FIRE SAFETY MANAGEMENT
AND
FIRE EMERGENCY PLAN
OF
FIRE SAFETY MANAGEMENT
STATEMENT OF INTENT
Opsis Projects India Private Limited believes that ensuring the health and safety of staff,
visitors, service users and all relevant persons is essential to our success.
We are committed to:
1. Preventing accidents and work related ill health.
2. Compliance with statutory requirements as a minimum.
3. Assessing and controlling the risks that arise from our work activities.
4. Providing a safe and healthy working and learning environment.
5. Ensuring safe working methods and providing safe working equipment.
6. Providing effective information, instruction and training.
7. Consulting with employees and their representatives on health and safety matters.
8. Monitoring and reviewing our systems and prevention measures to ensure there
effectiveness.
9. Setting targets and objectives to develop a culture of continuous improvement.
10. Ensuring adequate welfare facilities exist throughout the department.
11. Ensuring adequate resources are made available for health and safety issues, so far as is
reasonably practicable.
A Fire Safety Management System will be created to ensure the above commitments can be
met. Employees throughout the department must play their part in the creation of a safe and
healthy working environment for all.
Signed: ___________________________________ Date: __________________
(Managing Director / Chief Executive Officer
Employer / Owner / Safety Officer)
FIRE EMERGENCY PLAN
All aspects of the plan will consider out of hours occupation and identify where there would be
differences e.g. personnel; locked doors; different escape routes etc.
1. Training and Training Provision
Identify any training needed and how it will be provided. This should include the following: -
Staff identified as trained in the use of fire equipment.
Staff identified as trained in the use of the fire panel.
Staff identified as trained for Fire Marshal duties.
Staff identified to register visitors at the assembly point(s).
Staff identified as having duties specific to the type of evacuation.
Method of ensuring everyone understands how to operate the fire alarm.
Method of ensuring everyone has sufficient instruction and training for fire evacuation.
Method of ensuring visitors / contractors have sufficient information on procedures in the
event of an emergency evacuation.
2. Information Distribution
Detail the method(s) of informing personnel (incl. visitors / contractors) of escape routes. This
should include the following: -
Instruction
Training
Emergency exit / route signage
Fire action Notices
Include method of informing personnel of an alternative escape route should the main
one be blocked or inaccessible. (Consideration should also be given to a route that leads
past a potential arson attack areas, such as near rubbish skips.)
The Emergency Plan
3. What People / Staff Should Do If They Discover a Fire
Raise the alarm by operating the nearest fire alarm call point
Evacuate to a safe place
DO NOT USE THE LIFT (unless it has been designated as a refuge or part of the
emergency escape route and conforms to the criteria given in the British Standard
BS5588: Fire Precautions in the Design and construction of Buildings.
Trained personnel to tackle the fire only where appropriate.
Where appropriate check toilets and close windows and doors on the way out.
If have responsibilities for assisting persons with Personal Evacuation Plans respond as
required following the actions as identified in the Plan.
Leave the building by the nearest exit.
Do not stop or return to collect personal belongings.
Ensure visitors are escorted from the building to the assembly point.
Close any doors en-route without delaying your escape.
You must remain at the assembly place.
Return to the building only when authorised to do so.
4. What People / Staff Should Do If They Hear the Fire Alarm
If you also have responsibilities for assisting persons with Personal Evacuation Plans respond
as identified in the Plan. If not then:-
Leave the building by the nearest exit.
Close any doors en-route without delaying your escape.
Do not stop or return to collect personal belongings.
Do not use any fire fighting equipment unless you have been trained.
Do pass any information to the building responsible person at the assembly point.
You must remain at the assembly place.
Return to the building only when authorised to do so.
5. Contacting the Emergency Services
Detail: -
Who will contact the emergency services?
What are the means of calling the emergency services? For example by mobile
telephone or landline
Include a method in the event of a power failure
6. Identify Processes, Machines or Power That Must Be Shut Down
This should include the following where appropriate: -
Staff responsible for ensuring any hot work equipment is turned off
Science labs
Technology departments
Welding
Cookery
Kitchen
7. Specific Arrangements for Any High-Risk Areas
For Example: -
Boiler room
Chemical storage areas
Gas storage
Generators
Work processes
8. Emergency Services Liaison Procedures
Who will liaise with the emergency services on arrival?
What information will they have and how will they get it?
How will the person, identified above, direct the emergency services to the emergency?
i.e. will they meet them at the gate or at a pre-determined place?
How will the emergency services be able to identify this person? e.g. hi-viz vest,
armband etc
If anyone is missing and where they were last seen
8.1 Specific Information for the Emergency Services
How will the emergency services be given specific information such as: -
Type of emergency
Location of the fire / incident
Missing persons
Flammable material stores
Location of high risk areas
Any unusual activities such as building works or temporary structures
Hazardous work process
8.2 Location of information
Detail: -
Where will the information be kept on risks
E.g. Maps / sketches / alarm identification?
For example - held near the fire panel.
8.3 Accounting for Personnel
How will all people be accounted for?
Staff; pupils; Visitors; Contractors
How will the Emergency situation manager be informed?
Who will ensure that all personnel are accounted for?
How will this be managed if there is more than one assembly area?
What is the procedure if someone is missing?
How are the emergency services informed? (Note: Only the Fire Service personnel with
appropriate breathing apparatus can enter the building if there is a person identified as
missing)
9. Escape Routes
A map or diagram should be included for ease of reference. Include other relevant information
such as details of fire fighting equipment provided, location of designated 'Safe Refuges', types
and location of emergency exit signs, locations of manual break glass points and emergency
lighting.
10. Assembly Points
Give the locations of assembly points, including: -
the point where visitors / contractors must assemble
Identify how each assembly area is recognised
Identify who should be in each assembly area e.g. groups or departments or sections
Identify the locations of any designated safe refuges
Where possible provide plans or schematic diagrams
11. Identify Persons Especially at Risk
Identify lone workers, contractors and the areas where they may be at risk
Include methods of escape and identify how they will be located
If there is sleeping accommodation on site, identify the method of ensuring that they are
safely out of the building and accounted for
12. Evacuation Arrangements for Disabled People
The safe and effective evacuation of disabled people needs careful thought. Management
procedures need to be in place which takes account of the various scenarios that may arise. For
example, the procedures adopted for people with a disability are employed in the building will be
different to those for person with a disability visiting the building that will be unfamiliar with its
layout.
Systems of evacuation that may be implemented include: -
Progressive Horizontal Evacuation:- This system can be used in buildings with a phased
alarm system. It involves a person passing from one 'fire compartment' into another that is
not part of the initial evacuation zone. A ‘fire compartment’ is a part of a building separated
from other parts of the same building by fire-resisting walls, ceilings, floors and doors of 60
minutes fire resisting construction.
Evacuation by Lift:- This method is only possible where lifts have a secondary power
supply/battery backup and a structurally protected lobby shaft (often called 'fire-fighting lifts').
These are specially constructed lift with special features and are not the same as ordinary
lifts in most buildings.
Evacuation by Stairs:- This method involves the use of equipment such as special
evacuation chairs, but is usually only possible if people are being evacuated downwards or
horizontally.
13. Visitors and / or Contractors
In many buildings, visitors will be present on a regular basis. Other people, such as contractors,
cleaners, etc. may be present on a regular, or ad-hoc basis. Any of these people could require
assistance to evacuate the building and they all need to be taken into account when defining
emergency procedures and responsibilities.
In buildings not open to the public, arrangements should be made to ensure that visitors are
logged in and out of a building, using a visitors book or similar. The person hosting the visitor
should ensure that they are made aware of fire evacuation procedures for the premises. In the
event of a fire evacuation, the person hosting the visitor(s) is responsible for escorting them to
the fire assembly point.
Contractors should also be logged in and out of premises. Unless they are to be constantly
supervised by staff or nominated personnel, they should also be given information about the
site's fire evacuation procedures that they should then follow in the event of a fire evacuation.
This should include the following: -
Visitors on site for evening classes, open evenings, school plays etc.
A method of ensuring that all visitors are evacuated and accounted for.
Methods of control for example: using ushers / fire marshals, registers / head count,
buddy system for personnel with disabilities etc.)
14. Staff with Specific Responsibilities
Give the name (post) and duties of identified personnel in the event of a fire or other
emergency. E.g. the fire marshals / fire wardens, ushers
This should include backup personnel in the event that identified personnel are not available.
15. Overall Control
Who is in overall control of the emergency situation and what are their responsibilities?
Who records the emergency situation and actions taken?
A senior person should be nominated to: -
Take overall control of the evacuation
Ensure that other people with specific duties have taken relevant action
Account for all persons in the premises
Liaise with the Fire and Rescue Service
Initiate any additional response in relation to the care of people with special needs
16. Fire Marshals and Fire Wardens
Fire marshals / fire warden are valuable in any premises and vital in large ones. Fire Marshals /
Fire Wardens should always be given responsibility for a specific area, i.e. a floor or a section,
and will have general duties in an evacuation such as: -
Who are the Fire Marshals / Fire Wardens and what are their responsibilities?
Do they 'sweep' the building on their way out?
Do they carry out ‘first aid’ fire fighting if trained and safe to do so
How do they ensure they do not work alone and put themselves at risk?
Proceed to the assembly point close doors on route
Helping the person in overall control of the evacuation by confirming their area has been
checked
17. Fire Fighting
Who is trained to use the fire fighting equipment?
What are their responsibilities?
Where is fire fighting equipment located?
18. Fire Control Panel
Who will check the fire panel?
What is their next step?
What do they do with the information?
Who is responsible for silencing and resetting the panel and on what occasions?
19. Contingency Plans
Have contingency plans for when life safety systems such as evacuation lifts, fire-detection and
warning systems, sprinklers or smoke control systems, emergency lighting or building power
system are out of order.
As part of your emergency plan it is good practice to prepare post-incident plans for dealing with
situations that might arise such as those involving: -
unaccompanied children;
people with personal belongings (especially valuables) still in the building;
people wishing to rejoin friends;
getting people away from the building (e.g. to transport);
inclement weather; or
the building cannot be re-entered / reoccupied.
20. Re-Entering the Building
How people be prevented from re-entering the building?
How will people know when they can re-enter the building?
Note: If the emergency services have been called then the Senior Fire Service Officer is
responsible for giving permission for re-entry to the building
21. Contingencies If Not Re-Entering the Building
Are there arrangements in place if the building cannot be re-entered?
Consider weather conditions, time of year, length of time before re-entry is possible etc.
Personnel will remain in the assembly area or be relocated to………..
Staff identified to monitor / escort the pupils / service users during this time are……
Staff identified to ensure that all pupils / service users have arrived at the relocation point
are…..
Method of contacting parents or guardians if the pupils are sent home is………..
Procedures to ensure the safety of pupils / service users that cannot be sent home or
relocated
