Internship Report

Universityof Management and Technology

Submitted by: MHK

Roll no: 029 (Morning)
Department: Institute of Information Management
From: October 2023 to November 2023
External Supervisor:

Dr. Zaheer Ahmad

Chief Librarian Officer/Head Learning Resources Center at
University of Management and Technology Lahore

Sign.

Internal Supervisor:

Prof. Dr. Shafiq Ur Rehman

Institute of Information Management, University of Punjab

Sign.
 Acknowledgement
At the very beginning, I would like to express my deepest gratitude to
the Almighty Allah for giving me the ability and the strength to finish
the task successfully within the schedule UMT time.
This report “Internship in UMT Main Library” A report has been
prepared to fulfill the requirement of Master’s degree. I am very much
fortunate that I have received sincere guidance, supervision and
cooperation from various persons.
I would like to express my heartiest gratitude to chief librarian Dr.
Zaheer Ahmad and my supervisor, Muhammad Shahbaz Senior
Librarian in UMT Main Library, for his continuous guidance,
encouragement, and patience, and for giving me the opportunity to do
this work. His valuable suggestions and strict guidance made it possible
to prepare a well-organized report.
I am also indebted to Acting Librarian of UMT Main Library, library
officers and staffs for their co-operations, suggestions and guidance to
complete the internship program.
Table of contents:
 UMT History
 UMT Libraries

Sections:
 Cataloguing
 Thesis arrangement
 Circulation
 Acquisition
 Technical Services
 Classification
 E-Databases/ Library Databases
 Reference
 Personal Collection
 Weeding
 Book Shelving
 Conclusion
 UMT History

UMT is a project of the institute of leadership and management (ILM)

trust, established in 1990. ILM became an independent degree-
awarding institution. UMT is a project of the institute of leadership and
management (ILM) trust, established in 1990.
ILM became an independent degree-awarding institution following the
grant of charter in 2002 through an act of the provincial assembly of
the Punjab, the largest provincial legislature of Pakistan.
After the award of charter, it was first named institute of management
and technology, however, on June 16, 2004, IMT was renamed the
university of management and technology through the passing of a
similar act by the Punjab assembly.
 Cataloguing section

In this section I learn Cataloguing.

What is cataloguing?
A library catalogue, thus, lists documents forming the total
holdings or a part of the holdings of a library. The use of the resources
of a library depends to a large degree on the quality of its catalogue .
Types of cards:
 Para graphic card /author card
 Title card
EIGHT AREAS OF DESCRIPTION
 Title and statement of responsibility
 Edition area
 Material specific detail
 Publication, distribution area
 Physical description
 Series area
 Note area
 ISBN
MAKING CARDS
Practice cards: I made manual card as a practice
Assignment: Make the cards and added entry on Koha
LEARNING POINTS:
 CHIEF SOURSE OF TITLE
 STOCK TAKING
 TECHNICAL READING OF BOOK
  RUNNING TITLE
 ACCESS POINT

Automation:
 Marc record
 Copy cataloging

Creating:
 Barcode
 Spine
 Book cards

Thesis Arrangement Section

In this section, I learned

 How to Arranged thesis into shelfs
 Arranging book cards
 Conversion of thesis into system through CDs

Circulation
I learned circulation service:
Library circulation or library lending comprises the activities around the
lending of library books and other material to users of a lending library.
In Circulation service:
 Web address
 Book search
  Membership (Digital by self and Form hardcopy)
 Temporary issue
 Book issue
 Book return
 Clearance/FT-final transcript
 Reports
 Excel formatting
 Semester freeze
 Unfreeze
 Leaving university
 Program change
 Refund
 Re-admission
 Re-new books
 Sending messages to faculty for overdue
 Receipting overdue fines

Web Address:
Postal address (University of Management and Technology C-II, Johar
Town, Lahore)
Department web address (https://www.umt.edu.pk)
Library web address (https://library.umt.edu.pk)
Library Catalog web address (https://lrc.umt.edu.pk)
 Acquisition
In which I learned what's the meaning of acquisition?
“To Acquire Something” I learned Purchasing is not a definition of
acquisition it is kind of acquisition.
Kinds:
1. By purchase
2. By exchange
3. By donate/ gift
Which material I can acquire:
 Book
 Journal
 Magazine
 Newspaper
 Serial publications
 Database
What is ISBN?

ISBN stands for International Standard Book Number and is used for
books.ISBNs may be 10 or 13 digits. Print and digital formats carry
different ISBNs. ISBNs are a standard defined by the International
Standards Organization and are issued through national agencies.

How to arrange ISBN?

The 13-digit ISBN number is broken up into 5 parts that identify the
following:
1. Book Code Digits: The first three digits, “978” indicate that this
string of numbers is for a book ISBN.
2. Language of the Book: The language for an English version is
identified with an “0” or “1”
3. Publisher
4. Book title, Edition, and Format: The six-digit series represents the
title of the book.
5. Check Digit: “0” is the last digit and is known as the “check digit.
UMT- Law Library Journals
Description of Foreign and National Law Journals available are given
below.

Sr.No Journal Names From To

1. The All Pakistan Legal Decisions [P.L.D] 1947 2016
2. Planning and Compensation Reports 1949 1966
3. Current Law Year Book [C.L.Y] 1952 2007
4. Pakistan Tex Decisions [P.T.D] 1959 2014
5. Pakistan Labor Cases [P.L.C] 1960 2014
6. The Supreme Court Monthly Review 1968 2016
[S.C.M.R]
7. Pakistan Criminal Law Journal [P.Cr.L.J] 1968 2014
8. Property and Compensation Reports 1968 1999
9. Pakistan Law Journal [P.L.J] 1974 2014
10. Housing Law Reports 1981 2005
11. Karachi Law Reports [K.L.R] 1982 1988
12. Pakistan Supreme Court Cases [P.S.C] 1983 2014
13. Pakistan Tax & Corporate Law [P.T.C.L] 1983 2015
14. The Monthly Law Digest [M.L.D] 1984 2016
15. Civil Law Cases [C.L.C] 1984 2016
 16. Key Law Reports [K.L.R] 1989 2014
17. Yearly Law Reporter [Y.L.R] 1999 2016
18. Pakistan Company & Tax Law Reports 1999 2014
[P.C.T.L.R]
19. Corporate Law Decisions [C.L.D] 2002 2016
20. Pakistan Annual Law Digest [P.A.L.D] 2002 2013

I found different Publishers:

 Routledge
 Wiley
 CRC Press
 Pearson
 Oxford University Press
 Sage

Assignment:
 Online platform for book purchasing:
 eBay
 Amazon
 Wal-Mart
 Wiley

Assignment:

I learned about National Library of Pakistan

The National Library of Pakistan is the country’s national research and
library. It is located near the Red Zone in Islamabad and is a prime
resource for information and research. With more than 1 billion
volumes, it houses a wealth of information, which is available to
everyone. Its computer centers offer free Internet access.
National library of Pakistan decides the rate of books for importing
the library materials (like books journals magazine Literature) from
other country. National library of Pakistanchecks the dollar rate in
 interbank. After that National library of Pakistan take the average of
every currency rate and set for 3 months. In year National library of
Pakistan published 4 times of library rates after three months
(quarterly)

Library Rates:

Technical section

Technical section:
In this section I learn
 Stamping
  Accessioning

Write accession number into

 Verso page
 Secrete page
 Last page

Material Entry in Accession Registers:

 Accession books limited entry 5 thousand
 Per page we can enter 25 entries only
 In accession we enter book, thesis and donation books

Entries are under:

 Number
 Author
 Title
 Place & publisher
 Year
 Pages
 Size
 Binding
 Source
 Cost
 Vol or cop
  Remarks

Classification Section
Classification:
In this section I learned
 What is classification?

Library Classification or Classification or Book Classification or Bibliographic

Classification is the process of arranging, grouping, coding, and organizing books
and other library materials (e.g., serials, sound recordings, moving images,
cartographic materials, manuscripts, computer files, e-resources etc.)

 Classification scheme
A classification system uses letters and/or numbers (call
numbers) to arrange the books so that books on the same
topic are together. This arrangement results in
"serendipitous browsing:" you find one book in the catalog,
go to the shelf, and, an even better book is sitting right next
to it.
 DDC Volumes
The Dewey Decimal Classification (DDC), colloquially known
as the Dewey Decimal System, is a proprietary library
classification system which allows new books to be added to
a library in their appropriate location based on subject. It
was first published in the United States by Melvil Dewey in
1876.
 10 Main classes
o 000—Computer Science, Information, & General Works
o 100—Philosophy & Psychology
o 200—Religion
o 300—Social Sciences
o 400—Language
o 500—Science
o 600—Technology
o 700—Arts & Recreation
o 800—Literature
o 900—History & Geography
 Tables
There are seven tables in DDC.
Purpose of the DDC table
o Provide notation used to build specific class numbers. To a
DDC number defined or provided for in the schedules, the
classifier adds table notation to represent a subdivision of
the class.
o Serve only to extend schedule numbers; cannot be used
alone to classify an item.
 Number Building
 Number building in DDC normally takes one of three forms:
• adding from the tables in volume 1. • adding from special
tables in the schedules. • adding notation from other classes
in the scheme
 Practice to allocate DDC No. according to book titles.
Some Famous DDC Number:
Library science 020
Philosophy 100
Meta physics 110
Ethics 170
IR 327
LAW 340

LIBRARY DATABASES/E-DATABASES SECTION

LIBRARY DATABASES
In this section, I learned
 Koha administration
 Koha item type
 Policies apply on items
 Steps for making library physically and electronically
 Building/library
 Staff
 Books
 User
 Basic parameters
 Libraries
  Add new library
 Library code etc.
 Patron categories
 New category
 Category code

Reports
 Guided reports
 Create guided report
 Create from SQL
 Use saved

Advanced search

Authorities
Patrons

E-DATABASES:
UMT library has subscriptions to various electronic and online digital
resources to provide access to wide range of online collections related
to various academic disciplines.
 Scopus
 Aerospace Research Central
 Association of Computing Machinery (ACM)
 ASTM International
 Cambridge Journals
 Emeralds
 Hein Online
 IEEE Xplore
 IMF E Library
 J Store
  Pakistan Law site
 ProQuest
 Springer link
 Taylor & Francis Journals
 University Of Chicago Press
 Wiley Online Library
 Free Academic Databases and Search Engines
 Free Medical Journal
 Open Access Journal

Reference Section
In reference section I learnt how to deal with queries.
Types of queries
 Verbally
 E –mail /soft copy
Learn how to download books from free databases.
Databases:
 Pdf drive
 Zee library
 Libgen
 Sci hub

Check these materials before thesis submission:

 Title
 Registration no
 Supervisor sign
 Approval certificate or their sign
 Similarity report
  Acknowledgement
 Check all Pages
 References
 CD

PLAGARIASM CHECKING
 Using Turnitin software
 Attendance of magazines/Journal
 HEC Sommon Search

Personal collection:
UMT library has also personal collection of different personalities. UMT library
Lahore has also a very rich collection of reputed personalities. The world
renowned scholars donate their personal collections to UMT Learning Resource
Center. These are the resources which will not only be serving the UMT
community but also to the learning/research community, and the society as a
whole.

Such as:
 Khalid Humayun Collection
 Abdul Rashid Arshad Collection
 Ghazi Collection
 Aarfeen Lodhi Collection
 Aftab Mufti Collection
 Muhammad Salik Collection

Shelf reading
In this section, I learned how
Books are arranged according to:
Arrangements of books:
 Call number
 Author mark (cutter No.)
 Year wise
 Classification number
 Cutter number
 Accession number
 By year
 By volume number

Reading shelf’s
From class: 000 to 990
I did read and arrange shelf’s on daily basis at two hours.
Weeding
But on the other hand I arranged CDs and weed the audio caste, DVDs
and video tape. We found the 5 CDs among the 10000 CDs it’s a very
great task for us and interesting.

Conclusion:
I have learnt so much in this journey of internship. The outcome of
working at one of the best institutions is the best. Learned practically in
these fields. Get your hands on some of the new software. I had the
opportunity to work practically in every department, and I learned so
much from the supervisors. Internship is an integral part of the
Information science education. Historically the professions of
information science has considered internship as a primary means of
providing student opportunity to acquire knowledge, value and skills.
The whole staff is so good and cooperative and they teach so well. I
would like to say I had a great experience in UMT library while doing
my internship.

THANK YOU