PRESENTATION PACKAGE

Definition of Presentation Package

Presentation package is an effective multimedia tool as it combines text, sound, images and video on
one or more slides. A presentation package is also a computer software package that is used to display
information usually in form of a slide show. Presentation packages are used to create presentations,
quizzes, information points and many more multimedia products. Most presentation packages allow
you to add texts, images, video, animation and sound to each slide to create a sophisticated product. It
typically includes three major functions; an editor that allows text to be inserted and formatted, a
method for inserting and manipulating graphic images and a slide-show system to display the content.
Presentation software can be divided into business presentation software and more general multimedia
authoring tools, Business presentation software emphasizes ease and quickness of leaning and use.
While multimedia authoring software enables you to create a more sophisticated presentation that
includes audio and video sequences. PowerPoint offers word processing software, outlining, drawing,
graphing and presentation management tools all designed to be easy to learn.

Examples of presentation packages are

1. Microsoft power point. 7. Corel presentation
2. Macromedia flash. 8. Adobe persuasion
3. Window movie maker 9. Flow board
4. Lotus freelance graphics 10. King soft presentation
5. Apple keynote. 11. Prezi etc
6. Open office impress

Features of presentation packages

A Presentation package has certain features such as;
1. Creation of slides: presentation packages normally contain slides. To create presentations, group of
slides are created.
2. Insertion of pictures: some presentation packages sometimes contain embedded pictures, while
others allow users to insert pictures from external sources.
3. Insertion of video and audio: presentation packages allow users to insert video and audio files to
their presentation.
4. Animation: this is one of the features that distinguish presentation packages from others.
Presentation packages allow users animate (i.e. create motion effects) on their slides.
5. Transition: This refers to the transition effects which comes with presentation software. They are
used to move from one slide to next slide and also in conjunction with sound
6. Slide shows : with a group of slides with pictures, video, audio, and animation, a user is able to view
how the presentation will display using slide show. The slide show feature also displays slide contents
to audience during presentation activity.
6. Creating graphics: presentation packages provides users with graphics inform of shapes that can
create an object from the scratch.
7. Creating organization and other types of chart: organizational charts and other charts such as pie
charts, bar charts etc. can be created easily with presentation packages instead of having to start from
the scratch.
8. Hyperlinks: Hyperlinks within a presentation can be inform of text, an image, an object, chart etc.
when clicked on, they can take you to another slide in the presentation. The hyperlink can be edited
within the presentation software.
9. Cloud Based: Newer versions of presentation software are now available in cloud. This means you
can access them anywhere across the globe. When presentation software are available on cloud it
means you can even make presentations through your mobile phone or tablet.
10. Plugins: To enhance their capabilities, presentation software come with a number of plugins. This
allows you to import and export features as you wish. You can view your presentation as flash files or
PDF.

IMPORTANCE OF PRESENTATION PROGRAMS

1. Digital presentation are excellent medium for teaching activities, easy to create, used, copy, store and
transport.
2. Presentation software makes the ability to communicate message to a group of people much simpler
than any other delivery methods
3. Seeing the presentation while hearing about it helps both visual and audio leaners absorb
information.

Microsoft PowerPoint
Ms. PowerPoint is an electronic presentation program that helps people present speech using a
collection of slides. It is a collection of slides that can be used to create oral presentation. PowerPoint
presentation consist of a number of slides which may contain text, graphics, sound, movies and other
objects which can be printed, displayed live on a computer or navigated through at the command of the
presenter.
Views in Microsoft Power Point
1. Normal view: This is used when creating and designing your slides.
2. Slide Sorter View: This view is good to use when organizing your slides, It lets you view and sort
the presentation slides. Use when you want to delete, copy, paste or move your slides.
3. Slide Above View: It above your presentation in full screen.it can also be used to check any stage or
preparation for your presentation.
4. Note Page View: It displays an image of the slide and a text box for notes. You can add and view
your notes for each slide.
5. Outline View: This presents the same document in outline form. In this view it is possible to
collapse and expand different part of the document. It is very easy to move parts of the documents
around and also make sure that formatting is consistent and easy to create table of contents.
KEY TERMS IN MICROSOFT POWER POINT
1. Master Slide: This is the design template or design them used for the slide within your presentation.
When you want all your slides to contain the same font and images, you can make those changes in
master slide and they will be applied to all your slides. Types of master slide: Title Master, Notes
Master and Hand out Master.
2. Themes: This is a palette (Collection) of colours, font and special effect that complete one another.
3. Slide Layout: This contains formatting, positioning and placeholders for all of the content that
appears on a slide. Such content includes text, table, charts etc.
4. Clip Gallery (Art): This is a collection of pictures or images that can be imported into a document
or another program.
5. Slide Transitions: Are visual movements as one slide changes to another during a presentation. E.g.
fade, wipe, peel etc.
6. Auto Content Wizard: It offers suggestions for templates to use and type of content to put in.
7. Timing: This is the process of setting the speed and timing of the transition to help control how fast
one slide advances to the next and when the transition begins.
8. Animation: This is any graphic element that depict movement, it is also the movement of text or
objects within presentation. Animations can be applied to text boxes bullet points and image so they
move on the slide during a slide show. Animation can be of four types which is Entrance, Emphasis,
Exit and Motion paths.
QUALITIES ONE SHOULD CONSIDER WHEN DESIGNING HIS PRESENTATION TO MAKE IT
MORE INTERESTING.
1. Identify the goal of the presentation.
2. Use slide design effectively
3. Establish a uniform look for the presentation
4. Include a title page with name, contact, date and session topic for the presentation.
5. Include only the main Points.
6. Include only the main concept per slide.
7. Combining photos, charts, graphs, clip arts and videos and avoid script and fancy font.
8. Use contrasting colours for text and background.
9. Don't Include too many slides in single presentation and avoid excessive transition and animation.

Features of Microsoft PowerPoint Presentation

1. Microsoft Office Button: The Microsoft office buttons performs many of the functions that were
located in the file menu of older versions of power point. This buttons allows you to create a new
presentation, open existing presentation, save and save as, print, send or close.
2. Quick Access Toolbar: This is a customizable toolbar that contains commands that you frequently
use. It can be placed above or below the ribbon and can also change the location by clicking show
below the ribbon. The save, undo and redo appears on the quick access tool bar.
3. Ribbon: The ribbon is the panel at the top portion of the document which consists of seven tabs:
Home, Insert, Design, Animations, Slide Show, Review and View. Each tab consist of features
designed to perform function that you will utilize in developing or editing your power point slides.
4. Slide Views: Microsoft PowerPoint can be viewed in a variety of manners. On view tab, presentation
views group allows you to view the slides as normal, slide sorter, note page, slide show, and handout
master and note master.
5. Navigation: This allows you to navigate through the slides and is located on the left hand side of the
screen.
6. Status Bar and View Tab: This appears near the bottom of the screen and you use it to change
between normal view, slide sorter view and slide show view.

Getting started with Microsoft PowerPoint

To create a new presentation
> Click on the Microsoft office button
> Click on New
Click Installed Templates or click on Ms. PowerPoint
Click on blank presentation.
To create a new Slide from Office themes
Select the slide immediately before where you want the new slide
Click on new slide button on the Home tab
Click the slide show of your choice

To create a New Slide from another Presentation

> Select the slide immediately before where you want the new slide
> Click the new slide button on the Home tab
Click Reuse Slides
> Click Browse
Click Browse File
Locate the slide show and click on slide to import.

To Insert Graphics or Pictures

Click in the "click to add title” or “click on subtitle” area where you inserted the text previously.
Press the enter key on the keyboard to bring the cursor down.
From the ribbon bar, click on the insert menu.
> Select the type of graphic options from clip art, shapes and pictures button from the menu.

To add Backgrounds, style, fonts, colors

Go to the design tab at the top of the screen to scrol through different backgrounds and styles.
Click on themes and go to the color tab to change the color of the theme. You can also change the font
and add some effects.
> Click on color tool and then click on background style.

To Insert Charts
Click on the chart command
An insert chart box will appear
Click on the chart you prefer
A Worksheet will open, enter the data in the excel document that you want to displayed on the
chart.

To Insert Tables
 > Click on the Table command
> Highlight the number of cells you want in your table.
Click for the table to appear on your slide.

To Create a Photo Album

Click on the insert tab
Click on the photo album command.
Click on the new photo album option.
Click on the file command to select pictures you have saved on your computer that you want to
add.
> Click the create command and your photo album slide show will be created.

Slide Animation
Slide Animation effects are predefined special effects that you can add to objects on a slide.
Select the object you want to animate
Choose the Animation tab
Click custom animation button and a sub:menu appears
Click on add effect button a menu appears.
Choose the type of effect you want
Click“ok”.

To modify an effect
Click the down arrow next to the start button on the custom animations pane.
Click the down arrow next to the property field on the custom animation pane and then select the
property you want.
Click on down arrow next to the speed field on the custom animation pane and then select the speed
you want to apply to your animation.
To preview animation, click on play button on the custom animation pane.

Slide Transitions
This determines how your presentations move from one slide to the next. To add transition;
> Select the slide that you want to apply transition
Click the Animation tab
 Choose the appropriate transition you want to apply from transition dialog box.

Insert Hyperlinks
Go to the insert Tab Click or highlight the test you want to become the hyperlink.
Click on the hyperlink command, A Hyperlink box will appear. Click on existing file or web page
command on the left of the insert Hyperlink box.
Enter the web address in the Address box, then click OK the hyperlink will appear in the text on your
slide by changing the color of the text to blue and underlined.
To use the link you must be viewing the slide show.
Slide Show
Preview the slideshow from the beginning.
Preview the slide show from the current slide.
Set up slide show and this options will help to achieve that
Whether the show will run automatically or be presented by a speaker.
The loping options
Narration Options
Monitor resolutions.

Saving a Presentation
Click on the office button
Select Save from the displayed options.
Select the drive or store the document by clicking on the arrow on the save as button
> Click on the file name, type the desired document name.
Click on save button.

Print Presentation
> Click the Microsoft office button, a menu appears
> Click Print
Click print preview.
Click the arrow next to the print and then click print.