JOB APPLICATION

Such a letter is generally written by a qualified person in reply to an advertisement in order to offer his / her
services. The job application has a covering letter of application (same format as an official letter), followed
by biodata. The biodata focuses on the applicant’s personal details, qualifications and skills.

POINTS to NOTE:
Covering Letter
I. Introductory Para: Begin by referring to an advertisement seen in the newspaper / magazine or online.
II. Qualification: One’s qualifications should be related to the job applied for and thus, clearly stated. One
should show clearly that one is eligible for the post. Awards / achievements in related fields, if any,
may be mentioned, too.
III. Experience: Give information relevant to the post, stating the latest one held. Mention any project or
work undertaken in school / college.
IV. Testimonials — Written certificate of character and /or of professional competence may be enclosed,
even if not asked.
V. Presentation & Language: The letter must be written correctly, inclusive of the designation and
address, the spacing of lines, margins, and corrections made and even one’s signature. The language
used is very formal, precise and to the point. While stressing on one’s qualities, avoid boasting or
pleading.

Biodata
It should include the following:
1. Name in full (block letters)
2. Gender
3. Date of Birth
4. Father’s name (full)
5. Mother’s name (full)
6. Present Address
7. Contact Number
8. Email
9. Marital Status [Single / Unmarried / Married / Divorced]
10. Nationality
11. Educational Qualifications (in tabular form) — Secondary school, College / University, Technical /
Professional degree, any additional degree.
12. Work Experience — Present employment to past ones (time period, post held, name of the
organisation)
13. Skills may be included — requirements in the question may be converted into skills
14. Achievements, if any, may be mentioned — medallist at university / awards won, etc.
15. Present Salary / Expected Salary (optional)
16. Add information like hobbies, languages known, membership of societies, publications, travel, etc.
17. References — Include names of at least two persons known to you professionally (not relatives) as
references. These are provided so the prospective employer may ask him / her directly for information
regarding the applicant.

SAMPLE
You are A. Rajashekhar. Draft an application for the post of Production Engineer at Hindustan
Fertilisers, Chennai that was advertised in ‘The Hindu’ on 14 February, 20**.
31, Officers’ Quarters
Shivalik Fertilisers
Okhla Industrial Area
New Delhi – 110020
15 February 20**
The Personnel Manager
Hindustan Fertilisers
Pipeline Road
Chennai – 600105
Sir / Madam
SUBJECT: Application for the Post of Production Engineer
I am interested in applying for the post of Production Engineer at your factory as advertised in The Hindu,
dated 14 February 20**. [With reference to the advertisement in The Hindu, dated 14 February 20**, for the
post of Production Engineer at your factory, I wish to apply for the same.]
I am a postgraduate in Chemical Engineering from IIT Delhi, and am at present working as a Production
Engineer with Shivalik Fertilisers, New Delhi. However, family obligations necessitate my relocation to
Chennai. Hence, I am looking for a suitable job in the same city.
I believe that my experience in the field of fertilizers is in perfect line with your current needs. I am a
dependable, result-oriented professional with a solid performance track record. I would be happy to present
myself for an interview to discuss the value that my strengths and experience can bring to your firm.
I am enclosing my biodata and copies of my testimonials for your perusal / ready reference. I may be
reached at the above-mentioned address, and look forward to hearing from you / a positive response.
Thanking you
Yours sincerely
A. Rajashekhar
Enclosures:
i. Biodata
ii. Copies of testimonials
BIODATA

Name : A. RAJASHEKHAR
Gender : Male
Date of Birth : 6 June 1990
Father’s Name : Mr. S. Adithyan
Mother’s Name : Mrs. Mala Swamy
Present Address : Apt. No. 31, Officers’ Quarters, Shivalik Fertilisers, Okhla Industrial Area, New
Delhi – 110020
Contact No. : [Landline] 6051270 / [Mobile] 9910374862
Email : raj690@gmail.com
Marital Status : Single
Nationality : Indian

Educational Qualifications :
S. Grades
Examination / Degree School / College Year
No. secured
Class XII (CBSE) or
1. St. Columba’s, New Delhi 2007 95%
AISSCE (CBSE) Science
St. Stephen’s College, Delhi
2. B.Sc. (Hons.) Chemistry 2010 75%
University
St. Stephen’s College, Delhi
3. M.Sc. Chemistry 2012 70%
University
 Indian Institute of Technology,
4. M. E. Chemical Engineering 2014 Distinction
Delhi

Work Experience : (i) 2018 till date: Production Engineer, Shivalik Fertilisers, New Delhi
(ii) 2014 – 2018: Assistant Engineer (Production), Somnath Fertilisers, Mumbai
Salary Expected : ₹1,00,000/- per month
Languages Known : Tamil, Hindi, English
Special Interests : Photography, Trekking
References : (i) Mr. Balwant Sharma, Chief Engineer, Shivalik Fertilisers, Okhla Industrial
Area, New Delhi – 110020; Mobile: 9912476835
(ii) Dr. D. Sengupta, Professor, IIT Delhi, New Delhi – 110022; Mobile:
9814725360

Declaration:
I hereby declare that the information provided in this bio-data is true to the best of my knowledge.
Place: New Delhi
Date: 15 February 20**