1.
What factors that are
important to consider for
preparing personnel planning
and
2. recruitment
WRITTEN TEST
HUMAN RESOURCES ASSISTANT
Grade 4
Instructions:
a) To be completed in 90 minutes
b) Do not write your name anywhere in the test paper, and do not write anything that would
identify you to ensure being anonymous to the test scorer
c) Write your responses using Arial 10, Italics
Good luck!
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1. What is HR’s end to end process? (10 points) and in your opinion, what makes an HR
unit effective in performing these processes? (5 points)
2. In your opinion/experience - What should be kept in HR files? and why you think so? 10
points
3. Create a timeline by plotting the step-by-step process to hire a staff for a local position
(25 points).
1| WRITTEN TEST – Human Resources Assistant, G4
As an HR Assistant, interpretation and implementation of HR policies are crucial for any HR
position. Following the below scenario, draft your response in an email format (max 500
words).
4. Write an email to your supervisor to inform him that in one of the interviews you
organized, you noted that the Programme Manager, Mr. Ibrahim is not observing the
allotted duration for the questions as he has been elaborating the interview questions
particularly on the technical questions as if almost coaching his preferred candidate, Ms.
Salma (15 points).
2| WRITTEN TEST – Human Resources Assistant, G4
5. Prepare a response email to the below email. As per the written test and interview
result, he is the selected candidate, and the recruitment document has been signed by
all panel members and already on queue for final approval of the Chief of Mission. (15
points)
Dear IOM recruitment team,
Thank you very much once again for letting me participate in the written test and
interview the other day. I would like to know if it is possible to know the result as I have
received another job offer with another company today. I prefer to work with your
organization, but I also don’t want to lose the current offer of this company if I am not
the selected candidate for IOM.
I hope for your kind understanding. Your response will greatly help me do a sound
decision.
Best,
Jahani Shah
6. As you will be the focal for HR statistics and report, Ms. Clara David, The Chief of Mission
approached you to request the usual HR statistics which she needs for the project she is
negotiating with the Government. However, she asks you to adjust the staff numbers to
make the figures more impressive and as it will help our organization to stay well-
funded. She informed you there is no need to discuss it with your supervisor as she has
already discussed it with the Head of HR and Resource Management. How would you
handle this situation and send an email response to Ms. David’s request (20 points)
3| WRITTEN TEST – Human Resources Assistant, G4
