Time Management
TIME MANAGEMENT
Time management is the process of organizing
and planning how to divide your time between
different activities.
How best Do you manage your time??????
Answer in YES/NO
1. I think daily planning guides are a waste of time.
2. My academic goals are pretty clear to me.
3. Leaving assignments until the last minute is big
problem for me.
4. I organize time very well.
5. I wish I were more motivated.
1. It is easy for me to cut short visits with people who
drop by when I am studying.
2. Visitors should feel free to see me whenever they
want.
3. I know which activities in my life are important and
which ones aren’t.
4. I am a perfectionist in everything I do.
5. I have enough time for leisure activities.
Odd Numbered Statements 1 pt. for each YES
Even Numbered Statements 1 pt. for each NO
1-2 You’re on top but can still improve
3 -4 You’re treading water
5-7 Managing time well is a problem
8-10 You’re on the verge of chaos!
It is not time which needs to be managed;
.
.
.
.
.
It is ourselves.
Time Management Tips to Help You Reach
Your Goals
•Specific
•Realistic
•Achievable
•Realistic
•Time-Bound
Understand how you currently spend your time
Assess how you spend your time at work for about two to three
weeks. Ask yourself each of the following questions when you
review the results:
• What are you doing?
• Where is the majority of your time being spent?
• What did you accomplish?
• Was any of this time wasted?
• Was your time well spent?
• Did the activities on which you spent your time help you get closer
to achieving your goals?
At the end of the two to three weeks, tally up all
the numbers and observe what you have
accomplished thus far. This way, you will have a
baseline on which to base your success as you move
forward with your efforts to reach your goal. This is
also a perfect time to see if you wasted any time. If
you did, you should remove the activities that wasted
your time from your scheduler or at least postpone
them until after you’ve finished your tasks.
Goals, Priorities, and Planning
• Why am I doing this?
• What is the goal?
• Why will I succeed?
• What happens if I chose not to do?
Planning to make the time effective
“Planning is bringing the future into the present so you can do
something about it now .” Alan Lakein
• It takes 15 minutes to plan but this small invest of time will save
you at least 2 hours in wasted time.
• Plan Each Day, Each Week, Each Semester You can always
change your plan, but only once you have one.
Covey’s four-quadrant TODO
Due Soon Not Due Soon
Important 1 2
Not Important 3 4
How to Effectively Implement Time Management?
1. Evaluate Yourself : When an individual evaluates
himself, he can identify all the problems, barriers and
inconsistencies that are arising in the course of his
performance. He learns to figure out the relevant
measures and techniques that needs to be effectively
implemented in order to enhance his performance and
abilities.
2. Assess Your Behavior:
It is vital to keep ones behavior, conduct and
demeanor positive. One should possess effective
communication skills, be polite in speaking and have a
good pleasing nature and attitude. These positive traits
are going to prove to be extremely helpful in making a
person successful.
3. Setting up Short and Long term Goals
There are certain goals and objectives that a person
has to achieve; some are short term while others are
long term which may even take two years or more.
Goals should be SMART, specific, measurable,
achievable, realistic and time bound. Setting of goals
is fundamental for effective time management and
life management.
4. One needs to Visualize Goals, Objectives, Tasks
and Functions :
It is essential to think about ones goals and objectives as
well as tasks and functions; an individual should be
aware of where he is and where he wants to go. One
should try to get involved into relaxation techniques,
meditation and yoga so that one can effectively think
about these and even formulate effective modes and
procedures to put them into operation.
5. Be Efficient and Work Hard :
One should be efficient, productive, conscientious
and meticulous in the performance of his
functions and duties. Some people are not
perfectionists but they should aim at completion
and render their best performance in all the
activities.
6. Support and Assistance :
Establishing effective communications, avoidance of
disputes and conflicts, seeking help and support from
other individuals around is crucial for any person to
understand time management. For example, if a person is
handling a big job, working on a major project then there
can be some things that he cannot accomplish by himself
and needs help from others; therefore, effective time
management in the case of any job involves support and
assistance.
7. Setting Up Schedules:
For students or office employees or working
professionals, it is essential to set up a schedule or a chart
with important classes, or test dates, or dates of
submission of assignments, or meetings or making
presentations and so forth listed or marked on them. A
schedule plan will enable a person to set priorities and
work hard towards the most important area or the area
that is first in accordance with the schedule .
Think on Paper
Clarity is the most important concept in time management.
7- steps method for clarifying is
1. Decide exactly what you want .
2. Write it down .
3. Set a deadline on your goal .
4. Make a list of everything you should do to achieve your goal .
5. Organize the list into a plan.
6. Act on your plan immediately.
7. Resolve to do it every single day that moves you towards your
major goal.
Race of Ace
TA N T N T
P O R URG TE
T & IM O
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IMP O RT NOT P O R T A
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NOT &
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URG OT
N N T
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THANK YOU
