Project Staffing Plan
Agency: Project Name: Project Manager: Prepared by:
Document Revision/Release Status
Version
Draft Plan Plan Initial Release 1ST Revision
Date
Description of Changes
Author / Editor
1. Resource Profiles
List below the major resources that will be needed in order to proceed with the execution of the project. (See Appendix A for a list of resource that may be utilized on a project.)
Development Staff: Staff1 Staff2 Operations and Maintenance Staff: Staff3 Staff4 Project Manager Business Analyst Staff9 Stakeholder Customer Staff12
Project Administration:
Project Other:
Project Staffing Plan
2. Project Staffing Information Baseline information
For each of the resources needed on the project determine the following: (1) cost estimates for each resource, (2) availability of each resource, (3) estimated quality / subject matter expertise (SME), and (4) hourly rate. (Insert rows as needed.)
Resource Type
Staff1 Staff2 Staff3 Staff4 Staff5 Staff6 Staff7 Staff8 Staff9 Notes:
Cost Estimate
Availability (hours)
Level of Expertise
Hourly Rate
Project Staffing Plan
3. Staffing Requirements
For each of the resources needed on the project determine the following: (1) The group the staff member will be in such as Project Team, Technical Team, etc., (2) Role (see Appendix for list of roles), (3) Organization (Division, County, Department, etc.), (5) the last date on which staff will work, (6) the number of months staff will work, (7) the percentage of time staff will need to work on the project (full time = 100%), and (8) total number of hours staff will work on the project. (Insert rows as needed.)
Staff Grouping
Role
Name
(* indicates contract staff)
Organization Managing this Resource
(Division, Dept., etc.)
Resource Supervisor Name
Start
(MM/DD/ YYYY)
End
(MM/DD/ YYYY)
Months
Hours
Development Operations and Maintenance
Administration
Other
Summary / Totals
Project Staffing Plan
4. Resource Staffing Plan
After establishing the staff required for the project, develop a staffing plan that shows the number of personnel, by staff grouping, that will be required on the project on a monthly basis. (Change the name of the month as appropriate and insert additional rows as needed.)
(Note: Double Click on the spreadsheet below and it becomes a working spreadsheet.)
Project Staffing Plan
Roles Project Manager Tech 1 Tech 2 Tech 3 DBA Business Analyst Project team member 7 Project team member 8
Hours Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual
Month 1 0 152 45 55
Month 2 160 160
Month 3 140 145
Month 4 160 160
Month 5 160 150
Month 6 140 140
Month 7 160 150
Month 8 160 160
Month 9 140 160
Month 10 160 180
Total Plan Total Actual
45 207
160 160
140 145
160 160
160 150
140 140
160 150
160 160
140 160
160 180
Project Staffing Plan
5. Project Resource Plan / Signatures
Agency: Project Name:
Name
Role
Project Manager Project Sponsor Agency CIO Agency CFO Resources Department Director
Signature
Date
I have reviewed the information contained in this Project Resource Plan and agree that these resources will be available to work on this project in the time and dates planned.
The signatures above indicate an understanding of the purpose and content of this document by those signing it. By signing this document, they agree to this as the formal Project Staffing Plan document.
Project Staffing Plan
APPENDIX Project Roles
Role
Project Sponsor Project Manager
Role Definitions Applied to the Resources Assigned to This Project
The Project Sponsor provides executive team approval and sponsorship for the project. The Sponsor is the major Stakeholder and recipient for the project deliverables. Provides overall management to the project. Accountable for establishing a Project Charter, developing and managing the work plan, securing appropriate resources and delegating the work and ensuring successful completion of the project. All Project Team members report to the Project Manager. Handles all project administrative duties, interfaces to project sponsors and owners, and has overall accountability for the project. The Technical Lead is the recognized domain expert in the area of technology central to the project. The team may refer technical questions to the Technical Lead, who will either answer them directly or find an expert source that can do so. The Business Lead is the recognized domain expert in the business area central to the project. The team may refer business questions to the Business Lead, who will either answer them directly or find an expert source that can do so. The Customer is the key provider of requirements and recipient of project deliverable and associated benefits. Deliverables will directly enhance the Customers business processes and environment. The Stakeholder is the key provider of requirements and recipient of project deliverables and associated benefits. Deliverable will directly enhance the stakeholders business processes and environment. An Analyst is a working project team member who analyzes, designs, and ultimately improves or replaces the business processes. This includes collaborating with teams to develop high level process designs and models, understanding best practices for business processes, and partnering with team members to identify appropriate opportunities, challenging the old rules of the business, and stimulating creating thinking, and identifying organizational impact areas.
Technical Lead
Business Lead
Customer
Stakeholder
Business Analyst
