Ch 3 : Letters
mentioned below: 3. Underlining the main points is very important.
But it is advised to do it after finishing your
Sender’s Address: [Address and contact details exam. Use a pencil and scale for underlining.
of the sender]
4. Presentation is very important.
Date: 5. Read a lot of letters to get an idea.
6. Never mention any of your personal details,
Receiver’s Designation and Address:
i.e., name, school name or address.
[Designation and Address of the receiver]
Subject: [Name the request/complaint] 7. Never write in one go. Make sure you follow
Salutation: [Respected Sir/Madam] the right format and make paragraphs.
8. Don’t use slangs or short forms.
Body of the letter: 9. Try not to exceed the prescribed word limit of
Paragraph 1 [State the purpose of application] 120-150 words.
Paragraph 2 [Here start writing detailed
information]
Paragraph 3 [Now conclude your letter that is EXAMPLE
write what you are expecting]
1. Bal Vidya Public School, Bhilai, urgently requires
Complimentary Closing: [Now end the letter a post-graduate teacher to teach political science
with – yours sincerely, faithfully, thankfully] for which they have placed an advertisement in
Signature: [Name followed by Signature] The Bhilai Express. You are Sanjay/Sanjana
Sharma from 21, Vasant Marg, Bhilai. Draft a
letter including a CV, applying for the advertised
post.(120 – 150 words)
5. Application for a job with Ans : 2017
bio-data 21, Vasant Marg
Bhilai
Employment application means the letter written
01 March, 20xx
for getting a job. It is the primary means of
The Principal
introducing the job seeker to the employer.
Bal Vidya Public School
Through the job application, job seeker offers his
Bhilai
or her labour and service for a return. Therefore,
Subject : Application for the post of a post-
the application for employment acts as a personal
graduate teacher
advertisement. Job application contains appeal for
Sir/Madam
the job along with the job seeker’s personal data
In response to your advertisement in The Bhilai
like name, address, qualification, and experience.
Express, dated February 25, 20xx for the post of a
What do You mean by Bio-Data? political science teacher in your renowned school,
Bio data refers to a person’s life, experience I wish to offer my candidature. I am enclosing a
and achievements. It should be representative copy of my bio-data for your perusal and kind
of all your personal and professional details in a consideration.
specified format. It is generally divided into four I am available for the interview on any day of
parts: your convenience. If given a chance to serve you, I
1. Personal Details assure you that I shall work with utmost sincerity
and dedication up to your satisfaction.
2. Qualifications
Thank you
3. Experience
Yours faithfully
4. References Sanjay/Sanjana Sharma
The following points should be remembered
while writing job application and biodata in a Bio-Data
better way- Name : Sanjay/Sanjana
1. Make sure you double check for grammatical Sharma
accuracy and spellings. They carry marks.
Father’s Name : Mithun Sharma
2. Leave adequate number of lines between
paragraphs to make it look clean. Data of Birth : 25th July, 19xx
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CBSE chapterwise QB Class 12 English Core page 107
Marital Status : Unmarried all the aforementioned qualities required for the
job. I am enclosing a copy of my bio-data for your
Current Add. : 21, Vasant Marg, perusal and kind consideration. I am available for
Bhilai the interview on any day of your convenience. If
Contact No. : 981502xxxx given a chance to serve you, I assure you that I
shall work with utmost sincerity and dedication
Languages known : Fluent in English and
up, to your satisfaction.
Hindi
Thank you
Educational Qualification Yours faithfully
• Passed XII from SRM School, Bhilai, with Ram/ Rajani
78% Marks Bio-Data
• Passed B.A (Hons.) from Agarwal College,
Bhiali, with 62% marks Name : Ram/Rajani
• Passed M.A Sociology from Agarwal College, Nationality : Indian
Bhilai, with 65% marks Father’s Name : Rajan
• Passed B. Ed from Bhilai
Data of Birth : 21th April, 19xx
References
• Mr. Vijay Mathur, Principal Marital Status : Unmarried
D.A.V. School, Gurudwara Road, Delhi Current Add. : 11, Rana Pratap Marg,
• Mr. Satish Ohri New Delhi
Head of Commerce Department
Contact No. : 971321xxxx
Punjab University, Chandigarh
Languages known : Fluent in English and
2. You are Ram/Rajani, living at 1, Rana Pratap Hindi
Marg, New Delhi. Read the advertisement given
below and apply for the job that suits you Educational Qualification
giving your bio-data separately. Sun University • Passed XII from Gyan Jyoti School, Delhi,
requires Lecturers in English and Demonstrators with 84% Marks
in Physics, Chemistry and Botany for their new • Passed B.Sc from Delhi University with 78%
Campus at Panipat. Candidates with a minimum marks
of 5 year experience alone can apply. Excellent • Passed M.Sc from Delhi University with 71%
command of English is a must. Excellent package marks
and compensation for experienced persons. Those
interested may e-mail to sununiversityjobs@gmail. Work Experience
com or mail their response to: Box no 123, ‘The • 7 years as English Lecturer OR Demonstrators
Harbinger’, New Delhi. in Physics, Chemistry, and Botany in
Ans : 2014
University of Delhi
11, Rana Pratap Marg References
New Delhi • Mr. Vijay Mathur, Principal
01 March, 20xx GD Goenka Public School, Pitampura, Delhi
The Principal, Sun University • Mrs. Satish Ohri
Box no 123 Head of Department : Commerce
‘The Harbinger’ Delhi University, Delhi
New Delhi 3. You are Arjun of 14, New Town, Delhi. You have
Subject : Application for Post of Lecturer in seen an advertisement in The Times of India for
English/Demonstrator in Physics/Chemistry/ the post of Chief Chef in a 5-Star Hotel. Apply
Botany for the job with complete biodata. Write in 125-
Sir/Madam, 150 words.
In response to your advertisement in The Times Ans : 2011
of India, dated February 25, 20xx for the post 14, New Town
of English Lecturer/Demonstrators in Physics, New Delhi
Chemistry and Botany in your new campus, I 24 April, 20xx
wish to offer my candidature. The Human Resource Manager
I would like to bring into notice that I possess The Leela Hotel
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Ch 3 : Letters
rules. They drive vary rash under the influence Chintpumi Temple Crossing and suggesting some
of liquors. They even jump the red light signals remedy for it.
installed on the roads. Ans : 2012
Still the private bus operators stop at 232, Friends Colony
unauthorized stops. The uncontrollable speed Noida
and race with other buses is the main cause of 16th May, 20xx
accidents. They even overtake the other buses for To,
picking up more passengers. The conductors pack The Editor
their buses to suffocation. As a result, ladies and The Hindustan Times
old people are unable to get into the buses. New Delhi
It requires stricter watch on the part of Subject : Chaotic traffic condition near Chintpumi
the traffic police. More traffic police should be Temple Crossing
employed to check the violations of the traffic Respected Sir,
rules. Proper road signals and road marks should
Through this letter of mine, I wish to draw the
be marked. The surprise check by traffic police in
attention of the authorities towards the problems
civil dress can play an effective role in booking
faced by students everyday. We reach our college
the culprits.
fifteen minutes late as our college bus gets stuck
Yours truly
in a traffic jam near Chintpumi Temple crossing.
Priyanshu
People park their vehicles in a haphazard way.
2. You are Praveen of 23, Civil Lines, Jaipur. Write Beggars crowd the gates as well as roads, waiting
a letter to the Editor of Dainik Bhaskar, Jaipur for someone to come out of the temple and give
about frequent break-down of electricity. alms to them. There is a traffic signal at that
Ans : 2016 crossing but people do not follow it.
23, Civil Lines, It is my humble request that a parking area
Jaipur should be allotted to the Temple site so that
25 January, 20XX people can park their vehicles in a proper way.
To, The Temple Trust should appoint someone who
The Editor can make the beggars sit in a queue and that too
Dainik Bhaskar on the footpath and not on the road. And last but
Jaipur not the least, a police-picket should be there at
Subject : Frequent breakdown of electricity in the crossing to make people follow the rules and
civil lines, Jaipur regulations.
Sir, I hope you’ll publish this letter in your
esteemed newspaper so that some actions can be
Please permit me some space in your newspaper.
taken in this matter.
I wish to draw the attention of the government
Thanking you
towards the supply of electricity in Jaipur.
Yours sincerely
The lack of electricity supply is causing much
Akriti
trouble to this city. The supply we get is not only
short but also highly irregular. We do not know 4. India is a highly populated country. People lack
about the hours of cut. in maintaining proper sanitation and hygiene as a
It has also affected the supply of water. If result they suffer from various diseases. India has
there is no light in the morning, there is no water a serious sanitation challenge; around 60 per cent
either. The local water board also depends on the of the world’s open defecation takes place in India.
supply of electricity. Streets are dark in the night. Poor sanitation causes health hazards including
It causes accidents. The students cannot study diarrhoea, particularly in children under 5 years
well. of age, malnutrition and deficiencies in physical
I wish to make an urgent appeal to every development and cognitive ability. You are Nitin/
person concerned to help. Nikita, head boy/girl of Vikas Public School,
Thanking You Jaipur. Write a letter to the editor of a national
Yours faithfully daily, highlighting the problem and suggesting
Praveen practical ways to ensure public sanitation and the
right to dignity and privacy. (120-150 words)
3. Write a letter to the editor of a newspaper
highlighting the problem of traffic jam near
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CBSE chapterwise QB Class 12 English Core page 109
Bio-Data or both.
The following points should be remembered
Name : Minu Sen
while writing a letter to the editor:
Gender : Female 1. Express your ideas clearly and concisely.
Father’s Name : Mr. Mrinal Sen 2. Confine yourself to one topic. Use simple
Data of Birth : 16th July, 19xx words, short words, short sentences and short
paragraphs.
Marital Status : Unmarried
3. The letter should be timely and newsworthy.
Current Add. : 520, Ashok Nagar, Its meaning should be clear.
Hyderabad 4. Plan your first sentence carefully. Make it
Contact No. : 981626xxxx short and interesting.
Languages known : Fluent in English and 5. If you write to criticize, begin with a word
Hindi of appreciation, agreement or praise. A calm,
constructive presentation is persuasive.
Educational Qualification 6. Help supply the truth that may have been
• Passed XII from Vivekanand School, Delhi, omitted or slanted in reporting the news or
with 82% Marks editorializing on it.
• Passed B.A (Hons.) from Kirori Mal College, 7. Use a relevant experience (a situation in your
Delhi, with 73% marks school district) to illustrate a point. When
• Passed M.A Sociology from Kirori Mal rightly (and tightly) told, it can be persuasive.
College, Delhi, with 68% marks 8. Desired steps to rectify the situation should
Work Experience also be mentioned.
• Assistant Manager for Corporate Social 9. Close the letter with formal request to solve
Responsibility (CSR) in Inde Associates, the problems.
Hyderabad
References
• Mr. Rakesh Sood EXAMPLE
Senior Manager, Nippon India Ltd., New
Delhi 1. Write a letter to the Editor of “The Times of
• Mrs. Kalpana Aiyer India”, Delhi expressing your concern over the
Vice President, L & T, Mumbai increase in the rate of road accident, rash driving
and overcrowded road transport. You are Priya/
Priyanshu living at B-47 Avas Vikas, Mayur
6. letter to the editor Vihar, New Delhi.
Ans : 2018
A Letter to the Editor is a formal comprehensive
B-47, Avas Vikas
letter, addressed to the Editor of a certain
Mayur Vihar
publication/magazine/newspaper with the intent
New Delhi
of complimenting, critiquing, informing, or
13 November, 20XX
communicating a certain piece of information.
To,
Newspapers, weeklies and magazines play an
The Editor
important role in shaping public opinion, public
The Times of India
minds and decisions about many national and
New Delhi
international issues because they have a large
Subject : Increasing cases of road accidents, rash
number of readers. Writing letters to the editors
driving and overcrowding.
is a great way to engage with a topic you are
Sir,
passionate about and to influence public opinion.
Through the columns of your esteemed newspaper,
These letters are written to shape public opinion,
I wish to express the anguish of the general public
to share information and ideas, to increase
over the increasing number of road accidents, cases
awareness, to advocate your cause or to start
of rash driving and the problem of overcrowding
community conversation. It is a written way of
in the buses.
talking to a newspaper or magazine. It takes a
The bus drivers have no regard for the traffic
position for or against an issue or simply inform
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Ch 3 : Letters
DLF Business Park, Sector 78 4. You are Minu Sen, employed as an Asst. Manager
Gurugram, for Corporate Social Responsibility (CSR) in
Subject : Application for the position of Chief your current company in Hyderabad. You saw the
Chef given advertisement in the newspaper and wish to
Sir/Madam, apply for the position advertised.
This is with reference to the advertisement Write a letter to Credit Sage Pvt. Ltd. along with
published in the esteemed daily, The Times your bio-data, expressing your interest in the
of India, on April 05, 20xx. I am Arjun. I have situation vacant.
completed my MBA in hotel management from
CREDIT SAGA Pvt. Ltd
Indian Institute of Hotel Management, New Delhi
. I intend to apply for the post of chief chef in Required- Corporate Social responsibility
your esteemed organization. Manager (CSR) Head
I would like to bring into notice that I possess
Job Responsibilities :
all the aforementioned qualities required for the
• Define strategy for Credit sage’s CSR value
job. I am enclosing a copy of my bio-data for your
of 1% of people’s time, 1% of products and
perusal and kind consideration.
I am available for the interview on any day of 1% of profits to the society.
your convenience. If given a chance to serve you, I • Develop various CSR initiatives in the
assure you that I shall work with utmost sincerity company’s adopted village
and dedication up to your satisfaction. • Strategise and initiate various community
Looking forward to working for The Leela benefit schemes and laison with NGO’s,
Hotel. Govt. Bodies etc.
Yours faithfully Preferred Skills & Qualifications
Arjun Singhania • Bachelor or Master’s degree in Sociology/
Bio-Data Public Relations
• Strong interpersonal and communication
Name : Arjun Singhania
skills (verbal and written)
Nationality : Indian • Proven experience in CSR project
Father’s Name : Kaushal Singhania management and execution
• Proven experience working with non-profit
Data of Birth : 27th March, 19xx organizations or Corporate CSR
Marital Status : Unmarried Send your bio-data within 10 days to Gagan
Vij, HR Head, Credit Saga Pvt. Ltd, Nashik
Current Add. : 14, New Town, Delhi
For further details please check our website -
Contact No. : 985137xxxx www.sage.com/careers/csr
Languages known : Fluent in English and Ans : 2007
Hindi 520, Ashok Nagar
Hyderabad
Educational Qualification
1st October, 20xx
• Passed XII from Delhi Public Shcool, Delhi,
HR Head
with 77% Marks
Credit Sage Pvt. Ltd.
• Passed B.A. from Delhi University with 76%
Nashik
marks
Kind Attn.: Mr. Gagan Vij
• Passed M.B.A. In Hotel Management from
Subject : Application for the post of CSR Manager
Delhi with 82% marks
Sir,
Work Experience This is in response to your advertisement published in
• 8 years of experience as a sous- chef in The The Times of India dated 30th September, 20XX for
Oberoi Hotels. the subject vacancy in your esteemed organisation. I
References wish to apply for the same. Please find enclosed my
• Mr. Vijay Kukreja, biodata for your kind perusal and consideration. I
Chief The Oberois, New Delhi look forward to your positive response.
• Mrs. Ram Prakash Thanking you
IIHM, Dean, New Delhi Yours sincerely
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