PRESIDENTIAL INITIATIVE FOR WEALTH AND JOB CREATION –
(EMYOOGA)
THE CONSTITUTION OF
……………………………………………………… MYOOGA ASSOCIATION
Drawn by the Members
Dated: Day of --------day of -------Month Year 2020
Arrangement of Articles: EMYOOGA Associations
Preamble 2
Article 1: Name of the Emyyoga Association. 3
Article 2: Supremacy of the Constitution. 3
Article 3: Location and Address of the Emyyoga Association. 3
Article 4: Guiding Principles. 3
Article 5: Aims and Objectives of the Emyyoga Association. 4
Article 6: Membership. 4
Article 7: Group Committees. 6
Article 8: Powers and Functions of the Committees. 6
Article 9: Group Leadership. 7
Article 10: Election and Tenure of the Executive Committee. 7
Article 11: Meetings. 8
Article 12: Dispute Resolution. 8
pg. 1
Constitution of
………………………………………………………………………
ASSOCIATION
Preamble
Recognizing the importance of getting together to create jobs and Wealth of
members in our association and household;
Aware that the Government of the Republic of Uganda is encouraging the formation
of Emyooga Associations and SACCOs in order to promote Savings culture and
practice internal lending and where applicable access loans, seed capital and other
resources that could develop members as a group;
Committed to tackle development challenges collectively other than as individuals
for our betterment and prosperity;
Do hereby establish an ASSOCIATION to be known as
……………………………. EMYOOGA ASSOCIATION
Dated ……… day of ………… year 2020.
pg. 2
Article 1: Name of the Group.
The name of the Group shall be
……………………………………………………….. EMYOOGA
ASSOCIATION
Article 2: Supremacy of the Constitution.
This Constitution shall be the binding law of the group. Any inconsistency with
it shall be null and void to the extent of its inconsistency.
Article 3: Location and Address of the Association.
The association shall be located in:
Village/cell ……………………… ……………….
Parish/ward/zone……………………...........................
Sub-county……………………………………..
Constituency ………………………………………………….
District………………………………………………………………
Article 4: Guiding Principles.
This group shall be guided by the following principles in all its activities, transactions
and operations:
1) Transparency
There shall always be transparency and complete openness among members
of the group in the transaction of its business; the group shall, in dealing with
any institution, organization, individuals, association, groups, whether
Government of the Republic of Uganda and its agencies or outside Uganda
demand and encourage transparency.
2) Accountability
All group members shall be accountable to each individually and collectively
as a group. In the exercise of the principle, all members shall present before
the group details and receipts/evidence of activities implemented for the
approval of the group members.
pg. 3
3) Democracy
The life and activities of the group shall run on the principles of natural justice,
fairness and good faith.
4) Team work
Members shall always work as a team towards any activities of the group.
Article 5: Aims and Objectives of the Group.
1) To undertake an economic enterprise/Omyooga to wealth of members and
their families.
2) To empower members by providing employment opportunities.
3) To set up a saving fund to help members save and lend, to enhance members’
income levels.
4) To increase members’ access to credit and other services including external
loans, seed capital, grants among others
5) To undertake any such activities such as Training and receiving advisory
services to the benefit of the group and its members.
6) To ensure that members engage in development both as a group but also
individually.
Article 6: Membership.
1) Eligibility.
Membership of the Group shall be 10-30 members who:
(a) To be a member of ------------------------------------------------Emyooga
Association, UGX ------------------------Nonrefundable membership fee
will be paid to the Savings Group Account
(b) Are Ugandan youth aged 18 and above years
(c) Are bonafide residents of the same Village/Cell, Parish/Ward/Zone and
Sub-county/Division/Town Council?
(d) Is a community member of sound mind and law abiding.
(e) Is acceptable to all group members to be a member.
pg. 4
(f) Is willing to participate in group activities and fulfill group obligations
including repayment of loans.
(g) If the membership of certain parish emyooga is more than 30, a second or
3rd 0r 4th Emyooga in the same parish of similar enterprise will be formed.
2) Rights of Members.
Every group member shall:
(a) Be entitled to attend all group meetings.
(b) Vote and be voted to any committee position.
(c) Share profits and losses arising from the activities of the group.
(d) Have unrestricted access to all books of accounts maintained by the
group.
(e) Be entitled to request for special General Meeting.
(f) Take part in activities of the group.
3) Responsibilities of Members.
Every group member shall:
(a) Attend all meetings of the group.
(b) Participate actively in project implementation in accordance with the
group activity schedule.
(c) Participate as a committee member.
(d) Initiate and formulate policies for approval in the annual general
meeting.
(e) Exercise control on effective use of resources.
4) Liability of Members to the Group
pg. 5
(a) In line with the guidelines of Emyooga Programme implemented under
the Ministry of Ministry of Finance, Planning and Economic
Development, members shall:
i. Co-guarantee one another for purposes of implementation of the
financed Project.
ii. Ensure that individually and collectively they meet all the obligations
spelt out for beneficiaries under the Emyooga Programme.
(b) Group members who leave the group shall remain liable to the group until
all the funds received under the Emyooga Programme are well utilized to
benefit each other
(c) Group members who leave the group shall not be entitled to benefits
derived from group project funded under the Emyooga Programme.
5) Cessation of Membership.
A member shall lose membership only when he/she:
(a) Dies.
(b) Decides to vacate the group on his/her own will subject to article 6(4) b-
c.
(c) Has been expelled by the group for misconduct.
(d) Fails to attend group activities as prescribed by the group.
(e) Fails to attend three consecutive group meetings of the group without
genuine reason in writing.
Article 7: Group Committees.
There shall be the following committees: Project Management Committee,
Loan Committee and Social Accountability Committee. Each member shall
belong to one of the above committee.
Article 8: Powers and Functions of the Committees.
1) Association Management Committee
pg. 6
The Association Management Committee shall have 5 members and shall ensure
that the project is properly managed in a transparent, efficient and effective
manner to meet the objectives of the group. In doing so they shall:
(a) Shall represent the Association at the District Emyooga SACCO
(b) Mobilize members to actively participate in project implementation.
(c) Ensure accuracy and proper maintenance of group records.
(d) Award contracts to contractors/service providers.
(e) Monitor and supervise contractors,
(f) Make payments for all eligible expenditure.
(g) Prepare and submit monthly progress and financial reports to the group
and sub-county.
2) Loan Committee
The Loan Committee shall ensure that a loan/lending policy is in place in accordance
with the group activity plan: The Association loan Committee must evaluate
and establish clear guidelines and conditions (documented in the
Association constitution) pertaining to:
● The loan period;
● The maximum loan size;
● The service fee;
● Purpose of the loan – as a consideration for approving the loan
● Loan verification activties
3. Social Accountability Committee
The Social Accountability Committee shall ensure that group activities are done in
accordance with agreed processes by the group and conform to ethical
standards and shall promote transparency, accountability and value for
money, focusing on elimination of collusion, corruption, inequitable sharing
of resources and benefits, gender exclusion and nepotism.
pg. 7
Article 9: Group Leadership.
The Association Management Committee shall form the executive of the group
leadership and shall be composed of 5 people who will be nominated and
seconded by members. These will include;
1) The Chairperson who shall:
(a) Preside over all group meetings and shall in case of a tie have a casting
vote.
(b) Be the group spokesperson.
(c) Prepare the agenda of the meetings of the group in consultation with
the Secretary.
(d) Ensure that all decisions made by the group are properly implemented.
(e) Be a principal signatory to any group bank account.
2) Vice Chairperson who shall assist and deputize the Chairperson.
3) The Secretary who shall:
(a) In consultation with the Chairperson, convene all the group meetings
by sending invitation to all members in an agreed manner.
(b) Keep updated records of the group affairs including minutes of
meetings and membership records?
(c) Promptly send notice for group meetings or other matters concerning
the group.
(d) Record decision of group meetings.
(e) Be a principal signatory to any group bank account.
4) Assistant Secretary who shall deputize the Secretary.
5) Treasurer who shall:
(a) Receive and disburse under the direction of the Project Management
Committee, all monies of the group.
(b) Ensure that all financial transactions of the group are recorded and kept
for audit purposes.
(c) Receive or pay all monies for the group and issue or receive receipt for
payments.
(d) Keep proper records of all financial matters of the group.
pg. 8
(e) Draw up financial accountability statements.
(f) Perform any other duty of a financial nature on behalf of the group.
(g) Be a principal signatory to any group bank account.
Article 10: Election and Tenure of the Executive Committee.
1) The executive shall be elected from amongst the members and by the members
of the group for a term of two (2) years.
2) The election of the executive committee shall be by secret ballot.
3) The terms of office for which the executive committee is elected under
paragraph one above shall expire at the end of the second year.
4) Any executive committee member of the group shall be nominated and
seconded by any other member in a meeting.
5) Any nominated and seconded member to serve on the executive committee
shall receive not less than two thirds votes of all the members of the group
present at the meeting.
6) Where a vacancy occurs in the office of any executives committee other than
by reason of expiry of the term for which the holder of the office was elected,
the person elected to fill the vacancy shall hold the office for the remaining
period of that term.
7) Any member of the executive may resign his/her office by writing under
his/her hand giving reasons for the resignation. He/she shall stay in his/her
office until the group elects his/her successor.
8) A person who has vacated his/her office shall be eligible for any other office
provided his/her vacation of the previous office had not been due to gross
misconduct.
9) Any executive member may be removed from office for inability to perform
the functions of his/her office arising from infirmity of body or mind or for
misbehavior and shall be removed for misbehavior by half of the members
present in a meeting.
pg. 9
Article 11: Meetings.
1) There shall be weekly, monthly and annual general meeting of the group. The
Chairperson may convene a general meeting anytime to discuss a specific
subject as may be necessary for the proper functioning of the group business.
2) Decisions of the entire group or of its committees shall be by a simple majority
of the votes of members present at the time of voting.
3) The Chairperson shall have a second casting vote in case of a tie at any
meeting of the group.
4) All meeting of the group shall not be used as a platform for character
assassination, discussion of personal business of any member of the group,
and to further ones political or religious ideology.
Article 12: Dispute Resolution.
1) All disputes shall be resolved amicably by the group through internal
meetings.
2) In case this fails the matter can be referred to a reputable member in the
community including the recommenders and local council leaders.
3) Should this fail, the matter may be taken to the Community Development
Officer at the Sub-County/ Division/Town Council.
4) The District/Municipality/City Authority shall be the last level of appeal for
arbitration.
pg. 10
We the members whose names and signatures/ thumbprints appear below do
hereby adopt, enact and give to ourselves this constitution
of……………………………………………………….…………………………….
This……………………….day………………………….
year…………………………...
pg. 11
NO NAME POSITION NAME OF TEL CONTACT NATIONAL ID SIGNATURE
ZONE & NIN
PARISH
1 Chairperson
2 Vice
Chairperson
3 Secretary
4 Treasurer
5 Secretary
6 Member
7 Member
8 Member
9 Member
10 Member
11 Member
12 Member
13 Member
14 Member
15 Member
NO NAME POSITION NAME OF TEL CONTACT NATIONAL ID SIGNATURE
ZONE & NIN
PARISH
16 Member
17 Member
18 Member
20 Member
21 Member
22 Member
23 Member
24 Member
25 Member
26 Member
27 Member
28 Member
29 Member
30 Member
pg. 1
…………………………………………..Emyooga Association
WORKPLAN 2020/202021.
No Activity Objectives Location Responsible Time frame Means of
person verification
1. Registration of To acquire a Certificate ……
the group certificate of acquired
operation
2. Account To improve on Account ………
opening financial opened
management
3. Group meetings To improve on ……………village Executive Weekly Attendance ………
performance members & reports
………. parish
of the group
4. Loans & To empower ……….. village Development Weekly loans and ………
Savings the members committee savings
…………. parish
financially members scheme
6. Improve on our To improve on …………… Executive Continuous Business ………
village
--------------- welfare of the members activity improved
Omyooga members ………. parish
Enterprises
7. Total ……
