CERTIFICATION OF MANAGEMENT SYSTEMS: INFORMATIVE QUESTIONNAIRE FOR OFFER

All fields in sections 1, 2, 4 are to be filled in (where not applicable write N.A.). Sections 3 must be filled in only in case of certificate transfer from
another Certification Body.
1. DATA OF THE ORGANISATION APPLYING FOR CERTIFICATION
Registered Name: Matangi Polymers & Products Pvt. Ltd Registered Office address: Plot. No. 136, Ecotech-2, Udyog Vihar Extension,
Greater Noida -201306, Uttar Pradesh, India
VAT Number or Tax ID code: 09AAECM0479N1ZY NACE Code: IAF-14
Contact Person: Mr. S.M Venkatraman e-mail: s.venkat@matcons.in Tel: 9818340346
PEC and SDI (if applicable): Internet site:
Does your Organisation belong to a Group, Holding, Corporation etc...? YES NO
If YES, write the name of the Entity:
HOW DID YOU LEARN ABOUT THE SERVICE (Choose one of the following)

Trade Association Email Marketing Event Linkedin Referral Web Site RINA Other: Cold
Financial Webinar Call
Market

2. INFORMATION RELATED TO CERTIFICATION

TYPE OF CERTIFICATION
FIRST CERTIFICATION RECERTIFICATION TRANSFER OF CERTIFICATE (CHANGE OF CERTIFICATION BODY)

EXTENSION OF CERTIFICATION ( SCOPE SITE) REDUCTION OF CERTIFICATION ( SCOPE SITE)

REFERENCE STANDARD(S)
ISO 9001 IATF 16949* EN9100/10/20* ISO3834* ISO/IEC 20000-1
ISO 14001 EMAS ISO30000 ISO13485* ISO 22301
ISO 45001 OHSAS18001 ISO39001 IRIS UNI/PdR 33:2017
ISO 37001* SA8000* ISO22000* FSSC22000* UNI/PdR 42:2018
ISO/IEC 27001* ISO/IEC 27017*- 27018* ISO/IEC 27701* Long term preserv. AgID Infection prevention and control
Other: (*) It’s necessary to fill in also specific annex
CONSULTANCY COMPANY
Did a consultancy company help prepare the management system documents? YES NO
If YES, enter the name of this company (1): Competent Consulting Services Name(s) of consultant(s) (1): Mr. Anuj Kumar Sharma
OTHER AND/OR INTEGRATED MANAGEMENT SYSTEMS
Has the Organisation implemented any other management systems? YES NO If YES, which standards are involved?
Are the management systems integrated? YES If YES: totally or partially integrated
NO
Is certification required for more than one site? SI If YES, is there a single management system for all sites? SI NO
NO
Any management system certificates already obtained: YES NO (If YES, attach a copy of the certificate) Is the certificate currently valid? YES NO
REMOTE ACTIVITIES DURING THE AUDIT
Is the Organization interested in performing part of the audit remotely? YES NO
If YES:
1. Has the Organization an Internet connection of a quality suitable for the software/technology used to perform remote activity? YES NO
2. Has Organization’s documented information of applied management system(s) available on databases? YES NO
ACCREDITATIONS, LANGUAGES, SAFETY CONDITIONS
Accreditations requested: ACCREDIA ANAB INMETRO RENAR Other: Other:
Audit language: English Spanish Portuguese Turkish Rumenian Bulgarian German Other: Hindi
Italian
Safety conditions at sites to be audited: Use of PPE’s as per company guidelines
Main mandatory legislation related to the activities (attach documentation if necessary): Factory License, GST.

3 ONLY FOR TRANSFER OF CERTIFICATION FROM ANOTHER CERTIFICATION BODY (ALWAYS ATTACH THE CERTIFICATE ISSUED BY THE PREVIOUS
CERTIFICATION BODY):
Reason for seeking transfer:
Are any non conformities issued by the previous CB still open and has the implementation of the relevant corrective actions not yet been checked? YES NO
if YES, specify the type of non conformity: Major NC Minor NC Any pending legal proceedings: YES NO
Date and type of next audit: First surveillance Second surveillance Recertification
Were any complaints received during the last year: YES If YES, were they suitably managed and any appropriate corrective actions implemented?
NO YES NO
FIELDS INDICATED IN BOLD ARE NECESSARY TO PREPARE THE TECHNICAL-ECONOMIC OFFER. FAILURE TO COMPLETE THE OTHER FIELDS WILL RESULT IN THE NECESSITY
TO PROVIDE THE INFORMATION BEFORE YOU CAN PROCEED WITH THE TRANSFER ACTIVITY.

1
() The name of the consultancy company enables RINA to avoid possible conflicts of interest between certification activities and the activities of the associated companies
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 CERTIFICATION OF MANAGEMENT SYSTEMS: INFORMATIVE QUESTIONNAIRE FOR OFFER
4. DETAILED INFORMATION RELATED TO CERTIFICATION: ACTIVITIES/PROCESSES TO CERTIFY – PERMANENT SITES INCLUDED IN THE CERTIFCATION – PERSONNEL (NUMBER AND TYPE)
ACTIVITY TO BE CERTIFIED (TO BE WRITTEN IN THE CERTIFICATE)
 Manufacture of Rubber, Foam, Plastic Products, Locking System and Sealing Products

PERMANENT SITES AND CONNECTED PROCESSES OF THE ORGANIZATION TO BE INCLUDED IN THE CERTIFICATION
a) In the table below indicate all the permanent sites subject to certification (registered office, offices, plants, warehouses, etc.). Attach additional sheet, if necessary.
b) In the column “Activities/processes carried out related to certification scope”, for each site to include in the certification, point out which activities and processes are carried out (e.g. production, purchasing, management of resources etc…)
c) In the columns relating to the number of personnel, for each site to include in the certification, consider the one who works on behalf of the Organisation for the activities included in the scope of the requested management system. Enter the
data of total number of personnel for each site listed, specifying how many employees and personnel operating under other contractual forms (e.g. collaborators, subcontractors, consortium members, temporary workers….). Where applicable,
provide data of any part-time personnel, seasonal personnel and shift workers.
Total number of personnel Number of personnel
Activities/processes who contribute to the operating under other
Site name carried out related activities included in the No. contractual forms (e.g. PART-TIME PERSONNEL SEASONAL STAFF SHIFT WORKERS
Address
and/or type to certification scope of certification (SUM employees contractors, N.A. N.A N.A
scope OF THE NEXT TWO consortium members,
COLUMNS) collaborators,...)
1 Matangi lot. No. 136, 12 12 0 No. of part-time personnel Maximum annual number of No. of shift workers
Polymers Ecotech-2, Activities –Mixing, Average hrs/week: seasonal staff No. of work shifts: General
& Products Udyog Vihar Heating, STAFF-04 Period of maximum presence of Maximum number of workers in
Compounding, Operator & Helpers=-8 seasonal workers: the larger shift
Pvt. Ltd Extension,
Extrusion,
Greater Calendering,
Noida - Molding
201306,
Uttar
Pradesh ,
India
2 of whom No. of part-time personnel Maximum annual number of No. of shift workers
Average hrs/week: seasonal staff No. of work shifts:
Period of maximum presence of Maximum number of workers in
seasonal workers: the larger shift

3 of whom No. of part-time personnel Maximum annual number of No. of shift workers
Average hrs/week: seasonal staff No. of work shifts:
Period of maximum presence of Maximum number of workers in
seasonal workers: the larger shift

ANY OUTSOURCED ACTIVITIES

 Calibration,
ANY EXCLUSIONS
Exclusions of requirements of the ISO 9001/ISOTS16949/EN9100/9110/9120 standards, ISO IEC 27001 Annex A YES NO If YES which ones? 8.3- Design and Development,
8.5.4-Property belong to Customer or supplier.
8.5.5- post-delivery activity.
Exclusions of other sites of the Organisation YES NO Exclusions of other activities/services provided outside the Organisation YES NO If YES which ones? -NA--
PROCESSES, ACTIVITIES, DOCUMENTED INFORMATION, AREAS WHERE THE ORGANISATION OPERATES THAT ARE NOT TOTALLY ACCESSIBLE DURING THE AUDIT (security, confidentiality….) N.A If applicable include a list in the space below
 NA
TEMPORARY SITES AND/OR ANY EQUIPMENT OR INFRASTRUCTURE INVOLVED IN THE PROCESSES/ACTIVITIES, WHETHER OR NOT FIXED.
Specify whether the Organization operates in temporary sites (e.g. in waste and transport collection, in street sweeping, in construction/installation yards, in service delivery centers such as cooking centers, in cleaning services, in assistance
services for goods or people, etc.) and/or use any equipment or infrastructure, whether or not fixed (e.g. electrical cabins; gas cabins; water supply sources such as springs, wells, photovoltaic fields/systems; etc.).
PRESENCE OF TEMPORARY SITES AND/OR EQUIPMENT OR INFRASTRUCTURES, FIXED OR NOT FIXES N.A.
If any temporary sites are present provide the requested information in the table below for each type of identified temporary site (add a separate list, if necessary).

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 CERTIFICATION OF MANAGEMENT SYSTEMS: INFORMATIVE QUESTIONNAIRE FOR OFFER
Temporary site and type Average no. of No. of personnel per Geographic location (e.g.
(e.g. waste and transport collection, street sweeping, construction/installation yards, service delivery centers such as cooking centers, temporary sites per type type Nations and/or regions…)
cleaning services, assistance services for goods or people, etc.). on an annual basis
1.
2.
Below, indicate whether and what equipment or infrastructure, fixed or not, is involved in the processes/activities (e.g. electrical substations, gas substations, water supply sources such as springs, wells, photovoltaic fields/systems, etc.).


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CERTIFICATION OF MANAGEMENT SYSTEMS: INFORMATIVE QUESTIONNAIRE FOR OFFER

PRIVACY NOTICE
Pursuant to art 13 of Regulation (EU) 2016/679 (hereinafter, the “GDPR”) and in relation to data provided by the Client
or obtained by the Controller during the contractual relationship for the proposed services, the Client is hereby
informed that its data will be processed by the following means and for the following purposes:
1. DATA CONTROLLER
RINA S.p.A., whose registered office is in Genoa (Italy), via Corsica 12, Tax code and VAT n° 03794120109, as well as
the Company(ies) in the RINA Group are Joint Controllers according to art.26 GDPR. The Controller can be contacted
via the contact details shown on the www.rina.org website, or via the e-mail address for the Data Protection Officer
rina.dpo@rina.org.
2. PURPOSE OF PROCESSING
The Controller processes the personal data (hereinafter, “personal data” or also “data”) provided by the Client:
a. Without having to obtain your explicit consent, for the following purposes:
- pre-contractual activities aimed at the proposal of offers and the establishment of the contractual relationship
for the provision of the Controller's services (such as for example in the case of contact details collected
directly from the interested data subject or otherwise publicly available);
- to fulfil contractual, administrative and fiscal obligations arising from relationships in force (like fiscal data for
the issuance of the invoice and relevant payment even if electronic, or contact details necessary for the
registration and access to restricted areas on online platforms or mobile applications);
- fulfil the obligations established by the specific contractual terms of the requested service and/or by any
binding accreditation and/or certification requirements (such as the collection of audit evidence or other
supporting documentation, also containing special categories of personal data defined at art. 9 GDPR such as
health certificates, if required by law or by reference standard and therefore mandatory to obtain the service
itself, provided both through traditional and digital methodologies, or furnished by remote tools);
- to fulfil the obligations imposed by law or by an order of the competent Authority;
- to exercise the Controller’s rights, such as the right of defence in a lawsuit.
b. Only with your prior consent, for the following promotional purposes:
- to send you e-mails, post, sms and/or telephone calls, newsletters, commercial communications, and/or
advertising materials on products or services offered by the Controller, and to measure the level of satisfaction
with the quality of such services.
- to use your images, photos and videos, taken on the occasion of the provision of the service, to document the
success of the initiative, with the possibility of publication on the website www.rina.org, on the Company's
official social media channels, or others external communication channels selected from time to time.
3. PROCESSING METHOD
The Controller will process personal data in accordance with the principles of lawfulness, fairness and transparency.
Your personal data are processed by means of the following operations: collection, recording, organisation, structuring,
storage, consultation, adaptation or alteration, use, dissemination, disclosure by transmission, retrieval, alignment or
combination, restriction, erasure or destruction of the data. Your personal details are subjected to both hard-copy and
electronic processing.
The Controller will process the personal data for the time necessary to carry out the purposes indicated above and, in
any case, for not more than 30 years from termination of contractual relations and not more than 2 years from
collecting data for marketing purposes.
Once 10 years have passed since the contractual relations have ceased, access to the data will be limited to heads of
departments.
Should the Controller have a documented need to store the data for a period longer than 30 years (e.g. if erasure
could compromise its legitimate right to defence or in general, to safeguard its company assets), such further storage
shall take place, limiting access to said data to the head of the legal department only, in order to guarantee the
legitimate exercising of the right of defence of the Controller.
4. RECIPIENTS OF THE DATA
Your data may be made accessible for the purposes indicated in art 2.a and 2.b to the following recipients:
- affiliate companies or subsidiaries of RINA Group, in Italy and abroad, to the extent to which this is necessary
for processing, in conformity to the binding corporate rules adopted by RINA Group;
- companies or other third entities (credit institutions, professional firms, consultants, insurance companies for
providing insurance services, auditing companies, supervisory institutions, etc.) who carry out activities on an
outsourcing basis, on the Controller’s behalf;
- public entities, for fulfilling legal obligations.
Without requiring your explicit consent, the Controller may communicate your data for the purposes indicated in art
2.a to supervisory bodies, judicial authorities, insurance companies for providing insurance services, as well as to
entities to which communication is mandatory in terms of the law, for carrying out said purposes.
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CERTIFICATION OF MANAGEMENT SYSTEMS: INFORMATIVE QUESTIONNAIRE FOR OFFER
5. TRANSFERS OF DATA
Personal data are stored on servers located within the European Union. In any case, it is understood that, should this
be necessary, the Controller will have the right to move the servers even outside the EU. In such a case, the
Controller hereby guarantees that transfers of data outside the EU will be done in accordance with the applicable
laws, also by means of including standard contractual clauses provided for by the European Commission and
adopting binding corporate rules for intra-group transfers.
6. LEGAL BASIS OF THE PROCESSING
The provision of data and related processing for the purposes indicated in art. 2.a is necessary in order to guarantee
the Controller’s services you have requested, and for implementing the contract and any pre-contractual obligations.
The legal basis of the aforementioned processing can be found in art. 6, par. 1, b) GDPR. Any refusal will make it
impossible for the Controller to provide the services covered by the contract.
Providing data for the purposes indicated in art. 2.b, on the other hand, is not mandatory. You may, therefore, decide
not to provide any data or subsequently refuse processing of data already provided . The legal basis of the
aforementioned treatment can be found in art. 6, par. 1, a) GDPR, the only consequence of such refusal will be that
receiving newsletters, commercial communications, and advertising materials related to the services offered by the
Controller will not be possible. However, you will continue to have the right to the services indicated in art. 2.a.
7. RIGHTS OF THE DATA SUBJECT
As the data subject, you have the right to:
I. obtain confirmation of whether or not personal details regarding you are processed or not, as well as to obtain a
copy of said data;
II. obtain an indication of: a) the source of the personal data; b) the purposes and means of processing; c) the logic
involved in the case of processing done with the help of electronic instruments; d) the identity and the contact
details of the controller, controller’s representatives, processors and data protection officer; e) the recipients or
categories of recipients to which the personal data can be communicated, or who can come to know the same as
the designated representative within the territory of the State, processors, or employees who carry out
processing;
III. obtain: a) updating, rectification, or completion of the data; b) erasure, transformation into an anonymous form or
blocking of data processed in violation of laws; c) certification that the operations referred to in letters a) and b)
have been made known, also in relation to their content, to those to whom the data have been communicated or
disclosed by transmission, unless this is impossible or involves a disproportionate effort; d) a structured format,
from the Controller, commonly used and provided in an intelligible and easily accessible form with the personal
data related to you, and, where technically feasible, to obtain transmission of said data directly from one
controller to another;
IV. object to: a) processing of your personal data, even if pertinent to the purpose for which they were collected. b)
processing of your personal data for the purposes of sending advertising or direct sales materials, or for carrying
out market research or commercial communication, using automated telephone calling systems without an
operator, by e-mail and or by means of traditional telephone and/or hard copy postal marketing methods. Such
right of object may also be exercised only in part, thereby allowing the data subjects to choose whether to receive
only communications using traditional means or only automated communications, or neither of the two types of
communication.
V. Therefore, in your capacity as Data Subject, you have the rights pursuant to Arts. 15 – 21 of GDPR, as well as the
right to lodge a complaint with the competent Authority pursuant to art 77 of GDPR.
8. PROCEDURE FOR EXERCISING RIGHTS AND COMMUNICATIONS
The Controller has appointed a Data Protection Officer, who can be contacted for all matters related to processing of
your personal data and the exercising of related rights.
Therefore, you may contact the Data Protection Officer at any time, using the following procedure:
- by sending a registered letter with notification of receipt to RINA S.p.A., via Corsica 12, 16128 Genova, for the
attention of the Data Protection Officer, or by
- by sending an e-mail message to rina.dpo@rina.org.
We wish to state that you have the right to withdraw the consent given at any time by writing to rina.dpo@rina.org.

Yours sincerely,
I declare that I have examined the notice and accept its contents.

S.M Venkatraman Greater Noida, 11.02.2025

(Signature of the Data Subject) (Place & Date)

For the purpose of receiving e-mails, post, sms and/or telephone calls, newsletters, commercial communications,
and/or advertising materials on products or services the Controller offers, and to measure the degree of satisfaction
with the quality of such services (non mandatory consent).
I give my consent  I do not give my consent 
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CERTIFICATION OF MANAGEMENT SYSTEMS: INFORMATIVE QUESTIONNAIRE FOR OFFER

S.M Venkatraman Greater Noida, 11.02.2025

(Signature of the Data Subject) (Place & Date)

For the purpose of using your images, photos and videos, taken on the occasion of the provision of the service, to
document the success of the initiative, with the possibility of publication on the website www.rina.org, on the
Company's official social media channels, or others external communication channels selected from time to time.
I give my consent  I do not give my consent 

S.M Venkatraman Geater Noida, 11.02.2025

(Signature of the Data Subject) (Place & Date)

FORM-SYS01-ALL-04 eng 09-2024