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How to Join and Participate in a Zoom Virtual Courtroom
Using a PC, Laptop, or Mobile Device
For Judges, Attorneys and Judiciary Staff
Pre-requisites to Join a Virtual Courtroom
For HELP with any of these steps contact your local county\vicinage IT staff
Peripheral Devices
Plug in any peripheral devices you are using - USB webcam, speakers, headphones, etc. See Appendix A for
Virtual Courtroom Participant system requirements.
Note: Remove personal photos, distinguishable information, and any other personal items you do not want the
public to see in your background camera view.
Install the ZOOM Client
If using a Windows PC or MAC, install the ZOOM Desktop Client from. (for MAC install see Appendix B)
https://zoom.us/download
If using an iPad or iPhone, install the Zoom client by going to the “App Store” and searching for
“ZOOM”. After installing, it will ask for server and login credentials – ignore this and close the app –
Accept prompts for access to camera and microphone.
https://itunes.apple.com/us/app/id546505307
If using an Android phone, install the ZOOM client by going to the “Google Play Store” and searching for
ZOOM Mobile. After installing, it will ask for server and login credentials -Accept prompts for access to
camera and mic.
https://play.google.com/store/apps/details?id=us.zoom.videomeetings
Joining from a web browser
How to Join a Zoom Virtual Courtroom from a Browser on a PC – Appendix C
Test Audio and Video Settings
Test audio and video prior to the meeting time. If audio and video settings are incorrect, they cannot be
changed while in the meeting. You must leave the meeting, change the settings and rejoin the meeting.
ZOOM Test Connection Room
https://zoom.us/test
ZOOM Virtual Courtroom Invitation
You will need a virtual courtroom invitation and associated meeting PIN to join the meeting.
Zoom Breakout Rooms – Appendix D
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Join a Zoom Virtual Courtroom
Access the NJCourts Virtual Courtroom meeting invitation from either your email Inbox or your calendar. Select the
meeting invitation link in the email to join the meeting.
(If you do not have a virtual courtroom meeting invitation and the associated meeting PIN, contact the AOC Problem
Reporting Desk 800-343-7002.)
Q 1' "' • AOC - Meetong III - □ X
File Q Tell me what you want to do
X e
Delete Respond Meeting
ra
Calendar Quick Move
p
Tags Editing Zoom Send to Insights
Notes Steps .. OneNote
Delete Meeting Notes calendar Quid Steps r;. Zoom OneNote
n Robert Reina NJJITO MEDIA 8:44AM
M AOC
Retention Policy NJCouns 7 Year Email Retention (7 yi Expires 3/11/2027 V
Wh e n Thu 3/12/2020 930 Location https://njcourts.zoom.us/J/291901334?pwd::cWwdcE.lM31qUXBqWG8xTFFOWE1 Gdz09 V
AM-10:00AM
ROBERT REINA is inviting you to a scheduled NJCourts Virtual Counroom.
Join NJCourts Virtual Courtroom
https://nicourts.zpom.uifl/291901334?pwd7-WwckEzM31gUXBgWG8xTFFQWE 1Gdz09
Meeting ID: 291 901 334
Password: 292266
One tap mobile
+19294362866.,291901334# US (New York)
+16699006833,,291901334# US (San Jose)
Dial by your loca1ion
+1 929436 2866 US (New York}
+1669900 6833 US (San Jose)
Meeting ID: 291 901 334
Password: 292266
Find your local number: hnps:J/njcourts.zoom.us(u/azeArSSgA
Need He lp?
Contact your local county, vicinage, or firm IT staff
Virtual Courtroom guides are available here - http://www.njcourts.gov/yc
Selecting the link will open an internet browser and prompt you to Run/Save the Zoom Client
When prompted select Run
~ ~JCl Launch Meeting - Zoo11 X L+ v D X
8
*
https://njcourts.zoom.us/j/291901334?pwd=cWwckl
zoom Support English ....
A download shoul ~ start automatica! ly in a few seconds.
If not. download here.
If you cannot download or run the application, join from your browser.
What do you wa nt to do with
(
Zoom_f52b84b329 .... exe (75.3 KB)?
From: lau ncher.zoom.us
II Run
L Save Cancel X
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If you do not see the Run button, select ‘download here’ to install the Client.
A Moderator must join and start the meeting in order to allow all participants.
- X
Please wait for the host to start this meeting.
Start: 9:00 AM
AOC
( Test Computer Audio )
If you are the host, please !Qgjrr to start th is meeting.
Once the moderator joins the meeting you will see a notification
Cl X
Your meeting will begin soon ...
The Zoom client you 're installing will shorten the time it takes to join
a meeting
24%
When prompted enter your name
O zoom X
Enter your name
( Your Name
Participant Namel )
&I Remember my name for future meetings
Join Meeting ( Cancel )
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You will see a video preview of your camera.
If you do not see an image you will have to troubleshoot your equipment.
Q Video Prev iew X
II Always show video p review di alog when joi n ing a vid eo meeting
IH•:Uii\Nf M( Join without Video ]
The Moderator will need to let you into the meeting
Please wait, the meeting host will let you in soon.
AOC
3/12/2020
Once admitted to the meeting select the Join with Computer Audio button
Q Choose ONE of the audio conference options X
Phone Call Computer Audio
Test Speaker and Microphone
0 Automatica lly join audio by computer when joining a meeting
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Once connected you will see your camera atop the other participants in the meeting
Microphone and Speaker Adjustment
"' A
Mute
The Mute icon has additional options that will allow other Speaker/Microphone options
Select a Microphone
✓ Microphone Array (Realtek Audio)
Same as System
Select a Speaker
✓ Speakers/ Headphones (Realtek Audio)
Same as System
Test Speaker & Microphone ...
Switch to Phone Audio ...
Leave Computer Audio
Audio Settings...
Leave a meeting
Leave meeting icon will end the current meeting
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A participant can select ‘Ask for Help’ to request a Host’s assistance
0
Ask for Help
When prompted select ‘Invite Host’
., A sk for H elp X
The hos.t has been inv ited ,
You ,can i11vitte 1ihe oost 1i:o 1ihis Breako111t Room for assistanGe~
Invite Host
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Appendix A
Judiciary Hardware & Software Requirements - Zoom
• Hardware specifications:
o PC Intel processor – 6th Generation 3.X GHz or faster
o PC AMD processors – Bulldozer series – 3.X GHz or faster
o Mac with Intel 6th Generation processor SKYLAKE or later
o 4GB of RAM or more
• Operating systems:
o Windows 10 (32 and 64 bit)
o Mac OS X version 10.10 (Yosemite) or higher, Intel CPU only
• Internet browsers:
o Google Chrome (version 30+)
o Internet Explorer (version 11 +)
o Firefox (version 27+)
o Safari (version 7+)
o Edge (version 12+)
• Speakers or Headphones
• Webcam with Microphone
o OR integrated camera with microphone)
o http://openspeedtest.com/ OR http://www.speedtest.net/
• Network:
o 100 Mb NIC or higher
High speed broadband Internet access, hardwired strongly encouraged
• Minimum of 5 Mbps upstream and 5 Mbps downstream
• Speed Test sites
o Firewall Ports open
Inbound/Outbound TCP: 80, 443, 8801, 8802
Inbound/ Outbound UDP: 3478, 3479, 8801 – 8810
• iOS, iPadOS and Android
• iOS 13.0 or later:
o Send and receive video using front or rear camera
• iPhone 4 or later, iPad Pro, iPad Mini, iPad 2 or later, iPod touch 4th Generation, iPhone 3GS (no front facing
camera)
• iPadOS 13 or later
• Android 8.0x or later
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Appendix B
Your Mac settings are not likely to allow you to install the app because it’s not from the App Store. To allow installing
Zoom for Mac, go System Preferences > Security & Privacy. From there, click Open Anyway in the general section.
2. When a new pop-up shows up, click on Open.
3. Another pop-up will ask you to continue (this is the last pop-up).
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Appendix C
How to Join a Zoom Virtual Courtroom from a Browser on a PC
Open the link in the email received from NJCourts in Chrome or Edge web browser
The link will look like the one below; you may need to copy and paste this into the browser manually
Join INJ Courts Virtual! Courtrno:m
ht:1:ps:ljnjcourts.zoom .u.s/j/877749455 '?pwd=Rn MvcE1ZSGpa069'Fdll::9,BQ/d pa EQwQT09
M eeting ID: 877 749 455
Password: 975102
Ignore the download attempt to install the Zoom application.
Select the Join from your browser link
□ X
Q launch Meeting - Zoom X +
C Ii njcourts.zoom.us/J/906065 164?pwd=-K3J 1clUaFBCT2 15NHBtU3 IDRXE1QT09
Support English ~
A download should sta rt automatically in a few seco nds.
If not, down load here.
If .,.ou cannot download Of run the ;:ippliutK.1,,join from yc,ur browser I
'W' Click Zoom •. exe
Copy,-.i,t~2020ZOOfllVodKlc:ornm..,;clllor"6 ln<..Mrithh~
Prh,xy&L,p!Poll<..-s
Q Zoom_588Sf9aae2 ....exe " Show all X
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Enter your name then select the Join button
D X
Q Zoom meeting on web - Zoom X +
~ C i njcourtuoo m.us/wc/join/90606S164?wpk :wcpk1696231cd4ef938152c84439f63e5 .. E). * 8
, ~~~ SOLUTIONS • Pl.ANS&PIUCING CONTACT SALES JOIN A MEETING HOST A MEETING .. s.GNIN iiHIHld:Hi-lii
Please enter your meeting password and name to join the meeting
You un fmd the meeting password in the email invitation
Mtttm•P..,wo<d
You will be placed in the virtual lobby
Select Join Audio by Computer
Select Start Video
D X
0 906065164ROBERTREINA'sZ(' X +
Ii nj courts.zoom.us/wc/906065164/join?track_id=&Jmf_code=&meeting_result.
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When prompted, select Allow for camera access
- X
nj courts.zoom.us wants to
• Use your camera
Allow Block
You have now successfully joined the meeting and will be visible in the top right window
0 906 065 164 ROBERT REINA • X + □
~ C Ii njcourts.zoom.us/Wc/906065164/join?t:rack id=&jmf_code=&meeting r.. • o,,
You can adjust microphone and camera settings if necessary (if multiple camera/mic devices are attached)
Select the Leave Meeting button to end the meeting
Verify by selecting the Leave Meeting button again to end the meeting
X
Leave th is m eeting
Are you sure you want to leave this meeting now?
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Zoom Breakout Rooms (Appendix D)
Joining a Breakout Room
When Joining the breakout room, a prompt will display
➔ -·
Joining Breakout Rooms ...
Breakout Room 1
It might take a few mo ments.
After joining a breakout room you will see all the participants in the room
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Leaving a Breakout Room
You can leave the meeting by selecting the
The Leave Breakout Room Prompt allows you to decide how to leave the meeting
Select Return to Main Session to leave the breakout room to rejoin the main session
-;, Leave Brea kout Room X
Do you walilt to ]leave t his Breakou t Room and retu rn t o
t lte main sessiolil?
. .
Leave Meeting ...,
. Return to Main Session .( Ca ncel J
A prompt appears returning you to the main session
f- • •
Returning to Main Session ...
It might t ake a f ew moments.
Select either option desired when leaving the meeting
'=' Leave Brea kout Room X
Do yo u wamt to ]leave t his Breakou t Room amdl retu rn t o
t lte main sessiom?
Leave Meeting v Return to Main Session ( Ca ncel J
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Join from a web browser
Join a Zoom meeting with participants required by selecting the invitation link
Pl ease j oin Zoom m eet ing in pro .. . ITl □
File Message Insert Opt ions Format Text Review Help Acrobat Q Tell me
To • Dominick Parente· ~' Rich Reich le· • Daniel le Doo ah · I
Cc
Send
Please join Zoom m ee:ting in progres.s
Join NJCourts Virtua l Courtroom
https:ljnjcourts.zoom.us/j/983634595?pwd=bF BHZ2o2c29KRE9ETkxtdlhoQXc3UT09
Meeting ID: 983 634 595
Password: 510997
You will join through the web browser
9 - 0 X
t- ➔ C i """"'"'1w<J",S7II021:>6.l(,or,lb>d<_.:l•&fnf_<Odot•~•K<Al • &wpi,•w<pk1l'ISfds.61u6k6l.tS1192d51l1J.ab
When invited into a breakout room a prompt will appear, select Join
X
Breakout Rooms
The host is inviting you to join Breakout Room: Breakout Room 1
L Later
A message may appear from the Host
From AOCVirCrtRm 1.mbx@njcourts.gov to every one: TEST Message
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Once in the breakout room you can leave manually(if option is set) or via the Host closing the room
Select the Return to Main Screen button
X
Breakout Rooms
Breakout Rooms wi ll close i n -3541 seconds.
You will be returned to the main session automatically.
Return to Main Session
, Ca nce l j
A prompt will verify you are returning to the main session
••
••
Returning to Main Session ...
It may t ake a fe·..v mome r, t s.
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