Fleet Policy
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ScribdTranslationsFleet Policy
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ScribdTranslationsFLEET, MACHINERY, AND EQUIPMENT MANAGEMENT POLICY
Company
Fleet Manager
Date of Creation:
Date of Last Review:
1. OBJECTIVE
To achieve a transformative and successful fleet policy, it is
it is necessary a continuous and comprehensive work, which involves the entire company in
same purpose. Thus, this document records for the knowledge of all
the involved, the assumptions, the guidelines, the rules, and the procedures
suitable for the use, maintenance, and documentation of the vehicles of
fleet.
Here we have the formalization of the necessary steps to achieve the
success of fleet management, especially regarding safety culture and
efficiency and effectiveness in the use of the material resources we have available
daily. Remember: this fleet policy aims above all to protect the
the physical integrity of the drivers, the property and the image of the company.
2. PRINCIPLES
Implementing a safety culture in the company brings many benefits not only
for the institution, but also for society as a whole. Next, get to know
Some of the fundamental principles for a safety culture.
Fines and suspensions cause financial and administrative damage to the company,
but the worst of all is that they are consequences of security breaches.
It is essential to follow all the rules and procedures established in this
document, even those that the driver considers less important.
3) Although a person may be designated as responsible for the fleet, in practice
all drivers are responsible for it.
This fleet policy is aligned with the operational needs of
company and the defined goals.
5) Preventive maintenance is a practice that should be prioritized, after all
prevention is better than cure.
3. DEFINITIONS
Fleet
Motor vehicles exclusively owned by
an individual or business entity, encompassing a variety of types and
models, each with specific characteristics and intended for different
purposes, whether for personal, commercial, or industrial use.
Driver
This is an employee of the company who received formal permission to
operate corporate vehicles. This authorization is granted after verification
the qualifications of the driver, ensuring that they have the skills
necessary and comply with traffic and safety regulations
vehicular established by the organization.
Maintenance
Set of actions aimed at leaving the vehicle in ideal conditions of
operation and security. Preventive, or periodic, maintenance is performed on
planned manner, aiming to prevent failures and problems in the vehicle. The
Corrective maintenance seeks to fix a defect that has occurred.
Traffic violation
Violation of any of the laws governing the use of public roads.
Left
Accident that results in damage to an insured property (in the case dealt with here, of
vehicles). The value of the damages caused by situations covered by a
the insurance policy is compensated to the contracting company. The partial loss occurs
when the vehicle can be repaired, unlike the total loss, where
there is total loss of the vehicle.
Accident with vehicles
Occurrence in traffic that results in damage to property, to the vehicle driver
or to third parties.
4. OBLIGATIONS OF THE VEHICLE DRIVER
Read and comply with the rules available in this fleet policy, leaving the
signature on all pages and the signature on the last page.
b) Obey all current traffic laws (municipal, state and
federal.
c) Keep the National Driver's License up to date regarding
regularization, with the EAR license (Engages in Remunerated Activity).
d) Keep the vehicle under your responsibility in perfect condition.
utilization.
e) Follow all safety procedures at all stages of
movement with vehicles, including before doing so.
f) Carry out the periodic maintenance program of the vehicles, point out and
monitor the irregularities presented.
Do not hand over the driving of the vehicle to another person, even if
licensed, except when there is express authorization.
h) Take a break of 10 to 15 minutes every three hours of driving and/or operation.
of vehicle.
Check tire pressure weekly (including the spare), level
of all the fluids in the vehicle, engine oil, brake fluid, radiator water,
windshield washer fluid, filling in the respective controls.
j) Register all occurrences with the vehicle in the usage control of the
vehicles.
To preserve the vehicle and the property in the best possible way.
company.
l) Always drive the vehicle in a safe and economical manner.
m) Consent that the vehicle will be monitored and tracked during the
driving, for safety reasons, monitoring, protection and
transparency.
n) Inform the fleet manager about the traffic violations and
notifications received.
5. REFERENCE DOCUMENTATION
Mileage and fueling control.
Vehicle inspection report.
Fluid level check.
Tire pressure control (including spare tire).
Traffic occurrences.
Checklist of
6. RULES AND PROCEDURES FOR VEHICLE USE
a) Knowledge of the current Traffic Legislation is essential.
the driver will be subject to legal penalties if they fail to comply with any
law article.
b) The vehicle may only be used for company activities, and never
for private purposes, except when there is express authorization from
company. The use of the vehicle on weekends is also prohibited.
week, except with the express authorization of the company.
c) It is prohibited to alter vehicle characteristics, install equipment,
stickers and other similar actions.
d) It is strictly prohibited: to give rides; to use devices
cell phones while driving, except for GPS use, according to the current law;
exceeding the maximum speed allowed by law on urban roads and
rural; carrying objects that pose a risk to the physical integrity of the driver and
from third parties, such as firearms, explosive materials, fuel and/or
chemical or flammable; transport narcotic or illegal substances;
use the vehicle in violation of the vehicle manual provided by
manufacturer; smoking and/or consuming alcoholic beverage inside the vehicle; driving
before 12 (twelve) hours after consuming alcoholic beverages.
e) The car must be delivered with at least a quarter of the tank.
full of fuel.
f) The supply must be carried out only at authorized stations.
by the company.
7. FINES AND ACCIDENTS
a) The infractions received by the company will be delivered to the driver of the
vehicle and deducted from payroll.
It is prohibited to identify the driver on the fine through data from
third parties. This must be done mandatorily with the name of the driver
who committed the traffic violation.
c) The driver of the vehicle is liable civilly and criminally for their actions
practiced in the operation of the company's vehicles.
d) Repeated fine offenders may be warned in writing.
and even being dismissed for just cause, depending on the severity of the
infraction.
e) The driver of the vehicle is responsible for filing a police report.
in case of damage, accident, theft or robbery, immediately notifying the
responsible for the company's fleet and, if requested, the insurance company or
car rental.
f) The company will bear the expenses arising from the claim (except for
fines and infractions), except in cases of intent (direct or eventual) or
fault (negligence, incompetence, or recklessness) on the part of the driver or
for personal use without authorization from the company.
8. DISCOUNT AUTHORIZATION
In the event of traffic fines and accidents caused by the driver of
vehicle or under your responsibility, the signing of this document
authorizes in advance the deduction of any potential expenses.
9. VALIDITY OF THIS FLEET POLICY
The rules established in this document come into effect on the date of their
drafting. This fleet policy can be changed by the fleet manager
at any moment without prior notice.