Doc. No.
:EA/PR/QA/02
PROCEDURE FOR IDENTIFICATION AND Rev. No. : 00
TRACEABILITY Date : 06.02.2025
Page : 1 of 2
1.0 Purpose: (1) To establish & maintain documented procedure for identification of the product in
a proper manner at all stages of receipt, production & delivery.
2.0 (2) Identification of inspection & test status by suitable means throughout the
production of the product & to ensure that the products passed through the specified criteria is
dispatched.
3.0 Scope: Applicable to all products and all production stages.
4.0 Process Owner: Overall responsibility for implementation of this procedure lies with HOD-
Production whereas he is assisted by Section In charge and Quality Team.
5.0 System:
5.1 Part is identified by unique Routh card for traceability from incoming stage to delivery.
5.2. The product identification, inspection and test status are done through identification tag / sticker
System. The content of all stages is as given below.
Sl. No. STAGE IDENTIFICATION TEST STATUS TAG / STICKER
PARAMETERS COLOUR
Incoming
Part No, Qty, Date of Receipt
1 (Before Hold / Under Inspection White
Party Name, Description.
Inspection)
Part No, Qty, GRN No., Party
Incoming (After
2 Name, Inspected By. Accepted Green
Inspection)
Description.
Part no, Qty, GRN No., Party
Incoming (after
3 name, Inspected by. REJECTED RED
inspection)
Description.
During in
Part No, Qty, Job Card No,
4. process ACCEPTED Green
Stage, Date
inspection
Part No, Qty, Job Card No,
6 --- do ----- REWORK Yellow
Stage, Date
Part No, Qty, Job Card No,
7 --- do ----- REJECTED Red
Stage, Date
Final before Marked with flag “For HOLD / UNDER
8 With marker
inspection Inspection” on the pallet INSPECTION
Component packed in boxes or
Final after
9 marked with tag “ok for ACCEPTED Green
inspection
packing”
Salvaging Report no.: And
Final after
10 defect written on each REWORK Yellow
inspection
component.
11 --- do ----- ------ do ------ REJECTED Red
5.3 Traceability of Incoming Material
Whenever the I/C Stores receives accepted direct materials, the quantity is entered in the respective Stock
Register & GRN No is provided, which is kept in the respective racks and when receives accepted indirect
materials & consumables, the Quantity is entered in Stock Register.
Prepared By :MS PURNIMA Approved By : MR VIVEK GARG
Doc. No. :EA/PR/QA/02
PROCEDURE FOR IDENTIFICATION AND Rev. No. : 00
TRACEABILITY Date : 06.02.2025
Page : 2 of 2
5.4 Traceability of Finished Products
Traceability is as per customer requirement and the same is implemented as per Job Card Number
5.5 The disposition action shall be one of the following:
• Accepted conditionally
• Reject or Scrap
• Rework to meet the specified requirement
5.6 Accepting Non-conforming product conditionally
In case of non-conformance, which does not affect product performance, it is through deviation form. The
same is logged in deviation record. The responsibility for accepting conditionally shall be with HOD – QA
at all stages of manufacturing.
5.7 Handling & Storage of non-conforming product
All personnel shall ensure that the non-confirming product/suspect products shall be re-inspected, identified
and moved to appropriate designated area.
If customer approval is required (final stage), the marketing in charge shall interact with customer and get
approval. The records of it shall be maintained.
5.7 Handling of Reworked Product
Decision to rework is taken by in charge production. The reworked product shall be re-inspected as per
respective control plan.
5. Document Reference:
S.No REV. EFT.
.
DOCUMENT No. No. DATE
NAME / DESCRIPTION
EA/WI/TB/01 00 06.02.2025 Work instruction for Traceability of Batch Control
1
6. Record Reference:
S.No REV. EFT.
.
DOCUMENT No. No. DATE
NAME / DESCRIPTION
EA/FM/QA/25 00 06.02.2025 Identification Tag- White
1
EA/FM/QA/11 00 06.02.2025 Identification Tag- Green
2
EA/FM/QA/12 00 06.02.2025 Identification Tag- Yellow
3
EA/FM/QA/13 00 06.02.2025 Identification Tag- Red
4
Note : Reference list of documents (EA/LT/SC/01) to proper formatting and format detail
Prepared By :MS PURNIMA Approved By : MR VIVEK GARG
