Note # 1

Subject: Minutes of meeting regarding packaging of works related

to EPC works of transmission lines related to 220 kV GIS S/stn. IMT
Phase-III Rohtak.

1. A committee of following members has been constituted to decide the

packaging of works :-

i. Chief Engineer/PD&C, HVPNL, Panchkula

ii. Chief Engineer/TS, HVPNL, Hisar & Panchkula (Concerned)
iii. SE/Contracts, HVPNL, Panchkula

2. The NIT for the following package of the transmission lines work may be
floated:-

Length Planning
Sr. Description of line approval
No. (in km)
Package-I
1 Creation of LILO of 220 kV Kabulpur- D/C R.No. 2021/CH-
Rohtak S/C line with 0.5 sq inch Moose length 78/NCR-RTK-3406
conductor on M/C/ D/C/ Monopoles/XLPE 1.75 dated 30.07.2024.
cable (as the case may be) with length of (2L4379*)
line approx.. 3 km at proposed 220 kV GIS
S/stn. IMT Phase-III HSIIDC Rohtak by
HVPNL for FY 2026-27
2 Creation of 132 kV D/C line from proposed D/C R-1938/CH-
220 kV GIS S/stn. IMT Phase-III HSIIDC length 43/NCR/RTK-3046
Rohtak to 132 kV S/stn. Kharkhoda 24.1 DATED 05.04.2023.
partially on M/C towers (approx. Line lenth (1L4126*)
5 km) and on D/C towers (approx.. line
length 23 km.) with 0.4 sq inch ACSR
conductor by HVPNL for FY 2025-26
Note: The existing 132 kV S/C Sector-3
Rohtak-Kharkhoda line will be dismantled
and same ROW will be utilized for
construction of 132 kV D/C line from 220
kV GIS IMT Phase-III HSIIDC Rohtak
Kharkhoda line

1
File No. HVPNL-76/1/2025-Projects (TL)-HVPNL (Computer No. 1119689)
Generated from eOffice by DEEPAK MITTAL, AE-2/PROJ(TL), AE-2/PROJ(TL), Haryana Vidyut Prasaran Nigam Limited on 03/07/2025 04:14 PM
 3 Creation of 132 kV D/C line from proposed M/C R-1938/CH-
220 kV GIS S/stn. IMT Phase-III, HSIIDC length-4.1 43/NCR/RTK-3046
Rohtak to 132 kV S/stn. Sec-3 Rohtak km. DATED 05.04.2023.
partially on M/C towers approx. line length D/C (1L4128*)
5 km) and on D/C towers (approx.. line length-6.1
length 8 km.) with 0.4 sq inch ACSR
conductor by HVPNL for FY 2025-26
Note: The existing 132 kV S/C Sector-3,
Rohtak-Kharkhoda line will be dismantled
and same ROW will be utulsied for
construction of 132 kV D/C line from 220
kV GIS IMT Phase-III, HSIIDC Rohtak-
Sector-3 Rohtak
Further it is submitted that no other feasible line is pending in the 3.
proximity for which BOQ has been received.
4. The following packaging committee in circulation may be requested to
consider and approve the packages at para-2 above please:-
i. Chief Engineer/TS, HVPNL, Panchkula
ii. Chief Engineer/PD&C, HVPNL, Panchkula
iii. SE/Contracts, HVPNL, Panchkula
Submitted please

24/01/2025 04:11 PM DEEPAK MITTAL

AE-2/PROJ(TL)

Note # 2

24/01/2025 05:11 PM VINAY JAIN

XEN/PROJ(TL)

Note # 3

27/01/2025 09:47 AM MOHD. ASIF EQUBAL

SE/CONTRACTS

Note # 4

27/01/2025 10:21 AM VINAY JAIN

XEN/PROJ(TL)

Note # 5

2
File No. HVPNL-76/1/2025-Projects (TL)-HVPNL (Computer No. 1119689)
Generated from eOffice by DEEPAK MITTAL, AE-2/PROJ(TL), AE-2/PROJ(TL), Haryana Vidyut Prasaran Nigam Limited on 03/07/2025 04:14 PM
 Subject: Minutes of meeting regarding packaging of works
related to EPC works of 220kV & 132kV transmission lines
related to 220 kV GIS S/stn. IMT Phase-III Rohtak.

1. A committee of following members has been constituted to decide the

packaging of works :-

i. Chief Engineer/PD&C, HVPNL, Panchkula

ii. Chief Engineer/TS, HVPNL, Hisar & Panchkula (Concerned)
iii. SE/Contracts, HVPNL, Panchkula

2. The NIT for the following package of the transmission lines work may be
floated:-

Length Planning
Sr. Description of line approval
No. (in
km)
Package-I
1 Creation of LILO of 220 kV D/C length R.No. 2021/CH-
Kabulpur-Rohtak S/C line with 1.75 Km 78/NCR-RTK-
0.5 sq inch Moose conductor on 3406 dated
M/C/ D/C/ Monopoles/XLPE cable 30.07.2024.
(as the case may be) with length (2L4379*)
of line approx.. 3 km at (Page-1 )
proposed 220 kV GIS S/stn. IMT
Phase-III HSIIDC Rohtak by
HVPNL for FY 2026-27
2 Creation of 132 kV D/C line from D/C length R-1938/CH-
proposed 220 kV GIS S/stn. IMT 24.1 Km 43/NCR/RTK-
Phase-III HSIIDC Rohtak to 132 3046 DATED
kV S/stn. Kharkhoda partially on 05.04.2023.
M/C towers (approx. Line length (1L4126*)
5 km) and on D/C towers (Page-5)
(approx.. line length 23 km.)
with 0.4 sq inch ACSR conductor
by HVPNL for FY 2025-26
Note: The existing 132 kV S/C
Sector-3 Rohtak-Kharkhoda line
will be dismantled and same
ROW will be utilized for
construction of 132 kV D/C line
from 220 kV GIS IMT Phase-III
HSIIDC Rohtak Kharkhoda line

3
File No. HVPNL-76/1/2025-Projects (TL)-HVPNL (Computer No. 1119689)
Generated from eOffice by DEEPAK MITTAL, AE-2/PROJ(TL), AE-2/PROJ(TL), Haryana Vidyut Prasaran Nigam Limited on 03/07/2025 04:14 PM
 3 Creation of 132 kV D/C line from M/C R-1938/CH-
proposed 220 kV GIS S/stn. IMT length-4.1 43/NCR/RTK-
Phase-III, HSIIDC Rohtak to 132 km. 3046 DATED
kV S/stn. Sec-3 Rohtak partially D/C 05.04.2023.
on M/C towers approx. line length-6.1 (1L4128*)
length 5 km) and on D/C towers Km (Page-5)
(approx.. line length 8 km.) with
0.4 sq inch ACSR conductor by
HVPNL for FY 2025-26
Note: The existing 132 kV S/C
Sector-3, Rohtak-Kharkhoda line
will be dismantled and same
ROW will be utulsied for
construction of 132 kV D/C line
from 220 kV GIS IMT Phase-III,
HSIIDC Rohtak-Sector-3 Rohtak

3. It is submitted that Technical Part of the NIT for 220kV IMT Phase-III,
Rohtak has already been opened on 10.01.2025 and under evaluation.
Further, no other feasible line is pending in the proximity for which BOQ has
been received.
4. The following packaging committee in circulation may be requested to
consider and approve the packages at para-2 above please:-
i. Chief Engineer/TS, HVPNL, Panchkula
ii. Chief Engineer/PD&C, HVPNL, Panchkula
iii. SE/Contracts, HVPNL, Panchkula
Submitted please

27/01/2025 10:33 AM DEEPAK MITTAL

AE-2/PROJ(TL)

Note # 6

27/01/2025 11:00 AM VINAY JAIN

XEN/PROJ(TL)

Note # 7

27/01/2025 11:52 AM MOHD. ASIF EQUBAL

4
File No. HVPNL-76/1/2025-Projects (TL)-HVPNL (Computer No. 1119689)
Generated from eOffice by DEEPAK MITTAL, AE-2/PROJ(TL), AE-2/PROJ(TL), Haryana Vidyut Prasaran Nigam Limited on 03/07/2025 04:14 PM
 SE/CONTRACTS

Note # 8

27/01/2025 04:52 PM GULSHAN TUTEJA

CE/PD&C

Note # 9

28/01/2025 11:37 AM B S DAHIYA

CE/TS PKL

Note # 10

28/01/2025 02:45 PM GULSHAN TUTEJA

CE/PD&C

Note # 11

28/01/2025 03:18 PM MOHD. ASIF EQUBAL

SE/CONTRACTS

Note # 12

28/01/2025 03:38 PM VINAY JAIN

XEN/PROJ(TL)

Note # 13
Subject:- Creation of 220 kV & 132 kV transmission lines related to 220
kV GIS S/Stn. IMT Phase-III, Rohtak on Turnkey basis against EPC-D-
126 dated 17.03.2025.

1. The NIT for Creation of 220 kV & 132 kV transmission lines related to
220 kV GIS S/Stn. IMT Phase-III, Rohtak on Turnkey basis after getting
approval from Whole Time Directors was floated against e-tender
enquiry no. EPC-D-126/PD&C dated 17.03.2025 as under:-

5
File No. HVPNL-76/1/2025-Projects (TL)-HVPNL (Computer No. 1119689)
Generated from eOffice by DEEPAK MITTAL, AE-2/PROJ(TL), AE-2/PROJ(TL), Haryana Vidyut Prasaran Nigam Limited on 03/07/2025 04:14 PM
 S Description Len Co
r. gth mp
N of leti
o line on
. Sc
he
dul
e
Pe
rio
d
1 Creation of LILO of 220 kV Kabulpur-Rohtak S/C line with D/C 15
0.5 sq inch Moose conductor on M/C/ D/C/ Monopoles/XLPE len mont
cable (as the case may be) with length of line approx.. 3 km gth hs
at proposed 220 kV GIS S/stn. IMT Phase-III HSIIDC 1.7
Rohtak by HVPNL for FY 2026-27 5
2 Creation of 132 kV D/C line from proposed 220 kV GIS D/C
S/stn. IMT Phase-III HSIIDC Rohtak to 132 kV S/stn. len
Kharkhoda partially on M/C towers (approx. Line lenth 5 km) gth
and on D/C towers (approx. line length 23 km.) with 0.4 sq 24.
inch ACSR conductor by HVPNL for FY 2025-26 1
Note: The existing 132 kV S/C Sector-3 Rohtak-Kharkhoda
line will be dismantled and same ROW will be utilized for
construction of 132 kV D/C line from 220 kV GIS IMT
Phase-III HSIIDC Rohtak Kharkhoda line
3 M/
Creation of 132 kV D/C line from proposed 220 kV GIS C
S/stn. IMT Phase-III, HSIIDC Rohtak to 132 kV S/stn. Sec-3 len
Rohtak partially on M/C towers approx. line length 5 km) gth-
and on D/C towers (approx.. line length 8 km.) with 0.4 sq 4.1
inch ACSR conductor by HVPNL for FY 2025-26 km.
Note: The existing 132 kV S/C Sector-3, Rohtak-Kharkhoda D/C
line will be dismantled and same ROW will be utulsied for len
construction of 132 kV D/C line from 220 kV GIS IMT gth-
Phase-III, HSIIDC Rohtak-Sector-3 Rohtak 6.1
km.

2. The original due date of bid submission for the subject cited tender
enquiry was on 11.04.2025, the status of the bidder checked on the
portal after due date of bid submission i.e.11.04.2025, and it is found
that three nos. bidders have submitted online bid (Page-9).
3. Further, it is submitted that M/s RS Infra vide their office letter dated
09.04.2025 (Page-10) and M/s Silica Infra Pvt. Ltd. vide their office
letter dated 09.04.2025 (Page-11 ) has requested for extension of due
date of bid submission.
4. BoDs approved the agenda/memorandum for opening/extension of

6
File No. HVPNL-76/1/2025-Projects (TL)-HVPNL (Computer No. 1119689)
Generated from eOffice by DEEPAK MITTAL, AE-2/PROJ(TL), AE-2/PROJ(TL), Haryana Vidyut Prasaran Nigam Limited on 03/07/2025 04:14 PM
 tender enquiry and the same has been conveyed vide U.O No.
7609/BODs 10.08.2021(12) dated 27.08.2021 and decided as under:-
I. Upto 2 no. corrigendum be issued with the approval of the
concerned Chief Engineer.
II. In case sufficient bids have been received from the vendors even
before issuing 2 no. corrigendum then the detailed case be
submitted by the concerned Chief Engineer for consideration and
decision of the whole time Director.
III. A Case for issuing more than 2 no. corrigendum for extending bid
or opening of the tenders will be put up by the concerned Chief
Engineer for consideration and decision of the Whole Time
Directors.

Worthy MD remarked as under:-

“Upto 2 bids let Director/CE may decide for extension of
bid. Beyond that WTDs may take a call.”

5. In view of above the due date of online bid submission may be extended
by 5 days from date of issue of corrigendum to increase the
participation of bidder against subject cited tender enquiry.

Submitted please.

15/04/2025 12:35 PM DEEPAK MITTAL

AE-2/PROJ(TL)

Note # 14

15/04/2025 01:38 PM VINAY JAIN

XEN/PROJ(TL)

Note # 15

15/04/2025 02:14 PM MOHD. ASIF EQUBAL

SE/CONTRACTS

Note # 16
how many corrigendum have been issued; do we need to take WTDs approval for extending
date in this case, as per the BoDs decision referred in above office note

16/04/2025 10:10 AM GULSHAN TUTEJA

CE/PD&C

7
File No. HVPNL-76/1/2025-Projects (TL)-HVPNL (Computer No. 1119689)
Generated from eOffice by DEEPAK MITTAL, AE-2/PROJ(TL), AE-2/PROJ(TL), Haryana Vidyut Prasaran Nigam Limited on 03/07/2025 04:14 PM
 Note # 17

16/04/2025 11:16 AM MOHD. ASIF EQUBAL

SE/CONTRACTS

Note # 18

16/04/2025 11:19 AM VINAY JAIN

XEN/PROJ(TL)

Note # 19
Subject:- Creation of 220 kV & 132 kV transmission lines
related to 220 kV GIS S/Stn. IMT Phase-III, Rohtak on
Turnkey basis against EPC-D-126 dated 17.03.2025.

1. The NIT for Creation of 220 kV & 132 kV transmission lines related to 220
kV GIS S/Stn. IMT Phase-III, Rohtak on Turnkey basis after getting approval
from Whole Time Directors was floated against e-tender enquiry no. EPC-D-
126/PD&C dated 17.03.2025 as under:-

S Description Le Co
r. ng m
N th pl
o of et
. lin io
e n
Sc
he
du
le
Pe
ri
od
1 Creation of LILO of 220 kV Kabulpur-Rohtak S/C D/ 15
line with 0.5 sq inch Moose conductor on M/C/ D/C/ C mon
Monopoles/XLPE cable (as the case may be) with len ths
length of line approx.. 3 km at proposed 220 kV GIS gth
S/stn. IMT Phase-III HSIIDC Rohtak by HVPNL for 1.7
FY 2026-27 5

8
File No. HVPNL-76/1/2025-Projects (TL)-HVPNL (Computer No. 1119689)
Generated from eOffice by DEEPAK MITTAL, AE-2/PROJ(TL), AE-2/PROJ(TL), Haryana Vidyut Prasaran Nigam Limited on 03/07/2025 04:14 PM
 2 Creation of 132 kV D/C line from proposed 220 kV D/
GIS S/stn. IMT Phase-III HSIIDC Rohtak to 132 kV C
S/stn. Kharkhoda partially on M/C towers (approx. len
Line lenth 5 km) and on D/C towers (approx. line gth
length 23 km.) with 0.4 sq inch ACSR conductor by 24.
HVPNL for FY 2025-26 1
Note: The existing 132 kV S/C Sector-3 Rohtak-
Kharkhoda line will be dismantled and same ROW
will be utilized for construction of 132 kV D/C line
from 220 kV GIS IMT Phase-III HSIIDC Rohtak
Kharkhoda line

3 M/
C
len
Creation of 132 kV D/C line from proposed 220 kV
gth
GIS S/stn. IMT Phase-III, HSIIDC Rohtak to 132 kV
-
S/stn. Sec-3 Rohtak partially on M/C towers approx.
4.1
line length 5 km) and on D/C towers (approx.. line
km
length 8 km.) with 0.4 sq inch ACSR conductor by
.
HVPNL for FY 2025-26
D/
Note: The existing 132 kV S/C Sector-3, Rohtak-
C
Kharkhoda line will be dismantled and same ROW
len
will be utulsied for construction of 132 kV D/C line
gth
from 220 kV GIS IMT Phase-III, HSIIDC Rohtak-
-
Sector-3 Rohtak
6.1
km
.

2. The original due date of bid submission for the subject cited
tender enquiry was on 11.04.2025, the status of the bidder
checked on the portal after due date of bid submission
i.e.11.04.2025, and it is found that three nos. bidders have
submitted online bid (Page-9 ).
3. Further, it is submitted that M/s RS Infra vide their office letter dated
09.04.2025 (Page-10 ) and M/s Silica Infra Pvt. Ltd. vide their office letter
dated 09.04.2025 (Page-11 ) has requested for extension of due date of bid
submission .
4. BoDs approved the agenda/memorandum for opening/extension of tender
enquiry and the same has been conveyed vide U.O No. 7609/BODs
10.08.2021(12) dated 27.08.2021 and decided as under:-
I. Upto 2 no. corrigendum be issued with the approval of the concerned
Chief Engineer.
II. In case sufficient bids have been received from the vendors even
before issuing 2 no. corrigendum then the detailed case be submitted
by the concerned Chief Engineer for consideration and decision of the
whole time Director.
III. A Case for issuing more than 2 no. corrigendum for extending bid or
opening of the tenders will be put up by the concerned Chief Engineer
for consideration and decision of the Whole Time Directors.

9
File No. HVPNL-76/1/2025-Projects (TL)-HVPNL (Computer No. 1119689)
Generated from eOffice by DEEPAK MITTAL, AE-2/PROJ(TL), AE-2/PROJ(TL), Haryana Vidyut Prasaran Nigam Limited on 03/07/2025 04:14 PM
 Worthy MD remarked as under:-
“Upto 2 bids let Director/CE may decide for extension of bid.
Beyond that WTDs may take a call.”

5. .

A. In case of 3 or more no. bids:

As per prevailing practise, there are certain cases in which the
due date of online bid submission was extended by concern
Chief Engineer tender after receiving of 3 or more bids by
considering the request of the other firms/bidders for increasing
participation and competition :-

i. Recently in EPC-D-121, the due date of online bid submission was

extended by 7 Days after receiving of 3 Nos. Bids by considering the
request of the other firms/bidders after approval from CE/PD&C
HVPNL, Panchkula (Page-13 to 15 ).
ii. Recently in EPC-D-123, the due date of online bid submission was
extended 7 Days after receiving of 4 Nos. Bids by considering the
request of the other firms/bidders after approval from CE/PD&C
HVPNL, Panchkula (Page-12 ).
iii. In QDP-1440, the due date of online bid submission was extended by 7
Days after receiving of 4 Nos. Bids by considering the request of the
other firms/bidders after approval from CE/P&M HVPNL, Panchkula
(Page-16) .
iv. In QDP-1465, the due date of online bid submission was extended by
15 Days after receiving of 4 Nos. Bids by considering the request of the
other firms/bidders after approval from CE/P&M HVPNL, Panchkula .

B. In case of 2 no. bids

If 2 no. bids received then WTDs of HVPNL in circulation was
requested to take further action like in EPC-D-122 in which
WTDs, HVPNL was requested to consider and approve the
opening of said tender enquiry with 2 no. bids. (Page-17 to 18 ).

From the above, it is clearly evident that in case of 3 or more no.

bids received in the tender enquiry, the decision is to be taken by
concern Chief Engineer. Moreover, in case of 2 no. bids the
decision is to be taken by WTDs, HVPNL.
In view of the circumstances mentioned above, the due date of
online bid submission may be extended by 5 days from date of
issue of corrigendum to increase the participation of bidder
against subject cited tender enquiry.

submitted please.

16/04/2025 03:41 PM DEEPAK MITTAL

10
File No. HVPNL-76/1/2025-Projects (TL)-HVPNL (Computer No. 1119689)
Generated from eOffice by DEEPAK MITTAL, AE-2/PROJ(TL), AE-2/PROJ(TL), Haryana Vidyut Prasaran Nigam Limited on 03/07/2025 04:14 PM
 AE-2/PROJ(TL)

Note # 20

16/04/2025 04:00 PM VINAY JAIN

XEN/PROJ(TL)

Note # 21

16/04/2025 04:01 PM MOHD. ASIF EQUBAL

SE/CONTRACTS

Note # 22

16/04/2025 05:12 PM GULSHAN TUTEJA

CE/PD&C

Note # 23

16/04/2025 06:28 PM MOHD. ASIF EQUBAL

SE/CONTRACTS

Note # 24

17/04/2025 01:11 PM VINAY JAIN

XEN/PROJ(TL)

Note # 25
Subject:- Creation of 220 kV & 132 kV transmission lines
related to 220 kV GIS S/Stn. IMT Phase-III, Rohtak on
Turnkey basis against EPC-D-126 dated
17.03.2025.

1. The Whole Time Directors approved floating of NIT for

Creation of 220 kV & 132 kV transmission lines related to 220
kV GIS S/Stn. IMT Phase-III, Rohtak on turnkey basis.

11
File No. HVPNL-76/1/2025-Projects (TL)-HVPNL (Computer No. 1119689)
Generated from eOffice by DEEPAK MITTAL, AE-2/PROJ(TL), AE-2/PROJ(TL), Haryana Vidyut Prasaran Nigam Limited on 03/07/2025 04:14 PM
 Accordingly, the tender enquiry was floated vide DNIT No.
112520 (EPC-D-126/PD&C) dated 17.03.2025 as under:-
Pl Le Com Funding
a ng plet status
n th ion
ni of sche
n lin dule
S g e peri
r. c (K od
N o m)
o. Description d
e
1 D/ 15 2 Yet to be
Creation of LILO of 220 kV Kabulpur-Rohtak
C mon L posed as
S/C line with 0.5 sq inch Moose conductor
len ths 4 per
on M/C/ D/C/ Monopoles/XLPE cable (as the
gt 3 Annexur
case may be) with length of line approx.. 3
h 7 e-E on
km at proposed 220 kV GIS S/stn. IMT
1.7 9* HVPNL
Phase-III HSIIDC Rohtak by HVPNL
5 website
2 Creation of 132 kV D/C line from proposed D/ 15 1
220 kV GIS S/stn. IMT Phase-III HSIIDC C mon L
Rohtak to 132 kV S/stn. Kharkhoda partially len ths 4
on M/C towers (approx. Line lenth 5 km) gt 1
and on D/C towers (approx. line length 23 h 2
km.) with 0.4 sq inch ACSR conductor by 24. 6*
HVPNL 1
Note: The existing 132 kV S/C Sector-3
Rohtak-Kharkhoda line will be dismantled
and same ROW will be utilized for
construction of 132 kV D/C line from 220 kV
GIS IMT Phase-III HSIIDC Rohtak
Kharkhoda line
3 M/ 15 1
C mon L
Creation of 132 kV D/C line from proposed
len ths 4
220 kV GIS S/stn. IMT Phase-III, HSIIDC
gt 1
Rohtak to 132 kV S/stn. Sec-3 Rohtak
h- 2
partially on M/C towers approx. line length
4.1 8*
5 km) and on D/C towers (approx.. line
km
length 8 km.) with 0.4 sq inch ACSR
.
conductor by HVPNL
D/
Note: The existing 132 kV S/C Sector-3,
C
Rohtak-Kharkhoda line will be dismantled
len
and same ROW will be utulsied for
gt
construction of 132 kV D/C line from 220 kV
h-
GIS IMT Phase-III, HSIIDC Rohtak-Sector-3
6.1
Rohtak
km
.

2. The due date of submission of e-tender was 11.04.2025.

12
File No. HVPNL-76/1/2025-Projects (TL)-HVPNL (Computer No. 1119689)
Generated from eOffice by DEEPAK MITTAL, AE-2/PROJ(TL), AE-2/PROJ(TL), Haryana Vidyut Prasaran Nigam Limited on 03/07/2025 04:14 PM
 Further corrigendum 1 issued to increase the participation of
bidder with due date of bid submission till 21.04.2025.
Accordingly, the bids (PQQ template + Technical template)
were opened through e-tender on 28.04.2025 after obtaining
approval from competent authority and the following three no.
bidders have submitted their bids:-

i. M/s K Ramachandra Rao Transmission & Projects Pvt. Ltd,

Hyderabad
ii. M/s Aquarian Enterprises, New Delhi
iii. M/s Jain Brothers, Ambala JV with M/s ARBL Enterprises,
Ambala

3. The Technical bids of aforesaid 3 No. bidders were scrutinized

and pre-audited and observation were conveyed to all the
bidders. The reply to the observations were received from
respective bidders. Based on the available documents and
reply/clarification received from the bidders, SPC in its
meeting held on 16.05.2025, after due deliberations decided to
open the price bids of all the responsive bidders. Further, the
Technical Evaluation of all the bidders on HEW portal was done
on 22.05.2025.
Accordingly, price bid for bidders for EPC-D-126/PD&C were
opened online on 30.05.2025.

4. Merit-cum-Comparative Statement:

A. The Merit-cum-comparative statement (Page-20) of the prices

quoted by 3 no. qualified bidders for above work against
subject cited e-tender inquiry was prepared as per schedule -1
and got pre-audited. The prices quoted by the bidders for said
lines for supply, F&I, erection and civil works including GST @
of 18% and all taxes /duties /levies/ cess etc. is tabulated as
under:-
Descriptio M/s
M/s K Ramachandra M/s Jain
n Aquaria
Rao Transmission & Brothers,Ambala JV
n
Projects Pvt. Ltd. with M/s ARBL
Enterpr
Hyderabad Enterprises, Ambala
ises
Price of
supply 34,06,4
portion 37,83,27,671.78 38,28,81,646.25 4,099.2
including 0
GST
Price of
erection 10,28,2
portion 4,25,30,083.92 4,53,79,150.78 3,548.0
including 0
GST

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 Price of
civil portion 11,01,1
including 11,01,65,157.54 11,50,49,308.52 1,700.0
GST 0

Total
quoted 55,35,7
price 53,10,22,913.24 54,33,10,105.56 9,347.2
including 0
GST
Rank L1 L2 L3

B. The position of firms w.r.t. L1 bidder is as under:-

S Name of Net equivalent total price, Me Differenc

r. bidder/Firm F&I and erection & civil rit e as
N works including GST and all pos compare
o other taxes & duties etc. (In itio d to L1
. Rs.) n bidder
(In %)
1 M/s K 53,10,22,913.24 L1
Ramachandra Rao
Transmission &
Projects Pvt. Ltd,
Hyderabad
2 M/s Jain 54,33,10,105.56 L2 (+)2.31%
Brothers,Ambala
JV with M/s ARBL
Enterprises,
Ambala
3 M/s Aquarian 55,35,79,347.20 L3 (+)4.25%
Enterprises, New
Delhi
From the above, it is evident that M/s K Ramachandra Rao
Transmission & Projects Pvt. Ltd, Hyderabad is lowest L1 bidder.
The rates quoted by L2 & L3 bidders are within 5% of rates of L1
bidder.
Finance department Govt. of Haryana vide Endst. No.
14/29/2023-6FA dated 26.05.2023 has circulated notification of
amendments in negotiation policy in respect of procurement of
Goods/Stores (Fixed Purchase & Rate Contracts), Turnkey and
Services. Relevant portion is as under:-
“The price discovery for cases related to procurement of goods
& stores (both fixed purchase and rate contract), Turnkey and
services may be generally determined based on the rates quoted
by L1 bidder if quoted rates are found to be reasonable by the
intending department/ organization, and negotiation, if any, held
with the lowest bidder.

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 A. However, negotiation could be held up to four number
of such bidder(s), in addition to L1 bidder in cases
where there are bidders falling within 5% of the L1
bidder. In cases where the L1 bidder refuses to
further reduce his offered price and any of the four
bidders come forward to offer a price which is better
than the price offered by L1 bidder, the bidder whose
price is accepted becomes the L1 bidder.
However, in such a situation, the original L1 bidder
may be given one more opportunity to improve upon
the discovered price. In case, the original L1 bidder
further improve upon the price discovered during the
negotiations, he would be treated as L1 bidder.
B. In cases where there is no bidder within 5% of the L1
bidder:-
B. L2 bidder will be invariably called for negotiation in addition to
the L1 bidder.
C. L3 bidder will also be called, if it is so decided by the Minister-
in-Charge, in addition to L1, L2 bidders.”

5. Competency
The total purchase proposal on the basis of lowest rate quoted
b y M/s K Ramachandra Rao Transmission & Projects Pvt. Ltd,
Hyderabad is to the tune of Rs. 5310.23 Lacs, which falls
within the competency of High Powered Works Purchase
Committee.

6. Reasonability of Rates:-
i. This being a turn-key project having specific scope of the
work involving design, supply of various type of
equipment, erection, testing and commissioning, can’t be
compared with any other project having different scope of
work.
ii. The original estimate as prepared at the time of floating of
bid was amounting to Rs. 4276.40 Lakh. The updated
estimate is of Rs. 4328.07 Lakh by applying IEEMA
circulars & CACMAI circular of March, 2025 for tower
material & conductor respectively and same got pre-
audited (Page-19).
iii. The rate received from M/s K Ramachandra Rao
Transmission & Projects Pvt. Ltd, Hyderabad against
instant tender enquiry EPC-D-126/PD&C, has been
compared with the updated estimate as under:-

Description Updated estimated cost Rate of L1 Percentage

of works (Rs. in lakh) bidder variation
(Rs. in
Lakh)

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 EPC-D- 4328.07 5310.23 (+) 22.69%
126/PD&C

It is observed that L1 bidder has quoted the rates on higher

side as compared to the estimated cost. There is a scope of
negotiation with bidders, which as per policy guidelines
/instructions can be held.

7. Validity : The offers are valid upto 29.08.2025.

8. Keeping in view of above, SPC in its meeting held on
05.06.2025 (Page-21 to 23) after due deliberations decided to
recommend to the Whole Time Directors, HVPNL to consider
and approve as under:-
“To place the purchase proposal for Creation of 220 kV & 132
kV transmission lines related to 220 kV GIS S/Stn. IMT Phase-
III, Rohtak on Turnkey basis against tender enquiry no. EPC-D-
126/PD&C before the High Powered Works purchase Committee
for consideration, negotiation and decision.”

9. As per office order no. 52/EG-98 dated 10.03.2025, file may be

sent to office of Sr.AO/EA&R routed through Director/Finance,
HVPNL, Panchkula for financial scrutiny of above proposal
before submission of memorandum to WTDs, HVPNL for
consideration and approval please.

Submitted please.

05/06/2025 06:16 PM DEEPAK MITTAL

AE-2/PROJ(TL)

Note # 26

06/06/2025 09:23 AM VINAY JAIN

XEN/PROJ(TL)

Note # 27

06/06/2025 12:27 PM MOHD. ASIF EQUBAL

SE/CONTRACTS

Note # 28

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 09/06/2025 10:08 AM GULSHAN TUTEJA
CE/PD&C

Note # 29
For financial scrutiny pls.

09/06/2025 03:13 PM MANOJ KUMAR VATS

DIRECTOR/TECHNICAL

Note # 30

10/06/2025 10:08 AM ROHITAS KUMAR

DIRECTOR/ FINANCE

Note # 31

10/06/2025 05:15 PM AMIT VOHRA

SR. AO/ EA&R

Note # 32

13/06/2025 09:42 AM VIPIN DHAWAN

AO/A&R

Note # 33

The proposal, as outlined in Office Note No. 25, has been scrutinized.
The following information is found to be missing:

1. The pre-audited estimate of ₹4,328.07 lakh mentioned on page-19 has not been shown
in a component-wise (i.e., supply, erection, and civil portions).
2. The soft copy of the updated estimate has not been provided.

16/06/2025 11:15 AM YOGESH KUMAR

DIV. ACCNT-3/A&R

Note # 34
As above.
In addition, provide the soft copy of price bids of all firms.

17/06/2025 09:03 AM VIPIN DHAWAN

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 AO/A&R

Note # 35

18/06/2025 01:26 PM AMIT VOHRA

SR. AO/ EA&R

Note # 36

18/06/2025 03:47 PM VINAY JAIN

XEN/PROJ(TL)

Note # 37

The component wise updated estimated is attached at Page- 25 to 40 . Further, soft copy of
updated estimate and price bids of all the bidders has already been emailed on dated
17.06.2025 at 04:28 PM.

Further it is pertinent to mention here that as per the SOP for pre-award activity, the
allotted time for financial scrutiny is 3 days.

In view of the above, the file may be sent back for financial scrutiny wing for their
information and taking further necessary action in the matter please.

Submitted please.

18/06/2025 03:56 PM DEEPAK MITTAL

AE-2/PROJ(TL)

Note # 38

18/06/2025 05:13 PM VINAY JAIN

XEN/PROJ(TL)

Note # 39
Pl financially scrutinize the case in time bound manner

19/06/2025 11:21 AM AMIT VOHRA

SR. AO/ EA&R

Note # 40

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 23/06/2025 03:37 PM VIPIN DHAWAN
AO/A&R

Note # 41
The proposal as brought out in office note No #25 duly recommended by the
SPC, pertains Creation of 220 kV & 132 kV transmission lines related to 220
kV GIS S/Stn. IMT Phase-III, Rohtak on Turnkey basis against EPC-D-126
dated 17.03.2025. After examination of the proposal, the following points
have been observed from financial scrutiny perspective:
1. The funding arrangements must be confirmed before awarding of
contract.
2. The contractual price of L1 bidder is 22.69% more than estimated which is
detailed as under:

L1 Estimated Remarks
Price Price
(Overall (Overall)
) In crs. In crs.

53.10 43.28 L1 price excess by +22.69% from estimate despite the

fact that Contractor premium (Rs 2.28 crore) &
contingency charges (2.06 crore) are already loaded in
estimate.

3. Furthermore the analysis of category wise estimate viz a viz bid price of
L1 bidder is detailed as under
Categ Rate as per Estimate after Rates as per price bid Remarks
S. ory loading (In crs) of L1 (in crs)
N
1. Suppl 34.60 37.83 +9.33% than
y estimate

2. Civil 6.03 11.02 +82.75% than

estimate

3 Erecti 2.65 4.25 +60.37% than

on estimate

TOTA 43.28 53.10

L
Thus, it is evident from the above analysis that the quoted prices for Supply,
Civil, and Erection exceed the estimates by 9.33%, 82.75%, and 60.37%
respectively.
4. The contractual price of L1 bidder are even more that L3 bidder in respect
of Supply which is detailed as under
S. Categor Rate of L1 Bidder (In Rate of L3 Bidder (In Remarks
N y crs) crs)

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 1. Supply 37.83 34.06 +11.06% than
L3

5. The analysis of few itemscarry high value is detailed as under:

S Item Rate as per Estimate (In crs) Incl. Site Rates as Remark
. Insurance, Labour Cess, Admn per price bid s
N Charges, Risk Premium, Contigency of L1 (in
o etc. crs)
1 Conductor 11.62 14.29 +22.97
. (0.4“ ACSR % than
Zebra) estimate

2 Fabrication 3.32 3.63 +9.33%

. and supply than
of tower part estimate

3 DB Type 1.87 2.22 +18.81

. Tower % than
estimate

The above analysis makes the proposal financially exorbitant, as quoted

price deviates significantly from the estimated price and leaving ample scope
for further negotiation to achieve more financial prudence in the
proposal. The rates comparison tables along with remarks, as detailed out
above, be made a part of the agenda to be placed before the whole time
Directors (WTD), so that the informed decision is taken

The above points may be considered before taking decision with regard to
acceptance of proposal.

If agreed and approved, the file with above remarks may be forwarded to
the concerned office for necessary action.

24/06/2025 03:21 PM YOGESH KUMAR

DIV. ACCNT-3/A&R

Note # 42

25/06/2025 05:15 PM VIPIN DHAWAN

AO/A&R

Note # 43
Pl discuss

25/06/2025 06:10 PM AMIT VOHRA

SR. AO/ EA&R

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 Note # 44
The proposal as brought out in office note No #25 duly recommended by the
SPC, pertains Creation of 220 kV & 132 kV transmission lines related to 220
kV GIS S/Stn. IMT Phase-III, Rohtak on Turnkey basis against EPC-D-126
dated 17.03.2025. After examination of the proposal, the following points
have been observed from financial scrutiny perspective:

1. The funding arrangements must be confirmed before awarding of

contract.

2. The contractual price of L1 bidder is 22.69% more than estimated which

is detailed as under:

L1 Price (Overall) In crs. Estimated Price (Overall) Remarks

In crs.

53.10 43.28 L1 price excess by

+22.69% from estimate
despite the fact that
Contractor premium (Rs
2.28 crore) &
contingency charges
(2.06 crore) are already
loaded in estimate.

3. Furthermore the analysis of category wise estimate viz a viz bid price of
L1 bidder is detailed as under

S.N Category Rate as per Rates as per Remarks

Estimate after price bid of L1
loading (In (in crs)
crs)
1. Supply 34.60 37.83 +9.33% than
estimate

2. Civil 6.03 11.02 +82.75% than

estimate

3 Erection 2.65 4.25 +60.37% than

estimate

TOTAL 43.28 53.10

Thus, it is evident from the above analysis that the quoted prices for Supply,
Civil, and Erection exceed the estimates by 9.33%, 82.75%, and 60.37%
respectively.
4. The contractual price of L1 bidder are even more that L3 bidder in
respect of Supply which is detailed as under

21
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 S.N Category Rate of L1 Rate of L3 Remarks
Bidder (In crs) Bidder (In crs)

1. Supply 37.83 34.06 +11.06% than

L3

5. The analysis of few itemscarry high value is detailed as under:

S.No Item Rate as per Rates as per Remarks

Estimate (In price bid of L1
crs) Incl. Site (in crs)
Insurance,
Labour Cess,
Admn
Charges, Risk
Premium,
Contigency
etc.
1. Conductor 11.62 14.29 +22.97% than
(0.4“ ACSR estimate
Zebra)
2. Fabrication 3.32 3.63 +9.33% than
and supply of estimate
tower part
3. DB Type Tower 1.87 2.22 +18.81% than
estimate

The above analysis makes the proposal financially exorbitant, as quoted

price deviates significantly from the estimated price and leaving ample scope
for further negotiation to achieve more financial prudence in the
proposal. The rates comparison tables and other remarks of this office, as
detailed out above, be made a part of the agenda to be placed before the
whole time Directors (WTD), so that the informed decision is taken

The above points may be considered before taking decision with regard to
acceptance of proposal.

If agreed and approved, the file with above remarks may be forwarded to
the concerned office for necessary action.

25/06/2025 06:12 PM YOGESH KUMAR

DIV. ACCNT-3/A&R

Note # 45

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 30/06/2025 10:34 AM VIPIN DHAWAN
AO/A&R

Note # 46

30/06/2025 03:45 PM AMIT VOHRA

SR. AO/ EA&R

Note # 47

01/07/2025 11:26 AM ROHITAS KUMAR

DIRECTOR/ FINANCE

Note # 48

01/07/2025 06:03 PM MANOJ KUMAR VATS

DIRECTOR/TECHNICAL

Note # 49

02/07/2025 09:43 AM GULSHAN TUTEJA

CE/PD&C

Note # 50

02/07/2025 10:43 AM MOHD. ASIF EQUBAL

SE/CONTRACTS

Note # 51

02/07/2025 10:48 AM VINAY JAIN

XEN/PROJ(TL)

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