AGENDA
- PRELIMINARIES
- READINGS AND CONFIRMATION OF MINUTES
- MATTERS ARISING
- CONTRIBUTIONS
- CERTIFICATE REPLACEMENT
- A.O.B
MIN 1 30/6/025 PRELIMINARIES
The meeting was opened with a word of prayer by Zakaria Kamau at 2.10 pm; thereafter the
chairperson welcomed the members to the meeting thanking them for keeping time.
MIN 2 30/6/025 READING AND CONFIRMATION OF MINUTES
The minute of the previous meeting were read by the secretary. They were proposed by
Eugene Maina and Elisha Mwangi seconded and was good as passed by members
MIN 3 30/6/025 MATTERS ARISING
On matters arising is about the replacement certificate before the next meeting and we all
agreed it be done.
MIN 4 30/6/025 CONTRIBUTIONS
Contribution was done for savings and loans were all member return their loans and save was
27850/=, then the needy member carried loans of 20,430/= 7420/= was taken to Taifa Sacco
by treasurer.
MIN 5 30/6/025 CERTIFICATE REPLACEMENT
Member s agreed to replace our certificate and all members agree where they write their
names and ID numbers and telephone number meaning they agreed.
MIN 6 30/6/025 AOB
There was no other business and a word of prayer was led by Joseph Kiama
Confirmed by
Milka Wachira Secretary ………………….
Peter Ndiritu Chairman …………………
MUHIRIGA CHAKA SELF HELP GROUP
CONSTITUTION
1. NAME
Muhiriga Chaka self help group
2. location and address
The group is based at KCC ground near chaka market.
p.o box 113 kiganjo
3. vision
the vision of chaaka(muhiriga) self help group is to change each members mode of living eg
make more efforts and lastly members to own a piece of land
4. objectives
a. to raise each other economically
b. to raise the standards of group members
c. empower one another
d. change the group members mode of living from a low class to a higher class
5. core values
i. respect
ii. transparency
iii. unity
iv. punctuality
6. activities
chaka muhiriga self help group have the following activities:
i. savings
ii. table banking
iii. poultry keeping
iv. merry go round
v. welfare
vi. parental vistings
7. office bearers
the group shall have the following officials to lead them:
i. chairperson
ii. vice-chairperson
iii. secretary
iv. vice-secretary
v. treasurer
vi. disciplne master/mistress
a. chairperson
the group chairman shall preside over all meetings of the group
he/she shall be a bank account signatory
he/she shall be responsible for following up members o ensure that they have carried
out all activities are set out by the group
b. vice chairperson
the vice chairperson shall perform any duty of the chairperson in his/her absence or as
directed by the chairperson but not signatory duties.
c. secretary
the group secretary shall deal with all correspondence of the group under supervision
of the officials
shall be a bank account signatory of the group
shall keep group records of the group and write minutes of the meetings
the certificate of the group should also be kept y the secretary
d. vice secretary
the vice secretary shall perform the duties of the secretary in his/her absence as
directed by secretary but not the signatory duties.
e. treasurer
the group treasurer shall receive and disperse under the direction of the officials all
money belonging to the group
shall keep group financial records and give it to the members whenever he/she is
required to do so.
shall be a bank account signatory
f. discipline master/mistress
he/she will be incharge of the discipline in the group and also have records of fines of
the group
8. tenure of office bearers
term of office shall be two years
elections shall be done to elect new officials after two years
9. membership
i. becoming a member
a. a member should be sober and 18 years and above
b. a new member should be brought by a member who has been a member of the group,
whereby he/she will be discussed by the members and then handed over to the
officials and the final decision will be made after he/she have been interviewed if
acceted will join the next meting
c. if the member is accepted he/she should fill a form with 1000/= non refundable
memberhip fee, pay 100/= for pass book and pay monthly contribution of the month
he/she joins the group
d. a new member should pay a seating allowance of 1000/= and also pay the amount that
has other members has contributed
e. every member will make a contribution of 500/= per month. members agreed that
saving will be made equally unless a member pay some months in advance ut the
amount should be equal.
f. the group shall have a maximum
ii. ceasation of membership
10. meetings
11. discipline and fines
12. elections
13. conflict resolutions
14. group finances
15. group records
16. group assets
17. indemnity
18. welfare
19. constitution amendments
20. dissolving of a group
21. cancellation
22. adoption of the constitution
group members declaration
