Induction checklist
This checklist has been created to help you in inducting your new employee.
You can add or remove things to suit your business and the job.
For more information about what you need to know when hiring a new employee, as well as
inducting staff, see our Hiring employees online course at fairwork.gov.au/learning
Prior to your employee starting work
It’s a good idea to start planning early for your employee’s first day, as there are a few things you’ll
need to organise.
Ensure you have:
☐ told the employee before their first day where, when and who they should report to and whether
they need to bring any tools or equipment
☐ organised building and IT access as well as any uniforms (if necessary)
☐ a returned, signed copy of the letter of engagement (or employment contract)
☐ a completed Tax file number declaration form (unless declined by employee)
☐ a completed Superannuation choice form
You can get copies of the Tax file number declaration form and the Superannuation choice from
the Australian Taxation Office at ato.gov.au/business
☐ the employee’s bank account details
☐ the employee’s emergency contact details
☐ a copy of any licences held by the employee needed for the job, for example, Drivers Licence,
Forklift Licence
☐ given the employee a copy of the Fair Work Information Statement. Download a copy at
fairwork.gov.au/fwis
☐ given the employee a copy of the Casual Employment Information Statement as well if they are a
casual employee. Download a copy at fairwork.gov.au/ceis
☐ from 6 December 2023, given the employee a copy of the Fixed Term Contract Information
Statement as well if they’re engaged on a fixed term contract. From this date, you can download a
copy at fairwork.gov.au/ftcis
☐ if a working visa is required – a copy of the employee’s passport and visa – you will need to do a
visa check.
On the first day (or soon after)
To ensure your employee gets off to a good start, it’s important that they feel welcomed, well-
informed and equipped to do their job.
Orientation and housekeeping:
☐ introduce the new employee to other staff
☐ show the new employee the kitchen/meal, toilet facilities and where to store personal items
(bags, jackets etc.).
Ensure you have:
☐ given the employee copies of relevant business policies or procedures, for example codes of
conduct and work health and safety policies or procedures.
☐ discussed:
the history of the business and its role
Who the employee reports to
the employee’s duties and what training will be provided
performance expectations and when and how performance will be reviewed
hours of work and the procedure for recording hours of work
meal breaks
the applicable award or enterprise agreement, and where to find a copy
the payment method, first pay date and how pay slips are distributed
any workplace policies and procedures including:
- uniform or dress code (if any)
- procedure if the employee is sick or running late
- procedure for applying for leave
- rules regarding personal calls, visitors and/or use of social media at work
- any bullying, harassment and anti-discrimination policies
☐ completed a workplace health and safety induction
You need to provide your employees with a safe workplace. This can include discussing
evacuation plans, pointing out first aid officers and emergency wardens and briefing staff on
safety procedures.
Visit your state or territory’s work health and safety body for information about these obligations.
You can find their contact details at fairwork.gov.au/links
The Fair Work Ombudsman is committed to providing you with advice that you can rely on.
The information contained in this template is general in nature. If you are unsure about how it applies to your
situation you can call our Infoline on 13 13 94 or speak with a union, industry association or a workplace relations
professional.
Last updated November 2023
