SCAN-TO-SMB

Windows XP PRO Part I

Scanning to a Domain

Revised August 02, 2010

Rev8 1|Page

Downloaded from www.Manualslib.com manuals search engine

 SCAN-TO-SMB (Scan-To-Desktop)
The Scan to SMB operation is used to send the scanned data of an original document to a shared
folder on a computer on the network.

By registering a destination with a one-touch dial button, paper documents can be converted into data
and sent simply by touching a button in the One-Touch screen.

SMB is a non-routable protocol.

SMB uses Ports: 135, 136, 138, 139 and 445

2|Page

Downloaded from www.Manualslib.com manuals search engine

 Index:

Related Models....................................................................................... page 05

Windows XP Pro (on a Domain) Graphical Representation……..…… page 06

Windows XP Pro Setup Procedure:

Confirm the User and available Shared Folders…………..……..…… page 07

Verify the Network information of the Workstation……………….…. page 10

Creating and Sharing a Folder……………………..……………….…. page 12

Check your Firewall…………………………………………………… page 18

Checking from another computer……………………………………… page 21

Review………………………………………………………………….. page 23

Procedure: (bizhub 200, 250, 350, 222, 282, 362 series)

on a Domain via a Web Browser……………………………………….. page 24

Procedure: (bizhub 200, 250, 350, 222, 282, 362 series)

on a Domain as a Walkup………………………………………………. page 29

Procedure: (bizhub C203, C253, C353, C360, C451, C550, C650 series)
on a Domain via a Web Browser……………………………………….. page 32

Scanning using a Host Name…………………………………………… page 36

Scanning to a Sub-Folder……………………………………………….. page 39

3|Page

Downloaded from www.Manualslib.com manuals search engine

 Procedure: (bizhub C203, C253, C353, C360, C451, C550, C650 series)
on a Domain as a Walkup…………………………………………….… page 43

Setting up a Hidden Share…………………………………………….… page 45

Scanning to a Hidden Share (Web Browser Settings)…………...……… page 52

Scanning to a Hidden Share (Walkup Settings)…………………………. page 53

Procedure: (bizhub 223, 283, 363, 423 series)

on a Domain via a Web Browser………………………………………… page 55

Procedure: (bizhub C452, C552, C552DS, C652, C652DS series)

on a Domain via a Web Browser………………………………………… page 60

Procedure: (MagiColor 1690/ 4690MF/ 4695MF/ bizhub C20 series)

on a Domain via a Web Browser……………………………………….... page 65

Scanning to a Sub-Folder (Web Browser Setup)………………………… page 66

Scanning to a Sub-Folder (Web Browser Setup)

Creating a Favorite……………………………………………………..… page 74

Procedure: (Fiery IC-408, IC-305 series)

on a Domain via a Web Browser…………………………………............ page 80

Procedure:
(Fiery IC-408, IC-305, C5500, C5501, C6500, C6501 series)
on a Domain as a Walkup………………………………………………... page 83

Procedure: (bizhub PRO 950, 1050e, 1051, 1200 series)

on a Domain via a Web Browser………………………………………… page 86

4|Page

Downloaded from www.Manualslib.com manuals search engine

 Related Models:
(In a Domain)
Magicolor 1690/ Magicolor 4690MF/ Magicolor 4695MF/bizhub C20

bizhub 200, 250, 350, 222, 282, 362 series

bizhub 223, 283, 363, 423 series

bizhub C203, C220, C253, C280, C353, C360, C451, C452, C550, C552,
C552DS, C650, C652, C652DS series

bizhub PRO 950, 1050e, 1051, 1200 series

Fiery IC-305, IC-408 series

5|Page

Downloaded from www.Manualslib.com manuals search engine

 Windows XP Pro (on a Domain)

Server

Desktop User 1 Laptop User 1 MFP Desktop User 2

6|Page

Downloaded from www.Manualslib.com manuals search engine

 Setup Procedure:
Confirm the Users and available Shared Folders
1. We start by going into Computer Management to confirm the existing Users.

System Tools>Local Users and Groups>Users

(As we can see these are the users currently available on this particular Windows XP Pro SP3
connected on a Domain.)

7|Page

Downloaded from www.Manualslib.com manuals search engine

 2. You can also go into Control Panel and take a look into User Accounts.

See if the particular User is listed on the Workstation, if not you can manually add the user.

3. Another way to confirm the same information is to go into a cmd prompt and type:
8|Page

Downloaded from www.Manualslib.com manuals search engine

 net config workstation

9|Page

Downloaded from www.Manualslib.com manuals search engine

 Confirm the available Shared Folders in the Workstation.
1. Confirm if there is an existing Shared Folder/s

System Tools>Shared Folders>Shares

10 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Verify the Network information of the Workstation.

1. In a command prompt, type in: ipconfig /all

Here you will gather the Workstation Host Name, IP Address, WINS and DNS IP Addresses.
You will also gather if the Workstation has a Static IP address or Dynamic.

Note: The IP Address in this Scenario is 10.10.232.63

Here you can also gather the DNS and/or WINS IP Address information.

11 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Creating and Sharing a Folder

Note: Folder to be shared is called SMB.

The SMB Folder is located in the ROOT of C:

Create a Folder you want to share.

1. Right-click and select New>Folder

12 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 2. Right-click on the folder, select Properties and Share the Folder.

3. Select Permissions and give either a particular user or everyone Change and Read rights.
(or Full Control)

4. Select Apply and OK.

13 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 5. Select the Security Tab and give the user Read and Modify Permissions.
(Must show as seen below or select Full Control)

14 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 6. If the user is not listed, select Add
7. Select Advanced

15 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 8. Select Find Now.
9. Select the User and select OK.

11. Select OK one more time.

16 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 12. The user is now listed, select either Read and Modify permissions or Full Control.

17 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Check your Firewall
1. Go into Control Panel

2. Select Windows Firewall

18 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 3. Select Exceptions and make sure File and Printer Sharing is listed.

4. If you highlight it and select Edit you can see which Ports would’ve been blocked.

19 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 5. Check other Firewalls that could be possibly block your Workstation.

Ex: McAfee Personal Firewall plus, McAfee Security Center, Norton Internet Security,
Norton Personal Firewall and Zone Alarm Firewall to name just a few.

20 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Checking from another computer
1. From another computer you can open a RUN prompt.

2. Type in the following: \\10.10.232.63 or \\pw-jimenezc

3. You can view all the Folders and Printers that are Shared on the Network.
4. Double click on the SMB shared folder.

21 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 5. Right click anywhere inside the folder and select Text Document or Microsoft Word Document.

If you can create it, so can the copier.

Now you are ready to setup the MFP.

22 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Review
Based on what was shown we have:

1. Gathered the IP Address of the Computer: 10.10.232.63

2. Gathered the Host Name of the Computer: pw-jimenezc

3. Gathered the target folder location: C:\SMB

4. Gathered the Username and password:

Username: d709cxj
Password: ***********

5. Gathered the DNS IP Addresses:

10.10.232.220
10.15.1.163
10.15.1.164

6. Gathered the WINS IP Addresses:

10.10.10.245
10.1.250.20
10.15.1.120

7. We made sure that Windows Firewall is not blocking any of the SMB
Ports.

8. If we go to a RUN prompt from another computer and type in:

\\10.10.232.63 we scan see what folders are shared and see if we can
create a file.

23 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Procedure: (bizhub 362) on a Domain via a Web Browser

24 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 1. Open a Web Browser and type in the IP Address of the MFP
2. Select Fax/Scan Tab

25 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 3. Select the Folder you want the One Touch to be in or create one by typing a name and select
Apply

26 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 4. Select TX:PC(SMB)

27 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 5. Enter the information provided to you.
(Enter what you have already verified from the Workstation).

Note: The IP Address in this Scenario is 10.10.232.63 and the Folder to be shared is called SMB.
The SMB Folder is located in the ROOT of C: with Full Control for user D709CXJ.

28 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Procedure: (bizhub 362) on a Domain as a Walkup

• Select: Utility/Counter→ User Setting→ Fax→ One-Touch

• Select a One Blank One Touch
• Select Enter

1. Give it a Remote Destination Name

2. Select Communication mode

29 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 3. Select PC→ SMB
4. Select Enter.

5. Select Destination

30 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 6. Enter the SMB information.

Directory: Enter just the shared folder name.

Note: The IP Address in this Scenario is 10.10.232.63 and the Folder to be shared is called SMB.
The SMB Folder is located in the ROOT of C: with Full Control for user D709CXJ.

31 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Procedure:
(bizhub C203, C253, C353, C360, C451, C550, C650 series)
on a Domain via a Web Browser

32 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 1. Open a web browser and enter the IP Address of the MFP.
2. Select the Store Address.

3. Select New Registration.

33 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 4. Select SMB.

5. Enter the information provided.

34 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 35 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Scanning using a Host Name
1. Here we have the same information but instead of using the IP Address of the Workstation we
used the Computer Name (Host Name).

Note: For the Host Address Name to work you need to have the DNS IP Address entered on the MFP

Note: In this scenario the HOST Name is entered in lower-case.

As a rule to our equipments when using the HOST Name instead of the IP Address, enter the HOST
Name in Upper-Case.

Ex: PW-JIMENEZC

36 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 2. Where did we get the Host Name?

3. You can type in ipconfig /all

37 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 4. You can type net config workstation

5. You can right-click My Computer and select Properties>Computer Name.

38 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Scanning to a Sub-Folder
1. Create a Sub-Folder. In this case we created a Sub-folder called SUB under SMB, which is located
in the root of C:

2. Verify that this SUB-folder is shared.

39 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 3. Enter the SUB folder name only.

40 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 4. Under the Network Tab is where you would enter the DNS IP Address.

DNS
information

5. Type in ipconfig /all to gather the DNS IP Address.

41 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 1. You can create one parent shared folder and have several layered sub-folders.

Example: C:\SMB is what is shared only. Yet under SMB there are several sub-folders.
Let’s say you want to scan to SUB8 as shown below.

2. At the copier you type the following:

smb\sub\sub\sub2\sub3\sub4\sub5\sub6\sub7\sub8

42 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Procedure:
(bizhub C203, C253, C353, C451, C550, C650 series)
on a Domain as a Walkup

1. Select Utility/ Counter → Administrator Settings→ Address Book (Public) → PC (SMB) → New

43 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 2. Enter all of the required SMB information.

44 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Setting up a Hidden Share

1. Create a New Folder and place a $ at the end of Folder name. Ex: c:\New$

2. Right click on the folder and select Properties.

3. Select Share this folder and confirm or enter the share name.
4. Select Permissions.

45 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 5. Select the user or groups of users you want to grant permission to this shared folder.
6. Make sure this user or users have Full Control.

46 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 7. Select the Security tab.
8. Highlight or add the user you are granting access too and select either:

Read & Write access

or

Full Control.

47 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 9. If you select Advanced….

You have access to Inherited Permissions and Effective Permissions.

48 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 10. Verify that the hidden share folder is listed under shares.

You can right click My Computer and select Manage.

You can enter: compmgmt.msc in the run prompt and hit enter.
You can enter: fsmgmt.msc in the run prompt and hit enter.

11. Open a run prompt and enter the host-name or ip address of the target computer.
Ex: \\<ip address> or \\<host-name>

49 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Notice that the folder called new$ is not available or viewable.

12. Open a run prompt and enter the host-name or ip address of the target computer \ (back slash),
folder name.
Ex: \\<ip address>\folder name or \\<host-name>\folder name

Note: Make sure you enter the $ at the end of the folder name.

50 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Now the contents of the hidden shared folder are available.

51 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Scanning to a Hidden Share (Web Browser Settings)
1. Complete all entries as mentioned in the previous sections of this documentation.

2. Under file path enter: new$

Note: The folder name is not case sensitive.

52 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Scanning to a Hidden Share (Walkup Settings)
1. Select Utility/ Counter → Administrator Settings→ Address Book (Public) → PC (SMB) → New

2. Enter the One-Touch Reference Name: cesar

3. Enter the User ID: d709cxj
4. Enter the Password: ********
5. Select ↓ in order to go to the next page.
6. Under File Path enter: new$

53 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 7. Select ↓ in order to go to the next page.
8. Under Index select where you want your One-Touch to be displayed.
9. Select OK to save.

54 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Procedure: (bizhub 223, 283, 363, 423 series)
on a Domain via a Web Browser

55 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 1. Open a web browser and enter the IP Address of the MFP.

56 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 2. Select the Store Address Icon.

3. Select New Registration.

4. Select SMB.
5. Select OK.

57 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 6. Enter the gathered data.

58 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 7. Your One Touch will be displayed.
8. Logout.

59 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Procedure: (bizhub C452, C552, C552DS, C652, C652DS series)
on a Domain via a Web Browser

60 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 1. Open a web browser and enter the IP Address of the MFP.

2. Select Store Address and select Display

61 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 3. Select New Registration

4. Select SMB
5. Select OK

62 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 6. Enter the gathered data.

63 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 7. Your One Touch will be displayed.
8. Logout.

64 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Procedure:
(MagiColor 1690, 4690MF/ 4695MF/ bizhub C20)
on a Domain via a Web Browser

65 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Scanning to a Sub-Folder (Web Browser Setup)
1. Create a Sub-Folder. In this case we created a Sub-folder called SUB under SMB, which is located
in the root of C:

2. Open a web browser and enter the IP Address of the printer.

3. Login as an Administrator. (Password: sysAdmin)

66 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 4. Select the Network tab.
5. Select SMB.

Make sure Send is Enable.

User Authentication (NTLM v1) is ON.

67 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 6. Select the Scan tab.

68 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 7. Select Speed Dial Setting.
8. Select 221-250. {Speed Dial List (Scan to Server)}

69 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 9. Select one of the Speed Dial No.

70 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 10. Select SMB.
11. Select Apply.

71 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 12. Enter the SMB information provided to you earlier.
13. Under Directory enter: sub

72 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 14. Scroll down until you see Account Information.
15. Enter the login name and password.
16. Select Apply.

17. Logout of the printer.

Completed!

73 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Scanning to a Sub-Folder (Web Browser Setup)
Creating a Favorite
1. Select the Scan tab.
2. Select Favorite
3. Select From Speed Dial.

74 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 4. Select Speed Dial List (Scan to Server)

75 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 5. Select one of the Speed Dial you want.

76 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 7. Select Apply. (Scroll Up)

77 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 You will now see your Speed Dial as a Favorite.

8. Logout of the printer.

78 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 When performed correctly you should be able to SCAN-TO-SMB without any errors.

79 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Procedure: (Fiery IC-408, IC-305 series)
on a Domain via a Web Browser

80 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 1. Create a folder on your workstation or Server.

2. Share the folder and setup the permission to allow Everyone Full Control.

[See Sample Shared Folder below]

81 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 3. When setting up the Fiery make sure that Scan to Windows SMB is Enabled.
[This located under Network Setup/ Service Setup/ Enable Windows Printing:YES

82 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Procedure:
(Fiery IC-408, IC-305, C5500, C5501, C6500, C6501 series)
on a Domain as a Walkup
1. On the C6500, Click on the SCAN Tab.
2. Select Address Input

83 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 6. Enter the Register Name [One Touch Display]
7. Enter the Search Character [Can be the same as Register Name- used for Search]
8. Host Address [IP Address of the Computer will you be Scanning too]
9. File Path [The Shared Folder Name]
10. Login Name [domain name\user name or workgroup\user name]

Note: Make sure the user name and password being used has full Admin Rights.

11. Password [Password for the User Name being used]

12. Once completed Select Register

[Scan to SMB to a Domain PC]

84 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 User name format does not properly identify the user in the domain or workgroup.

SOLUTION: Enter the user name in the [domain name\user name] format to properly identify the
user to allow the SMB connection.

Enter the user name in the [workgroup\user name] format to properly identify the user to allow the
SMB connection.

Note: Since the controller is normally not a member of the domain, you need to identify the domain
name with the domain user name to allow the connection.
This information applies for both Fiery IC-303 and IC-408

85 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Procedure: (bizhub PRO 950, 1050e, 1051, 1200 series)
on a Domain via a Web Browser
1. Open a Web Browser and enter the IP Address of the Main Body.
2. Select Machine Manager Setting

Administrator default:

• User ID: admin

• Password: 00000000 (8 zeros)

86 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 3. Select Scan Transmission Setting

87 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 4. Enter the provided data.

5. Select Registration to save your one-touch.

88 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 Now you’re ready to scan your documents.

89 | P a g e

Downloaded from www.Manualslib.com manuals search engine

 90 | P a g e

Downloaded from www.Manualslib.com manuals search engine