Contents

Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/495 Date: 21.05.2025....................................................................2

Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/496 Date: 22.05.2025....................................................................3
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/502 Date: 30.05.2025....................................................................4
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/506 Date: 02/06/2025...................................................................6
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/507 Date: 04.06.2025....................................................................9
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/508 Date: 04.06.2025..................................................................10
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/509 Date: 07.06.2025..................................................................11
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/513 Date: 16.06.2025..................................................................12
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/514 Date: 17.06.2025..................................................................13
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/516 Date: 19.06.2025..................................................................14
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/517 Date: 23.06.2025..................................................................18
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/518 Date: 24.06.2025..................................................................20
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/520 Date: 28.06.2025..................................................................21
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/521 Date: 29.06.2025..................................................................22
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/525 Date: 06.07.2025..................................................................23
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/526 Date: 06.07.2025..................................................................28
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/529 Date: 10.07.2025..................................................................29
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/528 Date: 10.07.2025..................................................................31
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/530 Date: 14.07.2025..................................................................32
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/531 Date: 14.07.2025..................................................................33
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/532 Date: 16.07.2025..................................................................34
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/533 Date: 23.07.2025..................................................................35
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/534 Date: 23.07.2025..................................................................37
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/534 Date: 23.07.2025..................................................................41
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/495 Date: 21.05.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).

Project: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.

Subject: Regarding Submission of revised drawings of Road Signs & Road Markings.

Ref: - 1. Your office letter no. DCSL/NHAI/BH/Gazipur-Ballia/Pkg-3/2024-25/6843 dated

21.03.25
2. Our office letter no. NKC/SITE/GB/Pkg-III/2024-25/421 dated 12.02.2025

Dear Sir,
In reference to subject citied above, regarding the observation on the submitted road
signs & road markings drawings ref (1).

Now, the observation has been complied is attached herewith along with revised road signs
& road markings drawings for your kind review and approval at earliest.

Assuring our best services at all times for successful implementation of the project.

Thanking you.

For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Encl: As above

Copy for Information: -

1) The Project Director, PIU Azamgarh, NHAI.

2) Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400
614.
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/496 Date: 22.05.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).

Project: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj
Bypass (km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.

Subject: Regarding Submission of Design & Drawings of Canti-lever & Gantry Boards.

Dear Sir,
Pursuant to Clause 10.2 of the Contract Agreement, the Design & Drawings of Canti-
lever & Gantry Boards is hereby submitted for your kind review and approval at earliest.

Assuring our best services at all times for successful implementation of the project.

Thanking you.

For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Encl: As above

Copy for Information: -

1) The Project Director, PIU Azamgarh, NHAI.

2) Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400
614.
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/502 Date: 30.05.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).
Sub: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.: - Release of balance
amount of Stage Payment Statement -16.

Ref: -1. PIU Office letter no. NHAI/HQ/UP(E)/PIU/AZM/G-B/Pkg-III/E-162679/2023/224

dated 29.08.2022
2. Our Office letter no. NKC/SITE/GB/Pkg-III/2025-26/486 dated 09.05.2025.
3. Your Office letter no. DCSL/NHAI/BH/Ghazipur-Ballia/Pkg-3/2025-26/912 dated
16.05.2025
Dear Sir,
Pursuant to clause 19.3.1, 19.4 and Schedule H of EPC Contract for the above-
mentioned Project, the Application for Stage Payment Statement No. 17 (SPS-17) for the
period up to May’2025, is hereby submitted in the form set forth in Schedule O, for your kind
Certification and subsequent payment.

In reference to the above-cited subject and Policy Guidelines issued by NHAI. The
EPC contractor had submitted the SPS-16 upto 30th April 2025 with all supporting
documents as per clause 19.4 of the Contract Agreement. The Authority’s Engineer has
recommended 90% of the amount as part payment of SPS as per clause 19.5(i) of the
Contract Agreement. The SPS 10% amount is balance in respect of Authority’s Engineer
recommendation 90% of the amount as part payment against the SPS-16.
Therefore, we request to release the balance gross 10% amount of Rs. 2,81,60,547/-
(Rupees Two Crore Eighty-One Lakh Sixty Thousand Five Hundred Forty-Seven only)
against our SPS-16.
In view of the above, we are requesting to kindly recommend and release the balance
payment as soon as possible to speed up the project and timely completion of work.
Assuring our best services at all times for successful implementation of the project.
Thanking you.
For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)
Encl: SPS-16
Copy for Information: -
1) The Project Director, PIU Azamgarh, NHAI.
2) Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400 614.
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/506 Date: 02/06/2025
To,
The Authorized Signatory,
Dhruv Consultancy Services ltd.
in JV with G-eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277 303, (U.P).
Site office- tl.aegazipurballiya@gmail.com
Subject: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar
State Border (Greenfield) section of NH-31: Package III from Pindari (km
78.150) to Rawalganj Bypass (km 117.120) on EPC Mode in the state of
Uttar Pradesh and Bihar. Reg. Submission of detailed cost estimate
of Change of Scope (i.e. COS-I) for issuance of COS Order
pursuant to Clause 13.2 (v) of the Contract Agreement.
References:
(1) Video Conferencing held under Chairmanship of NHAI RO (U.P East) dated
29/05/2025
(2) Contractor’s Letter no. NKC/SITE/GB/PKG-III/2024-25/499 dated 28/05/2025
(3) Authority email dated 27/05/2025
(4) Authority’s Letter no. 11015/NHAI/PIU-AZM/NH-31/PKG-III/2025-26/10793
dated 26/05/2025
(5) Contractor’s Letter no. NKC/HO/GB/Pkg-III 1/2025-26/026 Dated 01/05/2025
(6) AE’s letter no. DCSL/NHAI/AE/PKG-3/Ghazipur- Ballia/2025-26/116 Date
05/04/2025
(7) Contractor’s Letter no. NKC/SITE/GB/PKG-III/2024-25/464 dated 03/04/2025
(8) Contractor’s Letter no. NKC/SITE/GB/PKG-III/2024-25/460 dated 31/03/2025
(9) AE’s letter no. DCSL/NHAI/AE/PKG-3/Ghazipur-Ballia/2024-25/7051 dated
29/03/2025
(10) Contractor’s Letter no. NKC/SITE/GB/PKG-III/2024-25/447 dated 21/03/2025
(11) AE’s letter no. DCSL/NHAI/AE/TL/PKG-3/Ghazipur-Ballia/2024-25/4783 dated
09/12/2024
(12) Authority’s Letter no. 11015/NHAI/PIU-AZM/NH-31/PKG-III/2024-25/9790
dated 07/12/2024
Dear Sir,
We refer to the above subject matter and cited correspondences.
In order to resolve the issue of certain items of works included in the COS-I
proposal, a video conference was held under the chairmanship of NHAI RO (U.P
East) on 29/05/2025, which was attended by the PD NHAI, AE & the Contractor.
Subsequently, the Authority, vide its email dated 30.05.2025, has directed the
Contractor to submit its revised COS-01 proposal based on the above VC meeting
dated 29.05.2025.

1. Accordingly, the Contractor considered the followings while working out its
revised COS proposal based on the discussion held during the above video
conference dated 29/05/2025 -
(i) The rate of Backfilling with sandy soil behind wall of SVUP, as available in
the Project, has been considered as Rs.339 per Cum, as recommended by
the AE vide its letter dated 05/04/2025 referred at ref (6) above.
(ii) The Slope of Embankment of Main Carriageway (MCW), considered as
1:1.5 in place of 1:2 as recommended by AE vide its letter dated
05/04/2025 referred at ref (6) above.
(iii)The thickness of BC (30mm) and GSB (150mm) has been considered for
Connecting Road as recommended by AE vide its letter dated 05/04/2025
referred at ref (6) above, in line with other Service Road of the Project.
(iv) Embankment slope protection of MCW (additional work due to
introduction of Connecting Road under COS) has been considered based
on the design requirement of CA as per the instruction of the Authority
during VC meeting dated 29/05/2025.

(v) Behind the SVUP wall, “150mm dia perforated PVC drainage pipe wrapped
with geotextile” has been considered as per the approved drawing to
serve the drainage purposes. Therefore, Filter Media behind SVUP has
not been considered.
(vi) Metal Beam Crash Barrier (MBCB) of MCW at the location of the
Connecting roads has not been considered as per the instruction of the
Authority during VC meeting dated 29/05/2025.
(vii) The Labour Cess @ 1% is applicable for the Subject COS as explained by
the Contractor vide its dated 31/03/2025 referred at ref (8) above.
Therefore, Labour Cess @ 1% has been considered for the Subject COS,
based on the discussion held during the VC meeting dated 29/05/2025.
(viii)Revised Change of Scope proposal (i.e. COS-I) is worked out based on the
SOR of Ballia Circle of U.P PWD (w.e.f., 01/09/2021) with updation of basic
rate through WPI as on Project Base Date i.e. August 2022, as requested
by the Contractor during the VC meeting dated 29/05/2025.

2. Keeping in view the parameters mentioned in Para (1) above, the Contractor is
submitting herewith its revised COS proposal for an amount of
Rs.34,65,19,404/- (including GST@18% and Labour Cess@1%) as per
enclosed Annexure-1 for approval of the Competent Authority.
3. The Contractor has drawn a realistic work programme for construction of the
items included in its above revised COS proposal based on the standard
engineering practice (refer enclosed Annexure-2).
Upon perusal of the programme, it may kindly be observed that the Contractor
shall need a minimum time period of 275 working days for construction of items
included in the revised COS proposal, in addition to the time period stipulated for
completion of the subject Project as per the Contract Agreement. It is imperative
that the Contractor shall be entitled for suitable Extension of Time (EOT) for
construction of the items included in its revised COS proposal as above and the
Contractor shall submit its application for EOT in due course of time.

In view of the position explained above, the Contractor hereby request the
AE/Authority to approve the revised COS proposal of the Contractor as submitted
above in order to enable the Contractor to take up the works included in the
revised COS proposal and complete the Project as planned.

Thanking You.
For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Encl: Annexure-1 Summary of COS

Annexure-2 Work Programme
Annexure-3 Work Programme Assumptions
Annexure-4 All Drawings
Copy for information:

1. The Project Director, PIU Azamgarh, NHAI.

Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/507 Date: 04.06.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).

Project: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.

Subject: Regarding Submission of Expansion Joint Design & Drawings of VUP at Ch.
79+764, Ch. 97+565, Ch. 99+457 & Ch. 103+870

Dear Sir,
In reference to the above subject matter, please find enclosed herewith the details of
Expansion Joint Design & Drawings of Vehicle Under Pass (VUP) of Ch. 79+764, Ch.
97+565, Ch. 99+457 & Ch. 103+870 for your review.

Assuring our best services at all times for successful implementation of the project.

Thanking you.

For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Encl: As above

Copy for Information: -

1) The Project Director, PIU Azamgarh, NHAI.

2) Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400
614.
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/508 Date: 04.06.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).

Project: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.

Subject: Regarding Submission of Expansion Joint Drawings of MJB at Ch. 114+068.

Dear Sir,
In reference to the above subject matter, please find enclosed herewith the details of
Expansion Joint Drawing of Major Bridge on Ghaghra River of Ch. 114+068 for your review.

Assuring our best services at all times for successful implementation of the project.

Thanking you.

For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Encl: As above

Copy for Information: -

1) The Project Director, PIU Azamgarh, NHAI.

2) Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400
614.
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/509 Date: 07.06.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).
Project: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.
Subject: Submission of Stage Payment Statement (SPS)-17 for the period up to May-2025 -
reg.
Dear Sir,
Pursuant to clause 19.3.1, 19.4 and Schedule H of EPC Contract for the above-
mentioned Project, the Application for Stage Payment Statement No. 17 (SPS-17) for the
period up to May’2025, is hereby submitted in the form set forth in Schedule O.
Hence, The EPC Contractor herewith the bill amounting to Rs. 35,97,35,368/- (Rupees
Thirty-Five Crore Ninety-Seven Lakh Thirty-Five Thousand Three Hundred & Sixty-Eight
only) on achievement of 52.69% (Fifty-Two Point Six-Nine) physical progress up to
31.05.2025.

In view of the above, we are requesting for your kind recommendation and subsequent
payment.

Assuring our best services at all times for successful implementation of the project.

Thanking you.

For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Encl: As above

Copy for Information: -

1) The Project Director, PIU Azamgarh, NHAI.
2) Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400
614.
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/513 Date: 16.06.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).
Project: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.
Subject: Regarding Submission of Drone Videography.
Dear Sir,
Pursuant to Clause 11.6 of Contract Agreement for above mentioned Project, the
drone videography link for the period April’2025 is hereby submitted for your information and
record please.

Assuring our best services at all times for successful implementation of the project.

Thanking you.

For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Encl: Drone Videography

Copy for Information: -

1) The Project Director, PIU Azamgarh, NHAI.

2) Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400 614.
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/514 Date: 17.06.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).
Project: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.
Subject: Regarding Re-submission of Pond-Ash Bill

Ref: - 1. Our office letter no. NKC/HO/Pkg-III/2024-2025/457 dated 29.03.2025

2. Your Office letter no. DCSL/NHAI/AE/TL/PKG-3/Ghazipur-Ballia/2024-25/578
dated 03.04.2025
Dear Sir,
In reference to above citied subject & letter ref(2), regarding the observation on
submitted of Pond-Ash bill for quantity certification.
In this regard and as desired we are hereby re-submitting the Pond-ash bill along with
following documents: -
1. Layer test Report with layer chart
2. Approved drawing
3. Progressive level sheet
4. Challan receipt details
Submitted for your further process please.

Assuring our best services at all times for successful implementation of the project.

Thanking you.

For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Encl: as above

Copy for Information: -

1) The Project Director, PIU Azamgarh, NHAI.

2) Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400 614.

Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/516 Date: 19.06.2025

To,
The GM (Tech.) cum Project Director,
PIU Azamgarh,
NHAI.
Sub: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar. - Provision of Utility
Duct and Median Drain in the entire Project Length.

Ref: -1). Authority’s Engineer letter ref. no. DCSL/NHAI/BH/Ghazipur-Ballia/Pkg-3/2025-

26/1258 dated 05.06.2025
2) Contractor Letter No. NKC/SITE/GB/Pkg-III/2023-24/486 dated 07.05.2025
3) Authority Letter No.11015/NHAI/PIU-AZM/NH-31 (Green field)/PKG-III/2024-25/10640
dated 02.05.2025
4) Authority’s Engineer letter ref. no. DCSL/NHAI/BH/Ghazipur-Ballia/Pkg-3/2025-26/452
dated 24.04.2025
5) Contractor Letter No. NKC/SITE/GB/Pkg-III/2025-26/46 dated 12.04.2025
6) Authority’s Engineer letter ref. no. DCSL/NHAI/BH/Ghazipur-Ballia/Pkg-3/2025-26/104
dated 05.04.2025
7) Authority’s Engineer letter ref. no. DCSL/NHAI/BH/Ghazipur-Ballia/Pkg-3/2024-25/6970
dated 26.03.2025.
8) Authority’s Engineer letter ref. no. DCSL/NHAI/BH/Ghazipur-Ballia/Pkg-3/2024-25/6117
dated 11.02.2025

Dear Sir,
We refer to the above subject matter and cited correspondences.

With reference to the letter of the Authority’s Engineer dated 05.06.2025, referred at Sl (1)
above, the Contractor submits the followings for kind consideration and appreciation of the
Authority please:

a. Construction of Utility Duct:

1. The Contractor, vide its letters dated 12.04.2025 and 07.05.2025, referred at Sl (2) and
Sl (5) above, has categorically stated that Clause 7.2.8 of Schedule-B of the Contract
Agreement clearly directs construction of Utility Duct in the project as per provision of
Clause 2.16 of IRC: SP:84-2019.

2. Also, Clause 2.16 of IRC:SP:84-2019 refers to IRC-98 i.e. “Guidelines on

Accommodation of Utility Service on Roads in Urban Areas” and Clause 2.1.1 of
IRC:98-2011 states that “these guidelines are intended for use by the Authority
 responsible for roads in the Urban Limits vested with powers to regulate the location,
design, installation and maintenance of public utility services laid or proposed to be laid
within the right of way of urban roads………

3. In view of the above provisions of the Contract Agreement, the provision of Clause 2.16
of IRC: SP-84-2019 and Clause 2.1.1 of IRC:98-2011 are included in Clause 7.2.8 of
Schedule-B of the Contract Agreement and therefore, is an integral part of the Contract
Agreement only.

4. It is also pertinent to state that the subject project is a Greenfield project and there is no
designated built up areas along the Project Highway as per Schedule-B of the Contract
Agreement, therefore the Construction of Utility Duct in the entire project length does not
arise, as per above provisions laid down in the Contract Agreement.

5. Further, the AE, in its above letter dated 05.06.2025, has referred to Clause 1.4 of the
Contract Agreement which states that “The Agreement shall prevail over other
documents forming part hereof or referred to herein” and contended that the provisions
of the Contract Agreement supersedes those of IRC: SP:84-2019 or any other
referenced documents.
As explicitly brought out by the Contractor through its letter dated 07.05.2025, referred
at Sl (2) above, Clause 7.2.8 of the Contract Agreement is a part of Schedule-B of the
Contract Agreement only and Clause 7.2.8 directs construction of Utility Duct in the
project as per provision of Clause 2.16 of IRC: SP:84-2019. Thus, the contention of IE
as stated in Para (5) above does not apply in the instant case.

6. Also, the AE, vide its above letter dated 05.06.2025, referred at Sl (1) above has
contended that “the Green Field Highway section of NH-31 which is being constructed is
being built bypassing the urban area (Town/block/villages). After the road is built, the
area will develop and the population will be on both sides of the road. This utility duct
will be very important at that time. After the road is built, it is natural for the area to
develop and this work cannot be done at that time.”.

In this connection, it is imperative to state that the Scope of Work to be executed by the
Contractor under the subject contract is clearly defined in Schedule-B and Schedule-C
of the Contract Agreement and the provisions of Schedule-B has been clearly explained
in Para (1) and (2) above. If, in the opinion of the AE, the construction of the utility duct
is intended to cater for future population needs, then such requirement ought to have
been explicitly included and mentioned in the definition of the Contractor’s Scope of
Work for the project at the bidding stage only. Therefore, the intention of AE for creating
the liability of construction of Utility Duct in the entire project length by the Contractor by
misinterpreting or assuming the provisions of the Contract Agreement is not tenable at
this stage of the project and therefore, not acceptable to the Contractor in any manner.

b. Construction of Median Drain:

1. The Clause 6.1 of Schedule-B of the Contract Agreement specifically addresses the
provision of Median Drain and states as follows:
“Lined drain shall be provided in the centre of the median as per section 2.10 of
Schedule-B, the Contractor shall design the median drain based on site/design
requirement mentioned in the Schedule D with approval from the Authority Engineer.”
2. Clause 2.10 Provides for development of different sections of the Project Highway as
per the TCS provided in the Schedule-B of the Contract Agreement and Note (6) of
Clause 2.10 of Schedule-B states as follows:

“Fig. 2.4A, Fig 2.4B, Fig 2.4D and Fig 2.4E are modified figures of Fig 2.4 of IRC SP-
84-2019.

3. The Contractor refers to the Annexure-II (Schedule-B) Typical Cross Sections, wherein
the Note for Fig. 2.4A, Fig 2.4B, Fig 2.4D and Fig 2.4E, specifically states that “Note:
DETAILS OF DRAIN SHALL BE AS PER 4.4.11 OF IRC: SP:42-2014”.

4. Clause 4.4.11 OF IRC: SP:42-2014 “Guidelines for Road Drainage” provides that
“……..When there is divided carriageway with a raised central median, disposal of
surface water of super elevated section requires elaborate arrangement…”.

5. In light of the above provisions, it is evident that the Median Drain, to be provided for
super elevated locations only as per IRC:SP:42-2014, is a direct invocation of the
Contract Agreement and accordingly, the Contractor has carried out the design of
Median Drain at super elevated locations based on the site requirement.

6. The AE, vide its letter dated 05.06.2025, referred at Sl (1) above, has drawn reference
of NHAI Policy Guidelines NHAI/Policy/guidelines/Misc./2020 No.18.48 dated
08.07.2020, which states that “It has also been mentioned that the contractor shall
develop the full sustainable drainage plan for entire project as per the site requirements
and according to the circular – NHAI/policy guidelines/Misc/2020 no 18.48 dated the 8th
july2020. Any increase shall not constitute of change of scope.”
Upon perusal of Para 2 (i) Under Construction Projects of the above Circular, it may be
observed that the contention of AE as above does not emerge from this concerned of
the said circular. To the contrary, the circular directs that new drainage plan if required
shall attract Change of Scope.
However, it is pertinent to state that the Contractor has developed the Median Drainage
Plan as per provision of the Contract Agreement only and therefore, reference of this
Circular does not apply in the instant case.

7. Clause 4.1 (xi) of the Contract Agreement states that “The contractor shall perform
the works in conformity with the project requirements and other requirements
and standards prescribed under or pursuant to the Agreement and Good industry
practice”.

8. As explained by the Contractor in Paras b(1) to (4) above, the Contractor has prepared
the Median Drainage Plan as per project requirement only as prescribed under the
Contract Agreement and therefore, there is no failure on the part of the Contractor in this
regard and the contention of AE of attracting Clause 10.6 of the Contract Agreement
does not arise.

In view of the contractual position explained above for construction of Utility Duct and
Median Drain for the subject project, the advise of the AE to Authority, vide its above letter
dated 05.06.2025, referred at Sl (1) above, is does not emerge from the provisions of
Contract Agreement as explained above and therefore, is not acceptable to the Contractor.
It is also important to state that the Contractor, vide its letter No. NKC/HO/GB/PKG-III/2025-
26/045 dated 26.05.2025, has nominated Smt. Stuti Narain Kacker, IAS (Retd.) as its
Nominee DRB Member and therefore, request the Authority to kindly nominate its Nominee
DRB Member for formation of DRB so that the above matter of provision of Utility Duct and
Median Drain in the entire Project Length may be referred to DRB for resolution of the
issues.
Assuring our best services at all times for successful implementation of the project.
Thanking you.

For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Copy for Information: -

1. Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400 614.
2. The Authorized Signatory, Dhruv Consultancy Services ltd. in JV with G-eng Advisory
services Pvt. Ltd. in association with Samarth Softech Solutions Pvt. Ltd., House No. 31,
Chandra Shekhar Nagar Colony, Ballia-277001, (U.P).
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/517 Date: 23.06.2025

To,
The GM (Tech.) cum Project Director,
National Highways Authority of India,
PIU- Azamgarh,
20/104, 1st Floor, Harbanspur,
Azamgarh - 276 001 (U.P.)
Sub: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar. - Request for
Release of Bank Guarantee submitted against Mobilization Advance.

Ref: - i) Contractor’s Letter No. NKC/SITE/GB/PKG-III/2024-25/433 dated 28.02.2025

ii) AE’s Letter No. DCSL/NHAI/BH/ Ghazipur- Ballia/2025/6572 dated 06.03.2025
iii) Authority Letter
No.11015/NHAI/PIU-AZM/NH-31(Greenfield)/PKG-III/2024-25/BG/
10339 dated 10.03.2025
Dear Sir,
The Contractor has received the Mobilization Advance for 10% of the Contract Price
for an amount of Rs. 66,03,40,000/- as against the submitted Bank Guarantees for an
amount of Rs. 72,63,74,000/- (i.e., 110% of the Mobilization Advance of Rs. 66,03,40,000/-).

The Authority/AE has already released the Mobilisation Advance Bank Guarantee after
recovery of Rs 34,09,25,570/- from the respective SPS’s i.e. upto SPS No.13 (90% certified),
the following Bank Guarantees has been retained by the Authority for the remaining balance
Advance Amount of Rs 31,94,14,430/- (i.e. Rs 66,03,40,000/- minus Rs 34,09,25,570/-). The
Details of Bank Guarantees are as follows:

Sr. BG No. / Dt. BG Amount BG Status as Issuing Bank

No. (Rs) Valid upto on date

1. 64200ILG013823 18,15,93,500/- 13.03.2025 BG Punjab National Bank,

Dt.14.09.2023 Released LCB, 2nd Floor, C-13,
Sector-1, NOIDA-
201301, UP
2. 64200ILG013923 18,15,93,500/- 13.03.2025 BG Punjab National Bank,
Dt.14.09.2023 Released LCB, 2nd Floor, C-13,
Sector-1, NOIDA-
201301, UP
3. 07361G0PG2330301 18,15,93,500/- 01.08.2025 Retained Canara Bank,
Dt.01.11.2023 by MCB, South Delhi DDA
Authority Building, Plot No.1, GF,
Nehru Place, new Delhi-
110019
4. 07361G0PG2330302 18,15,93,500/- 01.11.2025 Retained Canara Bank,
Dt.01.11.2023 by MCB, South Delhi DDA
 Sr. BG No. / Dt. BG Amount BG Status as Issuing Bank
No. (Rs) Valid upto on date

Authority Building, Plot No.1, GF,

Nehru Place, new Delhi-
110019
TOTAL 72,63,74,000/-

In this connection and as referred to the subject cited above, we may mention that after
recoveries of the advance upto SPS No.17 (90% Certified) for the month of May- 2025, the
balance amount of Rs. 15,16,75,699/- (Rs 66,03,40,000/- minus Rs 50,86,64,301/-) is to be
recovered further from subsequent SPS’s for which Bank Guarantee worth Rs
16,68,43,269/- being 110% of the balance advance amount of Rs 15,16,75,699/-, is required
to be held by the Authority.

In view of the above situation, we would like to draw the kind attention of the Authority to the
provision of NHAI’s Circular No. NHAI/ Policy Guidelines / Release of BG of Mobilisation
Advance in EPC & HAM/2018 No. 3.1.24/2018 dated 1 st October 2018 which states that
“(i) As the advances got recovered from the running bills/stage payments, the BG for the
amount equivalent to the amount of advance recovered may be released on the request of
the Contractor/Concessionaire and (ii) The Contractor/Concessionaire would be liberty to
either submit a substitute BG for the residual amount or multiple BGs for such residual
amount in replacement of the existing BGs” (copy enclosed).

In view of the position explained above and since the Bank Guarantee of Rs 16,68,43,269/-
is to be retained by the Authority for the balance mobilization advance of Rs 15,16,75,699/- ,
the Contractor would therefore request the Authority to release the BG No.
07361G0PG2330301 Dt.01.11.2023 of Rs 18,15,93,500/- valid upto 01-08-2025
mentioned at Sl. No. (3) of the above table and remaining Bank Guarantee valuing to Rs
18,15,93,500/- (which is higher than the requirement amount of Rs 16,68,43,269/-)
mentioned at serial no. (4) of the above table, may kindly be retained till recovery of the
balance mobilization advance amount of Rs 15,16,75,699/- from further SPS’s by the
Authority.
Assuring our best services at all times for successful implementation of the project.
Thanking you.
For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Encl: As Above
Copy for Information: -

1. The Authorized Signatory, Dhruv Consultancy Services ltd. in JV with G-eng Advisory
services Pvt. Ltd. in association with Samarth Softech Solutions Pvt. Ltd., House No. 31,
Chandra Shekhar Nagar Colony, Ballia-277001, (U.P).
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/518 Date: 24.06.2025

To,
The GM (Tech.) cum Project Director,
National Highways Authority of India,
PIU- Azamgarh,
20/104, 1st Floor, Harbanspur,
Azamgarh - 276 001 (U.P.)
Sub: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar. - Delivery of Ash by
Rail Cum Road Mode (RCR) from NTPC NSTPS to Gazipur- Ballia Highway in
an Ecofriendly Manner.

Dear Sir,
This is in reference to the above cited subject, the Contractor proposes the delivery
of fly ash from NTPC Nabinagar (NSTPS) to the Gazipur - Ballia Highway using the Rail
Cum Road (RCR) Mode, which ensures an efficient and environmentally friendly logistics
solution.
a) Eco-friendliness: One rake can transport approximately 4000 tons of ash,
effectively replacing 100–120 trucks per day. This significantly reduces the carbon
footprint and supports green construction practices.
b) Smooth, Uninterrupted Supplies: Given the frequent road congestion in
Aurangabad Via Bhojpur district, especially near Dumrao, RCR mode ensures a
reliable and consistent supply chain to your project, bypassing road bottlenecks.
c) Local Administrative Restrictions: As you are aware, the local administration in
Aurangabad often imposes sudden bans or stoppages on ash-loaded trucks, which
disrupts delivery schedules.
d) Environmental & Safety Concerns: Due to rising concerns over vehicular accidents
and pollution, both the District Administration and State Pollution Control Board are
increasingly reluctant to permit further road-based ash transport.
By adopting the RCR model, we can mitigate all the above challenges while ensuring timely,
bulk delivery of ash in line with the demands of your nationally important infrastructure
project.
In view of the above, we request the Authority to process the letter to NTPC Nabinagar
(NSTPS) of pond/fly ash for M/s NKC PROJECTS PRIVATE LIMITED for the above-
mentioned project.
Assuring our best services at all times for successful implementation of the project.
Thanking you.
For & on behalf of NKC Projects Pvt. Ltd.
(Authorized Signatory)
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/520 Date: 28.06.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).
Sub: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.: - Release of balance
amount of Stage Payment Statement -17.

Ref: -1. PIU Office letter no. NHAI/HQ/UP(E)/PIU/AZM/G-B/Pkg-III/E-162679/2023/224

dated 29.08.2022
2. Our Office letter no. NKC/SITE/GB/Pkg-III/2025-26/509 dated 07.06.2025.
3. Your Office letter no. DCSL/NHAI/BH/Ghazipur-Ballia/Pkg-3/2025-26/1375 dated
12.06.2025
Dear Sir,
In reference to the above-cited subject and Policy Guidelines issued by NHAI. The
EPC Contractor had submitted the SPS-17 upto 31 st May 2025 with all supporting
documents as per clause 19.4 of the Contract Agreement. The Authority’s Engineer has
recommended 90% of the amount as part payment of SPS as per clause 19.5(i) of the
Contract Agreement. The SPS 10% amount is balance in respect of Authority’s Engineer
recommendation 90% of the amount as part payment against the SPS-17.
Therefore, we request to release the balance gross 10% amount of Rs. 2,72,25,285/-
(Rupees Two Crore Seventy-Two Lakh Twenty-Five Thousand Two Hundred Eight-Five
only) against our SPS-17.
In view of the above, we are requesting to kindly recommend and release the balance
payment as soon as possible to speed up the project and timely completion of work.
Assuring our best services at all times for successful implementation of the project.
Thanking you.
For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)
Encl: SPS-17 (10%)
Copy for Information: -
1) The Project Director, PIU Azamgarh, NHAI.
2) Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400 614.
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/521 Date: 29.06.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).
Sub: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.: - Submission of
Highway Lighting Design & Plan.

Dear Sir,
Pursuant to Clause 10.2 of the Contract Agreement, the Design & Plan of Highway
Lighting is hereby submitted for your kind review and approval at earliest.

Assuring our best services at all times for successful implementation of the project.
Thanking you.
For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)
Encl: As above
Copy for Information: -
1) The Project Director, PIU Azamgarh, NHAI.
2) Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400 614.
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/525 Date: 06.07.2025

To,
The GM (Tech.) cum Project Director,
National Highways Authority of India,
PIU- Azamgarh,
20/104, 1st Floor, Harbanspur,
Azamgarh - 276 001 (U.P.)
Sub: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar. - Reg: - Compliance
of precautionary measures to be taken before onset of Monsoon.

Ref: 1. Your office letter 11015/NHAI/PIU/Azamgarh/NH-31/2025-26/10872 dated

09.06.2025

Dear Sir,
In reference to the subject & letter citied above, regarding the precautionary
measures taken before onset of Monsoon.
The point wise compliance for precautionary measure onset of Monsoon are as follows:

Sr.
Observations Compliance Photographs
No.
A. General Preparedness &
Drainage Management:
Site Assessment- Identify and
mark all tow lying and flood prone
1 areas, scouring locations, and Noted
erosion sensitive zones across
the project stretch.

Drainage Functionality- Ensure

All the obstacle
that all cross-drainage structures
had been removed
2 (culverts and bridges, have clear
from the culverts &
and unobstructed inlets and
bridges.
outlets to allow free flow of water.

Cleaning of Drains and

Channels- All natural and Debris had been
constructed drains must be removed from all
3 desilted and cleared of debris. the inlet and outlet
Ensure proper functioning of of the drain
temporary and permanent drains constructed
throughout the ROW.
Sr.
Observations Compliance Photographs
No.

Removal of Surplus Earth-

Remove any stacked All the constructed
4 earth/materials or construction waste has been
waste from the ROW which may removed
obstruct water flow or reduce the
carriageway width
Temporary Drainage Channels-
Construct necessary temporary
5 Noted
channels to facilitate safe disposal
of stormwater from project areas.

B. Road Safety and Structural

Protection:

Median Filling- Complete all

pending median filling works to
Median filling has
6 prevent water stagnation and
been completed
ensure Integrity of the road cross
section,

Turfing and Chute

Slope Protection- Provide
Drain mostly
adequate protection on side
7 Completed &
slopes and embankments to
Remaining work in
prevent erosion and rain cuts.
progress.

Gap Filling Between DBM and

All the gaps
Kerb- Fill all voluble gaps
between the DBm
8 between DBM Layer and kerbs to
& Kerb have been
prevent rainwater ingress beneath
filled.
pavement layers.

Earthen Drains Construction-

Develop temporary/permanent
earthen drains alongside
9 Noted
carriageway wherever required to
direct water safely into cross
drainage systems,

Steel Stockyard Safety- Ensure

10 that all steel stocks and Noted
construction materials are stored
Sr.
Observations Compliance Photographs
No.
above ground level on raised
platforms and are fully covered to
prevent rusting and moisture
damage.

C. Traffic Management & Safety

Measures:
Barricading and Signage- All
excavation and trenching
locations must be properly
Adequate safety
barricaded using retro reflective
11 arrangement
tapes cones, and danger
provided at site.
signboards. Special attention
must be paid to hazardous or
night time risk zones.
Diversion and Detour
Maintenance- Ensure continuous
cleaning and upkeep of all
12 temporary diversions. Surface Noted
irregularities, potholes, or
waterlogging on diversion routes
must be addressed promptly.
Motorability Assurance-
Maintain motorable conditions
Kept access and
across all sections of the site,
13 motorize by routine
especially at access roads,
maintenance.
diversion points, and locations
under construction.
Road Signage- Install and
maintain necessary signage and
road safety measures across the
14 Noted
project stretch as per Contract
Agreement and MoRT&H
specifications
Safety Protocols- Implement
comprehensive safety protocols
for all critical activities, especially
All the worker work
15 excavation, equipment operation,
with PPEs
working at heights, and night
work, in line with IRC-SP-55 and
relevant guidelines.

D. Specific Instructions for

Drainage and CD Works

Service Road Drainage- Provide

proper drainage for newly laid
16 Noted
service roads to avoid surface
runoff and ponding.
 Sr.
Observations Compliance Photographs
No.
CD Works Completion- Expedite
the completion of all cross-
drainage works. For ongoing
17 major/minor bridge works, ensure Noted
provision of well-maintained
diversions to facilitate continuous
traffic movement.
Water Discharge on Structures-
Maintain proper scuppers,
drainage spouts, and water
18 Noted
discharge systems on all bridge
decks, culverts, and approach
embankments

Debris Clearance at CD
Structures- Remove debris, All the debris/
19 contraction waste, and vegetation construction waste
locations to ensure free water has been removed.
passage.

E. Emergency Response and

Monitoring
Emergency Response Team-
Constitute a dedicated site-level
emergency response team Team ready to
20 equipped with dewatering pumps attend as on
power backups, floodlights, emergency.
barricading tools, and
communication systems.
Communication Protocol-
Establish an effective
21 communication channel among Noted
site teams, project management
local authorities, and ALIE office,
Regular Monitoring- Conduct,
periodic inspections la identify
early signs of flooding, pavement
22 Noted
distress, erosion, or any structural
damage due to rainfall Immediate
remedial actions must follow

Assuring our best services at all times for successful implementation of the project.
Thanking you.
For & on behalf of NKC Projects Pvt. Ltd.
(Authorized Signatory)

Copy for Information: -

1. The Authorized Signatory, Dhruv Consultancy Services ltd. in JV with G-eng Advisory
services Pvt. Ltd. in association with Samarth Softech Solutions Pvt. Ltd., House No.
31, Chandra Shekhar Nagar Colony, Ballia-277001, (U.P).
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/526 Date: 06.07.2025

To,
The GM (Tech.) cum Project Director,
National Highways Authority of India,
PIU- Azamgarh,
20/104, 1st Floor, Harbanspur,
Azamgarh - 276 001 (U.P.)
Sub: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.: Regarding for
Shutdown against shifting of 132KV SC Rasra-Dighar UPPTCL Line at T. Loc-12 to
13A at Ch. No-86+130.

Ref: - i) UPPTCL Letter No-901 ETD (B)/NHAI Dated: - 09.10.2024.

Dear Sir,
With reference to the above captioned subject, as per cited above reference
(i), we have completed all civil foundation work of above subjected line, all material
has been procured & inspected by your UPPTCL Ballia at concerned manufacturing
unit, material has been delivered at our Base camp km 79+450.

It is requested to forward the same to Executive Engineer, ETD-Ballia, UPPTCL,

Ballia for requesting of shutdown of above subjected line in period of 20th July-25 to
23th July-25, So that necessary action may be taken accordingly at site.

Assuring our best services at all times for successful implementation of the project.
Thanking you.

For & on behalf of

NKC Projects Pvt.Ltd

(Authorized Signatory)

Copy for Information: -

1) Executive Engineer, ETD, UPPTCL, Ballia
2) Team Leader, M/s Dhurv Consultancy Services Ltd,
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/529 Date: 10.07.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).
Sub: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.: Certification of Pond
Ash Quantity received from NTPC- NSTPS, Nabinagar

Ref: - i. Our Office letter no. NKC/SITE/GB/Pkg-III/2024-25/457 dated 29.03.2025

ii. Your office letter no. DCSL/NHAI/AE/TL/PKG-3/Ghazipur-Ballia/2024-25/578 dated
03.04.2025
iii. Our Office letter no. NKC/SITE/GB/Pkg-III/2025-26/514 dated 17.06.2025
iv. Your Office letter no. DCSL/NHAI/AE/TL/PKG-3/Ghazipur-Ballia/2024-25/620 dated
26.06.2025
v. PIU Office letter no. 11015/NHAI/PIU-AZM/NH-31(Greenfield)/PKG-III/2025-
26/11053 dated 04.07.2025
vi. Your Office E-mail dated 07.07.2025
Dear Sir,
In the reference to subject and E-mail citied ref(vi), we are submitting the
compliance against observation in tabulated below: -

Sr. No. Observation Compliance

a) It is pertinent to mention that this office The Pond Ash was supplied by M/s
vide letter dated 07.05.2025 conveyed Sunshine who is reputed and
that the consistent delay in the authorized transporter of NTPC,
submission of the RA bill for pond ash NSTC, Nabinagar. Sunshine have
leads to difficulties 'to verify and certify supplied 26319.87 mt. The
the actual quantity of pond ash at site transporter bill couldn’t be forwarded
and further it was directed to ensure that by the agency M/s Sunshine. They
the RA bill for the pond ash certification submitted their bill to us on
be submitted promptly in the 20.03.2025 (letter enclosed) and
subsequent month of the execution. For accordingly bill was verified &
the instant matter, it is important 'to note submitted to the Authority’s Engineer
that the certification proposed is from on dated 29.03.2025. The AE
15.10.2024 to 08.12.2024 i.e. approx. scrutinized the submission and raised
after 7 months of work execution. their observation to comply vide this
Authority Engineer is requested to letter no. ref(ii). The EPC Contractor
submit his explanation in this regard. has complied the observation and
resubmit the pod ash bill vide letter
 ref(iv).
For the same location i.e. from Ch The bill was claimed from Ch. 97+780
97+550 to 98+034, Authority Engineer to 97+98+040 out of this location from
earlier vide his letter dated 20.11.2024 97+920 to 98+040 is falling within RE
had submitted certification of pond ash Wall (VUP) A2 side. The width within
to this office wherein the width of RE wall location is 33.44-meter as per
b) execution was considered 31.8mtr approved Drawing/TCS. Beyond RE
which however in the instant proposal wall location i.e., from Km 97+920 to
has been considered as 33.44 mtr. 98+040 is falling in free slope, where
bottom width is varying corresponding
to height of filling. (Detail sheet
enclosed.)
The instant certification has been The EPC Contractor is being done
considered over and above the levels of the construction as per approved
the last certification by AE vide his letter method statement which is also fulfil
dated 20,11.2024 leading to the fly ash the requirement of IRC SP-58 2001
fill height of more than 4 mtr. It is (fig.-2 of clause 3.4.2)
pertinent to mention that as per IRC SP
58, "Intermediate soil layers are often
provided in the fly ash embankment for
ease of construction, to facilitate
c)
compaction of ash and to provide
adequate confinement. Such layers
minimise liquefaction potential also.
Embankment with intermediate soil
layers can be adopted in case height of
the embankment is more than 3 m. The
compacted thickness of intermediate
soil layers shall not be less than 200
mm."

Assuring our best services at all times for successful implementation of the project.
Thanking you.

For & on behalf of

NKC Projects Pvt. Ltd.

(Authorized Signatory)

Encl: - As above

Copy for Information: -

1) The GM (Tech.) cum Project Director, PIU Azamgarh, NHAI.

Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/528 Date: 10.07.2025

To,
The GM (Tech.) cum Project Director,
National Highways Authority of India,
PIU- Azamgarh,
20/104, 1st Floor, Harbanspur,
Azamgarh - 276 001 (U.P.)
Sub: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj
Bypass (km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.: Work
done Certificate for Tendering Purpose.

Dear Sir,
In reference to the above subject, kindly issue work done certificate to the
EPC Contractor upto 31.05.2025 as per enclosed format for tendering purpose.

This is for your kind information and needful action please.

Assuring our best services at all times for successful implementation of the project.
Thanking you.

For & on behalf of

NKC Projects Pvt.Ltd

(Authorized Signatory)

Copy for Information: -

1. The Authorized Signatory, Dhruv Consultancy Services ltd. in JV with G-eng Advisory
services Pvt. Ltd. in association with Samarth Softech Solutions Pvt. Ltd., House No. 31,
Chandra Shekhar Nagar Colony, Ballia-277001, (U.P).
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/530 Date: 14.07.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).
Project: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj
Bypass (km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.
Subject: Submission of Stage Payment Statement (SPS)-18 for the period upto June-2025 -
reg.
Dear Sir,
Pursuant to clause 19.3.1, 19.4 and Schedule H of EPC Contract for the above-
mentioned Project, the Application for Stage Payment Statement No. 18 (SPS-18) for the
period up to June’2025, is hereby submitted in the form set forth in Schedule O.
Hence, The EPC Contractor herewith the bill amounting to Rs. 35,75,43,070/- (Rupees
Thirty-Two Crore Eighty-Seven Lakh Seventy-Three Thousand Ninety-Nine Only) on
achievement of 57.22% (Fifty-Seven Point Two-Two) physical progress up to 30.06.2025.

In view of the above, we are requesting for your kind recommendation and subsequent
payment.

Assuring our best services at all times for successful implementation of the project.

Thanking you.

For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Encl: As above

Copy for Information: -

1) The GM Tech. cum Project Director, PIU Azamgarh, NHAI.
2) Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400 614.
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/531 Date: 14.07.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).

Project: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj
Bypass (km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.

Subject: Regarding Submission of Monthly Progress Report for the Month of June 2025.

Dear Sir,
Pursuant to Clause 11.7 of Contract Agreement for above mentioned Project, the
Monthly Progress Report for the period June’2025 is hereby submitted.

Assuring our best services at all times for successful implementation of the project.

Thanking you.

For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Encl: Monthly Progress Report- June’2025

Copy for Information: -

1) The Project Director, PIU Azamgarh, NHAI.

2) Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400 614.
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/532 Date: 16.07.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).
Project: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.
Subject: Regarding Submission of Drone Videography.
Dear Sir,
Pursuant to Clause 11.6 of Contract Agreement for above mentioned Project, the
drone videography link for the period June’2025 is hereby submitted for your information and
record please.

Assuring our best services at all times for successful implementation of the project.

Thanking you.

For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Encl: Drone Videography

Copy for Information: -

1) The Project Director, PIU Azamgarh, NHAI.

2) Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400 614.
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/533 Date: 23.07.2025

To,
The Authorized Signatory,
Dhruv Consultancy Services ltd. in JV
with G-Eng Advisory services Pvt. Ltd.
in association with Samarth Softech Solutions Pvt. Ltd.,
House No. 31, Chandra Shekhar Nagar Colony,
Ballia-277001, (U.P).
Project: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar.
Subject: Regarding Cleaning of Existing Major Bridge
Ref: - i) Your Office letter no. DCSL/NHAI/AE/TL/PKG-3/Ghazipur-Ballia/2024-25/634 dated
15.07.2025
Dear Sir,
In reference subject citied above, contractor has taken necessary action and all the
debris/Soil/Dust adjacent to footpath has been cleaned including drainage spout.
Photographs are attached herewith for your reference.

Further it is to inform you that Contractor has deployed 2 nos. flagman on Major Bridge on
regular basis for traffic management and safely movement of traffic/pedestrian during
monsoon.

Assuring our best services at all times for successful implementation of the project.

Thanking you.

For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Encl: Photographs attached

Copy for Information: -

1) The GM (Tech) cum Project Director, PIU Azamgarh, NHAI.

2) Head office, Dhruv Consultancy Services ltd, CBD Belapur, Navi Mumbai -400 614.
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/534 Date: 23.07.2025

To,
The GM (Tech.) cum Project Director,
National Highways Authority of India,
PIU- Azamgarh,
20/104, 1st Floor, Harbanspur,
Azamgarh - 276 001 (U.P.)
Sub: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar. - Reg: - Compliance
of precautionary measures to be taken before onset of Monsoon.

Ref: 1. Your office letter 11015/NHAI/PIU/Azamgarh/NH-31/2025-26/10872 dated

09.06.2025

Dear Sir,
In reference to the subject & letter citied above, regarding the precautionary
measures to be taken before onset of Monsoon, the point wise response are as follows:
Sr.
No Observations Compliance Photographs
.
A. General Preparedness & Drainage Management:
Site Assessment- Identify
and mark all tow lying and
flood prone areas, scouring
1 Noted
locations, and erosion
sensitive zones across the
project stretch.

Drainage Functionality-
Ensure that all cross-drainage
All the obstacles have
structures (culverts and
2 been removed from
bridges, have clear and
the culverts & bridges.
unobstructed inlets and outlets
to allow free flow of water.

Cleaning of Drains and

Channels- All natural and
Debris has been
constructed drains must be
removed from all the
3 desilted and cleared of debris.
inlet and outlet of the
Ensure proper functioning of
drain constructed
temporary and permanent
drains throughout the ROW.

Removal of Surplus Earth- All the construction

4
Remove any stacked waste has been
Sr.
No Observations Compliance Photographs
.

earth/materials or construction removed from ROW

waste from the ROW which
may obstruct water flow or
reduce the carriageway width
Temporary Drainage
Channels- Construct
5 necessary temporary channels Noted
to facilitate safe disposal of
stormwater from project areas.
B. Road Safety and Structural Protection:

Median Filling- Complete all

pending median filling works to
Median filling has been
6 prevent water stagnation and
completed
ensure Integrity of the road
cross section,

Turfing and Chute

Slope Protection- Provide
Drain is mostly
adequate protection on side
7 Completed &
slopes and embankments to
Remaining work is in
prevent erosion and rain cuts.
progress.

Gap Filling Between DBM

and Kerb- Fill all voluble gaps All the gaps between
8 between DBM Layer and kerbs the DBM & Kerb have
to prevent rainwater ingress been filled.
beneath pavement layers.

Earthen Drains
Construction- Develop
temporary/permanent earthen
9 drains alongside carriageway Noted
wherever required to direct
water safely into cross
drainage systems,
Sr.
No Observations Compliance Photographs
.
Steel Stockyard Safety-
Ensure that all steel stocks
and construction materials are
10 stored above ground level on Noted
raised platforms and are fully
covered to prevent rusting and
moisture damage.
C. Traffic Management & Safety Measures:
Barricading and Signage- All
excavation and trenching
locations must be properly
barricaded using retro Adequate safety
11 reflective tapes cones, and arrangement provided
danger signboards. Special at site.
attention must be paid to
hazardous or night time risk
zones.
Diversion and Detour
Maintenance- Ensure
continuous cleaning and
upkeep of all temporary
12 diversions. Surface Noted
irregularities, potholes, or
waterlogging on diversion
routes must be addressed
promptly.
Motorability Assurance-
Maintain motorable conditions
Kept access and
across all sections of the site,
13 motorize by routine
especially at access roads,
maintenance.
diversion points, and locations
under construction.
Road Signage- Install and
maintain necessary signage
and road safety measures
14 Noted
across the project stretch as
per Contract Agreement and
MoRT&H specifications
Safety Protocols- Implement
comprehensive safety
protocols for all critical
activities, especially
All the worker are
15 excavation, equipment
working with PPEs
operation, working at heights,
and night work, in line with
IRC-SP-55 and relevant
guidelines.
D. Specific Instructions for Drainage and CD Works
16 Service Road Drainage- Noted
Provide proper drainage for
newly laid service roads to
avoid surface runoff and
Sr.
No Observations Compliance Photographs
.

ponding.

CD Works Completion-
Expedite the completion of all
cross-drainage works. For
ongoing major/minor bridge
17 Noted
works, ensure provision of
well-maintained diversions to
facilitate continuous traffic
movement.
Water Discharge on
Structures- Maintain proper
scuppers, drainage spouts,
18 Noted
and water discharge systems
on all bridge decks, culverts,
and approach embankments

Debris Clearance at CD
Structures- Remove debris, All the debris/
19 contraction waste, and construction waste has
vegetation locations to ensure been removed.
free water passage.

E. Emergency Response and Monitoring

Emergency Response Team-
Constitute a dedicated site-
level emergency response
Site Team is ready to
team equipped with
20 attend any emergency
dewatering pumps power
at all times.
backups, floodlights,
barricading tools, and
communication systems.
Communication Protocol-
Establish an effective
communication channel
21 Noted
among site teams, project
management local authorities,
and ALIE office,
Regular Monitoring-
Conduct, periodic inspections
22 Noted
la identify early signs of
flooding, pavement distress,
 Sr.
No Observations Compliance Photographs
.
erosion, or any structural
damage due to rainfall
Immediate remedial actions
must follow

Assuring our best services at all times for successful implementation of the project.
Thanking you.
For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)

Copy for Information: -

1. The Authorized Signatory, Dhruv Consultancy Services ltd. in JV with G-eng Advisory
services Pvt. Ltd. in association with Samarth Softech Solutions Pvt. Ltd., House No.
31, Chandra Shekhar Nagar Colony, Ballia-277001, (U.P).
Ref. No.: NKC/SITE/GB/Pkg-III/2025-26/534 Date: 23.07.2025

To,
The GM (Tech.) cum Project Director,
National Highways Authority of India,
PIU- Azamgarh,
20/104, 1st Floor, Harbanspur,
Azamgarh - 276 001 (U.P.)
Sub: Construction of Four Lane Highway from Gazipur - Ballia - UP/Bihar State Border
(Greenfield) section of NH-31: Package III [from Pindari (km 78.150) to Rawalganj Bypass
(km 117.120)] on EPC Mode in the state of Uttar Pradesh and Bihar. - Reg: - Request for
Extension of Time for Supply of Pond Ash by M/s BRBCL.

Ref: 1. Memorandum of Understanding signed dated 03.08.2024

2. Service Purchase order No. 400347160-062-2015 dated 28.11.2024

Dear Sir,
A memorandum of understanding has been signed between NHAI, PIU, Azamgarh
and BRBCL (A Joint Venture of NTPC Ltd. And Ministry of Railways) on 03.08.2024 for
Supply of 200000.0 Cum of Pond Ash to be lifted by Authorized Transporter/ Contractor of
NHAI PIU Azamgarh within a period of 4 Months, i e up to 17.07.2025.

Subsequently, BRBCL has issue the services purchase order no. 4000347160-062-2015
dated 28.11.2024, wherein it is stated that the duration of the service period upto
19.07.2025.

In this connection, it is to bring to the kind knowledge of Authority that the above Pond Ash is
to be transported from an approximate distance of 205.09 Kms and the road passes through
several market places and Mela areas such as Ballia, Haldi, Bairiya and Ramgarh Market
which is extremely crowded every day having two lane road, causing delay on
transportation.

In view of the fact explained above and considering the monsoon contractor therefore
request the Authority to kindly take up the matter with BRBCL for extending the validity of
MOU/Service Purchase Order for transportation of balance quantity of for further period of
four (4) month upto 19.11.2025, So that the supply of pond ash can be continues for suppler
completion of project.

Assuring our best services at all the time. Moreover monsoon has started which may also
effect the smooth ply the londed flect
Thanking you.
For & on behalf of NKC Projects Pvt. Ltd.

(Authorized Signatory)