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