Class XII

Topic - Report Writing

Report is a written composition or, in other words, we can say it is a prepared talk about a
particular subject. It is a vivid expression of a personal experience on account of something
heard, seen, done, studied etc meant to be published or broadcasted. The most common
example is the news reports we read in the newspapers, everyday. Reports can be of many
types, such as

* A newspaper report

* A report about an event or function at school/institute/ organisation

* A report about an accident/happening that you have witnessed

* A report about an enquiry or survey

Types of Report

1. Newspaper reports

2. School magazine Report

Points to Remember: While Writing a Report

 be factual and do not add any information on your own that may seen fictitious.

 write in indirect speech and preferably in passive voice.

 write in third person form and avoid using pronouns like I, me or you.

 avoid imposing your personal opinions and do not make any conclusions.

 answer the questions to ‘when’, ‘where’, ‘why’, ‘what’, ‘who’ and ‘how’.

Format of a Report

Headline

Byline (Name of the reporter)

Opening paragraph

Details (Next two paragraphs)

Conclusive statement

(It can either be a summary of the whole situation, a conclusion, condemnation, appeal or
warning)
Marking Scheme

Format 1 Mark

Headline, byline, date and place.

Content 2 Marks

What, when, where, who, how the incident happened.

Expression 2 Marks

Logical and relevant details without grammatical or spelling errors.

Q1. As you were travelling by train you happened to witness an accident at an unmanned
level crossing. As the reporter of a newspaper, write a report on the accident, including
details of the number of people injured and the extent of damage caused.

Answer:

56 Injured in Train-Tractor Trolley Collision

by Sanjeev Kumar, Times News Network

Uttar Pradesh, 28th March, 20XX One more accident at an unmanned level crossing! The
Railways were to be blamed, as they did not have people posted at such crossings to prevent
such accidents.

The correspondent was travelling to Kanpur by the Lucknow Shatabdi, when it hit a tractor-
trolley at an unmanned level crossing after Khurja station. The train driver was handicapped
due to the heavy fog for prevailing in the morning hours. The train stopped and relief
measures were undertaken by the passengers. Apparently, the trolley was full of a marriage
party returning to their village after solemnising the marriage.

14 passengers of the trolley were seriously injured and were shifted to Khurja Civil Hospital
by ambulances. The tractor and trolley were smashed beyond repair. The local
administration has announced suitable compensation to the injured. The train resumed its
journey after 3 hours.

Q2. You are Vinod/Vinita of Subhash Public School, Gorakhpur. Recently, your school
celebrated its Silver Jubilee. Write a report in 150-200 words for your school magazine
describing the various programmes arranged in your school for the celebration.
Answer:

Silver jubilee Celebrations

by Saurabh Singh, XIIB

Subhash Public School, Gorakhpur recently completed its twenty-five years of establishment
on 5th February, 20XX. The management and staff of the school organised a grand function
to celebrate the same. Mr Prabhat Gupta, the DM of Gorakhpur, graced the occasion as the
chief guest. The school premises was attractively decorated for the celebrations and the
chief guest was received by the Director and the Principal of the school at the main gate.
After the Saraswati Vandana and welcome song, Mr Praveen Nangia, the school Principal,
gave a brief speech highlighting the meritorious services of the school to the cause of
education for the past 25 years.

The chief guest acknowledged the same in his speech thereafter. He honoured six teachers
for their dedicated services in the field of education. The students who were the allrounders
of each class were awarded medals by the DM.

Students of the three houses presented a musical extravaganza which was the special
feature of the show.

Q3. A super speciality hospital was inaugurated in your town by the Health Minister. As a
reporter from The Hindu’, write a brief report on the same to be published in the
newspaper.

Answer:

Super Speciality Hospital Inaugurated

by Niharika Singh, Staff Reporter

New Delhi, 8th August 20XX : ‘Swasthya Surabhi’, a super speciality hospital was inaugurated
by Ram Prakash Chaudhary, the Minister of State for Health, on Friday. The 400-bed hospital
seemed to be equipped with the most advanced and state of the art machines and
equipments with the latest infrastructure to back up exigencies. It employs internationally
trained physician in the field of emergency medicine. Fully equipped, advanced cardiac life
support ambulances has been made available round the clock. Besides having an in-house
Blood Bank, its information system has been linked to other major Blood Banks in the
country to enable the right group of blood to be made available at short notice.

The hospital covered an area of 8,000 square metres and the total expenditure in building
the hospital had come around thirty five crore rupees.
Addressing the people, Dr Bhavdekar, the Medical Superintendent reinforced the need for
dedicated and committed staff. He sincerely hoped that the hospital would provide the best
health services to the people at nominal cost.

A blood donation camp was also organised to mark the auspicious occasion. The authorities
also announced free treatment for the poor patients on every Sunday from 10 to 12 noon.

Q4. Power’ shortage is becoming a norm these days. Your city is facing this problem
regularly. Write a report for publication in your school magazine in 150-200 words
highlighting this problem and offering solutions.

Answer:

Time for a Power Cut Again!

by Manya, XII

Talking about Ghaziabad specifically Burgeoning population, booming industries, sprawling

Unfortunately, power supply has been limited in contrast to our demand which know no
boundaries. Till the time government works out a long-term solution in terms of nuclear
energy, we as responsible citizens should make the judicious use of electricity. Here’s a slew
of measures that can be taken.

Switch off all lights, fans, coolers, ACs and geysers immediately after use. One must avoid
unnecessary and extravagant display of lights, especially on marriages and other functions.

Everyone must make optimum use of sunlight by using solar lamps, geysers and coolers.
Moreover, light fixtures must be kept clean and dirt free so that there is no wastage of
power. As citizens of a responsible country, theft of electricity should be prevented and pay
electricity bills regularly.

Pledge together to SAVE ELECTRICITY NOW.

Remember, it’s now or never!