TABLE OF CONTENTS

3 TECHNICAL APPROACH AND METHODOLOGY

3.1 OUTLINE AND GENERAL ASPECTS

The Consultant will provide consulting services to DABS to raise the capacity and improve the effi-
ciency and reliability of the electrical transmission system in Afghanistan in accordance with the
Expression of Interest (EOI) issued by DABS, especially the Terms of Reference (TOR) contained
therein.

Accordingly, the Consultant has prepared his methodology covering all requested Services as de-
tailed in the following chapters

During all stages the Consultant will provide the services for assisting DABS in project follow-up
and project monitoring (refer to General Services, Project Management and Reporting).

3.1.1 Scope of Services

The Consultant’s Services described in this proposal cover the scope of services as detailed in the
TOR of DABS’s inquiry.

In accordance with the pre-proposal conference and Clarifications received, Consultant confirms
the following as scope of services:

Task - 1: Site survey and data collection;

Task - 2: Detailed Design;
Task - 3: Initial Environmental Examination (IEE);
Task - 4: Preparing Project-Implementable Land Acquisition & Resettlement Plan (LARP);
Task - 5: Economic and Financial Analysis;
Task - 6: Cost Estimates, Bills of Quantities (BOQ) and respective sets of bidding docu-
ments.

3.1.2 General Services, Project Management and Reporting

3.1.2.1 General Services

The general services will be provided continuously during the duration of the project. They are re-
lated and will be supplemented by the project management and monitoring services described in
the following chapter.

3.1.2.2 Project Management and Monitoring

The general tasks of project follow up, monitoring and management will be executed concomitantly
during all project stages by the Project Manager and his project team in the Head Office as de-
scribed in the TOR.
Such services are aiming to provide general hands-on assistance to DABS in:

 Adopting adequate organization principles and procedures;

 Measures to anticipate or identify potential difficulties with regard to quality, time schedule or
costs, and
 Propose steps to overcome such difficulties.

To achieve this, the following activities will be provided by the Consultant:

 General services for coordination, quality and cost control;

 Prepare a project manual to coordinate and describe the project organization procedures for all
parties;
 Prepare regular reports to DABS Management;
 Support DABS in their reporting obligations to IDA;
 Propose an effective time control instrument and regular checking of compliance during site
visits;
 Check and advise on the foreseen cost control instruments;

3.1.2.3 Project Reporting

The output of the Consultant Services will be presented in corresponding reports and documents
which will be prepared based on the requirements of the TOR. For full details reference shall be
made to the Work Plan (attached to this section).

3.1.2.3.1 Monthly Summary Reports

Such reports will be addressed to the management of DABS with the intention to provide a focused
view in the status of the project in a short form. Reports will contain an executive summary will
comply with the TOR and the following standards:

 Will be in English;
 Will be in bound A4 paper format and may be double-sided with reasonable margins, as well
as, in electronic format (MS Word, Excel or pdf format) via e-mail or CD-ROM or DVD;
 Will be in requested number of copies, not later 5 days after the end of each reporting period;
 Will contain an executive summary.

3.1.2.3.2 Review Report

The Project Manager/Team Leader will prepare (1) one month after commencement of assignment
and all the data collected draft Review Report for approval to DABS. The Review Report will define
the actual status and give guidance and direction to the planning work for the next activities. There-
fore, the Review Report shall provide also first information about the project status encountered by
the Consultant at the early beginning of the project. Therefore, the report will summarize the find-
ings and focus on the status of the submitted information (especially the draft design and tender
documents) and findings with regard to the existing time schedule, cost estimation and anticipated
scope of work.

The Inception Report shall comprise the following:

 Summary of available data and assessment of information gaps (if any);

 Updated Work plan;
 Description of status the envisaged rehabilitation Kick-off;
 Implementation schedule;
 Summary of the main findings of the project start;
 Outlook about the next steps to be done.

3.1.2.3.3 Project Completion Report

The intention of the project completion report is to create a clear picture of the results of this project
in terms of technical, financial and organizational aspects. Therefore, it will include a description of
the situation before the construction of new and rehabilitation of the existing facilities, the strategy
for execution of works, rehabilitation measures, the improved conditions after project completion as
well as the actual time and cost schedule.

3.1.2.3.4 Assistance to DABS to prepare Special Unscheduled Reports

Unscheduled reports from DABS may become necessary in order to inform client about circum-
stances that might jeopardize the achievement of the overall objective of the project. During the
execution of the project the Consultant will assist DABS in collecting project information not avail-
able to DABS, if requested. Required man-days and costs for this have not been included in the
offer and will be agreed on DABS request.

3.1.2.4 Quality Control

The quality control system will comprise mainly quality control audits conducted on a routine basis
by the Consultant’s Department Heads in the Home Office and by the Project Manager/Team
Leader in Afghanistan. The quality assurance consists of three different elements:

 Proper establishment of handling procedures;

 Quality control audits;
 Day-to-day quality control.

The proper establishment of handling procedures and their realisation will be the key issue to
achieve a high-quality performance of the services. Misunderstandings and time losses are mostly
due to improper information handling. Clear setting out of procedures, routines and standards will
be essential for project success as well as to achieve satisfactory economic performance of the
Consultant. The technical control will rely on regular quality control audits.
3.2 METHODOLOGY TO COMPLETE TASKS

3.2.1 Task 1 – Site survey and data collection

A combined team of the consultant will perform a Site visit together with DABS staff to get acquain-
ted with the project area.

In addition, all information and existing studies handed over to the Consultant will be reviewed and
a report will be prepared summarizing the data received, together with a gap analysis and a list of
missing information.

At project inception, a comprehensive review of the project’s existing and available studies, model-
ling, data and drawings will be initiated. The critical inputs for this task include access to existing
written technical information, review of existing and acquisition of GIS/mapping data and, perform
initial desktop reviews. This task will require reasonable access to staff from in-country and foreign
staff, as well as the stakeholders whose inputs are critical for design criteria and Monitoring and
Evaluation (M&E) plan development. The Consultant will pay special attention to the quality, timing,
and technical approach for developing a common set of base map layers to use across the team.

3.2.1.1 Transmission Line Route Alignment and detailed Survey

A. Transmission Line Route Alignment and Detailed Survey

The Consultant’s Expertise for this task will include, but not limited to the following:

 Step-wise, objective routing process to identify viable route options

 Data set-up and information management for publicly-available, proprietary, and project-
specific data sets
 Integration of engineering, environmental, social and land use constraints, including those
identified by stakeholders
 Selection of potential constraints and metrics on which to compare the merits of route op-
tions
 Automated analytical techniques using project-specific programming and databases
 Coordination of live routing sessions and route revision logs
 Open house products, including animations depicting the routing process

 Tower spotting process integrating environmental and engineering constraints

Conduct Transmission Line Route Survey and ROW

Comprehensive field surveys will be conducted in close coordination with engineering, environ-
mental and resettlement teams, to manage the impacts of terrain related constraints, right of way
access and local support during this critical phase of the design process. The survey team will pre-
pare drawings of the route on AutoCAD.
Due to the iterative nature of route design, the Consultant understands that the field survey will
require adjustments during design until a firm final route alignment is achieved. The field survey will
support the development of full plan and profile drawings and tower spotting in PLS-CADD.

During design, any access or other issues identified during the field survey shall be added incor-
porated in the final design / route alignment.

It is to be noted that tower coordinates will be confirmed during field pegging (see description be-
low).

Spot Towers Using Modelling and Site Investigations

The Consultant will develop initial tower locations using PLS-CADD modelling software, to be re-
fined and pegged in the field later in the design process. Using the PLS-CADD model, we will de-
termine preliminary sag and tension data in the process of siting towers and aligning the draft
centreline with the Feasibility study and our follow-on work. The Consultant will use draft tower
locations to drive discussion among the design, environmental, geotechnical, and resettlement
teams, and to finalize locations of the towers before pegging them. In the early stage of design,
and preferably prior to the survey acquisition, a general field review of all alignments will be per-
formed to visualize main terrain and environmental constraints. This initial field review will help
streamline the design activities and identify areas where additional survey or data collection are
required. Throughout the design process, site investigations will be required and are critical in
rugged mountainous terrain where tower location options are limited and typically depend on ter-
rain constraints and hazard identification. To confirm the final alignment, detailed site reviews will
be performed with focus on points-of-inflection / line angles and other critical structure locations.

PLS-CADD Modelling

The Consultant will input the line survey and design criteria into the PLS-CADD model and will se-
lect the Point of Inflection (PI) locations and determine the centreline alignment, considering any
fixed tower locations or prohibited areas that emerge from resettlement or environmental work
streams. Where structure locations are not fixed, we will optimize line routing for costs, losses, and
any other (Monitoring and Evaluation) M&E targets.

The PLS-CADD modelling will permit the finalization of tower spotting and provide design paramet-
ers for conductor selection, tower and foundation design activities. The Consultant will include aer-
ial background photos, environmental constraints maps, and other available files to supplement the
PLS-CADD plan-profile. We will prepare preliminary plan and profile drawings directly from PLS-
CADD, and we will export the PLS-CADD staking table for use as a structure list during the struc-
ture pegging activity.

Using the plan metric drawings prepared with the line survey, we will issue a final plan and profile
drawings at a suitable scale for the terrain encountered. The drawings will depict information re-
quired for bidding, construction, and recording of the line including the following as applicable:

 Center line and Side Profiles

 Plan metric Data
 Conductor Sag
 Conductor Type
  Structure Number
 Structure Type
 Crossing of other Utilities
 Property Ownership (if data is available electronically)
 Right of Way Boundaries
 Clearing boundaries
 Environmental Areas
 Agency Boundaries

 Political Boundaries

Demarcate Final Tower Locations

The Consultants’ surveyor will stake and record tower centres, corners, permanent disturbance
limits, and guy locations along the route, to be accompanied by informed members of the resettle-
ment and environment teams. Each tower location will be field-staked for construction purposes,
and the location of each stake recorded electronically. Before each trip to stake tower locations,
members of the staking team will take the time to review the comprehensive GIS maps of the site
and familiarize themselves with restrictions and features that will impact field spotting. Once field
spotting is complete and stake locations have been recorded in the central GIS, our design engin-
eers will review any changes that occurred and make any adjustments that are required.

B. Geotechnical Investigation of Transmission Lines Route

The Consultant’s geotechnical survey team will ensure that adequate surveys are carried out for
each zone type through the Transmission Lines routes. The Consultant will perform a geotechnical
and topographic survey which will cover at least 10% of the foundations of towers in each zone of
the route with respect to geological conditions and through which the Transmission Lines will pass.

The Consultant will develop a comprehensive understanding of the soils and strata that will support
the equipment for the transmission lines. The team will drill soil borings, prepare soil boring logs,
perform laboratory testing, prepare engineering soil properties table and compile all data and
foundation design recommendations in a geotechnical report and maps compatible with the master
GIS.

A final geotechnical report will be provided and will include:

• Site description: brief overview of site conditions, topography, slopes, regional geology and
presence of water bodies.

• Field exploration: details of sub-surface explorations, location of bore holes, depths of investig-
ation, soil types encountered according to United Soil Classification System (USCS).

• Laboratory Testing: index and engineering properties of soil samples according to ASTM.

• Boring Logs: details of information gathered from each borehole according to ASTM in a graph-
ical form which includes the soil types, index properties such as water content, liquid limit,
plastic limit, SPT N values, water table location, and accurate surveyed location coordinates.
• Geotechnical Recommendations: design data for shallow and deep foundations, site prepara-
tion, excavations, structural fill and other parameters required for structural or electrical design.

• Earthquake and Seismic design: ground motion values for the area and liquefaction potential
evaluation.

3.2.2 Task 2 – Detailed Design of Projects

3.2.2.1 Substation Design

With the use of purchased electronic maps and aerial photographs of the project sites along with
surveys and consideration of physical site conditions, Consultant will prepare optimal substation
designs and specifications for Mansehra and Islamabad West substations and will ensure to allow
proper provisions for future expansion. Consultant will make any updates to assumptions or
designs based on findings during the review and mapping phases, to include consideration and
development of full design criteria for these substations. Consultant’s extensive experience with
substation design, as well as with extra high-voltage designs means that this team understands the
specific challenges that may arise and their implications as the project evolves.

3.2.2.1.1 Substation detailed designs and design criteria

Consultant will discuss with DABS the substations configurations proposed (Breaker and a half,
ring, main and transfer etc..) for approval prior to proceeding with the design criteria. Consultant
will then prepare a design requirement document and the One-Line Diagram for each substation,
including the general bus arrangement, single and threeline diagrams including relaying, metering,
transformers, circuit breakers, and other devices. With reference to the final M&E targets, Consult-
ant will determine metering and relaying equipment locations and requirements Consultant will
include major equipment ratings in the drawings.

Working in compliance with relevant and/or International Electro-Technical Commission (IEC) and
in line with the social and environmental World Bank associated practices for the construction of
substations, Consultant will prepare the General Arrangement Plan for each substation, including
the physical bus arrangement and configuration, line entries and exits, gantries, transformer, circuit
breaker and switch locations, cable trench location, access roads, substation baselines, Control
and protection rooms, communications and SCADA rooms, control building, maintenance building
and/or AIS or GIS enclosure locations, and any auxiliary equipment. Consultant will identify and
note bus connections and phasing on the drawings.

Consultant will prepare Elevation and Section Drawings, showing the equipment, structures, rigid
bus, flexible bus work, and connections to scale for the substations. Consultant will locate and
uniquely identify major material and hardware, for use in Bills of Quantities (BoQs) and Technical
Data Sheets. Where necessary, the drawings will expand significant details for clarity. We will di-
mension critical clearances and other special concerns.

Consultant will perform necessary bus calculations to determine maximum bus spans based on the
environmental conditions, bus size and insulator type outlined in the design criteria.
Consultant will review the lightning protection approach and the Insulation coordination criteria for
all substation equipment.

3.2.2.1.2 Substation Specifications

Consultant will develop the specifications required to procure materials and provide guidance for
the construction contractor. Material specifications will be developed for civil, structures, major
equipment, Protection and Control) P&C and SCADA.

Construction specifications will be developed to establish the requirements for construction. These
specifications will include but will not be limited to:

 General design Requirements

• Substation technologies (AIS/GIS options)
• Manufacturer equipment drawings
• Environmental and Health and Safety instruction
• Grading and Su rfacing
• Drainage
• Cable Trench
• Control Building
• Relay settings and protection coordination study
• Structures
• Foundations
• Revenue metering
• Reactors
• Bus bars, Bays etc…
• Equipment Specification for Protection and Control
• Equipment Specification for SCADA
• Communication
• Grounding study and details
• Lighting, lightning
• Architecture
• Audible Noise studies
• Lay down areas
• Access roads
• Fences & Gates
• AC& DC services
• Commissioning Program
• Operation instruction and Maintenance training plan

Construction specifications will be developed to establish the requirements for construction. These
specifications will include but will not be limited to:

3.2.2.1.3 Physical Design

Consultant will develop site preparation requirements based on the design criteria, geotechnical
report, and topographic surveys. We will show the original and final grade contours, as well as es-
timates of gross and net cut/fill activity.
Consultant will develop detailed requirements for all drainage facilities such as oil containment,
drainage ditches, water diversions, culverts, and other significant drainage control features. Con-
sultant will document finish surfacing and landscaping requirements, berms, retaining walls, and
other significant design features.

Consultant will prepare the Access Road Plan and Profile Drawings, including existing features,
items to be installed or constructed (culverts and drainage ditches, etc.) and final elevations. Con-
sultant will develop an estimate of materials to be used for site prep and access, for inclusion into
the final BoQs and cost estimates.

3.2.2.1.4 Civil/Structural Design

Consultant will prepare a foundation design for each substation based on the general arrangement
plan. Consultant will evaluate the structure and equipment loading requirements and design the
foundations using data contained in the geotechnical report and design criteria. Consultant will
determine the type of foundation to be used for each type of structure or equipment, and document
all our analysis and calculations. Consultant will develop a typical cross section and a plan view for
each type of foundation, showing the projection and position of the anchor bolts and the arrange-
ment and sizing of the rebar.

Based on the foundation requirements identified in this design step, Consultant will document di-
mensions, the approximate neat line volume of concrete, the anchor bolt requirements, and the
type and volume of rebar required, for the purposes of cost estimation and BoQ development.

Consultant will calculate equipment and conductor loads and show where they are applied, and
develop structure designs to meet those loads.

3.2.2.1.5 Control and Relaying Schematic Criteria and drawings

Consultant will produce protection schemes based on DABS standard protective schemes and
make updates as the project design matures and additional information is received. Consultant will
want to understand and be able to plan for system operation in case of failure of any single device
or piece of equipment.

Consultant will produce the protection, control, and metering schemes outlined in the Design Cri-
teria and the Preliminary One-Line Diagram. In this step, Consultant will check that these schemes
will coordinate with the system, the proposed equipment and current operating procedures. Con-
sultant will ensure that equipment will support the protection and metering schemes. Consultant
will also provide the instrument transformer accuracy class and burden, overload capabilities, and
auxiliary features.

Consultant will perform protection coordination studies, relay setting matrix, Protection and Control
description and specifications, elementary and connection tender level diagrams, telecommunica-
tion and supervision (SCADA) design drawings and specifications. Consultant will specify the in-
tegration of the SCADA system with the total substation control, and will determine if interposing
relays are required. Consultant will work with DABS Standards with respect to interface require-
ments for relaying and SCADA communications to the remote substations or remote facilities and
control centers. Consultant will define relaying and SCADA hardware and software requirements
and communication equipment located in the substation, and prepare communications block dia-
grams. Consultant will develop performance specifications for the communications equipment loc-
ated in the substation, and will develop a list of all the control and relay schematic drawings and all
supporting data that will be required in final design and construction, including operations manuals
and staff training.

3.2.2.1.6 Protective Relay Setting Criteria

Using Consultant’s established calculations templates, Transmission Line studies, DABS power
system information, Consultant will calculate overcurrent pickup values, the reach of distance ele-
ments, over/under frequency settings, time delays, time current curves and time dials, differential
element sensitivity and slopes, and other relay parameters using the guidelines and short circuit
study from the Protective Relaying Criteria.

3.2.2.2 Transmission Line Design

3.2.2.2.1 Collection of Data and Investigations

It is assumed that collection of data and site investigations are completed under tasks 1 as de-
scribed above.

3.2.2.2.2 Design Criteria

As a first step to proceed with the design of the project the Consultant will define together with
DABS the design criteria such as:

 Environmental and Climatic Conditions

 Applicable Standards
 Right of Way Requirements and Impacts
 Clearances
 Load and Material Factors
 Factors of Safety
 Shielding Angles
 Basic Tower Layouts
 Definition of spans
 Definition of Loading Trees

Based on above criteria the design of the transmission can proceed in line with the functional
requirements defined in Annex-II of the TOR.
The Consultant assumes that the design of the transmission line will be completed as required to
allow EPC tendering.

3.2.2.2.3 Insulation Coordination Study

For the transmission lines in question the Consultant will carry out the insulation coordination to
determine the basic insulation level, electrical stresses and clearances under consideration of the
local conditions and specific requirements DABS may have, as requested in the TOR.

Based on the results of the study the respective layout parameters for the lines will be defined and
presented.

3.2.2.2.4 Design of suitable Tower Family

For optimizing and standardizing the design, the Consultant proposes the use of a tower family of
four types of towers to be considered. This will also facilitate the project, in case a decision is made
to proceed with fabrication and load testing of the towers directly by DABS (outside the EPC con-
tract).

Preliminary PLS-TOWER models will be prepared for the proposed tower family for good approx-
imation of tower weights cost estimates.

3.2.2.2.5 Fabrication and Load Testing of Prototype Towers (Optional)

In case DABS opts to proceed with the fabrication of and load testing of the proposed tower family
outside the EPC tendering the Consultant will prepare a request for proposals (RFP) and after ap-
proval by DABS issue the same to the selected tower designers or manufacturers to obtain quota-
tions for such work.

Once offers are received the Consultant will evaluate the proposals and submit an evaluation re-
port to DABS along with an award recommendation. The Consultant will further assist DABS to
finalize a contract with the recommended tower designer / manufacturer.

It shall be noted that the Consultant assumes that DABS will conclude a separate contract for this
work. This is required to have clear cut liability responsibilities and will also save any additional
overhead costs to DABS.

During the execution of the tower manufacturing and testing the Consultant will further assist
DABS by performing the design review of the prototype towers and by attending the type testing of
the same to ensure a satisfactory completion of the tower design.

The cost for this task is currently not included in the consultant’s financial offer and shall be dis-
cussed and agreed with DABS as an amendment to the contract in case the option is selected.
3.2.2.3 Preparation of Project Specifications

The Technical Specifications will contain technical descriptions and requirements of all the equip-
ment, facilities and devices to be implemented in this Project such as:

 Standards and regulations;

 Specific national rules and/or standards;
 Functional conditions to be respected for the calculation, the quality of materials and equipment
and the ability of the equipment to operate;
 Technical specifications for the key components, such as:
- Towers,
- Conductors,
- Insulator strings,
- Conductor Fittings (including spacer dampers),
- OPGW /Groundwires and accessories,
- Tower grounding.

Technical Data Sheets for all equipment and components listed above will be prepared indicating
the basic technical characteristics. The Bidder will be required to complete the data sheets, spe-
cifying the characteristics of the equipment he is proposing.

Phase sequence drawing will be prepared to ensure that phasing requirements are adequately
captured and coordinated with the connecting substation.

Preliminary civil designs will be prepared based upon the geotechnical reports. Consultant’s local
engineer will be thoroughly involved in this design so that familiarity with local conditions, equip-
ment and construction techniques are fully captured.

The requirements for insulators, hardware, conductor accessories and other items; and construc-
tion requirements; will be thoroughly explained in the corresponding specifications that will be pre-
pared by the Consultant.

3.2.3 Initial Environmental Examination (IEE)

The Consultant will ensure that the IEE includes all relevant site-specific information and items
required including Pollution Prevention and abatement considerations.

The IEE will ultimately present the following:

 Executive Summary
 Methodology
 Project Description
 Existing Environmental Conditions
 Environmental Impact Assessment
  Analysis of alternatives
 Legal and policy review

 Environment Management Plan

Broadly, the project will focus on the wide spectrum of the environmental and social aspects of the
project area particularly with reference to the impacts of project on its existing E&S setting. How-
ever, the Consultant understands that the main objectives of the study are the following:

a. Updating the Baseline conditions.

b. Carrying out Site Specific Environmental & Social Impact Assessment and accordingly up-
dating

c. Preparation of Environmental Management and Monitoring Plan (EMMP)

d. Formulating capacity building program for environmental

Therefore, to achieve these targets the Consultant will critically field surveys and prepare site spe-
cific ESIA along with its subsidiary Management Plans as per National Environmental Legislation/
Regulations.

1. Study Areas and Field Surveys

1.1 Study Areas

Study areas for the ESIA and for preparation of management plan will be delineated in con-
sultation with the primary stakeholders. Initially for IEE, it would be 1 Km from the
centre of the transmission line on either side.

For ABMP, it would be locations near rivers and its tributaries where the towers for the trans-
mission are near to water body and benthic margins of the river and its tributaries.

For wildlife conservation & management plan, it will vary from valley to valley, depending on
the occurrence and migratory movements of fauna. Major Portion of project area is a
typical mountain landscape with diverging mountain slopes along the Indus River in-
habited by the mountain communities. Wildlife sub discipline purpose is to prepare a
wildlife conservation plan also by carrying out necessary baseline studies for identifica-
tion of potential sites and consultations with local communities.

For ARMP, it is same as wildlife but there is further emphasis on the transmission line corridor
(3km from centre line of TL on both sides as buffer zone) where extensive survey will
be conducted to collect appropriate data for the management of biodiversity and plan-
ning of transmission line.

The FMP, study area will particularly be emphasized with in forest area. In this respect, a dia-
log will be held with DABS, Forest Department and concerned EPA for appropriate
adjustments in the alignment of the Transmission Line and / or towers.
The GIS team will have a spirited role in the project and their task is to develop a database for
the project using GIS software and other techniques to cover all aspects of relevant
ecological parameters. Project area for GIS would be the same as other management
plan have accordingly. The GIS maps/database produced as outputs will provide all
assembled information on aspects such as existing wet lands, lakes for migratory
birds, and land use/land cover maps of forestry, agricultural, grazing and barren land.

1.2 Conduct of Field Survey

Environmental and Social data from Project site will be collected in stipulated time. Following
activities will be carried out during the field survey:

a) Scoping sessions: mass consultative meetings will be held at major settlements

along the TL.

b) Census data will be updated and collected for all the shareholders of the land un-
der the TL within the proposed boundaries of the project area. An updated list will
be developed describing the names and CNIC/mobile number of each owner of the
land who will be potentially affected with the construction of the project.

c) Socio-Economic data will be updated and collected for all "Affected Persons".

d) Socio-economic data of the non-affected persons residing in the project area will
also be estimated and collected through confidence level 90% and margin of error
5% in the form of pre-developed questionnaires.

e) Focused gender survey will be done by deploying the local female field staff, mon-
itored by the gender specialist.

Field survey methodology of the subsidiary management plan will be discussed separately in the
subsequent section of the document.

2. Reconnaissance of the Project Area

After review of the available project documents, a reconnaissance of the proposed area will be
carried out. It will be helpful to plan the project activities during field surveys and investigations
required for environmental assessment. During this visit, sensitive environmental issues and hot-
spots will be identified, which may require further investigations. Relevant maps and other informa-
tion will be used during the site visit in addition to the satellite imageries and other maps.

3.2.4 Task 4: Preparing Project-Implementable Land Acquisition & Resettlement

Plan (LARP)

A Social Impact Assessment (SIA) study will be carried out to assess social and resettlement im-
pacts as well as socio-economic environment of the project area. Using the SIA, a methodology
will be devised for preparing the Resettlement Action Plan (RAP).

Necessary surveys/studies will be carried out to establish the RAP. The Consultant will consider
various alternative options to minimize the social and resettlement impacts by coordinating with
engineering design team and by conducting public consultations and stakeholder engagements.
The Consultant will identify social and resettlement impacts and propose mitigation measures to
address them.

According to preliminary assessments, the most significant Social impact pertains to resettlement
issues and include devaluation of land, damage to crops, trees and building structures that exist in
the ROW.

Resettlement impacts identified in the existing SIA include:

1) Land along the TL route:

• Cultivated land impact: decreased value and utility of affected land

• Commercial/residential Land Impact: decreased value and utility of affected land and
building structures falling under the transmission line will have to be removed.

• Forest Land impact: nominal impact

2) Affected areas under crops

• Total area of agriculture land within ROW impact: crop damage

• Area under access tracks impact: Crop damage

3) Affected Structures

• Residential Structures impact: loss of structure

• Business Structures impact: loss of structure

4) Affected trees

• Timber wood impact: Loss of trees

• Fruit trees private owned impact: Loss of trees

• Government owned impact: Loss of trees

5) Project affected households:

• Households losing residential land, losing structures, losing crops, loosing trees, Vul-
nerable households

• Other potential impacts of the project construction phase on the local communities
include but are not limited to temporary blockage of local routes, traffic on local roads,
safety hazards, vehicle traffic, social conflicts and cultural issues caused by a large
number of workers on site.

Basic Principles for Resettlement Plan Preparation

Taking into account the International Standards and Social Resettlement policies defined by the
Government of Afghanistan, the following basic principles will be adopted for the updating / prepar-
ation of RAP.

a) The negative impacts on (Project affected Persons) PAPs would be avoided or minimized as
much as possible.

b) Where the negative impacts are unavoidable, the project–affected persons will be assisted in
resettlement, restoring their livelihood and improving their standard of living. Vulnerable groups
will be identified, and a plan will be prepared to compensate them appropriately.

c) The DABS will make cash compensation to the PAPs for their affected structures and assets
falling within the RoW of TL.

d) The DABS will ensure that the vulnerable PAPs will receive some financial relief from the pro-
ject. To this affect the Consultant will develop an entitlement matrix with respect to involuntary
resettlement.

e) The owners of affected structures, in addition to cash compensation for the structure on re-
placement cost, will be allowed to salvage their building material. This applies to the owners
including absentee owners of all categories of immovable structures.

f) Rehabilitation assistance i.e., compensation for lost business and workdays (including employ-
ees) due to relocation and disruption of business enterprise will be paid.

g) Before taking possession of the acquired land and properties, compensation assistance will be
made in accordance with the Land Acquisition Act.

h) Institutional arrangements and monitoring and evaluation mechanism with a purpose to imple-
ment RAP effectively will be devised.

i) Appropriate grievance redress mechanism will be established at the project level to ensure
speedy resolution of disputes/disagreements.

j) Resettlement budget will be prepared.

Information/Data Collection Scheme

a) Desk Studies

The Consultant will collect existing literature, studies/surveys related to the project. This
will include ESIA, RAP, Gender Action Plan, GIS based maps, engineering design
reports, transmission lines alignment, district population census reports, Agriculture
Census, Multiple Cluster Indicator Survey (MICs) and relevant reports of Bureau of
Statistics. The Consultant will explore revenue records, in case of land acquisition.
The Consultant will review legal regime including Land Acquisition Act and other
related acts and ordinances of Afghanistan. There is possibility of coming across
more documents during the course of study, consultant will prepare list of such doc-
uments and consult them.
 b) Field Investigations

Data Collection Instruments

To cover all the socio-economic and resettlement aspects of the project, the Consultant
will develop the following questionnaires to carry out field investigations:

• Socio-Economic Baseline
• Census Survey
• Template for scoping sessions/ Focus Group Discussions (FGDs)
• Project Perception Survey
• Village Profile Survey
• Gender Survey
• Asset Evaluation Survey

• Relocation survey (Host Community Survey)

c) Field Surveys

The Consultant will carry out detailed investigations in the field by instituting above men-
tioned data collection tools. The Consultant will convene interviews, focus group
discussions, public consultation sessions and field observations for collection of
field-based information. The Consultant will focus on the following for field investig-
ations:

i. Surveys for establishing baseline socio-economic and cultural conditions

through interaction/interviews of the communities/households/PAPs.

ii. Village profile surveys including public perception survey in respect of the
development project.

iii. Consultation/scoping sessions with the communities, public representatives,

and Government Officials and other stakeholders in respect of development
plan for the area.

iv. Explore revenue record, if required, to establish the ownership of the land
likely to be affected by the project corridor

v. Census survey of the communities, if possible, likely to be affected by the

land taking for project intervention.

vi. Socio-economic profile of all the Affected Persons and 40% of Non-Affected
Persons

vii. Gender survey to assess present role in the daily activities and contribution
of the female population in the economic activities and other social and cul-
tural activities, prepare Gender Action Plan (GAP).

viii. GIS Surveys to show impacts of TL on GIS based maps

Public Consultation and Stakeholder Engagement

Stage 1 Consultation during the preparation of RAP

The Consultant will carry out public consultation and hold meetings with stakeholders in accord-
ance with envisaged plan. The Public Consultation process will be carried out by holding scoping
sessions/ FGDs with male and female of local communities. Wayside consultations will be held
with nearby settlements. During these consultations PAPs/community will be informed about the
alternative options for the construction of TL. The participants will be briefed over the project and
its salient features. Public consultation will focus on following aspects.

• Project introduction, discussion on design options and seek suggestions/ recommendations

• Losses and their compensation

• Relocation strategy in case of relocation.

• Rehabilitation support for the loss of assets.

• Mutual consensus on acceptable compensations for each category of loss

• Public and community infrastructure

Stage 2 Consultation during Implementation of the RAP

During the implementation of the RAP, a continued consultation process of keeping the stakehold-
ers informed and receiving their feedback at the various stages of project implementation will
provide a good measure to improve the social acceptability of the project, on one hand and will
ensure effective participation of the stakeholders especially Project Affected Persons in the pro-
cess of project implementation.

As per International standards and rules defined by government of Afghanistan pertaining to invol-
untary resettlement, the following strategy for public consultation during the implementation of the
project work will be delineated.

• DABS and the Supervision Consultants’ Resettlement Specialist and a female community
worker will keep a close liaison with the stakeholders including women especially with PAPs
and record their views relating to the satisfactory implementation of RAP and project works.
Such records of public concerns will be incorporated in the Monthly Progress Reports (MPRs)
of the project on regular basis.

• Any mitigation measure to address their concerns will be taken by the project authorities in ac-
cordance with the RAP suggestions and will also be given in MPRs.

Information Disclosure

The final SIA and RAP document will be disclosed by DABS on its website after finalization. It will
be shared with stakeholders including government line agencies (involved in resettlement), local
Community Organizations (COs) and Project Affected Persons (PAPs) through their committees
and location specific meetings. DABS through COs or female staff will organize meetings with wo-
men to ensure that women are equally consulted and participate in the implementation of this RAP.
If women face any problems, APCs will facilitate DABS to resolve the problems relating to resettle-
ment. DABS will translate final SIA/RAP document into Urdu and share a copy of it with Affected
Persons Committees, COs, relevant government agencies, civil works contractor(s), construction
supervision consultants and other stakeholders. A summary of RAP in the form of an Information
Brochure in Urdu will be shared with each Affected Household (AHH) through registered mail.

Relocation Assessment

The Consultant will assess relocation requirements during the field surveys. In case relocation is
involved consultant will identify relocation options from PAPs. The Consultant will undertake de-
tailed investigations of sites proposed by PAPs by carrying out socio-economic surveys of host
communities (Male & Female). The Consultant will prepare various relocation options including
land, housing, livelihood and community infrastructures.

Legal Framework and Entitlements

The Consultant will review the Land Acquisition Act to assess entitlements to accommodate Afgh-
ani and international legal and policy provisions. The Consultant will use the following methodology
for assessing unit compensation values of different items.

Crops will be valued at net market rates at the farm gate for the first-year crop. In the eventuality
that more than one-year compensation is due to the AHs the crops after the first will be com-
pensated at net market value.

Fruit trees will be valued based on age category (a. seedling; b. not yet productive; c. productive).
Productive trees will be valued at gross market value of one-year income multiplied by the number
of appropriate years of fruiting life as defined by Department of Horticulture.

Wood trees will be valued based on the market rates in accordance with girth and type of tree as
determine by the Forest Department.

For PAPs losing structures, assets, income; and entitled for rehabilitation subsidies, will include
residential and commercial structures losses, crops and trees losses and allowance for temporary
business disruption; based on tax declarations and / or lump sums, in case of non–availability of
such documentation, in accordance with the inflation adjusted official Poverty Line (OPL). Project
impacts have been divided into minor, significant and severe categories keeping in view the extent
of impact on the affected assets/income. The minor impact is that where the impact on an asset or
income is less than 10 %. The significant impact category denotes the impact as more than 10%
but less than 25% and severe impact is where a structure/asset/income is impacted by more than
25%. The project will cause minor impacts on structures and income of PAPs.

Social Impact Assessment

Social impacts describe the impacts of the proposed project on local communities, construction
worker, indigenous and vulnerable people as well as on structures and sites of cultural and reli-
gious significances. i.e. Land Acquisition, Loss of Crop, Relocation of Residential Units, Cutting of
Trees, Community Infrastructure, Impacts on women, Local Communities/Workforce, Loss of In-
come, Indigenous and Vulnerable Households, Safety Hazards and Cultural and Historical Sites.
The socio – economic baseline conditions will be established based on information gathered
through structured interviews, formal and informal scoping sessions, and group discussions with
the communities of various settlements located along project corridor and sites selected for con-
struction of project components on demographic, ethnic, social set up, literacy health occupation,
income, land use, agriculture, social amenities, and natural resources etc. In addition, information
will also be gathered from officials of various departments including departments of Forestry, Wild-
life, Agriculture, health, education and Revenue. The information available from the limited second-
ary source will also be used for drawing inferences.

The Consultant will carry out census survey and prepare asset inventories for each category of
asset. This survey will be administrated with 100% PAPs. The Consultant will determine overall
assets of PAPs and percentage of affected assets. The Consultant will take data on valuation of
assets, socio-economic impacts to assess vulnerability. The Consultant will mark all the affected
assets on GIS based maps along with attribute data.

Cultural Heritage Assessment

The Consultant will collect archaeological information for secondary sources to make a preliminary
assessment of the cultural heritage in the project areas. The Consultant will carry out field-based
investigations in cultural sensitive regions to assess impact of the project. The Consultant will hold
consultation with the stakeholders’ including academicians, scholars, government functionaries
and so forth to make assessment of impact of the project on cultural heritage.

Grievance Redressal Mechanism

Establishment of grievance redressal mechanism is one of the basic requirements for implementa-
tion of any RAP.

A Grievance Redressal Mechanism (GRM) will be developed to provide a public forum to the ag-
grieved persons to raise their objections and register complaints and to address them adequately.
The main objective of the GRM is to investigate charges of irregularities and complaints received
from PAPs/public and provide an early, transparent, and fair resolution. Under the GRM, Grievance
Redressal Committee (GRC) will be formulated at the project site as well as at PMU which will look
into all the grievance cases and redress them on timely and efficient manner.

The GRC will have representation of technical staff of DABS, representative of Supervision Con-
sultants, focal points of contractors for resettlement/social issues, representatives from Affected
Persons Committees, and Resettlement Specialist of Supervision Consultants.

Implementation Scheduling

The Consultant will carry out a consultation process as an integral part of the RAP implementation
and will continue throughout the duration of the Project. DABS will continue to ensure that all PAPs
understand the implementation procedures of the RAP and measures taken to compensate them.
DABS will keep the PAPs informed and facilitate addressing any grievances of PAPs to a max-
imum level. The PAPs will be involved in the Grievance Redress process to review and resolve any
disputes concerning compensation and other resettlement issues through their representative
APCs. Thus, there will be a continuous on-site consultation with PAPs to ensure that the PAPs
receive their due entitlements/benefits on timely, efficient and transparent manner. They will be
informed through written notices for their compensation amount, compensation disbursement
schedule including date, time and venue for collection of their compensation.

3.2.5 Task 5: Economic and Financial Analysis

Because Consultant understands and operates every day in the global market for projects of this
scale, our team can provide DABS with expert input on fundamental costs, as well as more qualit-
ative guidance on what factors will increase/decrease interest in the works, or increase/decrease
bidders’ need to add contingencies to their pricing.

To develop the cost estimates and Bills of Quantities at this stage of design, Consultant will re-or-
ganize the specifications from the design steps above into the relevant bid lots. Consultant will
work with DABS to finalize those lots, and then develop estimates for each lot, broken down as
direct costs (labor, materials, equipment) and indirect costs (mobilization, overheads, contingen-
cies, and profit). Consultant will solicit input from its Environmental, ROW, Health and Safety, and
Construction Management Teams so that complete cost estimates are provided for each lot.

As part of Consultant’s analysis, Consultant will assess the constructability of the final proposed
route and tower locations. The assessment will evaluate likely equipment needed, access require-
ments (both land and helicopter), corresponding production rates and labor requirements consider-
ing a reasonable means and methods anticipated during construction (e.g. availability of labor
force, Afghani holiday schedules, road conditions, monsoon rains, and other site access issues).
This assessment shall feed into all other aspects of this assignment, including the assessment of
temporary and permanent impacts, ROW requirements, cost estimates and work packaging and
timelines.

In its cost estimates and benefit analysis, Consultant will include cost of labor, equipment, support
services, intangible factors such as cultural impacts, current and future expenditures. Consultant
will collect and confirm the various costs associated with the project alternatives and implementa-
tion strategies and analyze the cost and benefit streams and will compute estimated costs and
benefit schedule over time to determine the payback period and make recommendations and set
next steps as required. The objective is to select the strategy which recovers its capital cost in the
shortest period.

Consultant and DABS will work together during the process of quantifying the cost and benefits in
order to confirm and discuss assumptions made for each item quantified

3.2.6 Task 6: Cost Estimates, Bills of Quantities (BOQ) and respective sets of
bidding documents.

The Consultant will prepare the tender documents as required in the TOR. The scope of work of
this stage will consist of the technical specifications (see above) of the envisaged equipment to be
installed in the project, description of the scope of work

In addition, the tender documents will include:

 Test program for factory routine and acceptance tests;

 Erection programs such as work sequence and priority of works, planned outages;
 Site commissioning & testing procedures;
 Maps, drawings, data schedules, results of special investigations;
 Bill of quantities and method of measurement.

Commercial parts of the tender documents shall be provided by DABS or else based on standard
documents as provided for by international financing institutions.

Compiling of all the above documents will lead to the finalised tender documents including the de-
tailed scope of work and bills of quantities.

Draft bidding documents shall be reviewed and approved by DABS.

3.2.6.1 Definition of OHS Measures

The Consultant will include requirements in the tendering for the contractor that ensures the Occu-
pational Health and Safety (OHS) and Rights of Work.

Occupational Health and Safety monitoring programs will verify the effectiveness of prevention and
control strategies. The selected indicators should be representative of the most significant environ-
mental, occupational, health, and safety hazards, and the implementation of prevention and control
strategies. Occupational health and safety monitoring program should include:

 Safety inspection, testing and calibration: This should include regular inspection and testing of
all safety features and hazard control measures focusing on engineering and personal protect-
ive features, work procedures, places of work, installations, equipment, and tools used. The
inspection should verify that issued private protection equipment continues to provide adequate
protection and is being worn as required. All instruments installed or used for monitoring and
recording of working environment parameters should be regularly tested and calibrated, and
the respective records maintained;
 Surveillance of the working environment: Employers should document compliance using an
appropriate combination of portable and stationary sampling and monitoring instruments;
 The Consultant will verify whether the Contractor has established procedures and systems for
reporting and recording:
 occupational accidents and diseases;
 dangerous occurrences and incidents.

These systems will enable workers to report immediately to their immediate supervisor any situ-
ation they believe presents a serious danger to life or health.
3.2.6.2 Tendering and Contracting

The Services for tender organisation comprise the organisation of the invitation of potential bidders
according to the Guidelines for Procurement of DABS and to distribute the bidding documents in
two subsequent phases:

 Call for Expressions of Interest (EOI) for Prequalification;

 Tendering Process.

Shortlisted companies shall receive tender documents for the tender process thereafter.

3.2.6.2.1 Tender Clarifications

Queries received from potential bidders on matters related to the project and the bidding docu-
ments will be clarified by the Consultant through DABS. The reply will be issued to each bidder
after consultation and in co-ordination with DABS in form of a circular addendum to the bidding
documents in order to maintain fair competitive bidding.

3.2.6.2.2 Site Visit and Pre-Bid Meeting

A site visit for potential bidders will be organised to allow them to familiarise themselves with the
sites, the detailed scope of work to be performed, the local environment and the working conditions
and logistics. The visit is strongly proposed to be made compulsory for each potential bidder. The
Project Manager will organise such site visits assisted by the Employer’s staff.

In conjunction with the site visit a pre-bid meeting will be held. During the meeting queries from
Bidders on matters related to the project and the tender documents could be clarified. The Project
Manager will attend the meeting and will prepare minutes of meeting.

3.2.6.2.3 Bid Evaluation

Bid opening is assumed to be carried out in the offices of DABS. The Consultant proposes that all
bids received until the specified closing date and time will be publicly opened, whereas those re-
ceived after the closing date or time will be returned unopened. The name of bidder and the total
amount of each bid and of any alternative bid will be read aloud and recorded to be finally incorpor-
ated in the Tender Evaluation Report. The Consultant will perform the bid evaluation covering the
technical and financial part.

Technical Evaluation

The technical evaluation is proposed to include the following aspects:

 Compliance with tender requirements;

 Completeness of bid;
 Compliance with general and specific conditions;
 Compliance with technical specifications;
 Technical competence of the bidder and any associated sub-contractor;
 General engineering quality of equipment and materials offered;
 Reliability of design;
 Acceptable technical alternatives;
 Compliance with or deviations from the data sheets;
 Project completion time;
 Handling of the logistics.

The technical and performance data specified in the bidding documents shall be compared with the
quoted data of the bidders in such a way as to enable easy identification of deviations and compar-
ison between the different bidders.

Financial Evaluation

The financial evaluation is proposed to include the following aspects:

 Arithmetical verification of the offers;

 Deviation from prices and terms of payment;
 Evaluation of missing and/or omitted items;
 Evaluation of technically admissible alternatives;
 Evaluation of shortcomings in the performance data.

Price comparison sheets will be prepared showing the evaluated prices of the bidders resulting in a
ranking of bids based on their financial attractiveness. A list of deviations and items to be clarified
will be prepared for the bid(s) which is (are) considered attractive and recommended to be negoti-
ated subsequently.

Qualification of Contractors

The qualification shall be done with respect to the status and capabilities of the potential bidders in
terms of:

 Eligibility of the Contractor according to the rules of the DABS;

 Execution of projects under similar technical and logistic conditions;
 Experience in the region;
 Availability of qualified staff;
 Availability of machinery and tools;
 Prove of after sales services;
 Financial strength.
The qualification criteria will be included in the Bidding Documents as required. The same criteria
will be used for the Prequalification Documents submitted to the potential Bidders.

3.2.6.2.4 Preparation of Bid Evaluation Reports

Based on the technical and the financial bid evaluation, the Consultant will prepare the Bid Evalu-
ation Reports, which summarise the evaluation of the above aspects, supported with appendices to
form a self-contained document. The bid evaluation and the preparation of the Bid Evaluation Re-
ports will be carried out in close co-operation with the counterpart personnel and closely co-ordin-
ated with DABS.

The Draft Bid Evaluation Reports will be submitted to DABS for perusal, comment and approval as
the case will be. Upon receipt of DABS comments and suggestions to the draft report, the Consult-
ant will incorporate the agreed modifications and will prepare the Final Evaluation Reports and
DABS may proceed with Contract negotiations with successful bidder.

3.2.6.2.5 Assistance in Contract Award

The Consultant will assist DABS in the contract negotiations with the selected bidder. This covers
the following activities/services which are to be closely coordinated with and initiated through
DABS:

 Clarification of technical and other issues prior to the start of the negotiations based on the list
of deviations and items to be clarified which was prepared during the bid evaluation;
 Study of the successful bidder’s reply to the clarification request and preparation of the final
agenda for the contract negotiations;
 Invitation of the successful bidder for negotiations to be held in DABS head offices at Afgh-
anistan;
 Participation in the clarification of technical and other items still agreed upon, as advised by
DABS;
 Preparation of contract negotiation protocols.

Should the negotiations with the first ranked bidder fail, the Consultant will assist in the above pro-
cedure with the second ranked bidder.