CONSTITUTION
Of
ALL4ONE
FRIENDS CLUB
OF NIGERIA
INTRODUCTION
We the members of All4One Friends Club of Nigeria having firmly and solemnly
resolved to associate and work in unity and harmony as one indivisible body for
the purpose of encouraging, socializing and coordinating ourselves for our own
wellbeing hereby make/enact and give to ourselves the following egulations/Laws.
SECTION 1: THE CONSTITUTION
(1) SUPREMACY
(a) This constitution shall be supreme and its provisions shall be binding on all
members
(b) All activities, engagement, resolutions, decisions or undertakings carried on or
taken in the name of the Club shall be in accordance with the provisions of this
constitution.
(c) Any other law, regulations, resolutions and or rules that may be made by this
club that shall be inconsistent with any of the provisions of this constitution,
shall be null and void to the extent of the inconsistency.
(2) CITATION, TITLE AND COMMENCEMENT: This constitution shall be cited
as the constitution of All4One Friends Club of Nigeria 2018 and comes into effect
on 17th August, 2018.
(3) AMENDMENT: Any of the provision of the constitution shall be amended upon a
motion for such amendment proposed by at least three financially up to date
members and approved by 2/3rd majority vote of members in a general meeting,
provided that at least one month notice of the proposal is given to members before
the voting is called.
SECTION 2: THE CLUB:
(1) NAME: The club established by this constitution shall be known, called and
addressed as “All4OneFriends Club of Nigeria” hereinafter referred to as the
“Club”
(2) The club shall be a non-religious, non-tribal, non-political and non-governmental
organization open to married men alone
(3) The registered office shall be in Lagos
(4) The club shall have its motto as LOVE AND SACRIFICE FOR ONE ANOTHER.
(5) Greeting of the club is All4One, God for All;
All4One, God for all;
God for all, All4One.
SECTION 3: MEETINGS OF THE CLUB
1. There shall be the following meetings in the club:
a. The General Meeting
b. Executive Meeting
c. Emergency Meeting
d. Committee Meeting
2. General Meeting shall be held at least once every month on a day and time as
the club may from time to time agree.
3. There shall be at least 7 days’ notice to members for a general meeting to be
properly convened.
4. Emergency meeting can be convened from time to time to treat only emergency
matters.
5. There shall be in attendance at least 1/3 of members at a meeting to form
Quorum
SECTION 4: SOURCES OF CLUB’S FUNDS
(1) The funds of the club shall be raised from:
a. Annual dues, levies and fines.
b. Proceed from the sale of clubs application form and the constitution.
c. Rents from letting any property of the club.
d. Launching, Fundraising and Donations.
e. Investing in shares or company securities of any kind.
f. Interest from bank deposits or dividends from investment.
g. Proceed from any plays, dance, games, seminars or any form of entertainment
organized by the club.
SECTION 5:
1. MEMBERSHIP, QUALIFICATION AND ADMISSION
a. Membership shall be open to all married men of reputable character through
application and interview.
b. Any intending member shall be capable of meeting the obligations of the club.
c. He must be guaranteed by two financial up to date members.
d. Admission of new members shall be conducted by the screening/admission
committee subject to ratification by the general house.
e. Admission fee and procedure shall be decided by the general house from time
to time.
2: CESSATION OF MEMBERSHIP
i. A member loses his membership in the following ways:
a. By Death
b. By resignation
c. On expulsion
ii. A deceased member, upon being accorded his final right by the club, ceases to
be a member.
iii. A member who voluntarily notifies the club in writing of his intention to resign
his membership shall upon being cleared of his financial obligation to the club
cease to be a member.
iv. The club shall have powers to suspend or expel a member whose character or
behavior is inimical to the affairs of the club, provided that in the case of
expulsion, the member must have been found guilty of misconduct by the
appropriate disciplinary committee and the verdict ratified by two-third
majority vote of members present in a general meeting.
v. Nonpayment of annual dues/levies after the end of every financial year (31st
October) and owing of other debts when they become due for payment.
vi. A person convicted of any criminal offence by a court of competent
jurisdiction.
3. RENEWAL OF MEMBERSHIP
A member who loses his membership by any of the means contained in this
constitution may be re-admitted on fulfilling the following:
a. A letter to the club requesting to be re-admitted into the club.
b. Clearing of all his debt that shall be computed by the financial secretary up to
date.
c. Payment of any fine as contained in this constitution.
d. Approval of re-admission by simple majority vote of members present at the
meeting.
SECTION 6: BENEFITS
(1) IN THE EVENT OF DEATH OF A MEMBER, THE CLUB SHALL DO
THE FOLLOWING:
i. All members shall attend a wake keep in his honor and the club shall carter
for the members.
ii. Public obituary announcement in a full page of National Newspaper.
iii. All members shall be present at the grave yard before the late member’s
body is committed to mother earth, while every member in default shall pay
a fine of N20,000.
iv. The club shall present a purse of N3,000,000 (Three Million to the deceased
next of kin excluding personal contributions by the members.
v. Absenteeism shall attract a fine of N200,000.
vi. A purse of N200,000 will be presented at the table for condolence.
(2) SICK MEMBER
The club shall appoint a special committee of 5 members to visit and access the
level of illness and report to the club and upon their report, the general house
shall decide the financial assistance to be given to him.
(3) DEATH OF A MEMBER’S WIFE
In the event of the death of a member’s wife, the club shall do the following:
i.All members shall attend a wake keep in her honor and the club shall cater
for the members.
ii. Publish a full page obituary announcement in a national news paper.
iii. All members shall be present in the deceased home town before she is
committed to mother earth, while every member in default shall pay a fine of
N20,000.
iv. The Club shall present a purse of N1, 000,000 (One Million Naira Only) to
the bereaved member excluding personal contributions by the members.
v. Absenteeism will attract a fine of N100,000.
(4) DEATH OF A MEMBER’S CHILD
The Club shall send a delegate of not less than 3 members to represent the club
with a purse of N100,000.
(5) DEATH OF A MEMBER’S BIOLOGICAL PARENT
i. All members shall attend the burial in the home town of the bereaved
member and shall be entertained by the bereaved member.
ii. The Club shall present a purse of N300, 000 (Three Hundred Thousand
Naira only) to the bereaved member excluding personal contribution by the
members.
(6) ELIGIBILITY FOR CLUB’S BENEFITS
a. The invitation shall be at least one month before the occasion with a bottle of
hot drink.
b. He must have been a member for at least one year before the club can attend his
occasion.
c. Before any member shall benefit from the above mentioned right/privileges, he
shall be an up to date financial member.
SECTION 7:
1. CLUB EVENTS/OFFICIAL FUNCTION.
a. The club shall have its event two times in a year, namely, family get-together
and End of Year Party.
b. Each club event shall be organized by an ad hoc committee to be from time to
time created by the club for that purpose.
2. a. The official function of the club is a function as contained in this constitution
where a member will be given his entitlement as a member.
b. The host shall set a separate table with chairs for the club within the occasion
environment and our banner attached to it.
c. The host shall liaise with the clubs welfare officers for our entertainment list.
d. Any member who fails to attend the club event other than reasons of ill-health
will pay a fine of N20,000 for Lagos and N50,000 outside Lagos.
e. Any member who fails to wear a uniform (Ashebi) to an official function where
necessary will pay a fine of N10,000.
SECTION 8: ORGANS OF THE CLUB
(1). The following shall constitute organs of the club
a. The General Assembly
b. The Board of Trustees
c. The Executive Council
d. The Committees
(2) The General Assembly shall be the highest decision making body of the club and
shall have the powers to constitute and determine the board of trustees and
executive council in accordance with the provisions of this constitution.
(3) The powers of the General Assembly shall at all times be exercised through the
appropriate majority votes in a general meeting of the club.
SECTION 9: OFFICERS OF THE CLUB
(1). The following shall be officers of the club.
a. President
b. Vice President
c. General Secretary
d. Assistant Secretary
e. Financial Secretary
f. Assistant Financial Secretary
g. Treasurer
h. PRO
i. Chief Welfare Officer
j. Assistant Welfare Officer
k. Provost 1
l. Provost 2
2: DUTIES OF THE OFFICERS
A. PRESIDENT
i. He shall be the presiding officer of every club meetings, events, ceremonies
or social gatherings of the club.
ii. Shall summon through the secretary all meetings of the general assembly
and the executive committee meetings.
iii. He shall moderate all discussions and debate in the meeting and have a
casting vote in the event of a tie.
iv. He shall be a category A signatory to the club’s account.
v. He shall be in conjunction with the secretary sign all adopted minutes of the
club.
vi. Shall ensure prudent spending of the clubs money and give annual report of
his stewardship at end of every year.
B. VICE PRESIDENT
i. Shall assist the president in his duties
ii. Shall in the absence of the president act in his capacity
iii. He shall perform other functions specifically assigned to him by the club
or the president
iv. Shall automatically assume the position of the president for the remaining
period of his tenure, where the office of the president is vacant by reason
of :
a. Impeachment.
b. Incapacitation.
c. Death.
C. GENERAL SECRETARY
i. Shall record the proceedings of meetings of both the general and
executive meetings.
ii. Shall summon all meetings of the club in consultation with the president
iii. Shall be in charge of the secretarial duties of the club.
iv. He shall jointly with the president sign all adopted minutes of the club’s
meetings.
D. ASSISTANT SECRETARY
i. Shall assist the secretary in all his duties.
ii. Shall act in full capacity during his absence.
iii. He shall perform all other duties specifically assigned to him by the club.
E. FINANCIAL SECRETARY
i. Shall be responsible for the collection of all fees, levies and other monies
accruing to the club and pay same immediately to the treasurer who shall
duly acknowledge receipt.
ii. Shall be category B signatory to the club’s account, sign all vouchers
which shall be countersign by the president and write to financial
defaulters and issue receipt to all monies collected.
iii. Shall prepare and submit the annual financial report of the club and shall
also prepare a comprehensive statement of account of the club covering
the period of the administration and forward the same to the executive at
least two months before the next general election, marking the end of the
tenure of that administration for presentation to the general assembly.
iv. Shall keep in constant touch with all committees of the club in matters
relating to finance and perform all secretarial duties relating to finance.
v. Shall keep accurate nominal roll of all members of the club for the
purposes of financial recording.
vi. Shall make available to the auditor all financial books for auditing and
assist them when the need arises.
F. ASSISTANT FINANCIAL SECRETARY
i. Shall assist the financial secretary in the performance of his duties.
ii. Shall perform the functions of the financial secretary in his absence.
iii. Shall perform other secretarial functions relating to finance as the club
may assign to him.
G. TREASURER
i. Shall receive all monies handed over to him by the financial secretary
and shall issue a cash receipt to the financial secretary for such payments.
ii. Shall collect and pay into the club’s account all monies collected for the
club within 48 hours of such receipts, unless on weekends and public
holidays, in which the money should be paid on the next working day.
iii. Shall surrender all monetary documents, bank notes, pass books, cheques
etc to the auditors and assist them when the need arises as may be
decided by the club even if he is out of office.
iv. Shall be a category C signature to the club’s account.
H. PRO
i. Shall be the spokesperson of the club to the general public
ii. Shall be responsible for the dissemination of the club’s information to the
members on the directive of the president and secretary.
iii. Shall be in possession of the club’s properties in relation to the clubs
outing.
iv. Shall perform other duties as may be assigned to him by the president or
the club.
I. CHIEF WELFARE OFFICER
i. Shall be the head of welfare committee.
ii. Shall be responsible for the welfare of the club.
iii. Shall access the status of any member in welfare matters.
J. ASSISTANT WELFARE OFFICER
i. Shall assist the chief welfare officer in the performance of his duties
ii. Shall act in full capacity in the absence of the chief welfare officer
iii. Shall perform other duties as may be assigned to him by the president or
the club.
K. CHIEF PROVOST
i. Shall maintain law and order in the club
ii. Shall maintain orderliness during the hour of deliberation.
iii. Shall carry out the instructions of the president and other officers in the
interest of the club
iv. Shall keep a penalty book, record fines or late coming, noise making,
misconduct and other types of irregularities.
v. Shall pay to the financial secretary all monies collected at the meeting.
L. ASSISTANT PROVOST
i. Shall assist the chief provost in the performance of his duties.
ii. Shall act in full capacity in the absence of the chief provost
iii. Shall perform other duties as may be assigned by the president or the
club.
2: POWERS OF THE EXECUTIVE
a. The executive shall have the power to recommend dues on any matter subject to
the approval of the club.
b. The executive committee is supreme to all other committee in the club
c. The executive committee shall have power to make regulations or by-laws for
the smooth running of the club provided that a simple majority of members
present in a meeting shall have ratified same.
d. The executive committee may appoint one of their member or a suitable
member of the club to fill and perform duties pertaining to a vacant office
pending a bye election.
e. To express the view of the club upon any matter of general intrest
f. Consensus shall be the aim of the executive committee but if it becomes
necessary to put any question to vote, it shall be decided by a simple majority of
the executive members at the meeting.
SECTION 10:
(1) ELECTIONS
a. There shall be an Electoral Committee consisting of five members
nominated by the general house at a meeting convened 3 months to the
expiration of tenure of the Executive. The committee shall have a chairman
and a secretary.
b. All contestants shall obtain a free nomination form indicating their intrest
to contest the respective positions.
c. Voting shall be by open secret ballot
d. After the election the electoral committee shall declare the result
immediately.
e. The electoral committee shall arrange the swearing in of the newly elected
executives.
f. Any contestant for the post of president must have spent 3 years with the
club while other post shall be 1 year.
g. In case of a tie, the electoral committee chairman shall have a casting vote.
h. Electoral committee members have a right to vote but cannot contest in the
election.
(2) TENURE OF OFFICE
a. Election of officers of the club shall be held every 2 years.
b. Any officer can be re-elected or returned unopposed but an officer who
has served two (2) terms consecutively in a position shall not be re-
elected in the same position in a succeeding election.
(3) IMPEACHMENT
a. An Executive officer shall be removed from office when he is found
incompetent, or guilty of any misconduct or abuse of office and a motion
for his removal has been sustained by 2/3 majority vote of the members
in a general meeting.
b. By election to fill a vacant position shall be conducted within a month.
(4) RESIGNATIONS
a. An officer who wishes to resign his office will do so in writing and
surrender all the properties of the club in his possession within 24 hours.
b. All letters of resignation shall be submitted to the secretary and in case of
the secretary’s resignation he shall submit to the president.
SECTION 11:
GENERAL MISCONDUCT
a. It shall be an offence for any member of the club to use abusive words on another
during any club’s activities/ meeting , fight or perform any form of misconduct
including leaving the meeting without permission from the president or provost.
Except for fighting which shall be treated by the appropriate committee, any
member who commits the above offences shall pay a fine. An amount shall be
imposed by the president which shall not be less than N2,000 and not more than
N10,000
b. Any member found guilty of misappropriation or embezzlement of the club’s
funds shall pay back the money or property so embezzled or misappropriated, and
shall be disqualified for life from holding any office of the club, the appropriate
committee shall decide a further punishment for such a member. If the member is
an officer of the club he shall be removed forthwith from the office
c. Any member who fails, refuses or neglects any duty assigned to him without any
good reason shall pay a fine as may be imposed, which shall not be less than
N5,000 and not more than N50,000
d. Any member who assaults any officer in the cause of the officer performing his
official duties shall pay a fine of not less than N5,000 or as may be decided by the
appropriate committee
e. Any member summoned by any organ or committee of the club shall attend the
summons. If the member fails to attend the summons, the matter shall be returned
to the executive which shall treat the matter accordingly and if found guilty, the
member shall pay a fine as shall be decided by the executive committee provided
that it shall not be less than N10,000
f. Any member who does an act that could be seen as disgraceful to the club such as
taking away drinks served for his immediate consumption; etc shall pay a fine not
less than N20, 000 and provide the club a carton of such item.
SECTION 12
(1) THE TRUSTEES
a. There shall be a board of trustees of the club made up of maximum of 9
members of the club who shall be nominated by the executive for
approval by 2/3 majority of members present at the meeting.
b. A trustee member must have been a member of the club for at least 3
years.
c. He must be of a good character and shall have a specific means of
livelihood.
d. The person must not have been convicted of any criminal offence by a
court of competent jurisdiction
(2) DUTIES AND POWERS OF TRUSTEE
It shall be the duties and powers of the trustee to :
a. Together with the executive committee acquire any immovable property for the
club.
b. Manage any foundation funds, shares or other securities of the club with the
Executive.
c. Perform such other functions as statutorily required and as may from time to
time be required by the general assembly.
d. The Board of Trustee shall take over the conduct of the affairs of the club
whenever the house is in disarray to the extent that it can no longer meet and
take decisions in the interest of the club, for the purpose of restoring normalcy
to the club within 3 months.
e. The members of the Board of trustee shall elect their Chairman and Secretary.
(4) TERMINATION OF TRUSTEE
A Trustee Member’s membership is terminated;
(i) Upon death of the member
(ii) Upon removal by 2/3 majority vote of members present in a meeting
convened for that purpose, for any of the following reasons;
a. Recommendation for removal by simple majority of the board.
b. Allegation of gross misconduct leveled against him by at least 3
members of the club.
c. Embezzlement of club’s fund or conversion of club’s property.
d. Upon insanity or bankruptcy of the member.
e. Upon criminal conviction by a court of competent jurisdiction.
SECTION 13
PATRONS
a. The club shall, if the need arises, appoint some patrons, subject to approval of
the general meeting.
b. A person to be appointed as a patron of the club shall:
i. Be a person of great influence and proven integrity
ii. The person must be above 40 years of age
iii. He must have been a friend of the Club so that he would be
familiar with the Club’s activities
SECTION 14
REVIEW
This constitution is reviewable every 5 years through a committee to be appointed by
the executive subject to the approval of the general house and the constitution shall be
deemed reviewed if it has been ratified by 2/3 majority vote of members of the club.
SECTION 15
SPECIAL CLAUSE
a. The income and property of the incorporated trustees of All4One friends Club
of Nigeria shall be applied solely towards the promotion of the objective of the
club as set forth in this constitution
const and no portion thereof shall be paid or
transferred directly or indirectly,
indirectly by the way of dividend, bonus or otherwise by
way of profit to the members of the club.
b. Provided that nothing herein shall prevent the payment in good faith of
reasonable
nable and proper remuneration to any officer, servant or member of
All4One Friends Club of Nigeria in return for any service actually rendered to
the club, so that no member of Trustee/Executive
/Executive Committee shall be appointed
to a salaried office of All4One Friends Club of Nigeria and no remuneration
remu or
other benefits in money’s worth shall be given to any officer of the club or to
any Trustee /Member of the Executive Committee except repayment of out of
pocket expenses or reasonable and proper rent for premises demised or let to the
All4One Friends Club of Nigeria or reasonable fee for services rendered.
rendered
c. Iff in the event of winding up or dissolution of All4One Friends Club of Nigeria
there remains after a satisfaction of its debts and liabilities, any property
whatsoever, the same shall not be paid to or distributed among members but
shall be given or transferred to charitable organizations.
Dated this Friday 17th August, 2018
……………………… ……………………
Chief Ifeanyi S. Epundu Mr. Onyemaechi Hilary
President. Secretary
…………………………………
Barrister PJN Azubuike
Chairman Constitution Committee
