1.
Overview
The proposed project is an Online Job Portal designed to bridge the gap between job seekers and recruiters
by providing a modern, efficient, and user-friendly platform for job searching and recruitment. The application
will be developed using React for the frontend to ensure a responsive and dynamic user experience, while the
backend will be powered by Django, leveraging Django REST Framework for building robust
APIs. MongoDB will serve as the primary database, offering a flexible and scalable solution for storing user
profiles, job listings, applications, and other dynamic content. To enhance performance, Redis will be
integrated for caching frequently accessed data and managing background tasks such as email notifications or
job alerts.
The platform will support multiple user roles, including job seekers, recruiters, and administrators. Job seekers
will be able to register, create and manage profiles, upload resumes, search and apply for jobs, and track
application statuses. Recruiters will have the ability to post job openings, manage applications, and
communicate with potential candidates. An admin panel will allow system administrators to manage users,
moderate job listings, and monitor platform activity.
The application aims to provide a seamless experience through real-time updates, secure authentication, fast
loading times, and mobile-friendly design. It will also include intelligent job recommendation features and a
clean dashboard interface for both job seekers and recruiters. Overall, this project aims to offer a scalable,
maintainable, and secure solution that simplifies the recruitment process for both ends of the hiring spectrum.
2.Document Organization
This document is intended to provide a comprehensive overview of all aspects of our Online Job Portal project.
It details every phase of the project—from scope and functional specifications to schedule, performance
metrics, and potential risks—offering a clear roadmap for development and deployment. Additionally, to aid in
prioritization and decision-making, certain sections use Priority values on a scale from P1 to P3 to indicate the
relative importance of features and goals.
P1 items are the highest priority; they are absolutely necessary for a viable product and must be in place for the
initial release.
P2 items, while important and impactful to the overall quality, can be deferred if needed; however, the product
remains shippable without them.
Finally, P3 items are considered nice-to-have enhancements. Although they add value, they are not essential to
the quality or functionality of the shippable product and may be dropped if necessary.
3. Goals and Scope
3.1 Goals
The primary goal of the Online Job Portal project is to create a scalable, user-friendly platform that connects
job seekers with recruiters. It aims to simplify the job search and hiring process while ensuring a high level of
performance, security, and reliability. The key goals of the project include:
G1 (P1): Enable job seekers to register, build profiles, upload resumes, and apply for job listings with ease.
G2 (P1): Provide recruiters with tools to post jobs, view applicants, and manage recruitment workflows.
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G3 (P1): Implement secure, role-based authentication and authorization for all users (job seekers,
recruiters, admins).
G4 (P2): Allow real-time communication between recruiters and candidates via notifications or messaging.
G5 (P2): Build an admin dashboard for managing users, jobs, and maintaining platform integrity.
G6 (P3): Incorporate intelligent job recommendations for users based on their profile and application
history.
G7 (P3): Optimize platform performance using Redis for caching and background tasks like email alerts.
3.2 Non-Goals
While the project has ambitious goals, there are specific features or areas that are intentionally out of
scope for the initial release. These are not currently prioritized and may be considered for future development.
NG1: Integration with third-party job APIs like LinkedIn or Indeed for auto-importing job listings.
NG2: Support for live video interviews or in-app video conferencing tools.
NG3: Mobile app development (Android/iOS). The initial version will be responsive for mobile browsers
only.
NG4: AI-based resume parsing and skill-matching algorithms for automated shortlisting.
NG5: Paid job promotion or advertising features for recruiters.
NG6: Multi-language support or regional localization features.
4. Technical Process
4.1 Methodology
The Online Job Portal project will follow an Agile development methodology, allowing for incremental
development, frequent feedback, and adaptability to change. The development cycle will be divided into
short sprints, each focusing on delivering specific features or enhancements. Agile ceremonies such as sprint
planning, daily stand-ups, sprint reviews, and retrospectives will be followed to ensure continuous progress
and team alignment.
Each sprint will include:
Requirement gathering and task breakdown
Design and prototyping
Development (frontend and backend)
Testing (unit, integration, and UAT)
Deployment and review
This iterative approach ensures faster time-to-market, greater flexibility, and early validation of core
functionalities.
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4.2 Tools and Techniques
The project will leverage a modern and robust technology stack along with development tools to streamline the
workflow:
Technologies:
Frontend: React.js (with React Router, Axios)
Backend: Django + Django REST Framework
Database: MongoDB (NoSQL document storage)
Caching & Queue Management: Redis (for job alerts, notifications, performance)
Authentication: JWT-based authentication and role-based access control
API Testing & Documentation: Postman, Swagger (OpenAPI)
Containerization (Optional for Deployment): Docker
Development Tools:
Version Control: Git (GitHub for collaboration)
Code Editor: VS Code
Project Management: Jira
Design & Prototyping: Figma
CI/CD : GitHub Actions or Jenkins for automated builds/tests
4.3 Internal Artifacts
Several internal artifacts will be created and maintained throughout the project lifecycle to ensure clarity,
traceability, and smooth collaboration:
Requirement Specifications Document – Defines all functional and non-functional requirements.
Wireframes and UI Mockups – Designed in Figma to visualize page layouts and user journeys.
API Documentation – Detailed documentation of all API endpoints, request/response formats, and
authentication flows.
Data Models & Schema Designs – Describes MongoDB document structure, fields, and relationships.
Test Cases and Test Reports – Unit and integration test cases with expected outcomes and actual results.
Sprint Reports and Progress Logs – Summary of tasks completed, pending, or in review for each sprint.
Deployment Guides – Steps for setting up the local and production environments, including environment
variables and dependencies.
5. Deliverables
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This section outlines the tangible outputs and documentation that will be produced over the lifecycle of the
Online Job Portal project. Each deliverable is linked to specific project phases and is categorized by its
relevance to functionality, documentation, and overall project management.
5.1 Functional Deliverables
User Interface (UI) Components:
Responsive Web Application:
A complete, responsive frontend built in React.js that supports all user roles (job seekers, recruiters,
admin) with consistent design across devices.
UI/UX Mockups and Wireframes:
A set of approved wireframes and design prototypes (created using tools like Figma or Adobe XD)
outlining the layout for key pages such as login, job search, job posting, profile management, and
dashboards.
Backend and API Services:
Django-based Backend:
A fully functional API layer built using Django and Django REST Framework that provides endpoints for
user management, job posting, resume management, and application tracking.
API Documentation:
Detailed, versioned API documentation (using tools like Swagger or Postman) covering endpoint
specifications, request/response formats, authentication flows, and error handling.
Data Management:
Database Schema and Sample Data:
A comprehensive MongoDB schema design and initial sample datasets for users, job listings,
applications, and other related collections.
Caching and Queuing Configurations:
Redis caching configuration and integration guidelines for background task processing, job alerts, and
notifications.
5.2 Process and Development Deliverables
Project Documentation:
Functional & Non-Functional Requirements Document:
A complete and signed-off requirements document detailing user stories, priority values (P1/P2/P3),
and acceptance criteria.
Technical Design Documents:
Documentation covering system architecture, database design, security protocols, and data flow
diagrams.
Sprint Reports and Change Logs:
Iterative sprint documentation including planning, progress reports, retrospective notes, and any
change log that tracks modifications in scope or design.
Testing and Quality Assurance:
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Test Plans and Test Cases:
Detailed test cases for unit, integration, and end-to-end testing with specified test environments.
Test Reports:
Periodic reports covering testing outcomes, defects identified, and resolution status, ensuring high
quality before release.
5.3 Deployment and Maintenance Deliverables
Deployment Artifacts:
Deployment Guides:
Step-by-step guides for setting up development, staging, and production environments including
details on containerization (e.g., Docker configurations), CI/CD pipeline, and environment variables.
Configuration Files:
Ready-to-use configuration files for web servers, load balancers, caching systems, and security tools.
Post-Deployment Deliverables:
Monitoring and Logging Configurations:
System monitoring setups and log management guidelines to ensure real-time performance tracking
and issue resolution.
User and Admin Training Materials:
Comprehensive training guides, video tutorials, and FAQs for users and administrators, ensuring
smooth adoption of the platform.
Maintenance Roadmap:
A post-launch maintenance plan that outlines expected updates, scheduled backups, and long-term
support strategies, with a clear escalation path for critical issues.
6. Risk Management
Effective risk management is critical to the success of the Online Job Portal project. This section identifies
potential risks, assesses their impact and likelihood, and outlines mitigation strategies to address them
proactively. Risks are classified by categories such as technical, operational, and external, and are prioritized
based on their potential to disrupt project timelines, quality, or scope.
6.1 Risk Identification and Assessment
Risk Mitigation
ID Category Likelihood Impact Priority
Description Strategy
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Ensure early
Integration API contracts,
issues between continuous
R1 React frontend Technical Medium High P1 integration, and
and Django regular
backend integration
testing.
Provide
developer
Unfamiliarity training; use
with MongoDB proper
R2 for relational- Technical High Medium P1 document
type data modeling
structures techniques and
embed/refer
patterns.
Implement
fallbacks and
cache
Redis caching expiration
R3 failures or data Technical Medium Medium P2 policies; use
inconsistency Redis for non-
critical fast-
access
features.
Lock scope
Scope creep post-signoff;
due to use change
R4 additional Management High High P1 request
feature process with
requests impact
analysis.
Use JWT
Security securely;
vulnerabilities perform regular
R5 in user Security Low High P1 security audits
authentication and validations;
or data access follow best
practices.
Identify and
Delays in third-
test external
party
APIs early in
integrations
R6 External Medium Medium P2 the project;
(e.g., email
provide mocks
notifications,
during
resume parser)
development.
Conduct early
Poor user usability testing
R7 adoption due to Operational Medium High P2 and gather
unclear UI/UX feedback from
real users.
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Use staging
environment for
Deployment
final testing;
failure or
R8 Operational Low High P2 follow blue-
downtime
green
during go-live
deployment or
rollback plan.
Maintain
Lack of updated
documentation documentation
R9 or onboarding Operational Medium Medium P3 and onboarding
difficulties for guide
new developers throughout
development.
6.2 Mitigation Strategy Summary
Proactive Planning: Perform regular risk reviews and keep an updated risk register.
Frequent Testing: Automated tests, integration tests, and UAT cycles to identify technical issues early.
Clear Communication: Weekly status meetings and transparent communication channels to manage scope
and expectations.
Fallback Systems: Design for resilience—fallback for Redis, retry logic for API calls, secure error handling.
Documentation & Training: Ensure both developers and users have access to proper training and support
materials.
7. Appendix
The appendix provides supporting materials, additional resources, and references that complement the core
project documentation. These items serve as reference points for deeper understanding and future
enhancements during or after the project lifecycle.
7.1 Project Plan Documentation – Additional Info/Resources
Below are supplementary resources and assets associated with the Online Job Portal project:
Project GitHub Repository:
Link to the source code, README, issue tracker, and contributions.
[https://github.com/Sany07/Job-Portal-Django.git]
Design Prototypes & UI Wireframes:
Figma/Adobe XD files containing detailed mockups of the user interface for all user roles (job seeker,
recruiter, admin).
API Documentation:
Swagger/Postman collection with all API routes, payload examples, and error codes.
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Project Management Board:
Kanban board for sprint tasks, timelines, and progress monitoring (e.g., Trello, Jira, or Notion).
Database Schema Design (MongoDB):
Visual schema diagram and data dictionary showing collections, embedded documents, and indexes.
[Attach or Link Diagram]
Deployment Guide:
Instructions for setting up the project locally, on staging, and on production servers. Includes Docker setup
and CI/CD integration if applicable.
[Insert Deployment Document or Wiki Link]
7.2 References
Below are references that guided the design, development, and best practices adopted in the project:
React Documentation:
https://reactjs.org/docs/getting-started.html
Django & Django REST Framework:
Django: https://docs.djangoproject.com
DRF: https://www.django-rest-framework.org/
MongoDB Documentation:
https://www.mongodb.com/docs/
Redis Documentation:
https://redis.io/docs/
JWT Authentication Guide:
https://jwt.io/introduction
Figma (UI/UX):
https://www.figma.com/resources/learn-design/
Agile Methodology Overview:
https://www.agilealliance.org/agile101/
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