TIME MANAGEMENT
Ann Yatsun
A BRIEF GUIDE TO TIME MANAGEMENT
Time management is the process of
planning and controlling how much time to
spend on specific activities. Good time
management enables an individual to
complete more in a shorter period of time,
lowers stress, and leads to career success.
BENEFITS OF TIME MANAGEMENT
1. STRESS RELIEF
Making and following a task schedule
reduces anxiety. As you check off items on
your “to-do” list, you can see that you are
making tangible progress. This helps you
avoid feeling stressed out with worry about
whether you’re getting things done.
2. MORE TIME
Good time management gives you extra
time to spend in your daily life. People who
can time-manage effectively enjoy having
more time to spend on hobbies or other
personal pursuits.
3. MORE OPPORTUNITIES
Managing time well leads to more
opportunities and less time wasted on trivial
activities. Good time management skills are
key qualities that employers look for. The
ability to prioritize and schedule work is
extremely desirable for any organization.
4. ABILITY TO REALIZE GOALS
Individuals who practice good time
management are able to better achieve goals
and objectives, and do so in a shorter length
of time.
1. SET GOALS CORRECTLY
Set goals that are achievable and
measurable. Use the SMART method when
setting goals. In essence, make sure the
goals you set
are Specific, Measurable, Attainable, Releva
nt, and Timely.
2. PRIORITIZE WISELY
Prioritize tasks based on importance
and urgency. For example, look at your
daily tasks and determine which are:
Important and urgent: Do these tasks right
away.
Important but not urgent: Decide when to do
these tasks.
Urgent but not important: Delegate these
tasks if possible.
Not urgent and not important: Set these
aside to do later.
3. SET A TIME LIMIT TO COMPLETE A TASK
Setting time constraints for completing
tasks helps you be more focused and
efficient. Making the small extra effort to
decide on how much time you need to allot
for each task can also help you recognize
potential problems before they arise. That
way you can make plans for dealing with
them.
4. TAKE A BREAK BETWEEN TASKS
When doing a lot of tasks without a break, it
is harder to stay focused and motivated.
Allow some downtime between tasks to clear
your head and refresh yourself. Consider
grabbing a brief nap, going for a short walk,
or meditating.
5. ORGANIZE YOURSELF
Utilize your calendar for more long-term
time management. Write down the deadlines
for projects, or for tasks that are part of
completing the overall project. Think about
which days might be best to dedicate to
specific tasks. For example, you might need
to plan a meeting to discuss cash flow on a
day when you know the company CFO is
available.
6. REMOVE NON-ESSENTIAL
TASKS/ACTIVITIES
It is important to remove excess activities
or tasks. Determine what is significant and
what deserves your time. Removing non-
essential tasks/activities frees up more of
your time to be spent on genuinely important
things.
7. PLAN AHEAD
Make sure you start every day with a clear
idea of what you need to do – what needs to
get done THAT DAY. Consider making it a
habit to, at the end of each workday, go
ahead and write out your “to-do” list for the
next workday. That way you can hit the
ground running the next morning.
USE TIME FOR THE RIGHT GOALS
THANK YOU FOR
ATTENTION
