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SCOPE OF WORKS, GENERAL & SPECIAL REQUIREMENTS

LIST OF GENERAL & SPECIAL REQUIREMENTS / PROCEDURES FOR TESTING /
COMMISSIONING, PREPARATION OF BUILDER’S WORK & AS-BUILT DRAWINGS,
BUILDER’S WORK INFORMATION AND OPERATING AND MAINTENANCE
MANUALS

1. Technical Requirements

3.1. Scope of Work

Scope covers the supply, testing and commissioning of the LT power
distribution boards as per drawings. All distribution panels will be
manufactured, tested at a reputed and certified manufacturing facility
and delivered to site with test reports.

3.2. General
Power supply
The power requirements of the facility will be fulfilled by self
generation in the island, provided by others. Power utilization will be
at 230/400V, 50Hz, A.C., 3phase - 4 wire system.
Electrical loads
Electrical loads at the facility would be of the Hospitality industry
requirements.
Power distribution system
Power distribution network is a TN-C-S system, where separate neutral
and earth cables will be CONNECTED to each other at origin and
remain SEPARATE with-in the installation. The existing network will
be extended to cater the loads in consideration.
Cables
All cables shall be stranded Copper (Cu) cables with PVC insulation.
3.3. Applicable Standards
Panel type test shall confirm to IEC 61439-3, IEC 62262
Panels shall be certified for the internal arc fault test as per IEC TR
61641
MCCBs shall confirm to IEC 60947 - 2014
MCBs shall confirm to IEC 60898.
RCCBs shall confirm to IEC 61008.
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3.4. LV Wall mounted DB / SDB Construction

a. It shall be of a reputed make conforming to IEC 61439 wall mounted with
IP66 type tested and suitable for 400/230 Volts 3 phase/single phase 50Hz
supply. The MCBs shall be “DIN” rail mounted complete with 3 phase bus
bars, neutral and earth bars.
i. Distribution boards shall be completely enclose from dust, insect and
vermin proof units housing IP rating not less than IP66 with MCBs,
RCCBs, Timers, Contactors and all necessary items of equipment as
per the SLD whether specified herein or not.
ii. It shall be suitable for outdoor service in ambient temperature of up to
600C with 100% relative humidity at maximum continuous rating
without exceeding the maximum temperature permitted by the relevant
specifications.
iii. Panel Box should be of heavy duty polycarbonate of impact strength
IK08 according to IEC 62262, with transparent sealable door.
Changeable door hinges, tool lockable fasteners is a must. Expected
insulation protection is class II.
iv. All distribution boards shall be manufactured to withstand as a whole
the electrical, mechanical and thermal stress that could be produced by
the prospective fault levels at their respective points of application.
v. Special Attention shall be given to insulation and finishes of all items
and no hygroscopic materials shall be used in any position and all
components shall have a clean finish.
vi. Each distribution board shall be so arranged that all connections are
easily accessible from the front of board. Adequate space shall be
provided for outgoing circuit wiring so that the cable will not be
required to pass between the back of the enclosure and the circuit
breakers.
vii. All cables shall be bundled by means of nylon self-locking cable ties
and fixed in a neat and systematic manner. All internal and control
wiring shall be 600 / 1000V double insulated stranded copper cable to
BS 6231. All cables shall be adequately rated and not less than 2.5
sq.mm for power sockets and directly supplied equipment and not less
than 1.5 sq.mm for lighting and control circuits unless otherwise
specifically mentioned in the SLD. Each cable shall be properly
terminated at both ends with loops without exposure of copper. When
wiring is across door hinges, it shall be enclosed by a flexible tubing
and be looped to permit the opening of doors and removal of
components for inspection. Plastic ferrules with correct numbers shall
be fitted on all wires to correspond with circuit number and diagram.
viii. All cable entry and exit points from the panel shall be properly sealed
using clay or similar material to stop intruders of any matter.
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ix. Each distribution board shall be provided with a label of laminated

plastic black, engraved in white with the words mentioned in SLD
followed by the reference designation.
3.5. LV Floor standing MSB / MDB / DB Construction
It shall be of a reputed make conforming to IEC 61439 with IP54 type tested
and suitable for 400/230 Volts 3 phase/single phase 50Hz supply. The MCBs
shall be “DIN” rail mounted complete with 3 phase bus bars, neutral and earth
bars.
i. Distribution boards shall be completely enclose from dust, insect and
vermin proof units housing IP rating not less than IP54 with MCCBs,
MCBs, EFR / ELRs, RCCBs, Timers, Contactors and all necessary
items of equipment as per the SOR and SLD diagrams whether
specified herein or not.
ii. It shall be suitable for ambient temperature of up to 600C with 100%
relative humidity at maximum continuous rating without exceeding the
maximum temperature permitted by the relevant specifications.
iii. Panel Board should be fabricated out of ZnAl metal sheeting with
powder coating at of impact strength IK08 according to IEC 62262,
with transparent sealable door. Changeable door hinges, tool lockable
fasteners is a must. Expected insulation protection is class II.
iv. All distribution boards shall be manufactured to withstand as a whole
the electrical, mechanical and thermal stress that could be produced by
the prospective fault levels at their respective points of application.
v. Special Attention shall be given to insulation and finishes of all items
and no hygroscopic materials shall be used in any position and all
components shall have a clean finish.
vi. Each distribution board shall be so arranged that all connections are
easily accessible from the front of board. Adequate space shall be
provided for outgoing circuit wiring so that the cable will not be
required to pass between the back of the enclosure and the circuit
breakers.
vii. All cables shall be bundled by means of nylon self-locking cable ties
and fixed in a neat and systematic manner. All internal and control
wiring shall be 600 / 1000V PVC insulated stranded copper cable to
BS 6231. All cables shall be adequately rated and not less than 2.5
sq.mm for power sockets and directly supplied equipment and not less
than 1.5 sq.mm for lighting and control circuits unless otherwise
specifically mentioned in the SLD. Each cable shall be properly
terminated at both ends with loops without exposure of copper. When
wiring is across door hinges, it shall be enclosed by a flexible tubing
and be looped to permit the opening of doors and removal of
components for inspection. Plastic ferrules with correct numbers shall
be fitted on all wires to correspond with circuit number and diagram.
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viii. All cable entry and exit points from the panel shall be properly sealed
using clay or similar material to stop intruders of any matter.
ix. Each distribution board shall be provided with a label of laminated
plastic black, engraved in white with the words mentioned in SLD
followed by the reference designation.
x. Power Analyzers / kWh meters of accuracy class 1 shall be arranged to
monitor circuits as mentioned in SLD. Meters should be networkable
to be incorporated to a monitoring system at a later stage.
3.6. Air Circuit Breakers (ACB)
ACB should be suitable for 50Hz low voltage electrical installation
from 220V to 690V. ACB shall be equipped with a trip unit that offers
the appropriate level of protection performance to fit to the application.
Trip units could be proposed with versions that provide measurement,
and communication functions. ACB shall be a withdrawable versions
as well as in 3-pole. A safety trip shall provide advanced opening to
prevent connection and disconnection of a closed circuit breaker. It
shall be possible to supply power either from the top or bottom side
without reduction in performance. For an ACB rating frame given,
dimensions shall be the same whatever the ultimate breaking capacity.
ACB shall have a rated operational voltage (Ue) of 690 V, a rated
insulation voltage (Ui) of 1000 V (AC 50/60 Hz) and a rated impulse
voltage (Uimp) of 12kV,
ACB shall suitable for isolation according to IEC 60 947-1 and –2 for
the rated insulation voltage of 1000 V and for the overvoltage category
IV.
The operating mechanism shall be of the Open/Closed/Open stored-
energy spring type. The closing time shall be less than or equal to 70
milliseconds.
3.7. Moulded Case Circuit Breakers (MCCB)
Moulded Case Circuit Breakers shall be the current operated type 3 or
4 pole as shown on the drawings, suitable for operation on 230/400
volts, 50Hz A.C. system and manufactured to comply with the relevant
British standards, IEC 60947-2014.
The short circuit rating for the MCBs shall be not less than 10kA for
DBs.
3.8. Miniature Circuit Breakers (MCB)
Miniature circuit breakers shall be the current operated type single or 3
pole as shown on the drawings, suitable for operation on 230/400 volts,
50Hz A.C. system and manufactured to comply with the relevant
British standards, IEC 898.
The short circuit rating for the MCBs shall be not less than 10kA for
DBs.
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3.9. Earth Leakage Circuit Breakers (ELCB/RCCB)

Earth leakage circuit breakers shall be the current operated type 2 or 4
pole as shown on the drawings, suitable for operation on 230/400 volts,
50Hz A.C. system and manufactured to comply with the relevant
British standards, BSEN 61008.
The earth leakage circuit breakers shall be the high sensitivity type
with tripping currents as per standards, and shall be so designed that
the tripping action is completely independent of the supply voltage.
The rupturing capacity of the earth leakage circuit breakers shall be
adequate to withstand the prospective fault level at the respective
points of application.
3.10. Single phase contactors
Electronic contactors designed for applications demanding fast and
precise switching using SCR power chips with LTE (Low Thermal
Expansion) technology. The contactors should be burst fired for
reduced EMC emission have LED status indicators and accept
universal control voltages. The units are DIN-rail mountable, complete
with heat sink and require no additional components.
Design standard IEC/EN 60947-4-3
3.11. Earth Fault Relays
Earth fault relays shall be suitable for operation on 230/400 volts,
50Hz A.C. system and manufactured to comply with the IEC standard
of 61000-4 with Inverse Definite Minimum Time (IDMT)
characteristic curve in compliance with IEC 60255-4 and BS 142.
3.12. Phase Failure Relays
Earth fault relays shall be suitable for operation on 230/400 volts,
50Hz A.C. system and manufactured to comply with the IEC standard
of 60255- 6 and EN 50178.
3.13. 24 hr clock timers
24 hour timer clock for ON/OFF control with 15 minutes minimum
time interval settings. Should be 230Vac, 50Hz operating with manual
override. Operating environment 0°C to 60°C and 0 to 100% RH. Unit
should be in sealed enclosure suitable for marine environment.
3.14. OFF delay timers
OFF delay timer control ranging from 3o seconds to 5 minutes delay
time with 30 second time interval settings. Should be 230Vac, 50Hz
operating with manual override. Operating environment 0°C to 60°C
and 0 to 100% RH. Unit should be in sealed enclosure suitable for
marine environment.

3.15. 3-phase energy meters

Class 1 type kWh meters for energy measurements with digital display
and networkable under a modbus protocol. Should be operating at
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370V - 430V, 50Hz ± %. Operating environment 0°C to 60°C and 0 to

100% RH. Internal lithium battery lasting over 3 yrs. Should comply
with IEC 62052-11, IEC 62053-21, IEC 62053-23.
3.16. 3-phase power analysers
Class 1 type power analysers for measurements of V, I, PF, kW, kVA,
kvar by phase and total measurements with digital display and
networkable under a modbus protocol. Should be operating at 370V -
430V, 50Hz ± %. Operating environment 0°C to 60°C and 0 to 100%
RH. Internal lithium battery lasting over 3 yrs. Should comply with
IEC 62052-11, IEC 62053-21, IEC 62053-23.

11. BUILDERS WORK DRAWINGS

The Contractor shall prepare all necessary shop drawings, schedules of

equipment, wiring diagrams, including internal diagrams for items of
equipment and diagrams showing the inter-connections between different
items.

1. The Contractor’s workshop drawings shall be prepared generally to a scale of 1:100 for all
general layouts and 1:50 for all sections and room layouts, taking account of the following and
the information required for Record Drawing purposes.

The Contractor is responsible for ensuring that the drawings: -

(a) Conform the information given on the Architect’s and Consultant Engineer’s drawings.
(b) Take into account other trades.
(c) Take into account future maintenance of the installation.

The Contractor shall note that the cutting or drilling of any hole in the
structure will not be permitted without the prior written permission of the
MEP Consultant. Any such penetration, fixings or work not specifically
indicated on the drawings will be deemed to be included in the Contractors
work.

The Contractor’s workshop drawings shall be submitted for examination by

the MEP Consultant in accordance with an agreed programme. The
programme shall allow a reasonable time for examination progress which
shall include: -
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(a) Issuing of all drawings to the MEP Consultant or Project Manager / Engineer.
(b) Comments to be collated by the MEP Consultant or Project Manager / Engineer and
one copy returned to the Contractor.

Submission of drawings shall be planned to be uniformly distributed over the

period available for drawing production and shall avoid peaks.

The Contractor shall arrange for a full set of white prints of installation
drawings to be kept on the site showing the progress of all work in connection
with the contract. Such prints shall be kept up to date to incorporate all
modifications to the installations to enable “as installed” record drawings to
be available at practical completion. The progress drawing shall be available
for inspection at any time by the MEP Consultant or Project Manager /
Engineer.

12. AS – BUILT DRAWINGS

1. At the time of the hand-over of the installation the Contractor shall provide sets of
fully detailed “as installed” record drawings (prepared using Auto CAD format) of the
whole works, together with full working, operating, and maintenance instructions
(required number of copies described elsewhere).

2. The drawings are to comprise: -

(i) General arrangement drawings of all installations to an appropriate scale.
(ii) Flow diagrams of all services (not to scale)
(iii) Line diagrams of control systems (not to scale)
(iv)Existing services connected to the project scope of work

3. The drawings are to indicate the colour coding, labelling, and identification of
all services and must give full working details of the size, loading duty and
capacity of each item of plant and equipment. The drawings must also clearly
indicate the location and type of vents, drains, valves, dampers and test points.
The line diagrams of control systems must indicate the type, location, and
function of each component together with all inter-connecting pipework, all
terminal connection reference numbers or letters on the actual component.

1. In addition to the record drawings, the Contractor must obtain and provide two
(2) sets of manufacturers detailed drawings of all items of plant and equipment
suitably titled and with drawing reference numbers added.
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2. The preparation of the drawings is to proceed during the installation of the

works as each section is completed. To ensure this requirement the MEP
Consultant is to be allowed to inspect the drawings on request.

3. All contractual drawings and documents issued by the Contractor on the

Project to be in English.

4. Generally all drawings must be prepared electronically in AutoCAD format in

English; manually prepared drawings and handwritten text are not permitted.
Only standard drawing sizes are permitted i.e. A0, A1, A2, A3, A4 (no other
drawing size will be permitted unless this is approved in writing by the Project
Manager/ Engineer); a drawing legend must be provided for every drawing
and the format layout and size of the title box must be approved by REP
before the submission of any drawings. Note also that a blank space must be
left on every drawing (of a size agreed with the Project Manager/ Engineer)
for the Project Manager/ Engineer’s ‘Shop Drawing’ chop/stamp.

5. Generally for all Drawings and documents the following copies are required:-

‘For Approval prior to issue ‘For Construction’ or As-Built’

- 2 paper copies

‘For Construction’ issue

- 4 (this quantity may be altered by the Project Manager/ Engineer to
suit the number of recipients) paper copies (in colour)

As-Built’ issue
- 4 paper copies (in colour); full size
- 4 paper copies (in colour) reduced to A3 size and bound into booklets
complete with covers identity the Project, date and description of
information.
- 4 copies of Auto CAD drawings on CD-Rom (CD-Rom to contain drawing
index inside CD-Rom; format, identification label on CD-Rom box cover to
be approved by the Project Manager/ Engineer.
- 4 copies of drawings saved on a CD-Rom as A3 set of drawings in Acrobat
PDF format.

2. OPERATION AND MAINTENANCE MANUAL

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1. The working, operating and maintenance instructions are to take the form of a manual in
which is described the layout and function of the systems, reduced scale reproduction of the
“as fitted” record drawings, schedules of components comprising each and every item of
equipment including manufacturers name, reference and serial number and operating and
maintenance instructions based on the manufacturers standard instructions amplified where
necessary. This manual will serve as an aid to maintenance management and must be a
functional document, not merely manufacturer’s glossy promotional literature.

2. The format and contents of the manual must be subject to the approval of the MEP
Consultant/ Project Manager/ Engineer and the Contractor must prepare a draft list of
the Contents and submit same to the MEP Consultant for approval prior to binding up
the finished manuals. The approved manual will be provided two weeks prior to the
date of practical completion.

3. The information must be clearly presented to give a data record of the installation and
plant together with a descriptive schedule of maintenance procedures. Information
will be specific to the project and not contain irrelevant materials.

4. The manual will be produced individually for each particular specialist part of the
contract. These in turn will form part of the complete maintenance manual issue.

5. The Contractor shall supply a ring binder with a clear plastic external pocket. Within
this pocket shall be inserted a printed card giving the name of the contract, title of the
manual and date. The spine shall also have a clear plastic external pocket with the
same information as detailed above.

6. All contents of the manual shall be stored in clear loose leaf folders, including the
record paper drawings. Allow for proprietary plastic sleeves to hold the As-Built
drawings recorded on CD-Roms complete with drawing index/register

7. The binder shall contain the following in sectionalised form: -

(i) Title flysheet giving Contractors name, address and telephone number.
Also to be included are the names addresses of all Consultants.
(ii) Description of the installation giving a schedule of all equipment, their
manufacturer, manufacturers address and catalogue number together
with technical documents.
(iii) Operating procedures
(iv) Commissioning data and testing and inspection certificates/protocols
signed by the Consultant Engineer, Hotel Engineer and the MEP
Consultant.
(v) Manufacturers test certificates on all factory built assemblies.
(vi) Sub systems inspection certificates
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(vii) A schedule recommending the periods of attention and maintenance,

etc. to be given to each independent item of plant in accordance with
the manufacturers recommendations. This schedule is to be formed
under the following headings: - Preventative maintenance: daily,
weekly, monthly and annually
(viii) Wiring diagrams (as necessary)
(ix) Record (as fitted) drawings
(x) Originals and copies of all guarantees/warranties
(xi) Detailed list of materials/spare parts handed over for future
maintenance (signed by representative of Project Manager / Engineer
and Hotel Engineering) and list of the suppliers
(xii) Main Contractor’s handover protocol
(xiii) Other hand over protocols that are relevant
(xiv) Engineer’s Practical Completion Certificate

8. The description of the installation must be a carefully and logically written description
including a comprehensive and complete description of the control system in detail.

9. Generally all Documents must be prepared in Electronic format (either saved in

Word, Excel format or scanned/converted to Acrobat PDF format) with the following
copies required:-

- 4 paper hardcopies (in colour) and bound into booklets complete with
covers identifying the project date and contents of the Manual.
- 4 paper hard copies (in colour) loose leaf and installed in good quality
lever arch binders to act as Hotel Engineer’s ongoing Operation and
Maintenance Manual which Hotel Engineering staff will add to and
manage.
- 4 copies on CD-Rom in Acrobat.pdf format (CD-Rom to contain
document page index inside CD-Rom; format identification label on
CD-Rom box cover to be approved by the Project Manager / Engineer.

3. CONTENTS FOR A EMPLOYER’S OPERATION AND MAINTENANCE

HANDBOOK

1. The following is a list of information which should be included in the Operation and
Maintenance Handbook. The degree of detail will be determined by the nature of the
project and the purpose for which the handbook is intended. In many cases it will
form part of the Hotel’s Health and Safety File.

(i) Sources of information.

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This will be a directory and compilation of schedules. It should

include:
- A description of the building suitable for publicity material,
including design objectives and philosophy;
- Photographs taken during construction and on completion (dated and
referenced);
- Names and addresses of consultants and their respective
contributions;
- Contract information, including key dates;
- A list of statutory authorities concerned, with copies of
consents or approvals obtained;
- A list of subcontractors and suppliers, with names of contacts
including details of e-mail addresses, web pages, office telephone / fax
and mobile telephone numbers.
- Details of emergency contacts;
- A list and details of the location of materials which might be
considered injurious or hazardous under certain circumstances;

(ii) General maintenance guidance.

General maintenance might include a clear introductory statement on

the obvious but often overlooked importance of regular maintenance.
In common with all man-made objects, buildings start to deteriorate
from the time of completion, and regular programmed maintenance is
essential. Other items included should be:
- instructions for regular cleaning;
- a general maintenance guide chart;
- general maintenance instructions (which should include
reference to safe systems for maintenance work incorporated
into the design);
- general maintenance log sheets for completion by maintenance
staff or in-house or contracted engineers;
- details and description (i.e. asset sheets) of fittings which might
need regular replacement.

(iii) Services and specialist maintenance.

This might include:
- a services maintenance guide chart, including timing and
frequency;
- details of fittings for routine replacement;
- maintenance log sheets for completion by staff;
- a list of drawings which accompany the manual.
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4. BID SUBMISSION

1. Following components shall be included in the offer;

- Design Specification
- Process Description
- Technical specifications
- Bill of Quantities
- Terms and Conditions
- Warranty statement
- Schematic Diagram
- Required civil works
- Manufacturers Technical catalogues for the equipment proposed
- Chemical requirement for plant operation
- Power Requirement

5. MINIMUM REQUIREMENTS FOR LT POWER DISTRIBUTION PANEL

BOARDS PRACTICAL COMPLETION

1. The following is the minimum requirements which the Project Manager / Engineer
requires the Contractor to comply with before the Extra Low Voltage Systems
Installation for the Project can be considered by the Project Manager / Engineer as
‘Practically Complete’.

(i) LT Power Distribution Panel Boards Installation works have to be completed,

tested and commissioned (and witnessed as necessary by the Engineer, Hotel
Engineer and MEP Consultant) to the satisfaction of the Project Manager/
Engineer.

(ii) All snagging / defects lists must be addressed to the satisfaction of the Project
Manager/ Engineer.

(iii) A full set of "As Built" drawings inclusive of any comments must be
completed to the satisfaction of the Project Manager / Engineer:-

2. In order to obtain the Project Manager/Engineer’s approval the Contractor is

reminded that two complete set of “As Built” drawings are required to be submitted
formally to the Project Manager/MEP Consultant for their comments and approval
prior to the necessary final copies being prepared.
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3. The Contractor should note that all drawings, must maintain the same references to
areas throughout i.e. the floor reference, room name and unit number and this must
correspond to the same areas on all drawings from all disciplines.

(i) A detailed Drawing Index is required to show all drawing titles, drawing No.s
and drawing revisions and what drawings have been superseded / destroyed.

(ii) Test certificates for all pieces of equipment / systems.

Note: - These should be complete with the necessary signatures from

independent third parties such as the Fire Brigade, as necessary

(i) All drawings, information and documents for this contract, MUST be issued
in English.

(ii) The Contractor to prepare a programme for training the Hotel’s Maintenance
staff (with the agreement / cooperation of the Hotel Director of Engineering)
on the various Extra Low Voltage Systems installed; the contractor to allow
for arranging to bring in outside experts as necessary, to help teach the use /
operation of same. Staff training to be carried out in English.

(iii) All O & M (Operation & Maintenance) manuals to be completed and

approved by the Project Manager/ MEP consultant/Engineer.

4. Refer previous clauses which clearly identify the complete requirements of the
Operating and Maintenance Manuals and how this is to be coordinated with the As-
built Drawings.

5. The format and number of copies for all O & M manuals must be in an agreed
"standard" format. These must be prepared in English, any manufacturer’s
information and / or technical issues must be in English and should they be issued by
the supplier in another language to the installer, they MUST be accompanied by a
CERTIFIED translation into both English and Singhalese. This is critical as the
manufacturer’s warranty period as this is dependant on the correct servicing of their
equipment according to their specific instructions. The Contractor to arrange to meet
with the Project Manager/ Engineer’s Representative to discuss / agree on format.

(i) Asset sheets. I.e. for any & pieces of kit / equipment, all the technical details
appertaining to it should be listed.
Ex.;-
 Manufacturer.
 Serial Number of above.
 Tag Number of the above.
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Note: - These asset sheets should all be in a format agreed with the Project
Manager/MEP Consultant i.e. to ensure the presentation of information on
equipment within the building, supplied by many different contractors is in the
same uniform format.

(ii) All signs relating to the MEP Equipment Installation must be erected by the
Contractor e.g. danger (Voltage), warning (Access Prohibited) & caution signs
(Hazardous Chemicals) to any M/E plant rooms/doors etc. This is deemed to
be included in the Contractor’s price.

6. DETAIL WORKING/ SHOP DRAWINGS AND PARTICULAR

SUBMITTALS

1. Shop drawings for Panels, Submittals shall include installation and wiring diagrams and
instructions for installation, operation and maintenance.
2. After shop drawing review and prior to ordering the Tenderer shall furnish samples. Such
samples shall be kept with the engineer until the completion of the work.
3. Submittals shall include testing and commissioning procedures for the specified system,
including report forms that will be provided in a final commissioning report.

7. TESTING OF INSTALLATION AND COMMISSIONING OF

INSTALLATION

19.1. Testing
Testing shall be carry-out as following categories

I. User Acceptance testing

II. Integration testing
III. Final Testing
1. The testing programme with detailed test procedures and schedules for the work carried out
shall be submitted to the consultant by the contractor 28 days prior to the commencement
date.
2. Testing shall be carried out as work progresses according to the testing programme approved
by the consultant.
3. Tests shall also be conducted as and when instructed by the consultant in accordance with the
specifications or the relevant standards.
4. Tests shall be conducted as follows:
i. When such tests are required under the conditions of contract
ii. When it is impossible to certify that the performance conforms to the requirements
stipulated in the conditions of contract or specification.
5. Further testing and associated work shall be conducted as follows at the contractor’s expense:
i. Retesting or additional testing or inspections made necessary by unsuccessful test
results.
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ii. Repairs or replacements of work damaged by above specified re-testing or additional

testing.
iii. Repair or replacement of work which fails to comply with specified test or inspection
requirements.
6. Testing and inspections shall be conducted with the presence of consultant and a written
notice of testing shall be given by the contractor at least 7 days prior to the testing.
7. The contractor shall promptly submit test reports in an approved format to the consultant.
8. Unless otherwise specified in the Employer's requirements, the contractor shall submit a test
report to the consultant together with a request for approval of the tested item concerned. The
test report shall contain test specimens (where appropriate), a record of the tester’s name and
status, date of test, details of the material, plant, equipment or system tested, nature of the
tests and conditions under which the tests were carried out, parameters tested, testing
equipment used, test results and any other information the contractor or consultant consider
necessary to support his application for approval.
9. Any requested certificates of compliance with the standards shall supply to the consultant by
the contractor.
10. The contractor shall set up and maintain a testing record file containing the contractor’s test
reports and certificates of compliance. The testing record file shall be available for reference
by the consultant whenever necessary.
11. The approval of the consultant or the passing of any inspection or test shall not prejudice the
right of the consultant to reject the plant, equipment or material if it does not comply with the
specification when installed.
12. The contractor shall provide sufficiently qualified personnel, materials, equipment and
consumables for testing.
13. Particular testing shall be carried out according to the requirements of the specification.
14. Testing of materials and workmanship for establishing compliance with the requirements of
specifications shall be performed at the site.
15. Factory test results shall be submitted for each item.

7.2. Commissioning

1. After all Work is completed, and prior to requesting the commissioning report specified in,
here after known as the Acceptance Test, Contractor shall conduct a final inspection, and pre-
test all equipment and system features required for project. Contractor shall correct any
deficiencies discovered as the result of the inspection and pre-test.
2. Contractor shall submit a request for the Acceptance Test in writing to the client with a copy
to consultant. The request for Acceptance Test shall be accompanied by a certification from
Contractor that all work is complete and has been pre-tested, and that all corrections have
been made.
3. During Acceptance Test, Contractor shall demonstrate all equipment and system features to
the consultant. Contractor shall remove covers, open wiring connections, operate equipment,
and perform other reasonable work as requested by the consultant.
4. Any portions of the work found to be deficient or not in compliance with the Drawings and
Specifications will be rejected. The contractor shall prepare a list of any such deficiencies
observed during the Acceptance Test with the guidance of consultant and employer.
Contractor shall promptly correct all deficiencies. Upon correction of deficiencies, Contractor
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shall submit a request in writing to client with a copy to consultant for another Acceptance
Test.

8. HANDING OVER

20.1. As Built Drawings

After completion of the project the contractor shall handover three sets of A1 size hard copies & 3
sets of soft copies in a CD (consisting of PDF version) of As Built drawings to cover the entire
installation incorporating all the changes / revisions.
8.2. System Information
Tenderer shall handover all licenses purchased, software configurations, usernames and passwords
(with full rights) of all the Systems to the authorized person nominated by the Employer and
Consultant.

8.3. Manuals and Technical Catalogues

Operation and maintenance manuals and relevant technical catalogues of equipment used in the
system shall be handed over in triplicate.
Provide three (3) complete printed operational manuals in a format as provided by the equipment
manufacturer. Instructions shall be simplified to permit operation of the system by non-technical
personnel.

9. TRAINING
21.1. Generally
1. Prior to the commissioning of the systems, the contractor shall arrange suitable technology
transfer programmes for the Employer’s operational, maintenance and technical staff to
ensure that they are fully able and qualified to execute all functions related to the operations,
repair and maintenance of Terminal Equipment, all other equipment and Systems provided
under the Contract. The Works shall not be considered complete for the purposes of Taking
Over until such Technology transfer programmes have been completed.
2. Technology transfer programmes shall cover the following:
a. Systems operation and control.
b. System and Plant maintenance and repair, replacement and configurations.
c. Recording and reporting.
d. Emergency operation procedure.
e. Maintenance management procedures.
f. Inventory and store control systems.
g. Safety.
h. Infrastructure facilities
i. Certified Training
3. Technology Transferring programs shall include transfer of knowledge to selected
candidates as future trainers so that when qualified by the Tenderer and with materials
provided by the Tenderer, such candidates will be able to transfer of knowledge in future
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to new set of candidates to operate, repair and maintain all Systems provided under the
Contract.

9.2. Technology Transferring Programme/ Manuals

i. The Tenderer shall prepare a comprehensive programme for each item or system
together with comprehensive manuals containing full course notes, reference material and
timetable at least two (2) months before the particular training is to commence and submit
this to the engineer/consultant for review and consent.
ii. The training manuals and all technical literature shall be prepared in the English language
(Tenderer shall contact the Employer and confirm the language).
iii. Programme shall include the following components:
a. The training Courses on general principles with overall objectives for each
system.
b. The training shall be sequential and each level completed before moving to the
next.
c. Planned lessons with general guidelines for the items containing performance
objectives.
d. The lesson plan shall be divided into such major activities as operation,
maintenance, and repair etc. process.
iv. The Tenderer shall use visual media as much as possible throughout the training.

10. WARRANTY, MAINTENANCE AND SUPPORT

22.1. Warranty
1. Original Equipment Manufacturer (OEM) Comprehensive warranty shall be provided for a
period of three (03) years from the date of handing over. It shall include free maintenance
service, free provision of spare parts, tools, etc. This condition shall also apply towards the
software delivered by successful Contractor along with the system.
2. All cabling works (passive) shall have 20 years system warranty issued by the manufacturer.
10.2. Maintenance and support
1. The Tenderer shall provide the Aarah 3 months free onsite maintenance service with technical
representative from the date of handing over and such service include troubleshooting, repair
and replacement of all equipment, parts and spares as and when required within 04 Hours.
2. Technical Support: System Integrator / OEM, would enable onsite support for the period of
at-least 03 months after the go-live date of the property, by deputing at least One technical
executive onsite (9AM to 6PM), Monday to Saturday. (Preferably one of the resource, which
was involved in the execution of the project). The System Integrator / OEM should have
support personnel / office based in Maldives for all GPON active equipment. This is to make
sure no down time on the network for the said Hotel.
3. The provision of all consumables, lubricants, spare parts, and replacement parts shall be
maintain as required.
4. In the event that maintenance, repair or call out services are made necessary by abuse, misuse
or other causes beyond the control of the Tenderer, the Tenderer shall provide such
maintenance and repair and call out services and the Tenderer shall be reimbursed his
reasonable authenticated cost by the Employer.
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5. The Tenderer shall remain responsible for the effective and efficient performance of the
Systems with the all equipment for the maintenance and repair thereof throughout the
Contract Period.
6. The Tenderer shall provide telephone hotline support for the Employer throughout the
maintenance period and Tenderer shall undertake to answer all questions on all technical and
non-technical matters of the Systems informed by nominated persons of the employer.
7. The Tenderer shall undertake to install new releases of all software packages installed under
the Contract within warranty period at no extra cost. Every installation shall be preceded by
installation on a test site. The Employer shall validate the new functions over a period of time
and after receiving approval the Tenderer shall install and test
8. The Tenderer shall properly maintain the maintenance register up-to-date, which shall be used
to log all adjustments and any repair works with all maintenance information, during
maintenance period.
9. Tenderer shall ensure and have capability to arrange maintenance on Multimode fiber within
8 hours during warranty period as and when required.
10. Vendor shall ensure the availability of a replacement OLT unit delivered to the resort within 6
hrs - 24 hrs in case of a complete OLT failure during the warranty period (3 Years).
Recommended to keep a backup OLT unit at a suitable location (preferably in Male or close
to Aarah resort). Vendor shall forward the method/process of handling a total OLT unit
failure.

10.3. Contractor's Proposal

1. Tenderer shall follow the format for the Bills of Quantities given with these documents.
2. Tenderer may add any other items to the preliminary Bill, are not included in the BOQ if he
has identified as required as with proposed brands and models.
3. The Cost of design / design modifications shall not be priced separately and shall be included
with the proposed rates / amounts.
4. Tenderers Price for each item of work shall include for cost for builders work such as, making
and closing up holes, openings & block outs, drilling, boring, anchoring, chasing covering up
etc., including restoring all finishes and the like to the entire satisfaction of the Engineer. In
the tender documents, if any materials/ fittings are described by using a trade name, it is only
for the purpose of indicating the minimum level of quality and standard required.

11. GENERAL CONDITIONS TO THE TENDERER

1. The construction period is 9 months:-

The Tenderer shall agree to complete the entire work included in this tender within 270
Days from the date of commencement stated in the Letter of Acceptance.
2. Guarantee/Defect liability period: -
The OEM through his System Integrator should guarantee for the works / items executed /
supplied by him from manufacturing / engineering defects and bad material /workmanship for a
period of 1 year from the date of acceptance by the employer. During this period if any
replacement of items and / or repairs / rectification is needed, he shall make the same free of
cost
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3. Quality Assurance Certification ISO 9001: 2008 or equivalent quality assurance certification
is preferred.
4. The Contractor shall prepare the programme considering the master programme for
Construction and the applicable time targets for other Contractors works at site
5. All brands and models in the Tender shall have product life time (End of Life) of 5 years
ahead from the date of handing over (Shall produce written evidence from manufacturers).
6. All the brands/ makes shall have minimum of three (03) years service history in Sri Lanka or
10 years internationally.
7. Tenderer shall submit manufacturer authorization letters for proposed all brands/ makes.
12. EXAMINATION OF TENDERS AND DETERMINATION OF
RESPONSIVENESS.
1. The employer’s reserves the right: to change the quantity and specifications and also to accept
or reject any or all the tenders in full or in part without assigning any reasons whatsoever, and
the decision of employer in this regard will be binding on all the bidders. Tenders not
complying with any of the provisions stated in this tender document are liable to be rejected.
Management/Consultant of the employer reserves the right to accept or reject any tender
without assigning any reason and does not bind himself to accept the lowest tender.

2. Selected supplier must agree: to supply all the technical details, service and user manuals to
the employer at free of cost.