Blog - Latest articles on time tracking & e-invoices

ZEIT.IO re-checks every day the VAT IDs that VIES couldn't check when you saved. If one doesn't exist, the freelancer or the organisation's admins get an email – and so do clients with a running supplier contract.

Automatic payment reminders in ZEIT.IO: reminders go out on the days you choose, with the invoice attached as an e-invoice – ZUGFeRD (EN 16931) by default, XRechnung on request. Dunning stops once the invoice is paid.

ZEIT.IO fixes SEPA direct debit in e-invoices: your customer's IBAN instead of your own, plus creditor ID and mandate reference in new fields. Your customer's accounting can match every debit to the right invoice.

ZEIT.IO completes VAT IDs with the correct country prefix across forms, API and imports, and rejects mismatches. Your own EU VAT ID is also checked against the EU's VIES service, so e-invoices no longer bounce over a missing prefix.

ZEIT.IO now issues organisation cancellations as type 381 with a reference to the original invoice. PDF and XML show the same positive amounts. For existing customers: check any TypeCode rules; earlier cancellations stay as they are.

October in ZEIT.IO: suppliers can get just one credit note per project and month, motor vehicle experts invoice CombiPlus damage cases, and articles, API keys and supplier contracts have gained a lot.

New in ZEIT.IO: one credit note per supplier, project and month instead of one per timesheet. A closing day closes the month, open time and expenses are submitted automatically, with an email reminder beforehand.

ZEIT.IO articles: set up flat rates, licences and products once with price and unit, restrict them to customers and add them to new invoices automatically. Your CRM or shop can now manage the catalogue through the REST API.

Critical flaws in PHP and Node.js? ZEIT.IO is not affected: neither runs on our servers. On top of that, we check for vulnerabilities every week and install security updates automatically.

ZEIT.IO now stores API keys only as a hash and encrypted. You see a new key exactly once, and the list shows only its last four characters. Your existing integrations keep running without any change.

Exports of more than 300 time records are now built in the background, and ZEIT.IO emails you a download link. No attachment for privacy reasons: the link works only for you, only signed in to ZEIT.IO.

Articles can now be imported from CSV in the format of the article export – including customer limits and auto-add to new invoices. Duplicates and unknown customers are reported per line. New: customer filter and API POST /api/v1/org/product_items.

Conclude legally binding supplier contracts without paper: ZEIT.IO records every acceptance with timestamp, IP address and optional 2FA and sends both sides the contract as a PDF. Only approved times and expenses are paid.

Mark incoming invoices in ZEIT.IO as cancellations and link them to the original from the same supplier. Both are clearly highlighted in the list, negative amounts are accepted and every change is in the history.

Credit notes with Skonto can now be marked as paid with the full or the discounted amount. ZEIT.IO books the remaining payment, keeps existing partial payments and dates a late-recorded Skonto payment within the discount window.

New in ZEIT.IO: copy a customer with one click. The form comes pre-filled, and aliases, dynamic fields and invoice and auto-invoicing settings are taken over too. Contact persons and departments are not copied.

New in ZEIT.IO: organisations and approvers can filter a timesheet's time records by user, project, activity, billable state and description. The sum updates instantly, and every filtered view can be shared as a link.

New in ZEIT.IO: suppliers can only book as many hours in a mirrored project as are still free in the parent project. The check covers web, timer, app, API and timesheets – with a hint when the budget gets tight.

Incoming invoices: net, tax and gross are now editable on the Settings tab, and the tax rate and Skonto are recalculated. Approved invoices can only be changed by admins, with a warning, a confirmation prompt and an audit log.

New in ZEIT.IO: create a separate API key for every integration – with its own permissions just like a member, an expiry date or unlimited validity, and an overview of when and how often each key was used.

New in ZEIT.IO: add all active employees to a project in one step. Set budget, period, roles and billing rate once; employees who are already members are skipped automatically.

33 updates in September: projects copy and close themselves, invoices go to multiple recipients, and bank matching handles bulk payments and skonto. Important for admins: project permissions no longer open up financial data.

Multiple recipients for offers, invoices and payment reminders: the main recipient can appear with name and position in the PDF address block, while everyone else receives the document in CC.

Project permissions alone no longer unlock financial data: invoices, credit notes, offers, expenses, timesheets and automatic invoicing in the project now require the same permission as their overview pages.

New cancellation email for timesheets and expenses: freelancer, submitter and all approvers receive the reason. The cancellation page now points out that the reason is also published as a comment visible to everyone with read access.