683 Administration Staff Jobs in Mumbai

Making processes, checklists, workflows, quality standards, documentation and reports for Admin Explaining checklists and workflows to all external personnel and receptionists and monitoring work as per the given standards Working on day-to-day administration & innovating various ways to reduce administration cost. Keeping close watch on facility cleanliness and getting work done from house-keeping personnel Administering that the receptionists (Front desk executives) are following the protocol and policies for guests (greeting, asking whom to visit, making comfortable, asking for refreshment, connecting to the right person, taking message in absence of right person, giving message, allowing visitor inside only with a company employee (unless repetitive), displaying welcome visitor name (if big party), making arrangement for disposal of any bags / baggage, keeping place tidy, arranging for discussion room if Required, taking visiting card, asking the call back time etc Monitoring that all employees have company provided identity cards Keeping complete track various vendor performance along with grade AAA, ABA, BAB etc based on Quality, Cost & Reliability Finding alternate third parties for outsourcing as a back-up for the current vendors Giving feedback to the vendors / service providers on performance of their personnel Keeping safe the keys of lockers. Keeping duplicate keys of important lockers Tagging equipment and keeping the list ready Supporting all meeting requirements by ensuring lights, electricity, projector, markers, white-board etc Working on all arrangements for events and coordinating with related vendors Ensuring all arrangement for travelling of team within and outside the city Keeping in contact good hotels for guests stay. Working out on a discount deal with them Maintaining office related petty cash expenses and maintaining report of admin expenses Overseeing IT related day to day work. If required, calling the external vendor personnel Tracking IT vendor performance on the basis of TAT of Issue logged till Issue closed and total down hours Keeping all electricity, phone, stationary etc bills and keeping a track of AMC contracts and their renewals Monitoring AC, EPBAX, PC, Antivirus, Fire, warehouses etc AMC and service levels and managing CCTVs for PAN India Locations Allocating New connections for new joinees, email and phone access, firewall access Distributing the stationary and other day to day things to office and godown Getting the Maintenance work done within the shortest span of time or at the most convenient time (electricity, carpenter, electricity, plumbing)

Admin Executive Educational Qualification GraduateWork Experience 1-2 YearsSKILL SETS REQUIREDMandate Experience in handling admin, facilities management, transport, Team oriented, highly motivated && willing to perform at stretch levels Facilities management, Transport management, Preventivemaintenance, Employee Communication, Audit && compliance related tofacility management Preferred Shift timings Morning && Night shift (Rotataional) Prior work experience in MNC administration is a must. Must have handled 24X 7 Operations Candidate from Large BPO, Background verification or Service Industrypreferred ROLES && RESPONSIBILITIES To execute various admin functions including housekeeping services, security, transport, cafeteria. Monitor vendors and service providers performance regularly to ensure quality of service/ deliverywithin specified timelines. Ensure compliance to statutory norms and requirements required for smooth functioning ofservices. Execute Audit related requirements as assigned by Sr. Executive.

Key Responsibilities Facility Management: Ensure all office facilities are functional, including air-conditioning, lighting, electricals, and other infrastructure. Vendor Management: Coordinate and manage service providers for air-conditioning, housekeeping, security, and other office maintenance needs. Office Infrastructure: Oversee upkeep, repairs, and improvements of office assets, workstations, and equipment. Employee Insurance: Handle timely renewal and administration of employee insurance policies. Safety & Security: Ensure office safety standards, fire safety equipment, and security systems are in place and regularly audited. General Administration: Manage office supplies, pantry items, and support day-to-day operational requirements. Compliance & Documentation: Maintain records of vendor agreements, service contracts, insurance documents, and compliance checks.  Requirements Graduate in any discipline. 2-5 years of experience in office administration, facilities management, or a similar role. Strong vendor management and negotiation skills. Good communication and organizational abilities. Basic knowledge of office safety and compliance standards. Proficiency in MS Office (Excel, Word, Outlook).  What We Offer Opportunity to work in a growing customer engagement services company. Exposure to multi-vendor management and end-to-end facilities oversight. Supportive work environment with opportunities to learn and grow.

IT Compliance & Audit Officer Bajaj Finserv Limited (BFL) About the Role Were looking for an IT SPOC to manage security and compliance across our fast-growing contact centres (4500+ FTEs). Youll ensure our data, networks, and systems stay secure while coordinating with internal teams and vendor partners. Key Responsibilities Oversee data, network, endpoint, and physical security. Implement and monitor compliance controls (ISO, DLP, governance). Manage IT assets, audits, and partner-site security. Work closely with Admin, IT, Security & Compliance teams. On-ground presence at assigned centres. Requirements Bachelors in Computer Engineering / BSc IT. 3-4 years of IT support, infra, or cybersecurity experience. Strong knowledge of IT asset management & compliance. Good communication and problem-solving skills. Why Join Us High-ownership role Fast-growing environment Work with a leading financial brand

Position Overview We are seeking a Project Coordinator with a strong technical understanding of enterprise infrastructure and applications, and a solid grasp of capital markets operations. The ideal candidate will assist in coordinating cross-functional technology initiatives supporting institutional trading platforms, ensuring seamless communication between business stakeholders, infrastructure teams, and application owners. Key Responsibilities :- Support Project Managers in planning, scheduling, and coordinating infrastructure and application-related projects within the capital markets domain. Act as a bridge between application, network, Windows/Linux administration, and enterprise support teams to ensure smooth project execution. Track and report project status, milestones, risks, and dependencies using Agile tools and project dashboards. Coordinate change management, release planning, and system readiness checks in collaboration with infrastructure teams. Ensure application and server health monitoring processes are in place including CPU, memory, and system performance metrics. Liaise with trading desks, technology teams, and vendors to ensure alignment on timelines and deliverables. Maintain project artifacts in Jira or similar tools. Contribute to process improvements and standardization across project execution practices. Technical Skills & Knowledge :- Understanding of enterprise IT infrastructure, including: Network fundamentals (firewalls, routers, ports, connectivity flows) Application architecture and inter-system communication Windows and Linux administration basics (file systems, user access, patching cycles) Server health monitoring and performance management (CPU, memory, logs) Enterprise IT functions how support, operations, and monitoring teams collaborate Familiarity with Agile SDLC frameworks and tools (Jira, Confluence, ServiceNow). Exposure to cloud and virtualization environments (AWS, Azure, VMware) preferred not mandatory. Domain Expertise :- Experience working in Capital Markets / Investment Banking environments. Understanding of Institutional Trading workflows including order management, trade execution, clearing, and regulatory aspects. Awareness of market systems, FIX protocol, and trade data flow is an advantage. Qualifications :- Bachelors degree in Engineering, Computer Science, Finance, or a related discipline. Project Management certification (PMP, CAPM, or PRINCE2) preferred. 1-3 years of relevant experience coordinating technology or infrastructure projects in financial services or capital markets. Soft Skills :- Excellent coordination and stakeholder management skills. Strong communication and documentation ability able to translate technical discussions for non-technical stakeholders. Proactive, organized, and capable of managing multiple priorities simultaneously. Analytical mindset with problem-solving aptitude and attention to detail.  

Dear Candidate,Designation:- HR Manager  Experience: - 2 + years Location:-  Mumbai (Andheri)Budget: Not a constraint for the right candidate Key Responsibilities:Recruitment & Talent Management: Manage full recruitment cycle for all positions Develop and implement retention strategies Coordinate with department heads for manpower planning Maintain relationships with employment agencies and job portals Conduct induction programs for new joinersEmployee Relations & Engagement: Define company values and translate them into working culture Handle employee grievances and conflict resolution Implement employee engagement initiatives Manage performance management systems Coordinate training and development programs Maintain positive industrial relations Security management, canteen, housekeeping, 5s initiatives etcCompliance & Administration: Ensure compliance with labor laws and regulations Manage payroll processing and benefits administration Maintain HR documentation and employee records Handle statutory compliance (PF, ESI, labor law registers) Conduct HR audits Formulate and implement HR policies and procedures Note:-   Your resume was seen to be relevant for the above position if interested kindly revert back with your updated resume with your basic information.Total Experience:Current Profile:Current CTC:Expected CTC:Notice Period:Current Location:

JD Experience Minimum 5 years of hands-on experience in IT support, infrastructure management, or system administration. 2 years of experience in IT inventory and procurement management preferred. Skills & Attributes Strong technical troubleshooting and problem-solving skills. Proficiency in Microsoft Excel (reports, pivot tables, and dashboards). Hands-on experience with Office  administration and basic Azure management. Strong knowledge of Windows and Mac OS environments, printers, and network configuration. Understanding of email protocols (POP/IMAP) and mail client setup. Excellent communication (verbal and written), organizational, and documentation skills. Proactive, flexible, and enthusiastic approach with strong accountability. Experience with vendor management, inventory control, and process governance  Share your resume to nithyashree.p@jonesrecruitzo.com or 9364093713  

An Administration Manager is a senior-level professional who oversees the daily operations of an organization's administrative systems. They manage and supervise administrative staff, develop and implement office policies, and coordinate workflows to ensure efficiency. Their role is crucial in managing office logistics, controlling budgets, and creating a productive and secure workplace environment. ResponsibilitiesSupervise administrative staff: Lead, train, and manage a team of administrative and clerical employees. This includes hiring, performance evaluations, scheduling, and delegating tasks.Manage office operations: Oversee the day-to-day functions of the office, including managing supplies, equipment, inventory, and facilities to maintain a functional and efficient working environment.Develop and implement policies: Create, review, and enforce administrative policies and procedures to improve efficiency and ensure compliance with company and regulatory standards.Handle financial oversight: Manage administrative budgets, monitor expenses, process invoices, and assist with financial reporting and bookkeeping.Manage facilities and vendors: Coordinate facility maintenance, repairs, and office security. Manage relationships and negotiate contracts with vendors and service providers.Coordinate internal communication: Act as a liaison between the administrative department and other departments, as well as external stakeholders, ensuring a smooth flow of information across the organization.Oversee record-keeping: Ensure proper documentation, organization, and storage of company records and data, both digital and physical.Plan and coordinate events: Organize and manage company events, meetings, and conferences, including logistics, scheduling, and resource allocation.Support management: Provide high-level administrative support to senior management by preparing reports, managing schedules, and assisting with special projects. If you're interested, Kindly forward your resume to:- prajapatimaity05@gmail.com

As a Project Manager in the New Energy Stream, you will be responsible for proactively taking initiatives, analyzing upcoming technologies, market and business scenarios, and coming up with comprehensive project plans. Your key responsibilities will include: - Developing project scopes, objectives, and involving stakeholders to ensure technical feasibility - Monitoring and ensuring smooth and timely delivery of projects - Tracking project performance to analyze the successful completion of short and long-term goals - Using appropriate techniques to manage changes in project scope, schedule, and cost - Conducting project reviews and sending detailed reports to top management - Creating and maintaining extensive project documentation - Identifying areas of process improvement and implementing process optimization - Coordinating with cross-functional teams, suppliers, partners, and vendors for project execution Qualifications required for this role include: - Graduate/Post-graduate degree from a reputed university/college - 9-12 years of overall experience in project management Additionally, the company values the following skills and competencies: - Communication and interpersonal skills (Rating: 4) - Leadership skills (Rating: 4) - Detail orientation (Rating: 4) - Functional Expertise (Rating: 4) - People management skills (Rating: 4),

You will play a crucial role in the smooth functioning of the office by overseeing day-to-day administrative operations. This includes managing office resources, equipment maintenance, basic facilities, and logistical needs to ensure everything runs seamlessly. You will also be responsible for handling incoming and outgoing communications, ensuring timely and professional responses. Your key responsibilities will include: - Tracking and ensuring accuracy, completeness, and compliance of office-related expenses with company policies. - Scheduling and organizing meetings, events, and occasions. - Acting as the primary point of contact for visitors to provide a positive and welcoming experience. - Providing detailed information about the products and services offered by the company. - Maintaining the showroom in an organized, clean, and visually appealing manner. - Upholding confidentiality and discretion when dealing with sensitive information. - Supporting cross-functional projects as required. - Addressing and proactively resolving administrative issues by finding practical solutions. - Demonstrating strong multitasking abilities to effectively handle multiple responsibilities simultaneously. - Staying updated on industry trends and best practices related to office administration. - Performing any other duties as assigned by the management. - Coordinating with vendors and service providers to ensure smooth operations. About profine India Window Technology Pvt Ltd.: profine India Window Technology Pvt Ltd. is a 100% owned subsidiary of profine GmbH, Germany, a globally recognized manufacturer of uPVC profiles for windows and doors, shutter systems, PVC sheets, and aluminum window profiles and facade solutions. With successful brands like Kmmerling, Alupure, and EFP, profine offers a wide range of high-quality profiles for various purposes. The extrusion plant in Vadodara, Gujarat, spread across 20,000 sq. mtr., is equipped with state-of-the-art u-PVC profile manufacturing facilities.,

Role Overview: As the Lead of MIS and Controlling for AIS Operations at the Kalwa-Airoli factory, you will be responsible for managing the MIS and Controlling team. This role ensures high financial integrity and performance across all controlling activities within the factory. You will act as a key partner to factory management, providing reliable financial insights and driving operational efficiency. Key Responsibilities: - Lead the preparation of the annual factory plan and budget (Factory Target Agreement) in alignment with factory management. - Perform detailed planning of factory overheads, monitor monthly progress against budget, and initiate corrective actions as needed. - Prepare and maintain regulatory financial documentation. - Plan and monitor fixed asset investments, ensuring timely capitalization and understanding of EVA (Economic Value Added) calculations. - Track and report financial aspects of productivity initiatives. - Coordinate and report financial MIS data (financial forecasts and actuals) to HQ and local management. - Utilize SAP R/4 effectively in a factory environment, with working knowledge of FI/CO/PA/SD/MM modules. - Create and analyze financial reports including key KPIs, dashboards, and variance analysis. - Identify and implement opportunities to optimize financial KPIs. - Support internal and external audits by providing necessary documentation and responses. - Prepare cost audit statements, cost accounting reconciliations, and address auditor queries. - Drive process standardization and implement strong checks and controls to enhance efficiency. - Ensure timely reporting of monthly, quarterly, and annual KPIs. - Act as a trusted advisor to factory management, providing insights on P&L, cash flow, and overall financial performance. - Lead the financial planning and reporting team, overseeing budgeting, forecasting, and performance monitoring. - Ensure compliance with Siemens financial reporting guidelines (IFRS) and internal control requirements. - Promote digitalization and automation initiatives within the finance team and financial processes. - Maintain SAP configurations including activity types, hourly rates, product cost sheets, and control of sales and production orders. - Lead the MIS team in staffing, career development, performance evaluation, and best practice sharing. - Monitor financial KPIs and overheads for the shadow assembly plant, coordinating closely with relevant stakeholders. Qualifications Required: - CA/ICWA/Postgraduate/Graduate with 8-10 years of experience in a similar profile, preferably Financial Planning, reporting & Analysis. - Hands-on experience in Planning, Budgeting, Forecasting, Management reporting and Cost Controlling. - Ability to lead a team with strong people management skills and interpersonal skills. - Working experience of advance excel & SAP is a must. Knowledge of BI tools will be an added advantage. - Strong analytical skills with high attention to detail & accuracy. Ability to work under pressure. - Excellent communication and presentation skills. - Knowledge of IFRS and local reporting systems/environment. - Knowledge of Siemens reporting systems/environment is preferred. - Experience in a factory controlling role with a medium to large size manufacturing organization (preferred in handling engineered product), experience working in a multi-national environment and in a matrix organization. - Extensive knowledge of factory regulative. - ERP (SAP) and Finance systems knowledge. - Capable to successfully manage multiple priorities and reporting requirements. - Autonomous, self-driven. - Collaborative, team player with strong interpersonal skills. Role Overview: As the Lead of MIS and Controlling for AIS Operations at the Kalwa-Airoli factory, you will be responsible for managing the MIS and Controlling team. This role ensures high financial integrity and performance across all controlling activities within the factory. You will act as a key partner to factory management, providing reliable financial insights and driving operational efficiency. Key Responsibilities: - Lead the preparation of the annual factory plan and budget (Factory Target Agreement) in alignment with factory management. - Perform detailed planning of factory overheads, monitor monthly progress against budget, and initiate corrective actions as needed. - Prepare and maintain regulatory financial documentation. - Plan and monitor fixed asset investments, ensuring timely capitalization and understanding of EVA (Economic Value Added) calculations. - Track and report financial aspects of productivity initiatives. - Coordinate and report financial MIS data (financial forecasts and actuals) to HQ and local management. - Utilize SAP R/4 effectively in a factory environment, with working knowledge of FI/CO/PA/SD/MM modules. - Create and analyze financial reports including key KPIs, dashboards, and variance analysis. - Identify and implement opportunities to optimize fin

Job Description: As a candidate for this role, you will be responsible for maintaining MIS records, handling front office administrations, ensuring proper documents filing and recording, managing vendors effectively, and fulfilling compliance requirements. You will be joining a company that has been operating in the digital marketing and A2P messaging services sector since 2009. The company specializes in providing solutions in various areas such as social media marketing, SEO, viral marketing, email marketing, brand monitoring, promotions, and content marketing services.,

Administration Head  Job description Administration and Lessoning Housekeeping and Facility Management Setting up new offices Providing support for the maintenance of centers across PAN India. Maintenance of company-owned vehicles Regulatory compliance General Administration Facility Management Procurement and Vendor Management Security Management Roles and Responsibilities Administration and Liasoning Housekeeping and Facility Management Setting up new offices Providing support for the maintenance of centers across PAN India. Maintenance of company-owned vehicles Regulatory compliance General Administration Facility Management Procurement and Vendor Management Security Management  If you are interested kindly send their updated resume on this id hrjobsconsultacy1@gmail.com & call for more details at 8700311618  

An Administration Manager is a senior-level professional who oversees the daily operations of an organization's administrative systems. They manage and supervise administrative staff, develop and implement office policies, and coordinate workflows to ensure efficiency. Their role is crucial in managing office logistics, controlling budgets, and creating a productive and secure workplace environment. ResponsibilitiesSupervise administrative staff: Lead, train, and manage a team of administrative and clerical employees. This includes hiring, performance evaluations, scheduling, and delegating tasks.Manage office operations: Oversee the day-to-day functions of the office, including managing supplies, equipment, inventory, and facilities to maintain a functional and efficient working environment.Develop and implement policies: Create, review, and enforce administrative policies and procedures to improve efficiency and ensure compliance with company and regulatory standards.Handle financial oversight: Manage administrative budgets, monitor expenses, process invoices, and assist with financial reporting and bookkeeping.Manage facilities and vendors: Coordinate facility maintenance, repairs, and office security. Manage relationships and negotiate contracts with vendors and service providers.Coordinate internal communication: Act as a liaison between the administrative department and other departments, as well as external stakeholders, ensuring a smooth flow of information across the organization.Oversee record-keeping: Ensure proper documentation, organization, and storage of company records and data, both digital and physical.Plan and coordinate events: Organize and manage company events, meetings, and conferences, including logistics, scheduling, and resource allocation.Support management: Provide high-level administrative support to senior management by preparing reports, managing schedules, and assisting with special projects. If you're interested, Kindly forward your resume to:- prajapatimaity05@gmail.com

We are in search of a skilled and experienced Accountant to join our Accounting team. As an Accountant, you are responsible to manage all our financial records, as well as reconciling bank financial statements. You should enter account information and calculate tax payments. You should also analyze costs, revenues, financial commitments, and the growing financial trends. You will also be required to predict future revenues and expenses. You should monitor the organization's finances, submit financial reports to the management and give suggestions about tax strategies. To be successful in this role, you must have extensive experience in bookkeeping or related fields. You will provide accurate information on our business cash flows and financial position. If you are ready to take up these duties and responsibilities of an Accountant, then apply right away. We will love to meet you. ResponsibilitiesPrepare financial budget forecasts. Reconcile bank statements Manage all the accounting financial transactions by entering correct account information. Direct external and internal controls audits. Substantiates financial transactions by auditing documents. Prepares asset, liability, and capital account entries by gathering and examining account information. Perform monthly and annual account closings. Maintains financial security by obeying internal controls. Ensure payments are being made and received on time. Perform tasks in compliance with financial policies and regulations. Summarize financial status by collecting data, and preparing balance sheets and profit and loss statements. Secure financial information with regular data backups. Attend educational workshops for maintaining technical and professional knowledge.

We are looking for an organized and detail-oriented Administration Manager to oversee our daily office operations. The ideal candidate should have strong leadership skills, experience in managing administrative tasks, and the ability to improve workplace efficiency. If you have excellent organizational abilities and problem-solving skills, wed love to meet you! Roles & ResponsibilitiesManage and supervise administrative staff to ensure smooth office operations.Develop, implement, and improve office policies and procedures.Oversee office budget, expenses, and financial reports.Ensure office facilities, supplies, and equipment are well-maintained.Monitor administrative workflows and optimize operational efficiency.Handle document management, record-keeping, and data entry processes.Coordinate with vendors, service providers, and suppliers.Ensure compliance with company policies, labor laws, and industry regulations.Assist in hiring, onboarding, and training administrative staff.Manage correspondence, scheduling, and internal communication.

We are looking for a Facilities Coordinator to help us maintain a secure and well-functioning work environment. Part of your job will be to check devices, structures and systems (e.g. fire alarms and air-conditioners) on a regular basis and identify needs for repairs and renovations. You will also coordinate with external vendors, such as cleaners and insurance agents, and conduct cost analyses when purchasing new systems or services. To be successful in this role, you should be well-organized and able to prioritize multiple issues. You should also have good knowledge of basic office equipment. Ultimately, youll help our employees, customers and guests get the most out of our facilities. Responsibilities Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras) Check rooms and furniture to identify needs for repairs or renovations Restock office and kitchen supplies Design and oversee the schedule for cleaning and disinfecting the building Monitor activities that happen outside the building, such as proper waste disposal and recycling Fix minor malfunctions in office equipment Coordinate office and parking space allocation Keep track of regular and ad-hoc facility expenses Conduct market research and compare costs and benefits when evaluating new vendors Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards) Research new services and appliances to facilitate operations Ensure compliance with health and safety regulations

  Oversee daily office operations and maintenance of office infrastructure. Manage housekeeping, security, and pantry staff to ensure cleanliness and discipline. Handle vendor management quotations, billing, and payments. Maintain records of office expenses, assets, and inventory. Ensure smooth functioning of stationery, IT equipment, and utilities. Assist in organizing meetings, travel arrangements, and company events. Handle courier, dispatch, and visitor management systems. Liaise with building management for repairs, maintenance, and compliance. Support HR in onboarding arrangements and administrative documentation. Ensure compliance with company policies and health & safety standards  

Responsibilities: Supervising the day-to-day operations of the administrative department and staff members. Hiring, training, and evaluating employees and taking corrective action when necessary. Developing, reviewing, and improving administrative systems, policies, and procedures. Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained. Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses. Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions. Collecting, organizing, and storing information using computers and filing systems. Overseeing special projects and tracking progress towards company goals. Building and expanding on skills by engaging in educational opportunities.

Job Title: Administrative Superintendent About the Organization A leading Institute of national importance and recognized as an Institute of Eminence, committed to academic excellence, research innovation, and administrative efficiency. Educational Qualification & Experience Essential Qualification: Bachelors Degree with minimum 4 years of relevant administrative experience after graduation. Candidates with a Masters Degree will have the normal duration of the program counted towards the required experience. Preferred Experience Areas: Academic or institutional administration Recruitment and establishment Finance, procurement (including GeM) Examination and records management Key Responsibilities Supervise and manage daily administrative operations to ensure smooth workflow. Handle financial and procurement-related tasks, including processes in GeM. Support HR and establishment functions recruitment, compliance, and record keeping. Coordinate academic processes, such as examination management and student record maintenance. Ensure adherence to institutional policies and government regulations. Prioritize, delegate, and manage tasks efficiently to meet institutional goals. Skills Required Excellent organizational and time management skills Strong communication and documentation ability Proficiency in MS Office and administrative management systems Sound knowledge of government procedures and institutional frameworks Experience Range Minimum: 4 years Preferred: 4- 8 years in administrative roles within academic, government, or research organizations Location: Powai, Mumbai