List of File & Format code- Administration (Admn)
SN File No Name of Content Format No.
1 PRPCEM/***/Admn/01 Vision, Mission, POs, PEOs PRPCEM/Admn/01
2 List of Faculty members PRPCEM/Admn/2.1
PRPCEM/***/Admn/02
3 Minutes of meeting PRPCEM/Admn/2.2
Budget Summary sheet, Non-
Recurring Expenses (Annexure-I-IV)
4 PRPCEM/***/Admn/03 PRPCEM/Admn/03
and Recurring Expenses (Annexure-
V-VII)
5 List of requirements as per Budget PRPCEM/Admn/4.1
PRPCEM/***/Admn/04
6 Letter of Requirement to Principal PRPCEM/Admn/4.2
7 PRPCEM/***/Admn/05 Invitation of Quotation letter PRPCEM/Admn/5.1
8 Comparison of quotations (Statement) PRPCEM/Admn/5.2
9 PRPCEM/***/Admn/06 Final Purchase order PRPCEM/Admn/6
List of teaching and nonteaching faculty
and their profile, Appointment letters,
10 PRPCEM/***/Admn/08 PRPCEM/Admn/2.1
joining report, resignation letter, Leave
record, etc
11 PRPCEM/***/Admn/11 Resume format (from college) PRPCEM/Admn/11
Departmental Library & Departmental
12 PRPCEM/***/Admn/12 PRPCEM/Admn/12
Library logbook
13 Departmental Portfolio PRPCEM/Admn/13.1
PRPCEM/***/Admn/13
14 Departmental Annual report PRPCEM/Admn/13.2
15 PRPCEM/***/Admn/14 Project/Consultancy Report as per format PRPCEM/Admn/14
16 PRPCEM/***/Admn/18 Performance appraisal (office) PRPCEM/Admn/18
List of Final Year student, List of eligible
PRPCEM/Admn/19.1
students as per format
17 PRPCEM/***/Admn/19 List of companies for off-campus and
PRPCEM/Admn/19.2
campus, Student’s training details
Student placement record PRPCEM/Admn/19.3
18 PRPCEM/***/Admn/20 List of Alumni (Office)
Parents feedback PRPCEM/Admn/21.1
Alumni feedback PRPCEM/Admn/21.2
19 PRPCEM/***/Admn/21 Employers feedback PRPCEM/Admn/21.3
Student exit feedback PRPCEM/Admn/21.4
Committees feedback PRPCEM/Admn/21.5
P. R. Pote (Patil) Education & Welfare Trust's Group of Institutions
College of Engg. & Management, Amravati
List of File & Format code- Academic (Acad)
SN File No Name of Content Format No.
Scheme of Exam & Syllabus (UG &
PRPCEM/***/Acad/01
PG
1 PRPCEM/***/Acad/02 Academic Calendar (UG & PG) PRPCEM/Acad/2
Deptt., total load and Faculty
PRPCEM/Acad/3.1
requirement
2 PRPCEM/***/Acad/03
Subject preference PRPCEM/Acad/3.2
Load distribution PRPCEM/Acad/3.3
Time table (UG & PG) Master-Theory PRPCEM/Acad/4.1
Time table (UG & PG) Class PRPCEM/Acad/4.2
3 PRPCEM/***/Acad/04
Time table (UG & PG) Personal PRPCEM/Acad/4.3
Time table (UG & PG) Lab PRPCEM/Acad/4.4
4 PRPCEM/***/Acad/05 Student Roll List (UG/PG) PRPCEM/Acad/5.0
Display of faculty specialization PRPCEM/Acad/6A-1
Project & Guide selection PRPCEM/Acad/6A-2
Project Schedule/Calendar PRPCEM/Acad/6A-3
List of Project Group PRPCEM/Acad/6A-4
PRPCEM/***/Acad/06A
5 (Same for B)
Notice display PRPCEM/Acad/6A-5
Project defining, Review and Pre-
PRPCEM/Acad/6A-6
Submission seminars- Evaluation
Project submission PRPCEM/Acad/6A-7
Project Diary PRPCEM/Acad/6A-8
6 PRPCEM/***/Acad/07 Faculty Student Ratio PRPCEM/Acad/7
PRPCEM/***/Acad/08 Teaching/Lesson plan (As per diary
PRPCEM/Acad/8.1
7 (08/Sem**/Name of format), Theory Attendance Report
student/Sub code Student’s attendance record PRPCEM/Acad/8.2
8 PRPCEM/***/Acad/09 Teaching Plan PRPCEM/Acad/8.1
Student Attendance Record PRPCEM/Acad/8.1
9 PRPCEM/***/Acad/10
Detention list PRPCEM/Acad/8.3
Sessional Exam Time-Table PRPCEM/Acad/11.1
Seating Plan and Notice display PRPCEM/Acad/11.2
10 PRPCEM/***/Acad/11
Invigilation duty PRPCEM/Acad/11.3
Question paper/Answer book record PRPCEM/Acad/11.4
11 PRPCEM/***/Acad/12 Syllabus coverage report PRPCEM/Acad/12.0
Sessional Exam Report PRPCEM/Acad/13.1
University Exam Analysis PRPCEM/Acad/13.2
12 PRPCEM/***/Acad/13
List of students who clear the program
PRPCEM/Acad/13.3
in four years
13 PRPCEM/***/Acad/14 Internal Marks Assessment PRPCEM/Acad/14
Student Achievements- Prizes /
Awards / Ranks / Publications,
Participation in inter-institute events by
14 PRPCEM/***/Acad/15 PRPCEM/Acad/15
students of the program of
study/Professional exams/
sports/cultural activities etc.
PRPCEM/***/Acad/16 University Exam question papers
Professional studies
15 PRPCEM/***/Acad/17 PRPCEM/Acad/17
(GATE/GRE/GMAT/IES etc.)
Trainings / STTP / Workshops /
16 PRPCEM/***/Acad/18 Conference / Seminars attended by PRPCEM/Acad/18
faculty
Trainings / STTP / Workshops /
17 PRPCEM/***/Acad/19 Conference / Seminars organized by PRPCEM/Acad/18
department
18 PRPCEM/***/Acad/20 Papers published by PG students PRPCEM/Acad/18
19 PRPCEM/***/Acad/21 Student feedback Analysis Office format
Student Association- List of
Committee/Organizational Structure,
Details of Installation of Body, Events
Planned, Events Organized, Financial
and other resources management,
20 PRPCEM/***/Acad/22 PRPCEM/Acad/22
Documentary Proof (Add complete
documents- List of Committee,
Program schedule, Photographs,
News, certificate format, List of
Participants etc.)
Lab details- Equipment Calibration PRPCEM/Acad/23.1
PRPCEM/***/Acad/23
Lab utilization PRPCEM/Acad/23.2
Lab Manual- Front page, Certificate,
List of Experiments, Syllabus, Mapping
of Program Outcomes with Instructional
Objectives, Mapping of Program
Educational Objectives with Program
PRPCEM/***/Acad/24 Outcomes, Session plan, Laboratory PRPCEM/Acad/24
policies & Report format, Evaluation
sheet, Each experiment should be
prefixed with PRE LAB questions with
answer key and suffixed with POST
LAB questions with answer key.
