REPORT WRITING

What is Report Writing?

A report is a factual description of an event, incident happened, programme conducted It is a

systematic and well-organized presentation of facts and findings. A report is written for a clear
purpose and for a particular audience.

Types of Reports

 For Newspaper
 For Magazine

Points to Remember

 Be brief and to the point.

 Report an event in the order in which things happened.
 Stick on to the word limit.
 Use formal language
 Avoid jargons.
 Must use uniform verb tense, preferably past tense.

Format

 HEADLINE OF TITLE: Catchy and brief

 BYLINE: A Sub Headline/Name, rank, position etc. of the person writing the report (it can also
come at the end.)
 OPENING PARAGRAPH: A brief mention of what happened, where ,how and the most
prominent consequence/effect along with the day, date and time when it took place.
 DETAILS: Paragraph 2 & 3 give details of the event being reported. Eye witness account (along
with some quotes) is also included. In case of accidents, loss of life and property is listed, cause
of the accident is concluded, police action and rescue operation, damage control exercise are
detailed. Compensation and help announced by government is mentioned.

 CONCLUSION: A remark as to how the event had an impact on people.

Tips for report writing:

1. Write short and simple sentences.

2. Focus on the objective.

3. Use everyday English.

4. Plan well before you start writing

5. Use a clear layout

Sample Report

Q1. You are Ashima/Akshit. The Women Empowerment Organisation (WEO) in collaboration with
Child and Women Care Society (CWCS), celebrated The Women Empowerment Day recently in
Community centre, Pocket B, Rohini. As the city correspondent, write a report in 120-150 words for
the city magazine, The Today.

Ans.

Women‘s Empowerment Day Observed

- By Ashima, Staff Reporter

New Delhi, March 3: The Women Empowerment Organisation (WEO) in association with Child
and Women Care Society (CWCS), both NGOs, observed the Women Empowerment Day at
Community center, Pocket B, Rohini today. The main purpose was to create awareness about
women’s rights and to empower women.

As many as fifty members of the Self-Help Groups (SHGs) formed by WEO and CWCS in the
area participated in the programme. The programme began with a welcome dance by the
renowned dancer, Shobha Advait and was followed by a talk by WEO members.

Ms. Aradhna Srivastava, District Magistrate, Rohini, stressed upon the importance of education
for girls. She also gave details about the Sarv Shiksha Abhiyaan (Education for All), an initiative
by the Government under which students are given books free of cost. Ms. Radhika, the Director
of WEO gave a speech detailing the various free classes organized by the society to teach young
girls painting and soft toy making, which could be developed for self-employment. She also
made the audience aware about the need for women safety and the various free defense classes
organized by the organization.

Dr. Aniket, State Coordinator, CWCS, made the gathering aware of the importance of observing
Women‗s Day and informed the women about various governmental schemes to help and
empower them. Later, a play named ‗Narishakti‘ was staged.The participants expressed their
gratitude to the organizers as they were now better informed.

Q2. A major bus mishap which left several people seriously injured took place at Nicholas Road,
Nungambakkam, Chennai. Luckily no life was lost. Collect the information from the
eyewitnesses and send a report in 100-125 words to ‘The Nungambakkam Times’. You are
Vinod/Vinodhini, a reporter.

Answer:
 Bus Mishap

-by Vinod, Staff Reporter

Chennai, 14th Feb. 20xx: A major bus mishap took place at Nicholas Road in
Nungambakkam, Chennai yesterday at about 10 a.m.

It resulted in serious injuries to almost twelve of the twenty-five passengers who were on
board the bus. Luckily though, there was no loss of life. An eyewitness accounts how the high
speeding bus overturned when it took a sharp turn in an attempt to avert a collision with a
truck that was coming in the wrong direction.

The authorities have arrested the truck driver for his negligence. The bus driver could not be
taken into custody for overspeeding as he is admitted in hospital with grievous injuries.

The state government has announced a compensation of? 25,000 for those seriously injured
and ‘10,000 for those whose injurious are not very serious. A state-level inquiry has also been
ordered into the mishap.

Q3. Cultural Society Sunshine Public School, Nellore organised an adult literacy camp in its
neighbourhood. Write a report in 120 – 150 words on the camp for your school newsletter. You
are P.V. Sunitha, Secretary. Use the following clues: no. of volunteers – hours spent in teaching
– location of the class – chairs, blackboards – no. of people attending the camp – benefit.

Answer:
ADULT LITERACY CAMP

-BY P. V. SUNITHA, SECRETARY

An adult literacy camp was organised by Cultural Society Sunshine Public School, Nellore in
the school neighbourhood yesterday extending educational options to those adults, who have
lost the opportunity and have crossed the age of formal education. The activities of the camp
were carried out by the cultural society of the school and there were a total of 25 volunteers.

The camp began with the welcome speech for the chief guest, Mrs. Kavita Naik, a renowned
social worker. 400 people were a part of the camp. They were divided into different groups in
accordance with their competencies. They were taught the basics for being able to read and
write. Free books and stationery is being provided for quality education. All the arrangements
including desks and blackboard were done in advance. Apart from the educational needs,
special care was devoted to hygiene and sanitation. They were taught basics of cleanliness like
types of wastes and their management.
Refreshments were also provided to the participants. The immense enthusiasm and zeal in the
people to learn was the main driving factor.

The chief guest distributed the certificates of participation among the volunteers. The camp
ended on a positive note. There was an atmosphere of learning and growing together.

Q4. MMD School, Nashik, recently organized a science symposium on the topic: ‘Effect of
pollution on quality of life’. You are Amit/Amita Raazdan, editor of the school magazine. Write
a report on the event for your school magazine. (120 – 150 words)

Answer:

Science Symposium

-by Amita Raazdan

A symposium was organized on 1 January 2021 in the MMD schoo, Nashikl on the topic “Effect
of Pollution on Quality of Life”. All the science students were a part of the elucidative program.

The event started with the felicitation of the guest speakers. Thereafter, the participants were
espoused by Sh. Suraj Prakash. He acquainted them with the objectives and goals of the
workshop. The resource person Dr. Hari Om Gupta reflected his profound knowledge on the
topic and highlighted how important it is to curb the menace of pollution.
An exalting demonstration of the effects of pollution on our lives galvanized the engrossed
participants. After the lunch break Dr. K.K. Arora, Resource Person, exhibited the possible
steps that can be undertaken at the personal level to reduce pollution. It was followed by
another session on the basic concept behind pollution reduction which triggered the young
minds into thinking innovative ways.

An interactive concourse ignited the inquisitiveness of participants. They have committed

themselves completely to bring about a change in the situation.

The informative workshop culminated with a vote of thanks proposed by the head of the
science department.
 PRACTICE QUESTIONS

1. ou are Aniket/Ankita. You participated in a career counselling programme organized by Dream

Careers. You had the opportunity of listening to professionals from various fields like Food
technology, Biometric Sciences, nanotechnology, media management etc. Write a report of the
programme in 120-150 words
2. You are Tapan/Tripti, a student of H.P Public School. Students of two schools from Germany
Visited your school as part of a cultural exchange programme. Students of your school put up a
Cultural show to welcome them. Write a report in the programme for your school magazine in
120-150 words.
3. You are Radha/Ramesh. As part of E-learning promotion drive, your school was invited to Visit
.The New Learning – E-learning‗, a prominent E-learning company. Write a report on the Visit
for your school magazine in 120-150 words.
4. You are Asma, the Head girl of Queens Public School, Delhi. Recently your school hosted the
Regional level CBSE Quiz competition. Write a report of this event for your school newsletter in
about 120-150 words.