Club Application Form FALL 2018

Montgomery County Early College Application Form 2018-2019

Below you will find the application to form a student club at Montgomery County Early College. Please complete the
form and subsequent information and submit your completed application to the School Improvement Team.

Name of club: ______________________________________________________________________________________

Name of student wishing to create a club: ________________________________________________________________

Email Address:____________________________________

Description of club (Please describe the club being proposed. Include the benefit this club could provide the
Montgomery County Early College community):___________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

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Grades Intended to Participate: 9 10 11 12

Advisor (Teacher):__________________________________________________________________________________

Teacher Signature:__________________________________________________________________________________

Teacher Advisor Explanation: (In a few sentences, please explain why you have agreed to be the advisor for this club and
what benefits you feel it will have to our community.)

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

Before a new club may be formed, a school staff member must be willing to accept the following responsibilities: Be
present at all club meetings and sponsored activities. Approve all notices concerning activities. Account for all money
through the bookkeeper. Approve all activities and submit activities that will take place on MCEC’s campus to School
Improvement Team (SIT) for initial approval. If MCEC SIT supports the activity, the proposal will be submitted to the
appropriate administrator for final approval. The SIT Chair will notify the club advisor concerning approval status.
Encourage member involvement. A staff member should not agree to sponsor a new club unless he/she has the time and
commitment to help make the group become a viable and long-lasting one that benefits the students, school, and/or the
community. Club Expectations: Clubs preferably meet during Phoenix Lunch, but they may also meet after school
between the hours of 2:35 p.m.– 4:00 p.m. Clubs must have the sponsor present at all meetings and club-sponsored
activities.

Attach club constitution to application and turn in to The MCEC SIT Chair.

Club Requirements: Each club must complete the following when submitting an application.
 Club Application Form FALL 2018

1. Signature of Prospective Members: Each application must have the signatures of ten students interested in
participating in the club.

Prospective Member Name Prospective Prospective Member Signature Prospective

2. Constitution: Each club must complete a constitution providing an outline of club activities.
Club Constitutions should include the following:
 Article I: Name of Club (Name should be representative of purpose)
 Article II: Purpose of Club (Include vision statement, mission statement, goals, and objectives of the club. Also
include how the club will benefit the students, school, and/or community)
 Article III: Powers (Include how the constitution may be changed and voting procedures to approve proposals to
the club)
 Article IV: Meetings (Include the location, day, time, and frequency of club meetings. Also include managing
attendance for club meetings and expectations of attendance)
 Article V: Membership (Include membership expectations, attendance expectations, and financial requirements.
Include reasons for including and excluding members from the group, replacing an officer, and mandatory club
requirements.)
 Article VI: Officers and Duties: (Include the club officer titles and duties of each officer. Also include process by
which officers are determined.)
 Article VII: Activities, Projects, and Community Service: (List activities and projects of the club. All clubs are
encouraged to participate in at least one community service project per semester.)

Each club constitution must be approved and signed by the teacher advisor.