Handling and maintaining office files and documents (as a "Daftri").
Assisting clerical staff in managing files, registers, and paperwork.
A Naib Qasid is an entry-level position commonly found in government offices, educational
institutions, and private organizations in South Asia, particularly in Pakistan and India. The
role involves general office support duties. Here's a standard job description for a Naib
Qasid:
Job Title: Naib Qasid
Department: [Specify Department]
Location: [Office/Branch Location]
Reports to: Office Manager / Admin Officer / Supervisor
Job Purpose:
To provide assistance in the smooth functioning of the office by performing various routine
tasks such as handling documents, managing office cleanliness, serving tea/water, and
running errands.
Key Responsibilities:
1. Document Handling:
o Deliver and collect files, documents, and official correspondence within and
outside the office.
o Assist in photocopying, scanning, and filing documents.
2. Office Maintenance:
o Ensure cleanliness and order in the office premises.
o Open and close the office on time, and ensure lights, fans, and equipment are
turned off when not in use.
3. Hospitality Tasks:
o Serve tea, coffee, and water to staff and guests.
o Arrange and maintain cleanliness in kitchen or refreshment areas.
4. Errand Running:
o Make bank deposits or payments.
o Purchase office supplies and stationery when required.
5. Support Staff:
o Assist senior office staff in administrative tasks as directed.
o Set up meeting rooms and assist in arranging office events or functions.
Requirements:
Education: Minimum Middle or Matric pass (can vary).
Experience: Not mandatory, but previous experience in a similar role is a plus.
Skills: Punctuality, honesty, cleanliness, basic communication skills, and ability to
follow instructions.
A Naib Qasid is an entry-level position commonly found in government offices, educational
institutions, and private organizations in South Asia, particularly in Pakistan and India. The
role involves general office support duties. Here's a standard job description for a Naib
Qasid:
Job Title: Naib Qasid
Department: [Specify Department]
Location: [Office/Branch Location]
Reports to: Office Manager / Admin Officer / Supervisor
Job Purpose:
To provide assistance in the smooth functioning of the office by performing various routine
tasks such as handling documents, managing office cleanliness, serving tea/water, and
running errands.
Key Responsibilities:
1. Document Handling:
o Deliver and collect files, documents, and official correspondence within and
outside the office.
o Assist in photocopying, scanning, and filing documents.
2. Office Maintenance:
o Ensure cleanliness and order in the office premises.
o Open and close the office on time, and ensure lights, fans, and equipment are
turned off when not in use.
3. Hospitality Tasks:
o Serve tea, coffee, and water to staff and guests.
o Arrange and maintain cleanliness in kitchen or refreshment areas.
4. Errand Running:
o Make bank deposits or payments.
o Purchase office supplies and stationery when required.
5. Support Staff:
o Assist senior office staff in administrative tasks as directed.
o Set up meeting rooms and assist in arranging office events or functions.
Requirements:
Education: Minimum Middle or Matric pass (can vary).
Experience: Not mandatory, but previous experience in a similar role is a plus.
Skills: Punctuality, honesty, cleanliness, basic communication skills, and ability to
follow instructions.
Working Conditions:
Office-based work.
Requires walking, standing, and carrying light loads.
May require occasional work outside the office.
Let me know if you'd like a version in Urdu or a downloadable format like PDF or Word.
You said:
Naib qasid and daftri job description
ChatGPT said:
Here are the job descriptions for both Naib Qasid and Daftri — common support staff roles
in government and private sector offices, particularly in Pakistan.
✅ Job Description: Naib Qasid
Job Title: Naib Qasid
Department: [Mention Department]
Reports to: Office Superintendent / Admin Officer
Grade/Scale: Basic Pay Scale (BPS-1 or as per organization policy)
Job Responsibilities:
1. Carry official files, letters, and documents within the office or to other departments.
2. Serve tea, water, and refreshments to staff and visitors.
3. Maintain cleanliness of office premises (rooms, corridors, etc.).
4. Assist in opening and closing the office.
5. Run official errands such as delivering posts, documents, or making payments.
6. Assist office staff in minor tasks (e.g., photocopying, scanning).
7. Perform other duties assigned by the supervisor.
Qualification:
Minimum: Middle pass (8th class); Matric preferred.
Should be physically fit and disciplined.
✅ Job Description: Daftri
Job Title: Daftri
Department: [Mention Department]
Reports to: Office Superintendent / Record Keeper
Grade/Scale: BPS-2 or as per organization rules
Job Responsibilities:
1. Bind office records, files, and papers in proper form.
2. Maintain and arrange office record-keeping materials (tags, covers, files).
3. Repair torn or damaged files and registers.
4. Ensure safe storage of old records/documents.
5. Assist clerks or record-keepers in organizing filing systems.
6. Prepare and label new files as per instructions.
7. Perform any additional duties assigned by superiors.
Qualification:
Minimum: Matric pass; experience in file maintenance or record keeping is a plus.
Knowledge of basic office procedures and filing systems.
