SUBJECT - ENGLISH

UNIT THREE
WRITING SKILLS
REPORT WRITING

Mr. K. P. Patil
BMCC, Pune
INTRODUCTION
✓ A report is a written account of an event that has occurred recently.
✓ It includes facts and is based on observations.
✓ It has a specific composition.
✓ A Report is a factual description or account of an event.
✓ It may also be an objective analysis or evaluation of something.
✓ Depending upon its nature, a report can be a single paragraph or a single page
writes up (Multiple Paragraphs).
✓ Thus we have various forms of reports- newspaper reports, inquiry reports,
progress or action taken report, a report of a meeting etc. each having a distinct
character and format.
✓ According to the subject matter different reports have different essential
elements in it.
A Report of some event/function held somewhere should contain:-
➢ Name and Nature of the event held.
➢ Occasion/purpose of the event.
➢ Date, time & place where the event held.
➢ Chief Guest(s) of the function
➢ Inauguration
➢ Chief Guest’s message
➢ Comprehensive details of the event
➢ The end of the report
 POINTS TO REMEMBER
• Write a detailed report on the given event.
• Write a report in past tense.
• Give a catchy Headline to the report.
• Write the name of the reporter in the next line of the headline
(right hand side corner)
• Write a detailed report from the beginning till the end of the programme.
• (Name of the chief guest, prize winners etc.)
• Write a report in the box.
• Use short and simple sentences.
• Write a report in 120 words.
Some basic point to be taken care of while writing an informative report:
✓ A report should be written in past tense.
✓ A report should be written in a practical and professional manner
presenting the necessary information as clearly as possible.
✓ An effective report is easy to follow and very well structured
beginning with a heading and running into several small paragraphs
each dealing with only one aspect of the subject.
✓ The heading should be very clear and factual.
✓ The purpose of the report and how the information for it was
collected should be mentioned in the beginning.
✓ Round off with a summary of the situation, a conclusion or a
recommendation, appeal or warning, as is appropriate.
Useful vocabulary to write a Report :-
➢ Celebrate, organize, arrange, was held, Conducted
➢ invited, presided, introduced, started, felicitated, gave speech,
advised, told
➢ in charge of, participated, attended, decorated,
proposed/gave vote of thanks
➢ ended, closed, were staged, began with, congratulated,
enjoyed
 Some useful word/phrases/sentences for Report Writing

Points: Key words

▪ Day / date / place ▪ Was held ▪ invited
▪ In charge of the ▪ had organized ▪ introduced
programme ▪ was celebrated ▪ was decorated
▪ Chief guest ▪ presided over ▪ proposed vote of
▪ President ▪ started ▪ thanks
▪ Inauguration ▪ was ▪ was/ were arranged
▪ Decoration / lighting ▪ inaugurated ▪ began with
▪ Special programmes ▪ felicitated ▪ congratulated
▪ Participants ▪ gave away ▪ worked hard
▪ Speeches ▪ advised ▪ first, then, after that,
▪ Vote of thanks ▪ arranged ▪ at the end, for a while,
Some useful sentences for report writing :-
➢ Our college had organized …………… on …………
➢ Our college celebrated ………. On ………..
➢ The send- off for students of standard 12th was held in the school
hall on ………. At 11.00 a.m.
➢ The annual Sports Day was held in our school on ……..
➢ Our college had arranged picnic on …………
➢ Mr. ……… was the chief guest of the programme.
➢ Mr. …….. presided over the function.
➢ The programme started with an Arti, dance and prayer.
➢ Our college Principal introduced the chief guest.
➢ Various cultural programmes were also arranged.
➢ The programme began with Saraswati Pooja.
➢ The light decoration was very attractive.
➢ Then plays and dances were staged by the students.
➢ Quiz and sports contests were held.
➢ The Principal congratulated all the winners.
➢ Lastly, the supervisor of our college proposed vote of thanks.
➢ Teachers and non-teaching staff worked hard to make the function
success.
➢ The function started with the lighting of the lamp followed by a
welcome speech by ………………..
➢ On Saturday the 5th June 2021, our college celebrated World
Environment Day.
Four Essential Components of a Report:-

1) Headline
2) Dateline
3) Intro / The Lead Para
4) Continuing Para (main Body of Report)
EXAMPLE OF REPORT WRITING
Q. Your Jr. college had arranged a ‘Science Exhibition’ at
district level for the Jr. college students in the last week.
Prepare a brief report on it with the help of the following
points :
i. Venue of exhibition
ii. Duration of exhibition
iii. Opening ceremony and chief guest
iv. Aim of science exhibition
v. Various projects by students
 DISTRICT SCIENCE EXHIBITION-2020
-STUDENT REPRESENTATIVE
Pune, August 6 : Shri. Rabindranath Tagore Jr. college had
organized a District Science Exhibition in the Recreation Hall of the
college on 4th and 5th August, 2020.
Noted scientist from ISRO and a local resident of district, XYZ,
was the chief guest. He presided over the opening ceremony. The
motive behind the exhibition was to make students aware of the new
discoveries and developments that have taken place in the field of
science. It focused on inspiring the students to take a keen interest in
science by looking at the wonders of science projected through
various models and experiments. The projects made by students were
modelled on importance of science in our day-to-day life, like the
working models of mechanical machines, electronic items etc.
 Various students visited and enjoyed the exhibition over the
span of two days. The exhibition concluded with a felicitation
ceremony of all the participants. The project on central air purification
system won the best project award.
The HOD of the science department, while addressing the gathering
at the felicitation ceremony, praised the participants for their efforts.
The exhibition concluded with a vote of thanks given by the President of
Science Council, Radhika Khatri.
All in all, the exhibition was very well planned and was very successful.
➢ Your College organized the Annual Prize Distribution Function.
Write a report of the function for your college magazine with the
help of the points given in the invitation.
Invitation
Prize Distribution Function
on 15th January
Chief Guest: Dr. Deshmukh, (An educationist)
President of the function:
The Zilla Parishad Education Officer
ONLY FOR JR. COLLEGE STUDENTS
Venue:
New Vision Jr. College,
M. G. Road, Thane (West)
 ‘Prize Distribution Ceremony’
Thane, January 15 : Prize Distribution Ceremony was
organized in New Vision Jr. College on the 15th January, 2021. Dr.
Deshmukh, an educationist had been invited as the chief guest. The
function was presided by The Zilla Parishad Education Officer, in the
presence of the dignitaries in the town. The function started
accurately on scheduled time.
The function was inaugurated by the chief guest by lighting
the lamp. The Vice Principal of Jr. College introduced the president
and the chief guest and all other honourable guests briefly. All of
them were felicitated with bouquets.
 Then the main function of prize distribution started. One of our students,
Ganesh Mokashi, who had secured the highest marks in all subjects was
felicitated first. The chief guest offered him the prize of Rs.1000/-and a medal. All
the pupils clapped and congratulated him. The students who had done well in
different competitions held in the college throughout the year had been
honoured by the chief guest.
While speaking on the occasion, the chief guest, Dr. Deshmukh advised
the students to study hard and told them to make use of the opportunities. He
also told about the difficulties, hurdles that occur in the way of our life. But he
advised to accept those difficulties, hurdles as challenges and overcome them. He
supported these principles by telling the examples of great persons like Dr.
Babasaheb Ambedkar, Abraham Lincoln and the examples of some players,
musicians and actors. The speech was really very inspiring. The function
concluded with a vote of thanks given by the Supervisor of Jr. College, Mr.
Gaikwad.
Your college recently organized an awareness programme on
“International Women's Day”. Write a report in about 100-150 words,
adding all information and the overall happenings of this event.
'Women's Day' celebrated in Navjeevan college.
9th March (Rajapur)
By Nidhi Nimkar
International Women's Day was celebrated on 8th March in a unique way in
Navjeevan High School and Junior College, Rajapur. The Day began with a
beautiful and thoughtful prayer by the students of English club. The prayer
highlighted the importance of women, the role of women and her greatness
in every sphere of our life.
A skit on the life of 'Jhansi Ki Rani Lakshmi Bai', was enacted by class Xlth students. The
skit conveyed an inspiring message to the women of this generation to be women of
courage, compassion and care as well as to be self- reliant and an independent women.
Manasvi and Prathamesh of class XIl, highlighted the significance of the day and boosted
the self-confidence of the women present in the audience. They also appreciated the
unique qualities of women on the whole. All the women teachers were recognized and
felicitated for their unique qualities and skills with gift and certificate.
The principal Mr. Pradhan Sir addressed on the occasion and appreciated women and
their role in all walks of life. Vote of thanks was expressed by Manasvi of class XI. The
programme was concluded by singing the National Anthem. The entire programme of the
day was compered by Siddhi and Aditi of class XI. The Junior College teachers and
students with the guidance of the principal organized this grand event and made it a
success.
Report Writing
Imagine you have visited the jungles of Nagarhole. Write a report to be published in
your college magazine/ in a local newspaper.

Visit to the jungles of Nagarhole

Avantika Sharma
(Student's reporter)
Rajapur, 01 October 2023
50 Students of Navjeevan High School & Junior College visited the Nagarhole park which
is also known as Rajiv Gandhi National Park in Karnataka. It was a four day visit from 27th
September 2023 to 30th September 2023 led by Mr. R S. Naik Sir and two other senior
teachers - Mr. V.M. Patel and Mrs. Aruna Shastri of Science department. The team stayed
in the Bison resort. Students attended seminars and workshops on the first two days
conducted by the staff of the national park. Students were briefed about the safety and
precautions to be taken during their jungle safari.
On the third day, Students went for jungle safari in groups. Each group was
accompanied by a local guide. All the groups were successful in spotting the
big cats, sloth bears and other animals. Students took photographs and
noted their observations of the avifauna and the Wild life. Later, Students
made wonderful and scenic PowerPoint presentations on their observations.
They stated that they had acquired immense knowledge about the avifauna
and wildlife as well as the ways and need to conserve it. Thus, the visit to the
jungles of Nagarhole proved a successful tour indeed.
 ASSIGNMENT
1) Write a report on a recently concluded ‘Health Care
Campaign’ with the help of following points :
i. Organized by
ii. Venue
iii. Duration of campaign
iv. Eminent speaker

2) Your college recently organized an awareness

programme on “Clean Environment Drive”. Write a report
in about 100-150 words, adding all information and the
overall happenings of this event.
 ASSIGNMENT
3) Write a report on how your Jr. College celebrated
‘The World Environment Day’.
Make use of the following points:
1) Day and date of the celebration.
2) The time you assembled in school.
3) Arrangement
4) Chief guest
5) Environment pledge
6) Activities conducted on the day.
7) Message of the chief guest.
 ASSIGNMENT
4) English Association of your college had recently
inaugurated its Wall Magazine in English- 'MUSE’.
You are a member of English Association. Write a
report on the inauguration ceremony with the help
of the following points :-
i) Inauguration of the function
ii) Address by the Chief Guest
iii) Activities carried out
iv) Vote of Thanks
 ASSIGNMENT
5) Write a report of the celebration of teacher’s day
in your college. You may use the following points.
Points –
i) Day, Time & Place of the programme ……..
ii)Preparations ……Various programmes & events……
iii) Participation of Students as college employees……
iv) Chief Guest’s message…etc.