Best PTO Tracking Software in the USA
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Compare the Top PTO Tracking Software in the USA as of November 2025
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What is PTO Tracking Software in the USA?
PTO tracking software, also known as PTO management or vacation tracking software, is software designed to manage and record employee vacation, sick leave, and other time off requests. It allows administrators to easily approve or deny requests and review past records of their employees' absences. This software makes it easy for businesses to stay organized with PTO management and keep track of employee hours. Compare and read user reviews of the best PTO Tracking software in the USA currently available using the table below. This list is updated regularly.
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1
Buddy Punch
Buddy Punch
Cloud based time clock solution that pre-populates reports for payroll. Employees can punch in on their desktop or mobile devices. Punching in & out is intuitive for your employees & easy for you to view & export time. Employees can clock in using a browser or our Google, iOS, & Android apps. You can view who's working, their GPS position or even limit where they can punch. We integrate with QuickBooks, ADP, Paychex, & SurePayroll while also offering Excel exports. Advanced features such as PTO Accrual Tracking, Punch Rounding, Job Codes, QR Codes, Automatic Breaks, & SSO are all included in our cloud based time clock.Starting Price: $4.49/user -
2
BambooHR
BambooHRĀ®
BambooHR makes PTO tracking simple and transparent. Employees can request time off online or through the mobile app, while managers approve with just a click. Automated accruals, balance tracking, and calendar views reduce errors and save time. With everything stored in one place, youāll always have an accurate, up-to-date picture of employee availability and time-off usage.Starting Price: $250 per month -
3
Connecteam
Connecteam
Connecteam is an award-winning all-in-one employee management solution for daily operations, communications, and human resource management. With Connecteam you can manage every aspect of your business on the go, no workstation needed. Easily engage and manage non-desk employees with Connecteamās mobile-first platform that helps improve communication, enhance daily processes and increase productivity with custom checklists, forms, and reports. Schedule shifts and track accurate work hours with Connecteamās automated GPS time clock and easily export approved timesheets to payroll. Connecteam helps you keep your employees sharp thanks to knowledge base centers and advanced training courses. Raise morale with employee recognition rewards and keep the entire company updated through the main news feed. Simplify employee communication, enhance professional skills, manage daily tasks and so much more, all in one app and for an affordable price.Starting Price: $29 for up to 30 users -
4
Replicon
Deltek
Replicon's time-tracking platform is scalable and configurable to support the diverse needs of small, mid & large businesses with a remote and globally distributed workforce. Repliconās Time Tracking is a cloud-based, enterprise-grade solution that tracks employee time across projects, tasks, presence, and absence to facilitate client billing, project costing, and compliant payroll processing. The scalable and configurable platform offers seamless integration with common business technology stacks, such as ERP, CRM, Accounting, and payroll solutions. With AI-powered time capture, mobile apps, and labor compliance as a service, Replicon makes time tracking hassle-free. A purpose-built professional services automation solution for IT services, management consulting, media and marketing, engineering and construction, financial, audit, and legal services organizations.Starting Price: $6 per user per month -
5
Journyx
Journyx
Journyx provides powerful time tracking software for businesses that need to easily and accurately track employee time for projects, billing, and payroll. With custom features like automated data validation rules, robust analytics and reporting, and standard integrations with Microsoft Dynamics 365 Business Central (BC) and Finance and Operations (F&O), Sage Intacct, Oracle NetSuite, QuickBooks, ADP (and more!)āJournyx has everything you need to streamline project management, billing, payroll, regulatory compliance, and accounting processes. Journyx core products are: * JX project time tracking software (project-based time & expense tracking) * PX resource management (for a complete picture of project and budget status, employee time, and resource availability) * CX time and attendance software, time clocks (including web-based, mobile, swipe, and biometric clocks), and scheduling applications) Are you a VAR? We love partners, too...check out our Partner Program.Starting Price: $5-$13/mo/user -
6
ClickTime
ClickTime
ClickTime turns work hours into finance-ready data so CFOs and operations leaders can protect margins, control costs, and provide audit-ready records. Unlike project management tools or basic time trackers, ClickTime captures labor costs in a way finance can actually useāverified, approved, and complete. For professional services firms: Stop revenue leakage before it happens. Recover billable hours, monitor utilization in real time, and spot project overruns before margins slip away. For finance and ops teams: See where every hour goes, what it costs, and what it delivers. Get complete time and cost data that feeds your ERP, supports R&D tax credits, and gives finance and operations a single source of truth. Why ClickTime is different: - Finance-ready data that stands up to audits and client reviews - Real-time project burn vs. budget alerts to catch overruns early - Instant reports for R&D tax credits, grant allocationStarting Price: $12/user/month -
7
HR Tracking Database Software
DB-Pros
HR Tracking Database Softwareā¢ : Simply the best HR Database system available ! None of the current HR software solutions are as robust and powerful and secure as a true custom-designed HR database management system. With your HR Database you can Manage: Pre-employment requirements, wage and salary data, position and promotion info, benefits, vacation time and personal time off (PTO), training and education, skills/proficiencies, experience levels . . . and more! Power, Performance and Value. All your HR data, all in one place.Starting Price: $149.95/one-time -
8
OnTheClock
OnTheClock
OnTheClock is a modern Time Clock Software that helps business owners stay in compliance by tracking employee hours worked. The cloud-based time tracking system automatically calculates and logs employees' punch in and punch out times to display accurate time cards for payroll. Streamline your payroll process by integrating OnTheClock with your payroll software. Quickly export time card data to your payroll provider or easily allow accountant access to your time clock data via email invite. The user-friendly dashboard also allows business owners and admins to manage PTO. Receive, approve, or deny paid time off requests sent by an employee through the time clock system. Additionally, experience a variety of robust employee time clock features such as GPS, scheduling, job and product costing, and much more.Starting Price: $5 base fee + $4 per employee -
9
WorkforceHub
Swipeclock
WorkforceHub is the instantly useful, delightfully simple to use, small business solution for tracking time, scheduling and hiring. It scales as your business grows while delivering the mission-critical features an organization needs. It is tailored to, built for, and priced for small business employers. The integrated solution supports employees with employee self-service, PTO tracking, and engagement features that improve the employee experience. The solution helps build talented, high performing teams with applicant tracking and employee onboarding. Reduce workforce management complexity with seamless time and attendance tracking, employee scheduling, geofencing, and more. WorkforceHub can connect to the systems that you may already have in place, allowing you to add more functionality over time. Radically flexible and empowering.Starting Price: $4 per month per employee -
10
ITCS WebClock
IT Computing Services
Not just another Time and Attendance Company Experience unparalleled ease and transparency in time and attendance with ITCS-WebClock. ITCS-WebClock offers a comprehensive online system designed to revolutionize how companies and managers monitor employee time and attendance. With ITCS-WebClock, you can access and manage employee time and attendance information from anywhere, anytime. Our system offers a with a wide range of features to enhance productivity and streamline operations including reporting and automation tools, expense and absence management, employee scheduling, On-Demand Pay, access to 401K programs, assistance with helping clients get payroll funding, and full service Payroll Based Journal (PBJ) for CMS compliance. WebClock devices seamlessly push data to the ITCS-WebClock Cloud, ensuring secure and efficient data management. Experience the future of workforce management with ITCS-WebClock and take your business to new heights.Starting Price: $2.25/month/user -
11
Rippling
Rippling
Streamline your business with Ripplingās all-in-one platform for HR, IT, payroll, and spend management. Effortlessly manage the entire employee lifecycle, from hiring to benefits administration. Automate HR tasks, ensure compliance, and streamline approvals. Simplify IT with device management, software access, and compliance monitoring, all from one dashboard. Enjoy timely payroll, real-time financial visibility, and dynamic spend policies. Rippling empowers your business to save time, reduce costs, and enhance efficiency, allowing you to focus on growth. Experience the power of unified management with Rippling today.Starting Price: $8 PEPM -
12
Day Off
Day Off
Leave and Time Off Management is now much easier with Day Off, a user-friendly app that is accessible on both web and mobile platforms. Say goodbye to manual leave tracking as our app offers real-time updates and automated leave balance calculations, ensuring accuracy and transparency. Customization is at your fingertips with Day Off! Tailor the app to your organization's unique needs by setting up multi-leave policies, accommodating multiple locations, and defining customizable leave types. The power of choice is yours! Day Off enables employees to keep track of their leave balances and allowances and request leave with ease, allowing managers to promptly approve or deny requests, reducing response times significantly. This streamlined process fosters better communication, creating a harmonious work environment. Gain valuable insights into leave patterns with different types of reports and anlytics that help you get a full overview of the leave behaveiour in your team.Starting Price: $1/month/user -
13
WhosOff
WhosOff
WhosOff allows you to reduce the time spent on paper chasing leave requests around the office by making important information available to the required staff in your company. Our aim is to not just provide the best staff holiday planner, but also back this up with a second to none support. - Approve leave requests in a couple of clicks. Itās so simple to use, you can be up and running in minutes! - Use our new wizard for getting started - Use our bulk import spreadsheet to upload your staff - Used by over 3,000 companies in over 65 countries worldwide - Customisable leave types - Import public holidays - Manage overtime recording - Bulk book leave entries - Corporate branding (FREE) - SSO Integrations - Personalised calendar feeds - Reporting - opt to pay in GBP, USD or EURO Our work holiday planner / vacation tracker allows businesses to manage leave, vacation, holidays and other out of office times without affecting employee productivity.Starting Price: Ā£1.55 per user per month -
14
Deputy
Deputy
Deputy is an award-winning Workforce Management solution that grows with your business. Schedule your staff with a click, easily manage PTO/leave, track Time & Attendance (digital time clock), export timesheets to payroll seamlessly, manage tasks, and communicate with your teams. Deputy integrates with leading POS and Payroll providers for end-to-end confidence. Deputy iOS and Android apps mean you can manage your business from anywhere. Benefits: - Run multiple businesses and locations under one account - Reduce double handling of schedules and timesheets - Save time on payroll processing and administrative tasks - Communicate and get confirmation of read receipts - Delegate tasks and track progress - Safe & secure data storage - Regular product upgrades and enhancements for free - No hardware or software required - just internet access Trusted by 250,000+ workplaces worldwide. Try Deputy: start a free trial today!Starting Price: $2.50/month/user -
15
AttendanceBot
Harmonize
AttendanceBot can be summed up as the one app to rule time tracking, absence management, vacation tracking, and employee shift planning. It is completely free for workspaces with up to 5 users. Time tracking for remote teams with AttendanceBot is a breeze. With simple 'in' and 'out' messages, clock in and out and keep a track of your work hours and export accurate timesheets right inside Slack. You can even track time spent on projects and clients and visualize this data on a dashboard. Invite AttendanceBot to your teamās channel and get automatic summary notifications in the morning and evening so that everyone can plan their days. Set up your own set of leave types ranging from PTO, Vacation, Sick Days, Paternity Leave, Jury Duty, Bereavement Leave or any custom leave type. Manage temp workers, shift workers, full-time employees, and a mix of all, on the go. Streamline team communication, bring teams together, keep everyone informed and build a better culture.Starting Price: $4 per user per month -
16
Truein
Truein
Truein Face Attendance is a cloud-based touchless attendance system. It runs on any Android or iOS device and doesn't require complicated hardware. Truein is an apt attendance solution for employees, contractual and distributed workforce. Truein is a leading software in face recognition based attendance. It is trusted by over 200 enterprises. Key highlights: - Touchless Face recognition based attendance - Admin app - real-time attendance reports, anywhere anytime - 50+ automated policies designed to boost workforce productivity - Integration with HR & payroll. Seamless API based. - No complicated Hardware (runs on any Android/iOS device) - Offline mode - Geo fenced self attendance - Covid-19 safety features: Identifies person with mask on, self declaration. -
17
absence.io
absence.io
absence io is developed to help HR professionals in small and medium-sized enterprises easily handle team leave, employee vacation, attendance, and PTO. The software is cloud-based, supported with Android and iOS native apps for leave requests, approvals, and tracking. With absence io's online vacation planner, creating vacations is simple and easy. In the integrated calendar, the employee simply selects the appropriate period and sends an electronic absence request to the approver with one click. The manager is notified by e-mail and at the same time learns which other employees will also be absent during this period. In this way, the approver can make his decision on the basis of transparent and up-to-date data and avoid overlaps. Four moduls are provided: Employee Vacation Tracker, Absence Management, Digital Personal Files, and Time Tracking. The whole system is unquestionably secure, with data stored on central servers in Germany. It is user-friendly and easily customizable.Starting Price: ā¬2.00/month/user -
18
PurelyTracking
Purely Tracking
PurelyTracking is the most effective free Time & Attendance Software with unique features such as Time Clock, Time Sheet, Leave Management, Benefit Management, and payroll. PurelyTracking is a Web and Mobile solution focusing on efficiently managing the entire workforce of the company. PurelyTracking is the best Time & Attendance Software for small and midsize businesses aiming to streamline employee record management, paid time off (PTO), shift scheduling, Geo tracking Time Clock App, task management and payroll. Businesses are using our web and mobile applications to empower employees and managers to work better, smarter and faster! It is a SaaS product that aims to solve different pain points of managers and employees. Track time in ways that save time with powerful time clock technology, ultimate configurability, and faster throughput. With solutions that maintain compliance and are easy to use, you'll spend seconds tracking hours.Starting Price: $4 per month -
19
PicnicHR
PicnicHR
Use PicnicHR to track your team members time-off requests, plot upcoming leave, and personal information. šļø Employees can submit requests for vacation and other time-off, and be notified of their manager's response ā Managers and supervisors can process requests for leave, and provide explanation š Team members can view their personal calendar, and managers can view their team's calendar to see upcoming time off, and plan resourcing š„ Browse all company employees in the employee directory, with the option to make the list visible to all employees or managers only š Manage employees information, including personal details, and emergency contacts Picnic is HR software designed to scale to companies of any size, but is especially suited to small and medium businesses looking for a simpler, more cost-effective solution to managing their team's HR and time-off. Managing your team is easier with Picnic!Starting Price: $3/user/month -
20
WorkEasy Software
WorkEasy Software
WorkEasy Software makes it surprisingly easy to track time, plan time off, manage schedules, and stay on top of HR data. Jumping through hoops isnāt real work. Now you can get back to the work that matters. Even the most complex clocking, time tracking, and compensation rules are easily handled. Create, share, and update, and save time and money by creating your schedules in minutes. Easy time-off automation ensures compliance, reduces costs, and reclaims lost hours. Easily create document templates, prefill fields, require signatures, and manage records. WorkEasy Software smart time clocks ensure reliability, accuracy, and ease of use every time. Prevent abuse and quickly ensure accurate clocking with advanced liveness detection technology. Accurate in any environment, any weather condition, and with oily, dirty, or aged hands. No matter how clean or messy the workplace is, our smart card time clock accurately collects real-time data.Starting Price: Free -
21
Service Suite 360
Cloud TwentyOne
While all of our Service Suite 360 applications are usable on desktops, tablets and mobile phones, Service Suite 360 was developed and has been proven to provide more information and better communication that will allow any service company to save time and make more money. Your customers will now be able to schedule their own appointments online; 24/7, using a Smart Phone, Smart Phone Manager and Desktop. Service Suite 360 provides you up to date information on your schedules, your employees and the work you are doing. In addition, youāll be able to track a vast array of information that will help make your business more effective and more efficient. It offers a time card feature that provides a variety of views, including one by payroll date range for an individual or an entire company. Employees can also see, review and schedule their PTO time used, Holidays paid, commissions and bonus paid by date range.Starting Price: $249 per month -
22
Sesame HR
Sesame HR
Sesame HR is a cloud-based human resources management platform designed to streamline and automate HR processes for businesses. It offers features like employee time tracking, absence management, payroll integration, and document management. The platform is user-friendly and helps companies simplify tasks such as managing employee records, monitoring performance, and ensuring compliance with labor regulations. Sesame HR also includes tools for employee self-service, allowing staff to request leave, track hours, and access documents, improving overall efficiency in HR operations.Starting Price: $4.25/user/month -
23
Easy Time Clock
Easy Time Clock
Easy Time Clockā¢ is a cloud-based time and attendance system that provides a comprehensive, accurate, and affordable solution allowing employees to clock in and out with a computer, mobile device, or biometric reader. We know how important it is to stay mobile in today's modern workforce. Instead of adding time tracking as another chore to your list, we make it easy with our mobile app! Set up accrual guidelines for paid time off categories like vacation, sick, and personal time. Track usage and balances for each employee. Within the PTO feature, āLeaveā allows accruals to post after a certain amount of hours have been worked, complying with several state sick leave laws. Employees log into the website using a computer, a tablet, or a browser on their phone. From there, they can clock in and out and view their time card. Location restrictions available. See how employees clock in by using our Interactive Demo.Starting Price: $1 per employee -
24
HRMantra
HRMantra Software
HRMantra is the World's most feature-rich HR and Payroll software helping automate the most complicated of hire-to-retire HR processes easily using its CRORES of ready-to-use features. It saves 30 min per employee per day giving over 10 times ROI. 100% project success assured. Create org hierarchies, personalize the home page & set form & report rights for each user level. Generate N number of HRIS reports using the report designer & employee search engine. Create any kind of PMS like 180 or 360 degree system based on competencies & KRAs weightages for each group & generate bell curve analysis. You may have different appraisal formats for different organizational hierarchies and user levels so as to get an accurate performance evaluation. HRMantra PMS software helps in keeping an all round tab on the performance of your employees by getting them appraised in an unbiased manner by their bosses, their subordinates, their clients, their peer group.Starting Price: $10/user/month -
25
LeaveBoard
LeaveBoard
Cloud HR and Leave Management Software for Small and Medium Business. Simplify the way you manage your workforce with automated tools that streamline processes and centralize employee data. Benefit from a wide range of dynamic tools to increase productivity and reduce repetitive tasks, Slack chatbots, absence calendar feeds, HR dashboards, Real-time leave reports, employee portals, smart request time off forms, dynamic leave policies, and fast customer support. Making the switch from spreadsheets or outdated systems is easy and affordable. The LeaveBoard HR App integrates with Slack allowing you to book sick leaves and vacations directly from your favorite tool. Access the time-off management software directly from Slack with the /lb command. Your team members will book PTO, and managers will receive notifications about the request and quickly approve it. Knowing who is off this week will keep your team aligned and more productive.Starting Price: $1.35 per user per month -
26
Planleave
Planleave
We offer a Leave Management Platform in both English and Spanish. We are one of the few dedicated PTO, Vacation and Leave Management platforms with a Spanish offering. You can submit, track and approve leave requests, create teams in your organization and view their time off, set up your own Leave Types and Leave Policies. Integrate with your Google or Outlook Calendar. Through your mobile you can submit leave requests and check your teams availability and approve requests over email. Dashboard and Excel Reporting. We also have a dedicated resource in South America to support our clients.Starting Price: $1.30 per user per month -
27
Zelt
Zelt
Zelt is a comprehensive, allāināone human capital management (HCM) platform designed to manage the full employee lifecycle within a single, unified system. It centralizes employee data and automates workflows across HR, payroll, benefits, timeāoff, performance, engagement, device provisioning, app access, and contractor management. With Zelt, teams can centralize onboarding, document storage, custom approval processes, reminders, and regulatory compliance; automate payroll processing, benefits enrolment and reconciliation, and global contractor payments; manage timeāoff requests (including holiday, sick, WFH, parental leave) tightly integrated with payroll; oversee IT ops by provisioning and securing apps and devices, spotting inactive access, and remotely managing hardware; and facilitate people development through engagement surveys, performance reviews with anonymity features and automated timelines, and goalāsetting tools aligned to key results.Starting Price: $5 per month -
28
Roots
Roots Technologies
Tired of the bulky, old systems of yesteryear? Discover a streamlined approach to HR with our brilliant Slack bot brigade! Perfect for scaling startups and fast-paced cultures. Install and set up our plugins in 30 minutes or less. No engineering resources required. Stop paying hidden fees or enterprise rates. Finally, HR tools that won't break the bank. Your team loves Slack, so why send them anywhere else? Our tools have 92% adoption within the first week. The #1 Slack app for time off. Perfect for startups or companies with unlimited PTO - track, request, approve, and analyze employee PTO usage without ever leaving Slack! Build automated workflows in Slack to take new hires from day 1 trainees to high performers. Auto-assign tasks based on user location or department and cut down your manual workload. -
29
Sorbet
Shift Time
Improve the financial health of your employees while reducing PTO liabilities and increasing cash flow for your company. Sorbetās sweet PTO cash-out solution allows employees to cash out the unusable portion of their PTO while reducing the liability for employers. Give your employees instant access to their hard-earned compensation when they need it the most, leaving their monthly salaries untouched. Sorbet doesnāt cost your company a penny! In fact, it actually saves your company money. If your employees donāt cash out, you pay nothing. If your employees cash out, you save money! Track the projected value of your PTO liability over time. Get insights into the financial and overall wellness of your company. Give employees the freedom to choose how they want to spend their PTO. Help your employees achieve better financial wellness. If we can improve morale and enable our employees to pay their bills and live the life they want with very little cost to the company, itās a win-win. -
30
PTO Genius
PTO Genius
Youāre not getting the most from your PTO benefit. Increase employee happiness, retention, peace of mind and engagement by allowing your employees to do more with their time. 78% of employees live paycheck-to-paycheck and 41% cannot afford a $2,000 emergency. Employees can easily tap into accrued PTO to cover unplanned financial emergencies. Employees can fund their Retirement, invest in their childās 529 College Savings or pay down Student Loans, all with their accrued PTO. 68% of employees feel refreshed and more productive after time off. PTO Genius proactively surfaces company-friendly opportunities for employees to get away and makes it easy to convert extra PTO into cash to fund vacations The Genius Team is with you every step of the way! We help you understand the robust features and benefits for your company, customize the platform to fit your needs, and guide the launch experience, all in a matter of days!