C.E FORM NO.
____ ANNEX “A”
Republic of the Philippines
COMMISION ON ELECTION
MAY 9, 2022
NATIONAL AND LOCAL ELECTION
MINUTES OF CANVASS / CONSOLIDATION AND TRANSMISSION OF VOTERS
MBOC CBOC PBOC NBOC
Name of Venue: __Sangguniang Bayan Hall
Address: Sawang, Guindulman, Bohol
INSTRUCTION:
CITY/MUNICIPALITY: Guindulman
PROVINCE:1. Prepare two (2) clear copies separately. First copy for the Law Department, Commission on
Bohol
Election, Manila and the Second copy for the chairperson of the Board of Canvass (BOC).
2. The Minutes shall be accomplished by the Member-Secretary and shall be certified as true
and correct in the last page by all Members of the BOC.
3. Accomplish the Minutes by filling up the blanks as soon as the act occur or the data referred
to become available. Do not wait until the end of canvassing of votes in your level to start preparing it.
4. Do not leave any blank unfilled. If the answer to an item is none or zero, write “NONE”. Use
extra sheets of paper if additional writing space is needed.
5. Place each copy of the Minutes in an envelope and distribute in accordance with
instructions.
6. Thereafter, the Chairperson of the BOC shall submit a copy to the Law Department of the
Commission by registered mail or thru a accredited courier service, within five (5) days from the
termination of canvass and notify the said office by fastest means available the date and manner of
transmittal of the Minutes of Canvass.
I. PROCEEDING OF THE BOARD OF CANVASS
Date and time the BOC convened: Date and time the BOC adjourned:
May 9, 2022/1:00pm
II. ATTENDANCE
A. RECORD OF BOC MEMBERS PRESENT
APPOINTMENT NAME POSITION/OFFICE
Chairperson Ma. Divina P. Gamutin Election Officer
Vice-Chairperson Christopher G. Beruan Municipal Assessor
Member-Secretary Ma. Cleofe B. Bual Public Schools District Supervisor
CCS Operator Rodel M. Montero Teacher III, DepEd
Please provide additional sheet for the attendance of the following and attach as:
Annex “A”- the RCG and Support Staff.
B. RECORD OF COUNSIL/PARALEGALS PRESENT
Name Party / Candidate Time of Time of Signature
Represented Arrival Departure
C. RECORD OF WATCHERS
Name Accredited Citizen’s Arm / Time of Time of Signature
Party / Candidate Arrival Departure
Represented
III. PRELIMINARIES TO CANVASSING
At or about 1pm of May 9, 2022, the following activities were undertaken by the BOC as
preliminaries to canvassing, to wit:
Nature of Activity Conditions Serial Number of the Remarks
Paper/Plastic Seal, if (If Any)
applicable
Showed to the public and the watchers sealed 097483
present that CCS Box Is Sealed.
Opened the CCS Box and checked the
contents thereof based on the laptop
a.Laptop
b. Secure Digital (SD) card (Installed in the
laptop)
c. Power cable of the laptop
d. Electrical adaptor of the laptop:
e. Three (3) USB Security Tokens with the
label:
f. USB modem with SIM card imstalled
g. USB extension cable (c/o ERSD for
verification)
h. Extra SIM card: (c/o ERSD for
verification)
i.CD-R
j. Reams of paper
Retrieved the envelopes containing the
username, security token and password
Retrieved the CCS laptop from the box
IV.INITIALIZATION PROCEDURES
Nature of Activity Time Remarks
CCSO operator turned on the CCS laptop
Printed one (1) copy of the Initialization Report
Members of the BOC affixed their signature on the Certification
portion of the Initialization Report
Chairperson of the BOC showed the Initialization Report to the
public
Member-Secretary placed the Initialization Report inside the Envelop SN _______
envelop intended for the purpose Paper Seal No.
V.MONITORING OF RESULTS
A. Total Number of ERs/COCs:
a.) to be canvassed: ____________________________________
b.) successfully transmitted: _____________________________
c.) not transmitted / manually imported: ___________________
B.SUCCESSFULLY TRANSMITTED RESULTS
Clustered Precinct/Barangay/City/ Date/Time
Remarks (if any)
Municipality/Province Received
B. IMPORTING OF NOT TRANSMITTED RESULTS
Envelop
Date/time Condition Date/Time
Clustered Number Result of
of Receipt of the Main SD
Precinct/Barangay/City and Serial the Remarks
from, the Envelop Card was
/ Number Import (If any)
RCG by the and Paper imported
Municipality/Province of Paper Process
BOC Seal in the CCS
Seal
D. RECORD OF MANIFESTATION
Name of Evidence
Manifestation Ground/s Decision of the BOC
Counsel/Paralegal Presented, if any
E. RECORD ON DECLARATION OF RECESS AND RESUMPTION OF CANVASSING
Date / Time Recess was Declared Date / Time of Resumption Remarks, If any
F.NOTABLE ACTIONS / INCIDENTS / IRREGULARITIES
Please state gere any lawful action, incident or irregularity noted before and during the entire proceedings
which the Boards believes should be reported including but not limited to the following acts:
(1) Orders issued by BOC for the PNP Officers / other deputized person.
(2) Calling assistance from the CEMAC
(3) Transfer of counting of votes to safer place due to
___________________________________________.
(4) Lacking Envelopes / Paper Seals
(5) Refusal of any person to observe Minimum Health Standard and Protocols as provided for in this
Resolution.
G.AES-RELATED INCIDENTS OR PROBLEMS ENCOUNTERED
(Instructions: Please check the appropriate column)
Problems/s During Voting and Counting YES NO If YES, how many?
1.) Defective SD Card/s
2.) Malfunctioned CCS
3.) Contingency VCM was used
4.) Battery was discharge.
5.) There was no electric power.
6.) Lacking content in the VCM Box
7.) VCM unable to shut down.
8.)
9.)
10.)
VI. GENERATION AND PRINTING OF CANVASS RESULT
Total Number Serial Number
Date and Time
Nature of Report of Copies
Generated/Printed Envelope Paper Seal
Printed
Canvass Report
Certificate of Canvass (COC)
VII. TRANSMISSION OF CANVASS RESULTS
At about ____________ am/pm of ______________,2022, the BOC, through the assistance of
the CCS Operator, ELECTRONICALLY-TRANSMITTED the CANVASS RESULTS. The transmission result
process had the following status, to wit:
Status
SERVER Date & Time Successfully Transmission Remarks, if any
Transmitted Failed
Central Server
Transparency Server
Data Server
Back-up server
VII. GENERATION AND PRINTING OF OTHER REPORTS
Serial Number
Date and Time Total Number of
Nature of Report Envelop
Generated/Printed Copies Printed Paper Seal
e
Statement of Votes (SOV)
Certificate of Canvass and Proclamation
(COCP)
Audit Log
Post-Election Report
IX. POST-PRINTING ACTIVITIES Date & Time
Finished
BOC affixed signatures and thumbmarks on CCS,SOV,COCP
Watchers affixed signatures and thumbmarks COC,SOV,COCP
Chairperson of the BOC publicly announced the total number of votes received by each
candidate, stating their corresponding offices
Member-Secretary announced the posting of the COCs on the wall within the premises of the
canvassing area
X. BACK-UP PROCESS
Successfully completed and back up process using the three (3) CD/s which were placed in their
corresponding envelopes duly sealed with Paper Seal with serial Number
Envelop/ Paper Seal Transmitted/Not Transmitted
a.) _________________________________________________________________
b.) _________________________________________________________________
c.) _________________________________________________________________
XI. SHUTTING DOWN OF THE CCS
XII. PROCLAMATION OF THE WINNERS
All the WINNING LOCAL CANDIDATES were proclaimed personally / online by the BOC on
_____________, 2022 at _________ am/pm.
NAME POSITION VOTES OBTAINED
CERTIFICATION
We hereby certify under our official oats that the data set forth herein are true and correct.
__________________,2022, _________________, ______________________
(City/Municipality) (Province)
________________________________
CHAIRPERSON
(Signature over printed name)
_____________________________ ______________________________
VICE-CHAIRPERSON MEMBER-SECRETARY
(Signature over Printed Name) (Signature over Printed Name)
Witnesses:
OFFICIAL WATCHER OFFICIAL WATCHER
______________________________ ______________________________
(Signature over Printed Name) (Signature over Printed Name)
For: _______________________________ for: _______________________________
OFFICIAL WATCHERS OF ACCREDITED CITIZEN’S ARM
_____________________________
(Signature over Printed Name)
