Chapter 9 Report Writing

* Report:
A report is a write up of any event, incident or
happening based on an eye witness account. It
is in the form of official document, after
thorough investigation or consideration by an
appointed person or body-reporter.

Types of
Report

Newspaper Magazine Official

Report Report Report

* Features :
1. Headline- short, catchy, avoid articles [a, an,
the].
2. PMD – (Place, Month, Date).
3. Brief, precise, to the point.
 4. No usage of ‘I, We, You’ at the beginning of
a sentence.
5. Use of Past tense.
6. Clear idea to be conveyed to the reader.
7. Do not give your personal view or opinion.

* Format :

Headline
(Place, Month Date)

PMD – Mumbai, November 14 :

Begin/start

Leave one line between 2

paragraphs
By:
Staff reporter
Q.1 Write a report on cleanliness day organised
by the BMC in the city

BMC CLEAN-UP DRIVE FLAGGED

OFF

Mumbai, November 5:
The BMC flagged off its much-hyped clean-
up drive on Thursday. The civic body said that
it would crack down on bigger offenders who
dump industrial and construction waste, while
it would be a bit lenient on people who are
forced to litter due to lack of facilities.
As an incentive to make the drive a
success, the BMC has announced awards for
the cleanest ward. Private clean-up marshalls
will now begin taking action on anyone who
contributes to the ever-increasing filth on the
city’s streets. While spitting, urinating or
littering in a public place would attract a fine of
Rs.200, washing one’s car on the street can get
one fined with Rs.1000.
 A few citizens felt that the civic body
should first discharge its own duties before
expecting mass co-operation,” It has to provide
many more public toilets and dustbins at the
right places.” said Borivali based activist Rajan
Hire. There were others who felt that the BMC
drive was only a fad that would die down after
a few days.

By Staff Reporter.

Q.2. Write a report on fire causing devastation

in the city.
200 HUTS DESTROYED IN PAREL
FIRE
Mumbai, April 8:
More than 200 huts were gutted and nearly
400 residents rendered homeless in a fire that
broke out at Mira Nagar in Parel on Friday.
Eyewitnesses said that the fire started in a
hut around 11:25pm and aided by a strong
breeze, spread to the neighbouring ones.
“Several small-scale manufacturing units live
government factories and scrap shops acted as
a catalyst” (that causes change) said Rakesh
Pandey a resident. Fifteen fire engines were
rushed to the spot and the fire was brought
under control after more than 2 hours. The
cause of the fire is still unknown, though some
officers suspect a short circuit could be a
possibility. The locals rushed to search for their
belonging after the fire was extinguished. Local
MLA Mr. Aditya Vanjari reached the spot and
asked the BMC officers to open corporation
schools and provide temporary shelter to the
victims.
A bigger tragedy could have happened if
some officers had not stepped on time.

By: Staff Reporter

Q.3 Write a newspaper report on the condition

in Assam due to heavy rains and floods.

FLOOD SITUATION GRIM IN ASSAM

Guwahati, May 2016:
Incessant (continuous) rain for the last 5
days has made the flood situation in Assam
very serious. The villages on both the sides of
Brahmaputra are flooded as rain is pouring
non-stop in Dispur. People have become
homeless and have taken shelter in school-
buildings and Municipal Offices. The rescue
packets and necessary medicines are provided
to the flood victims. The military has an aerial
view of the situation and have assured the
people of all necessary help and arrangements
for rehabilitation.

By: A Correspondent

Q.4 Write a report on the Blood donation camp

organised by your college for the wounded
soldiers of Kashmir.
 ABC COLLEGE ORANIZED BLOOD
DONATION CAMP

Mumbai, 15 January:
A Blood donation camp was organized in the
Assembly hall of the ABC College from 8am to
12pm. The main purpose of this camp was to
inculcate the values of donating the blood in
the youth. There were around 470 students
along with the staff and other voluntary
donors. A team of 12 doctors and 18 nurses
were provided by the civil hospital. A small act
was presented by the junior students about the
soldiers sacrificing their lives on the borders to
protect our nation.
The Principal Mr. S. Khurana gave an
inspiring a motivational speech.
Overall a very successful event !!
 By: A Reporter
Q.5 Write a report on the inauguration of six
lanes highway connecting two states.

INAUGURATION OF SIX LANES.

Mumbai, 7 January :
The six lanes highway connecting the state
of Maharashtra and Gujarat was inaugurated
6th January by the road and Transport Union
Minister Nitin Gadkari at 9am. The main
purpose of connecting these two states was
basically for the economic development and to
reduce the load of transportation and traffic
issues. This highway has very modern facilities
like installation of CCTV cameras at the
distance of 20km and alert signals. It also has a
helpline instruction for ambulance, police for
contact it has a flyover and 12 By-pass
connecting the cities. This highway has
reduced the travel time by2 hours and is
750km long the highway has boosted the
growth between the two states. It has proved
to be a boon for both the states.

By: A Reporter
Q.6 Your institute ‘Global Business School’ as
organized a seminar on ‘Profitable Business
Practices in the Next Decade’. Write a report
on the seminar for your institute’s monthly
newsletter in about 150/200 words.
(Hint: research how a seminar is conducted
and what are profitable business practices).

SEMINAR ORGANIZED BY GLOBAL

BUSINESS SCHOOL

Mumbai, 14 April:
A seminar to educate the students and
the staff was organized by the ‘Global Business
School’ at Nehru Hall Sanctuary by the
management. The main subject for the seminar
was ‘Profitable Business practices in the next
decade’.
Five esteemed speakers from different
fields were invited to showcase their talents
and share their knowledge. The head of the
institute Mr. Raj Khanna welcomed and
introduced all the speakers. He also welcomed
other invites and all the staff members and
students.
The speakers were Mr. Anand Jain – CA,
Mrs Rajni Mehta- CA, Mr. Varun. G an
economist, Mr. Rahul Agrawal- Marketing
Manager of XYZ company and Miss. Juhi Chopra
Senior General Manager Adani Group.
The first speaker Mr. Arvind Jain- a
prominent Chartered Accountant highlighted
the need for remote office. He stressed on the
need of the communication technology that
makes it possible to have face to face meeting
without being physically present Mr. Anand had
a deep knowledge in this field and he
presented his views very clearly. He was highly
appreciated by the audience. The next speaker
Mrs. Rajni Mehta- An experienced Chartered
Accountant presented her views on structuring
meetings for productive outcomes, use of
digital note making software, online calendars
and a wide range of communication tools. Her
presentation on PPT was highly praised by the
audience.
The third topic was ‘Use of big data’- no
business can survive without it was very
meticulously prepared and explained by Mr.
Varun G- An economist. He was applauded by
the viewers and was appreciated for his
excellence. The fourth speaker Mr. Rahul
Agrawal who was the marketing manager of
XYZ Company shared his knowledge on the
subject- personalisation of marketing and
advertising campaigns delivering the right
content and the right ads to the individuals. His
long-term experience helped him to present his
topic very clearly and satisfied all the doubts of
the audience. Finally, Miss Juhi Chopra- Senior
General Manager of Adani Group took up the
idea and addressed the audience on the topic-
adapting to rapidly changing consumer needs,
adapt business practices at a moment’s notice.
She was very eloquent and confident and
explained each and every aspect in detail. Her
deep knowledge laid a great impact on the
audience.
Finally, there was an open house session
where the audience asked various questions to
the speakers. All the speakers satisfied the
audience with their answers. The head of the
institute gave an inspiring and motivational
speech and thanked all the invited guests for
sparing their valuable time by, sharing their
knowledge to all the members of the institute
and enhancing their knowledge.
 The vote of thanks was delivered by Mr. John
Anthony- A faculty.
Over all it was an informative session.

By: A reporter

Q.7. You are Cultural Society President of your

college. The principal of your college Mr.
Subhash Kapoor, feels that in increasingly
westernized world, the students should not
lose touch with their culture and values. He has
asked you to suggest ways and means to
familiarize the students with the great aspects
of Indian culture. Prepare a report in 150-200
words for the principal suggesting the areas
that could be covered and the ways and means
to be introduced into college life.

FAMILIARIZING STUDENTS WITH-

INDIAN CULTURES, VALUES.

Delhi, 6 May:
In the increasing westernized world our
Indian students have forgotten or must say
that they are unknown about the rich culture
and the high values of India from the ancient
time.
To grab their attention to this rich culture,
there are certain areas where the institute
must focus to inculcate these values and to
familiarize the students with the rich Indian
culture. These areas can be music, dance,
drama and painting. The academic institutions
must expose the students to various fine art
forms by organizing cultural programmes juxta
posing (close together) (side by side)the
modern with the traditional exhibitions of
various types of paintings should be held and
even different types of competitions could help
to bring back the lost culture.
So let’s all join our hands and come forward
to bring back the Golden Days of Indian
Culture.

By: A Reporter
(President)

Q.8. You are Mr. Sunil Kaushik, the

administrator of Gyan Jyoti Institute. Certain
areas of the infrastructure of your institute
need to be restructured and revamped (to
change). You have been asked to prepare a
report on the matter for the Managing
Committee of the Institute, stating the specific
buildings that need face lift, (maintenance) and
areas that need attention.

GYAN JYOTI INSTITUTE NEEDS

REVAMPING

Mumbai, May 8:
The Institute of Gyan Jyoti is 35 years old
with certain infrastructure and areas to be
focused at the earliest. There is an urgent need
to face lift the certain buildings and its interior
such as the Administrative Block, School of
Architecture building, Engineering College,
they all need white washing and painting, with
the replacement of furniture and the
construction of new washrooms, the
engineering college labs require remodelling
with the latest equipment. And this all work
would at least need 8 months to complete as
stated by the interior designer.
 So lets hope to have a new look of Gyan Jyoti
Institute soon !!

By: Mr. Suni Kaushik

(Administrator)

Q.9. You are Reena Singh, a reporter of the

‘The Times of India’. Write a report on a fire in
slum cluster in Seelampuri in 150-200 words.

[Refer to question 2 with changes in place

and other required changes try to write.]

Q.10. You are the sport reporter, Ajay Singh.

Write a report on one day cricket match
between Australia and India at Melbourne in
150-200 words.

VICTORY OF AUSTRALIONS AT
MELBOURNE

Melbourne, December 3:
 The one-day final match of cricket was
held at Melbourne, Australia between India
and Australia on 3rd of December. The toss
was won by the Indian captain – Sachin
Tendulkar, the players were very excited and
were in full confidence and determined to
show their best performances. It was an
exciting and nail-biting match. The Indian
players made 279 runs with the Dhoni making
the highest score of 87 runs.
The Australians were no less in their
confidence and determination. They were
very calm and quiet, played very carefully.
Every ball was played carefully and
meticulously. Allan Border made the highest
score of 102, not out.
The spectators were excited and were in
awe what would be the result. They were
found nail-biting. Many of them closed their
eyes and were found praying on the last ball.
And finally, Allan Border hit the ball and it
was six. With Australian team winning with
285 runs. Hats off and kudos to the winner
team.
The reason of their victory was their
determination, team spirit and of course the
control and confidence of their Captain on the
players !!

By: Ajay Singh.

[Sports Reporter]

* Financial Reports :
Financial Reports are very long and
complicated with complete data and figures.

UTILITY ENGINEERING PRIVATE

LIMITED
Announces 2018 First quarter results.

Reports Q-one [quarter] revenue of Rs.70

crores and net income of Rs.40 crores.
On May 8, 2018, Utility Engineering Private
Limited, a mechanical goods manufacturing
company, today announced its financial and
operational results for the first quarter ended
on March 31,2018.

1] First Quarter Financial Summary :

Total revenue for the 3 months ended March
31, 2018 was Rs.70 crores compared to Rs.78
crores for the first three months ended March
31, 2017.
Adjusted EBITDA (Earnings before interest,
tax, depreciation, amortization ) decreased to
Rs.10 crores for the 3 months ended March
31, 2017.
Net income from continuous operations was
Rs.40 crores for the 3 months ended March
31, 2018 compared to Rs.50 crores for the 3
months ended March 31, 2017.

Cash hand short term investments increased

to 25 crores as at March 2018 compared to
Rs.20 crores as at March 31, 2017.

First quarter financial review :

A table of selected financial results.
For further details on the results, please refer
to Utility’s Management, discussion and
analysis available on the company’s website
[ www.utilityengineeringgovt.limited.com ]

Three months
March March Change
31,2018 31,
2017
Product 40 crores 48 crores 8 crores
sale

Gross
Margin on 58 % 57% 1%
the
product
sales

Other 11 crores 13 crores 2 crores

revenue

Total
operating 24 crores 26 crores 2 crores
expenses

Net 70 crores 78 crores 8 crores

income

Adjusted
EBITDA 10 crores 20 crores 10 crores
 Total revenue, consisting of Product sales,
Royalties and contracts and other
revenue for the 3 months Rs.78 crores to
Rs.70 crores is related to the decrease in
product sale.
 Decrease in operating expenses was
primarily attributed to a decrease in cost
of goods sold [COGS] and General and
Administrative expenses [G&A]
 In the current quarter, the company
incurred Research and Development
expenses[R&D] related to 2017 by 2 %
 Other revenue decreased to 2 crores from
2017 to 2018.
 The company earned net interest income
of Rs.20 crores for the 3 months ended,
31 March, 2018. The decrease in net
interest income in the current quarter is
related to the lower cash balance.
 Adjusted Capital EBITDA decreased from
Rs.20 crores to Rs.10 crores in current
quarter and increase in the net-income
from continuing observation was more
than of a set by a decrease in SBC [Stock
based compensation] expenses.

Source: [Internal Auditor]