Introduction: What is Microsoft Word?

Microsoft Word is a computer program used for word processing (writing) purpose. It allows
you to create, edit, format, and print documents easily.

🔹 Common Uses of Microsoft Word

 Writing letters, reports, and books.

 Creating CVs and resumes.

 Designing simple posters and flyers (graphics design).

 Making tables, forms, and schedules.

 Inserting pictures, shapes, and WordArt for creative documents.

 Adding headers, footers, and page numbers for professional work.

 Printing and sharing documents.

👉 In short, Microsoft Word is used for any kind of writing and document preparation on a
computer.

🟢Opening Word

 Open Microsoft Word by clicking the Word icon on your computer.

The Word Screen

When you open Word, you see:

 Title Bar (top) – shows the document name.

 Ribbon (tabs: Home, Insert, Layout, etc.).

 Page Area – where you type.

🧭 Title Bar

 Located at the top of the screen.

 Shows the name of your document and the Word app name.

 You’ll also find Minimize, Maximize, and Close buttons here.

🧰 Ribbon Tabs

 The ribbon is the toolbar with tabs like:

o Home – for formatting text

o Insert – for pictures, tables, shapes

o Design – for themes and watermarks

o Layout – for margins, orientation

o References – for citations

o Review – for spelling and comments

o View – for zoom and ruler

 Shortcut to switch tabs:

o Alt key activates ribbon shortcuts.

o Example: Alt + H = Home tab, Alt + N = Insert tab

🧾 Creating a New Document

 Click File → New → Blank Document to start a new page.

⌨️Typing Text

 Just start typing on the blank page.

💾 Saving Your Work

  File → Save As → Choose Location → Type Name → Save.

🎨 Formatting Text

Use the Home Tab:

 Bold (B) → makes text darker.

 Italic (I) → makes text slanted.

 Underline (U) → adds a line under text.

 Change Font (style) and Size (how big the text is).

Inserting Pictures

 Insert → Pictures → This Device → Select Image → Insert.

🌀 Using WordArt

 Go to Insert → WordArt.

 Choose a style (colorful, curved, shadowed, etc.).

 Type your text inside the WordArt box.

 You can resize, rotate, or move WordArt on the page.

🔷 Using Shapes

 Go to Insert → Shapes.

 Choose a shape (circle, rectangle, arrow, etc.).

 Draw it on your page by clicking and dragging.

 Use the Shape Format Tab to change color, outline, and effects.

 To add text: Right-click → Add Text.

🔢 Inserting Page Numbers

 Click on the "Insert" tab at the top.

 Click "Page Number" (you'll see a small icon).

 Choose where you want the number to appear:

 Top of page

 Bottom of page
  Page margins

 Word will automatically add numbers to all pages.

📄 Zoom in/out the page view:

 Go to View > Zoom or use the slider at the bottom-right corner.

 Shortcut:

o Ctrl + Mouse Scroll Up = Zoom In

o Ctrl + Mouse Scroll Down = Zoom Out

🔐 Create or Remove a Password

 Add a password to your document:

1. Go to File > Info > Protect Document > Encrypt with

Password

2. Type your password. Click OK.

 Remove password:

1. Go to same place.

2. Delete the password and click OK.

📅 Insert Date and Time

 Insert current date/time:

1. Go to Insert > Date & Time

2. Choose format (e.g., 02 September 2025 or 02/09/2025)

3. Check “Update automatically” if you want it to change daily.

 Shortcut:

o Alt + Shift + D = Insert Date

o Alt + Shift + T = Insert Time

🔘 Bullets and Numbering

 Create bullet list:

o Home > Bullets

 o Shortcut: Ctrl + Shift + L

 Create numbered list:

o Home > Numbering

💧 Add a Watermark

 Insert watermark:

1. Go to Design > Watermark

2. Choose “Confidential,” “Draft,” or create custom text/image watermark.

Insert a Text Box

 Add a text box:

1. Go to Insert > Text Box

2. Choose a style or draw your own.

 Shortcut: No default shortcut, but you can press Alt + N + X (Alt, then N for Insert, then
X for Text Box)

📰 Create Columns (like newspaper)

 Split text into columns:

1. Select your text.

2. Go to Layout > Columns

3. Choose One, Two, Three, or More Columns.

↔️Text Direction in Tables

 Change text direction inside a table cell:

1. Right-click inside the cell.

2. Choose Text Direction

3. Rotate text to vertical, horizontal, or rotated.

🧢 Adding Header and Footer

 Insert → Header (top of the page) or Insert → Footer (bottom of the page).

 Choose a built-in style, or click Edit Header/Footer.

  Type text (like document title, author name, or date).

 Insert page numbers: Insert → Page Number.

 Click Close Header and Footer when done.

Shortcut:

o Alt + N + H = Header
o Alt + N + O = Footer

12. 📊 Inserting Table

 Insert → Table. Alt + N + T

 Drag your mouse to select rows and columns.

 Example: 3x3 table = 3 rows × 3 columns.

 Type inside each cell.

 Use Table Design & Layout tabs to:

o Add borders, shading, or colors.

o Merge cells (combine boxes).

o Adjust row height and column width.

13. Adding Page Borders

 Go to Design → Page Borders.

 Choose Box, Shadow, 3D, or Custom styles.

 Select Color, Width, and Art designs (like flowers, stars, etc.).

 Apply to Whole Document or specific pages.

 Click OK to add the border. Shortcut: Alt + G + P

14. 🔣Using Symbols

 Go to Insert → Symbol → More Symbols.

 A box will open with many characters:

 o Mathematical signs (÷, √, ±).

o Currency symbols ($, €, £, ¥).

o Special marks (✓, ©, ®).

o Shortcut: Alt + N + U + M

 Select the symbol you want → Insert.

 Symbols are useful in academic work, business, and reports.

15. Using Symbols

Symbols are special characters (like ✓, ©, ☎) that you can insert into your document.

📌 How to Insert Symbols

 Go to Insert → Symbol → More Symbols.

 A window will open with many categories (letters, arrows, currency, etc.).

 Select your desired symbol and click Insert.

 📞 Common Useful Symbols & Their Codes

PURPOSE SYMBOL UNICODE / ALT CODE (WINDOWS)

Phone / Call ☎ Unicode U+260E / Alt + 9742
Mobile Phone 📱 Unicode U+1F4F1
Location / Map 📍 Unicode U+1F4CD
Email / Letter ✉ Unicode U+2709 / Alt + 9993
Email (open) 📧 Unicode U+1F4E7
Website / Globe 🌐 Unicode U+1F310
Fax Machine 📠 Unicode U+1F4E0
Checkmark ✓ Unicode U+2713 / Alt + 10003
Star ★ Unicode U+2605 / Alt + 9733

👉 How to use Alt Codes:

1. Make sure Num Lock is ON.

2. Hold down the Alt key.

3. Type the number code on the numeric keypad.

 4. Release Alt → the symbol appears.

Example: Alt + 9993 = ✉

Uses: ☎ +252 61 5886688

✉ alsiraaj.school@gmail.com

📍 Mogadishu, Somalia

🌐 www.youtube/alsiraaj school.com

16. Switching to Arabic Language

To type in Arabic:

1. First, add Arabic to your computer’s languages:

o Go to Windows Settings → Time & Language → Language → Add a Language →

Arabic.

2. In Word, switch the keyboard language:

o Press Alt + Shift (or Windows Key + Space) to switch between English and Arabic.

3. Arabic text writes from right to left automatically.

4. In Word, you can also set page direction:

o Layout → Paragraph → Right-to-Left.

17. 📐Page Layout

 Use the Layout Tab to change margins, orientation (Portrait or Landscape), and spacing.

Shortcut:

 Alt + P + M = Margins
 Alt + P + O = Orientation
 Alt + P + S = Size

17. Printing Document

 File → Print → Choose Printer → Print.