 Modify company & press Alt + D to delete

Shortcut key for tally:-

Tally ERP 9 I. Alt + F1 of F1 = select company, Create, Backup and

Restore.
II. Alt + F3 = Modify & delete company
By Dhurba Bahadur Bk III. Alt + D = Delete
IV. Alt + C = Direct create
9848654227, 9814637002
V. Alt + A = Direct Save
To create new Company:-
F1 = Press only F1 key
 Open the tally program
F1 = Press Alt + F1 key
 Press Alt + F1
 Create Company F1= Press Ctrl + F1 key

To select the Company:- Accounts info

 Open the tally program  Group
 Press Alt + F1 Or F1  Ledger
 Create Company  Voucher type
 Choose the company which you open  Quit

To Modify & Delete company:- To create ledger

 Open the tally program  Account info
 Press Alt + F3  Ledger
 Create Company  Create
 Choose the company which you modify & delete
 Go to alter 3 words in tally
 Open the company
 I. Create = Use to create new item Furniture a/c Fixed assets
II. Display = Use to preview the report of create item Computer a/c Fixed Assets
III. Alter = Use for modify & delete Drawing a/c Capital a/c
Nepal bank ltd Bank a/c
Accounts Group Excel bank ltd Bank a/c
Commission received indirect income
I. Bank a/c Salary paid Indirect expenses
II. Capital a/c Donation Paid Indirect Expenses
III. Fixed Assets Labor charge direct expenses
IV. Current assets Loan from Raju loan & liability
V. Current liability Loan to Hari Loan & advance
VI. Purchase a/c
VII. Sales a/c
VIII. Duties & Taxes
IX. Loan & Liabilities
X. Loans and Advance
XI. Investments Receipt (F6) & Payment (F5)
XII. Deposit assets
XIII. Trade Creditors Receipt & Payment:-
XIV. Trade Debtors
I. Ram started a business with cash Rs 3000000
XV. Direct expenses
II. Commission received Rs 15000
XVI. Direct Income
III. Rent paid Rs 1500
XVII. Indirect Income
IV. Interest paid Rs 20000
XVIII. Indirect expenses
V. Donation received Rs 20000
VI. Advertisement bill paid Rs 15000
VII. Tea expenses Rs 500
Create ledger VIII. Bought computer RS 30000
IX. Salary paid RS 15000
Name Under X. Receive loan from hari RS 100000
 XI. Give loan to maya Rs 200000  Particular: Name of bank from transfer
XII. Share invested into Dhangadhi trades link Rs 50000
XIII. Rs 40000 deposit telephone bill in Nepal telecom Cash transfer bank to bank:-

To see report of day book:-  Contra

 Account: Name of bank where you transfer
 Particular: Name of bank from transfer

 Display
 Day book Project work:-
 Press (Alt+f1) for detail
I. Anup Started business With cash Rs.3000000
II. Cash Deposited into Kist Bank Ltd. Rs.1000000
III. Cash Deposited into Excel Bank Ltd. Rs.1000000
Contra (press F4) IV. Cash withdrew from Excel Bank Ltd. Rs. 50000
cheque No. 5770
Cash deposit into Bank:- V. Cash withdrew from Kist Bank Ltd. Rs. 30000
Cheque No. 995511
VI. Cash transfer to Nepal Bank Ltd.Rs.400000 from
Kist Bank Ltd. cheque No.544777
 Contra
VII. Bought Computer Rs.40000 for office use paid by
 Account: Name of the Bank
Kist Bank Ltd. cheque No. 1985
 Particulars: cash a/c
VIII. Advertisement bill paid to radio audio Rs. 30000
Cash withdrew from bank:- paid by Excel Bank Ltd. Cheque No.47777
IX. Rs 20000 telephone bill deposit in Nepal telecom
 Contra office
 Account: cash a/c
 X. Proprietor cash withdrew from Nepal Bank Ltd. 1. Receivable loan from Hari Maya Rs. 50000 with 18%
Rs.10000 cheque No. 23145 for personal use. interest byearly
2. Receive loan from Anup Thapa Rs. 100000 with 20%
interest
Interest Calculation 3. Give loan to Bhim Trade Rs.200000 with 24%
interest yearly
 Receive loan – Loans (liability) 4. Give loan to Ram trade Rs. 80000 with 24% interest
 Give loan – (loan & Advance) yearly

To create interest calculation Purchase (F90) & Sales (F8)

 Press F11
Inventory Information:-
 Accounting features
 Active interest calculation – Yes  Stock Group: Create main group of stock item.
 Use advanced parameters – Yes  Stock Item
 Unit of measure
To use interest calculation
To Create Stock Group:-
 Create ledger
 Active interest calculation – Yes  Go to inventory info.
 Stock group
To see reports of interest calculation
 Create.
 Display
E.g. T.V. Computer, Shoes etc
 Statement of Account
 Interest Calculation To create stock Item:-
 Interest receivable / Payable
 Press F2 (for Date)  Go to inventory Info.
 Stock item
E.g. From 01-04-2006 to: 31-03-2003  Create
 E.g. Samsung, Sony, panda etc Addidas-200 Prs @ Rs.2000

To create unit of measure:-

 Go to inventory info.
 Unit of measure Goods sold on cash as follows:-
 Create.
Samsung-50 pcs @ Rs.23000
E.g. Pcs, ctn, dzn, lte etc
Sony-70 pcs @ Rs.25000

Goods sold on credit to Bishal trade house as

Project Work:- follows:-
Goods Purchase on cash as follows:- Panda-70 Prs @ Rs.1500

Stock Group: T.v. Sports-50prs@ Rs.1800

Samsung-200 Pecs @ Rs. 20000 Adidas- 100Pcs@Rs.2200

Sony-200 Pecs @ Rs. 22000 Cash paid to Dhangadhi trade Rs.500000

L.G.-200 Pecs @ Rs. 18000 Cash received from Bishal trade Rs.300000

Goods Purchase on credit from Dhangadhi

trade:-
Stock Group: Shoes Purchase / sales / Discount / Vat.
Panda- 200 Prs @ Rs.1200 Goods purchase on credit from It computer
Sports-150 Prs @ Rs.1500
center as follows:-
Stock Group: - Computer
Dell-100 pcs @ Rs.40000  Inventory info.
 Godown.
Samsung- 100 pcs @ Rs.35000
 Create
Sony – 190 pcs @ Rs.28000
Project work:-
Purchase discount- 3%
Goods purchase on cash from valley godown as
Vat a/c 13% follows:-
Goods sold on cash as follows:- Stock group: computer
Samsung – 30 pcs @ Rs. 30000 Samsung -200 pcs @ Rs 30000
Sony – 70 pcs @ Rs.28000 Philip-200 pcs @ Rs 35000
Sales discount – Rs. 40000
Benq – 300 pcs @ Rs 15000
Vat a/c 13%
Purchase discount - 5%

Vat a/c 13%

Good sold on cash from valley godown as

Godwon:- follows:-
To active Godwon:- Samsung -100 pcs @ Rs 32000

 Press f11 Philip-80 pcs @ Rs 38000

 Inventory features (f2)
 Storage &classification Benq- 300 pcs @ Rs 20000
 Maintain multiple godown - yes Sales discount - 5%
To create godown:- Vat a/c 13%
Goown transfer / Stock / Stock Godown

Transfer Choose the godown which you want to see reports.

To entry godown transfer:- To see report of Godown:-

Go to display.
 Inventory voucher.
 Press Alt + F7 ( Stock Journal) Inventory Books

Project Work:- Stock transfer

Goods transfer to Balkhu Godown From Valley Enter

Godown:-
Return case
Samsung – 10 pcs
I. Purchase return –debit note (ctrl+F9)
Philips – 10 pcs II. Sales return –credit note (ctrl+F8)
Benq – 10 pcs To active debit/ credit note:-
Goods Sold on cash from Balkhu Godown as follows:-
 Press f11
Samsung 5 pcs @ Rs. 34000  Accounting / inventory features.
 Invoicing
Philips 8 pcs @ Rs. 38000  Use debit / credit note – yes
 Use invoicing mode for credit note-yes
Vat 13%
 Use invoicing mode for debit note –yes
To see report of Godown:-
Good purchase on credit from Dhangadhi trade
Go to display. ltd as follows:-
Statement of inventory Stock group – mobile
Samsung -200pcs @ Rs 15000 Defective goods return from Namuna mobile
Nokia -300 pcs@Rs 10000 Zone as follows:-

L.G -300 pcs @Rs 8000 Samsung – 10 pcs

Purchase discount – 4% Nokia – 18 pcs

Vat -13 % L.G. – 15 pcs

Sale discount – 4 %
Defective goods return to Dhangadhi trade ltd
as follows:- Vat a/c 13%

Samsung -20pcs Cash received from Namuna mobile Zone Rs. 1000000

Nokia-30pcs Cash paid to Dhangahdi trade Ltd. Rs. 50000

Purchase discount -4%

Vat-13% Non stock able items in purchase sale (Alt+I)

Goods Sold on credit to Namuna mobile Zone I. Goods purchase on cash Rs. 4000 with extra Vat
as follows:- 13%
II. Goods Purchase on credit from Ram trade Rs. 50000
Samsung – 150 pcs @ Rs. 17000 with trade discount 2% and vat 13%
III. Goods sold on cash Rs. 20000 with extra vat 13%
Nokia – 200 pcs @ Rs. 12000
IV. Goods sold on Rita trade Rs. 1000 with trade
L.G. – 100 pcs @ Rs. 10000 discount 2% @ extra vat 13%

Sales discount 4%

Vat a/c 13% Order Process.

 I. Purchase order – Recept Note – Purchase invoice Purchase discount – 3%
II. sale Order – Delivery Note – sales Invoice
Vat a/c 13%
Purchase order = Alt+F4 / Sales Order = Alt + F5
Goods receipt from Bhim trade against (order
Receipt Note = Alt + F9 / Delivery Note = Alt + F8 No. 100) and Purchase invoice.
To active purchase / Sales order:- Goods order from Bhanu trade (order No. 100) as
Following:-
 Press F11
 Inventory features Samsung – 100 pcs @ Rs. 23000
 Order processing
 Allow purchase order processing – Yes Sony – 110 pcs @ Rs.25000
 Allow sales order processing – Yes
L.G. -130 pcs @ Rs. 20000
To active receipt / delivery notes:- Sales discount – 2%
 Press F11 Vat a/c 13%
 Inventory features
 Additional inventory features Goods delivery to Bhanu trade against order no. 500
 Use tracking number (delivery / receipt) note – Yes and make sales invoice.

Goods purchase order to Bhim trade (Order No. Cash received from Bhanu trade Rs. 500000
100) as follows:- Cash paid to Bhim trade Rs. 400000
Stock Group – TV To see report of Purchase / Sales order:-
Samsung – 200 pcs @ Rs. 20000  Display
Sony – 200 pcs @ Rs.22000  Inventory Book
 Purchase / Sales order
L.G. -250 pcs @ Rs. 18000
 D-cold -2000 pkt @ Rs. 20 (batch no .d1 , mfg date-01-04-
2010,
Separate discount column invoice:-
Expiry date -01-01-2011)
To active discount column:-
Nims- 3000pkt @Rs 100 (batch no.n1, mfg date –01-06-
 Press F11 key 2010,
 Inventory Features
 Invoicing Expiry date 01-03-2011
 Separate discount column on invoice – Yes
Suprin – 2500 pkt @Rs 50 (batch no,s1 , mfg date-01-04-
2010

Expiry date -01-01-2011

Batch wise Details
Vat A/c 13%
(batch no, expiry data , mfg dat)

To active batch wise details:- Goods sold on cash to ram thapa as follows:-
 Press f11 D-cold 500pkt @ Rs 25
 Inventory features
 Storage & classification Nims – 1000 pkt@ Rs 110
 Maintain batch wise details -yes
Suprin -1500 pkt @Rs 55
 (set expiry data for batches)-yes
Vat a/c 13 %

Goods purchase on credit from yati medical

center as follows:-
To see report :-
Stock group – medicine
 Display
  Inventory books Purchase discount – 3%
 Ageing analysis
 Choose the stock group VAT – 13%

Allow zero value entry

Additional cost of purchase
To active zero value :-
To active additional cost of purchase:-
 Press – F11
 Press F11
 Accounting / Inventory features.  Inventory features
 Purchase management
Actual & Bill Quantity  Track additional cost of purchase – Yes

To active actual & Bill quantity:-

Direct Expenses
 Press F11
 Inventory features To modify direct expenses:-
 Storage & classification  Account info.
 Use different actual & Bill Qty? – Yes  Group
 Alter
Goods purchase on cash as follows:-
 Choose the direct expenses
Stock Actual(Qty) Billed(Qty) Rate(Rs)  Modify to method to allocate when use in purchase
item invoice
 Appropriate by value
Samsung 25 22 20000
Sony 50 48 22000 Goods purchase on cash as follows.
L.G. 40 35 25000
Stock Group:-Cycle
City bike – 200 pcs @ Rs.7000  Press F11 Key
 Inventory features
Atlas – 210 pcs @ Rs. 4000
 Sales Management
Hero-z – 230 pcs @ Rs.10000  Use multiple

Purchase discount – 3% E.g. Dashain offer, Holi offer, Holsale price, Retail
price ect.
VAT a/c - 13%
Price list:-
Additional cost

Transportation charge Rs 10000

To create price list:-

Labour charge Rs 1000  Inventory info

 Price list
 choose the stock group
 Choose the price level
To see report of movement analysis:-
Goods purchase on cash as follows:
 Display
 Inventory Books Stock Group – Cloths
 Movement analysis
T-shirt(L) – 5000 pcs @ Rs.350
 Stock group analysis
 Choose the group T-shirt(j) – 5000 pcs @ Rs.450
 See the report
Purchase discount – 3%

Vat a/c 13%

Multiple Price Level
Create price list for Dashain offer for
To active multiple price level:- Customer:-
 Stock Group – Cloths To create currency:-
Name of item Qty less than(pcs) Rate(Rs)  Account info
Discount(%)  Currency
From:  Create

T-shirt(L) 10 pcs Rs. 800 For e.g. Symbol formal name

10 pcs 50 pcs Rs. 750 2% $ dollar

50 pcs above Rs.550 4% Ic indain currency

Goods sold on cash. To set currency rate:-

Choose the dashain offer in price level.  Account info

 Currency
T – Shirt (L) – 8 pcs.  Rate of exchange
 Choose the currency
T – Shirt (L) – 25 pcs.
For e.g. Currency std rate selling rate buying
T – Shirt (L) – 60 pcs.
rate

$ (Dollar) 1 102 100

Multi - currency Ic 1 1.6 1.5

To active multi currency:- Short cut key of symbols:-

 Press f11  Yen¥=ALT + 0165
 Accounting features  Pound £=ALT+163
 General  Era €=ALT+0128
 Allow multi currency –yes  Dollar $=ALT+ 4
Goods purchase on credit from American trade Payhead: - Create salary, bonus, ot, tds etc
as follows:- Employee groups: - Create manager, propiter,
Stock group: computer accountaint, officeboy etc

Philip-200 pcs @$300 per pcs Employee: - Create Name of staff eg. Hari, Shyam, Gopal
etc
HP -210pcs @ $ 250 per pcs
Salary details: - Create Employee link with payhead
Purchase dis -3% type to see the reports of pay slip

Vat – 13% Unit (Work):- Create units of work eg. Hour, Days,
Month etc
Cash paid to American trade $ 100000
Attendance / Production type: - Create attendance,
To see report of currency:- Absent, Leave etc.
 Display
Salary paid to office staff of Dhangadhi trade:-
 Day book
 Press f12 Staff Employment Salary Bonus O.T. T.D.S.
 Show forex transaction –yes Name
Rajesh Sales Man 15000 200 1000
Karki
Payroll Kanchan Manager 20000 500 2000 500
Manager
Subash Propritor 22000 700 2500 600
To active payroll:- Thapa
 Press f11 Ramesh Accountaint 12000 100 800
Bhattarai
 Accounting features
 Maintain payroll –yes
Salary Rs. 15000 and Bonus 200 paid to Rajesh Karki.
Payroll info
To see report of payroll:- Bought furniture Rs. 100000.

 Display Sofa – Rs. 30000

 Payroll reports.
Chair – Rs. 20000
 Statement of Payroll.
 Pay sheet. Table – Rs. 30000

Cost Centers:- T-table – Rs. 20000

How to active cost centers? Advertisement bill paid Rs. 70000

 Press F11. Radio audio – Rs. 20000

 Accounting features. U.N.N. – Rs. 30000
 Cost profit centers management.
 Maintain cost centers – Yes. Music and headline F.M. Rs. 20000
 Use cost centers for job costing – Yes
 More than one payroll / cost category – Yes To see report of cost center / cost categories:-
 Display
 Statement of accounts
To create cost centers & cost Categories:-  Cost centers.
 Category summary
 Accounts info
 Cost centers / cost categories
 Create
Budget & Controls
How to use cost centers ?

Create ledger.
To active budget & controls:-

Cost centers are applicable – Yes.  Press F11

 Accounting features.
  Budget & scenario Management. IV. Office salary paid Rs. 30000
 Maintain Budget & controls – Yes. V. Advertisement bill paid Rs. 25000.
VI. Tea Expenses Rs.30000
To create Budget:-
 Accounts info.
 Budget.
 Create.

E.g. Name: - Budget for....................

Journal:-
Under: - Primary. General rule of debit and credit:-
Period of Budget Set / Alter Budget From a. Personal account
From To Groups Ledger
01-04-2006 31-03-2007 No Yes Debit: - the receiver

Credit: - the giver

To see Report of Budget
b. Real account
 Display.
 Trial Balance. Debit: - what come in
 Alt + F1 for details.
 Press Alt + B for Budget type. Credit: - what goes out
 Choose the budget & press enter.
I. Create budget for office salary Rs. 100000.
(From 01-04-2006 to 31-03-2007) c. Nominal account
II. Create budget for advertisement bill paid Rs.
70000 (From 01-04-2006 to 31-03-2007) Debit: - All loss and expenses
III. Create budget for Tea Expenses Rs. 80000
(From 01-04-2006 to 31-03-2007) Credit: - All gain and income
Journal can be used when there is:- E.g. First unit Conversion Second unit.

 Non cash transaction. Qtl of 100 K.g.

 Receiver & Payable bill.
Goods purchase on cash as follows
 Fixed assets purchase on credit.
 Depreciation. Stock group : Rice
a. Bought computer on credit from it computer
center Rs. 40000. (1Qtl1 = 100 kg)
b. Depreciation on computer Rs. 5000.
c. Rs.30000 commission receivable from Ram. Basmati – 100 qtl 90 kg @ Rs. 2500 per qtl.
d. Payable interest to Amit Rs.3000
Mansuli – 120 qtl 70 kg @ Rs. 2300 per qtl.
e. Furniture Rs.30000 lost by fire insurance
company was claimed & accepted only Vat a/c - 13%
Rs.28000.
f. Bought motorcycle Rs. 250000 on installment Goods sold on cash as follows
per month Rs. 20000. 1st installment Rs.
20000 paid to Hero Honda Ltd.
Basmati – 10 qtl 90 kg @ Rs. 2500 per qtl.

Mansuli – 20 qtl 70 kg @ Rs. 2300 per qtl.

To see report of journal:- Vat a/c - 13%

 Display
 Account books. Manufacturing Journal:-
 Journal register.
To create manufacturing journal
Compound unit / Double quantity:-

To create compound unit Account / inventory info.

Voucher type. Masala 300 kg @ Rs. 100 per kg.

Create. Chemical 100 ltr @ Rs. 100 per ltr.

Eg. Name:- Manufacturing journal Vat a/c – 13%

Type of voucher:- Stock journal. Entry manufacturing journal for product 3000 pkt of
coconut Biscuits.
Use as manufacturing journal – Yes.
Floor 500 kg.
Save.
Sugar 200 kg.
To entry manufacturing journal
Masala 150 kg.
Inventory voucher.
Chemical 150 ltr.
Alt + F7.

Choose the Manufacturing journal.

Point of Sales (P.O.S.)
Raw Materials purchase on cash as follows.

Stock group:- Raw Materials.

To create pos

Floor 700 kg @ Rs. 90 per kg.  Account / Inventory info.

 Voucher type.
Sugar 300 kg @ Rs. 60 per kg.  Create.
 Eg. Name:- POS Entry Pos Voucher

Type of voucher:- Sales Momo 20 Plt @ Rs. 50

Use for Pos invoicing – Yes. Samosa 30 Pcs @ Rs. 15.

Print Message 1:- Thank you. Cash paid Rs. 2000.

Print Message 2:- visit again.

Backup & Restore
Save.
To backup company
To entry Pos Voucher
 Press Alt + F1.
 Accounting voucher.  Backup.
 Press F8.  Press Backspace.
 Pos.  Destination: Write Drive Name.
 Choose the Company which you backup.
Goods Purchase on cash as follows
 Save.

Stock group :- Food item

To restore company
Momo 100 Plt @ Rs. 40.
 Press Alt + F1.
Samosa 200 Pcs @ Rs. 10 Per Pcs.  Restore.
 Choose the company which you restore.