Vendor Master Data
Vendor Master Data is the enterprise main source of vendor-specific data. It includes
information on vendors from which a company can procure, or can sell the goods.
Vendor master data contains vendor’s name, address, bank account no. etc.
Path: Easy Access -Logistics -Material Management -Purchasing -Master Data –Vendor – Create
(Centrally)
XK01 –Create Vendor
XK02 – Change/Edit Vendor
XK03 – Display vendor
Data in a vendor master record is divided into three categories −
⚫ General Data − General data is maintained at client level and it is valid for all organizational
levels.
⚫ Accounting Data − Accounting data is maintained at company level and it is valid for all
plants belonging to that company.
⚫ Purchasing Data − Purchasing data is maintained at purchasing organization level.
Pre-requisites of Vendor master data:
a) Company code
b) Purchase Organization
c) Vendor Account Group
d) Number Range
Vendor Account Group
Vendors are categorized according to their requirements. Some of the vendors having similar
characteristics are grouped together and placed in one category. For example, all local vendors
can be placed under one account group.
Path: SPRO ->SAP Reference IMG -> Financial Accounting-> Accounts Receivable and Accounts
Payable-> Vendor Accounts-> Master Data-Preparations for Creating Vendor Master Data ->
Define Account Groups with Screen Layout (Vendors)
T-Code: OBD3
Number Range
Path: SPRO- SAP Reference IMG -> Financial Accounting-Accounts Receivable and Accounts
Payable-> Vendor Accounts-> Master Data-> Preparations for Creating Vendor Master Data ->
Create Number Ranges for Vendor Accounts
T-Code: XKN1
Assignment of Number Range
After defining a number range, we need to assign it to a vendor group.
Path: Spro - IMG - Financial Accounting-Accounts Receivable and Accounts Payable-Vendor
Accounts-Master Data-Preparations for Creating Vendor Master Data - Assign Number Ranges
to Vendor Account Groups
T-Code: OBAS
Vendor Partner Function
Partner Determination process is used for designing the vendor master where your vendor act
as what type of vendor either they only supply materials or give service.
i) Partner roles
Path: SPRO - MM - Purchasing - Partner Determination - Partner roles - Define partner roles
ii) Permissible partner roles per account group
Path: SPRO - MM - Purchasing - Partner Determination - Partner roles - Define permissible
partner roles per account group
iii) Partner Schema
Path: SPRO- MM - Purchasing - Partner Determination - Partner setting in Vendor master record
- Define partner Schema
iv) Assign partner schema to account Group
Path: SPRO - MM - Purchasing - Partner Determination - Partner setting in Vendor master
record - Assign partner schema to account Group.
Note: Vendor master can be created in following ways
* Creation of Centralized Vendor Master
SPRO-IMG- Logistics - Material Management - Purchasing - Master Data - Vendor - Central -
Create
T-Code: XK01
* Creation of Purchase Vendor Master
SPRO-IMG-Logistics-Agency Business-Environment-Master Data-Subsequent Settlement-Vendor
Rebate Arrangements-Environment-Vendor-Edit Vendors-Other Vendors-Create-
Purchasing(MK01)
T-Code: MK01
* Creation of Finance Vendor Master
SPRO-IMG-Financial Accounting-Accounts Receivable and Accounts Payable-Vendor Accounts-
Master Data-Preparations for Creating Vendor Master Data-Define field groups for Vendor
master records (Accounting)
T-Code: FK01
Overview
T-Codes Description
XK01 Vendor Creation - Centrally
XK02 Vendor Edit/Change
XK03 Vendor Display
MKVZ List of Vendors
XK06 Vendor flag for Deletation
OBD3 Vendor Account Group
OBAS Assignment of Number Range
XKN1 Number range
FK01 Creation of Finance Vendor Master
MK01 Creation of Purchase Vendor Master
BP Business partner Creation
Tables Description
LFA1 General Data
LFB1 Company Code Data
LFM1 Purchase Organization Data
