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Resignation Letter Guide

The document is a guide on how to write a formal resignation letter, outlining its structure and essential components. It emphasizes the importance of being polite, straightforward, and providing appropriate notice while also suggesting expressing gratitude and offering assistance during the transition. A sample resignation letter is included to illustrate the format and tone.

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Carla Custodio
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19 views3 pages

Resignation Letter Guide

The document is a guide on how to write a formal resignation letter, outlining its structure and essential components. It emphasizes the importance of being polite, straightforward, and providing appropriate notice while also suggesting expressing gratitude and offering assistance during the transition. A sample resignation letter is included to illustrate the format and tone.

Uploaded by

Carla Custodio
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Guide: How to Write a Formal Letter

Resignation Letter Writing Guide

A resignation letter is a formal document that informs your employer of your intention to leave your current

job. It helps ensure a smooth and professional exit from your company.

It should be polite, straightforward, and provide appropriate notice.

Structure of a Resignation Letter

1. Sender's Information (Optional)

- Your name, position, and current address (for printed letters)

2. Date

- The date when the letter is written

3. Employer's Information

- Name, position, and company address of your supervisor or HR

4. Salutation

- Example: "Dear [Manager's Name],"

5. Opening Statement

- Clearly state your intention to resign and include your last working day.

- Example: "I am writing to formally resign from my position as [Position] effective [Last Working Date]."

6. Body Paragraph (Optional but Recommended)

- Express gratitude for the opportunity and experiences.

- Mention willingness to help during the transition.

7. Closing Statement

- Reaffirm appreciation and offer best wishes.


Guide: How to Write a Formal Letter

8. Complimentary Close and Signature

- Example: "Sincerely," followed by your name and signature.

Sample Resignation Letter

July 8, 2025

Mr. Juan Dela Cruz

HR Manager

Creative Solutions Inc.

Ortigas Center, Pasig City

Dear Mr. Dela Cruz,

I am writing to formally resign from my position as Marketing Assistant at Creative Solutions Inc., effective

July 22, 2025.

I am truly grateful for the valuable experiences and opportunities I have gained during my time with the

company. Working with such a supportive and innovative team has been a privilege, and I have learned a

great deal professionally and personally.

I am willing to assist in the transition process to ensure a smooth handover of my responsibilities.

Thank you once again for your guidance and trust. I wish the company continued success in the future.

Sincerely,

Maria Clara Santos

Tips for Writing a Resignation Letter

- Give proper notice (usually 15 or 30 days depending on your contract)

- Be polite and respectful


Guide: How to Write a Formal Letter

- Avoid negative or emotional language

- Offer help with transition if possible

- Proofread before sending

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