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Uganda National Roads Authority

Civil Works for the Upgrading of Katine - Ochero

Road (69.3Kms) including the Construction of
Town Roads in Kabaremaido and Kalaki Towns to
Bituminous Standard

ICB Open: No. UNRA/WRKS/2023-2024/0001 1

CLARIFICATION NO. 4 TO THE BIDDING

DOCUMENT

Date: April 9,2024 ^_

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Page 1 of 9
 No. Reference Question UNRA's Response

1 Part 1- 1) ls the extended amount the result of 1. Yes.

Bidding multiplying the nominal quantity and
Procedures: the basic hourly rental rate?
Schedule of 2) ls the quantity of the nominal quantity 2. The Nominal quantity shall
Day work filled in according to the quantity be as provided in Series
Rates: 3. given in series 8000 of the BOQ? 8000 of the BOQ.
Contractor's
Equipment 3) Can the basic hourly rental rate be 3. Yes.
(Pe8) considered to include all overhead,
profit and administrative costs related
to the use of such equipment?
Part 1-Bidding When providing a grand summary that The grand summary that is
Procedures: exclusive of
upgrading of
Ochero- exclusive of Upgrading of Ochero-
t' GRAND Akampala road-16.6km, do we need to Akampala road-16.6km shall be in
SUMMARY BOQ list of series 1000 to 10000 accordance to the table provided
(EXCLUSIVE corresponding to grand summary table under Section lV: Bidding Forms;
OF excluding the Ochero-Akampala road- Grand Summary (Exclusive of
I
UPGRADING 16.6km? Ochero-Akampala Road-'16.6Km)
OF OCHERO- Page 103. of the issued Bidding
AKAMPALA Documents.
ROAD-
16.6KM)
(P103)
I

3 We kindly request you to clarify bellow NO.

issue regarding

lltl
Civil Works for the Upgrading of Katine-
Ochero Road (69.3Kms) including the
construction of Town Roads in
Kaberamaido and Kalaki Towns to
Bituminous Standard:

According to the Bidding documents

each bidder must submit the DBST
Surfacing works. Can Asphalt works be
submitted instead of DBST Surfacing
I Works?

4 Please refer to Bid Documents, Pre Bid Please refer to

the updated
Minutes and Share Point made available drawings in the link below;

l
with Bid information. On all of this, no
drawings regarding this Project have Jr"
been made available with the exception htt ps ://1 d ru. m slf/s! ArsW3G Kv K1F

Page 2 of 9

a(
-+
 of drawings for typical culverts, typical icMDSlAt)q0pp Zp A?e=lbAYs8
duct marker posts and typical type lll
house. ls it possible to have the project
drawings (plans, alignment, cross
sections, ancillary works) etc.

5 Section lX Part A- Contract Data. Where on the Bidders should know that The
PARTICULAR
I
Table: Summary of Sections (if any) is Table of Summary of Sections
Cond itions referred that "3 of the len th of the simply defines a part of the Works
(Pc) road is to be substantia llv com olete and specified in the Contract Data as a
I
to be made up of sections of the road as Section (ifany) for takeover
propos ed bv the Contractor within 180 purposes.
davs of the staft of Contract as a ooroved
The 180 days stated are simply the
b En ineer." Please confirm that
required timeframe from the start
there is a partial deadline, and if the
period of completion is 180 days. Note of the Contract within which the
Contractor may propose the said
that also in the same table is referred
that the Time of complelion is 60% of the
sections for the Engineer's
approval.
time for completion of the whole of the
works. Please clarify The "60% of the time for
completion of the whole of the
works" is the time for completing
I
the Works or a Section (as the
case may be) as stated in the
I Contract Data for takeover
purposes.
I
I

UpCRRotttC OF l Detailed Design for Ochero -

I I I
ocueno- AKAMPALA RoAD - lAkampala (16.6km) is expected to
I I I t0 0Xm." this serie
has 3 " Provisional I be completed in the first six (06)
I I Sums" but no item (s) to allow for I months after commencement and
profits as a
lContractor's overheads and ltherefore, detailed drawings
and
I
lpercentage over the Provisional Sums IBOQs shall be
provided then.
I
I as usually is used for Provisional Sums. lBidders should note that the rates
I Please clarify I
for similar work items provided for
| the main road BOQ shall apply.
|rl
7 The Bill of Quantities (BoQ) sheet I
Please refer to only the BOQs in
named "ko boq-UNRA original24-03-24" the issued Bidding Documents and
provided in the link as amended in Addendum No.1
I

(https://onedrive. live.com/?aulhkey=o1o2 1

I ALSL%SFkVykadgrvs&id=20DF7 I

Page 3 of 9

\4
 5D6B025486%2151 9297 &cid=20DF7 I
I
5D68025480) does not align with the
BoQ sheet outlined in the hard copy of
I

the Bidding documents (referenced from

I

Page 92 to Page 102), particularly in the

I

I
Grand Summary section. Moreover, it is
I
noted that several sections are missing
I from the provided sheet."

Daywork ln the Grand Summary, there is no Summary of Specified

Schedule; distinct category for 'Specified Provisional Sums in the Bill of
Daywork Provisional Sums,' and the calculation Quantities is for information
Summary: base figure (C+D) of VAT includes purposes only.
Summary of Provisional Sums that typically should be
Specified excluded
Please complete the Grand
Provisional
Summary (P9.102&103) as
provided in the issued Bidding
Sums in the
Documents.
Biil of
I Q uantities ln the lower section titled 'Summary of Summary of
I
Specified
Specified Provisional Sums' within the Provisional Sums in the Bill of
I

is for
I

Bill of Quantities, there is an entry: 'Total Quantities information

for Specified Provisional Sums (carried purposes only.
forward to Grand Summary (B), p )'
Kindly provide clarification on what is Please complete the Grand

tl
tl
Iro I
meant by'Grand Summary (B), p ' "

Please provide clarification on the

Summary (P9.102&103) as
provided in the issued Bidding
Documents.

YES.
distinction between the Daywork
Schedule (referenced from Page 92 to The bidder should
complete the
Page 98) and SERIES 8000: Day work schedule as provided in
DAYWORKS. Should the bidder the Bidding Documents and BOQ.
complete the Daywork Schedule,
considering it is already included in
SERIES 8000: DAYWORKS of the bill of
quantities?"

11 Please confirm whether the quantity in The quantity is confirmed as 125

'56.1 1 Weeding the grass when Ha as is clearly provided in the
established by topsoiling only' is 125 ha BOQs in the issued Bidding
or 25 ha Documents.

Page 4 of 9

F<
\
 12 I
Please confirm whether the service duct Please note that the provision for
diameter for streetlights is 150mm or street lighting is Solar powered
100mm. Additionally, there is
no lights with no requirement for
payment item for PVC pipes of this service ducts at the light pole
diameter in the Bill of Quantities. Should locations.
the cost of service ducts and their
The service ducts provided under
foundations be included in 58.01?"
BOQ item 22.23 are for other utility
services and the diameter required
is 200mm as provided in the BOQ.
Please refer to
section 2218
(Measurement & Payment) of the
"General Specifications for Road and
Bridge Works, January 2005" for
details of what is included in the bid
rate for service ducts.

13 Regarding 66.18 (a) (i)'Number plates at This will be a precast concrete

Box locations,' could you please specify culvert marker post labelled "CU"
the material of the number plates and cast in the ground. As detailed
the method of fixing? under Drawing A174/UNRA2008-
09-000 1 87 06/0 1 -33/T RC M/00 1

14 Bill ltem 21 18 Please clarify if the unit is m3 or m2 The unit of measurement shall be
Selected cubic metre (m3) in line with
Backfill section 2108 (Measurement &
material under Payment) of the "General
concrete-lined Specifications for Road and Bridge
side drains Works, January 2005"
compacted to
92% BS Heavy
density

15 Section lV: ln the fourth paragraph of form bid Please note that the text of the Bid
security "this guarantee will expire Security cannot be changed and
I

Bidding
(a)..........;and (b) ", the bank the Bid Security Format cannot be
I

I
Forms- Form
of Bid Security suggest change the words "and" to "or" amended as req uested

16 ln the fourth paragraph of form of bid The bid security validity shall
security, because there is no any place expire as clarified in item 18 of
can write the exactly expire date for the clarification No. 4.
bid security, therefore, bank the
I suggests to add the exact expire date or
(c ) on... (day) .

(month). .. .. . . . .(year)" on the last of this

Page 5 of 9

BA
 paragraph

17 Considering the volume of the requested NO further extensions are granted

equipmentand to prepare a at this time.
comprehensive technical and
competitive financial proposal, it is kindly
requested to examine the possibility of
l extending the bid submission deadline
for 20 days.

'18 Section ll:BDS Sinceit is a little complex to calculate For purposes of clarity;
tTB 18.1&19.1 the working days, can you kindly
consider to revise the ITB 18.1 to "The
ITB 1.2 (c) of the Bidding
bid Validity period shall be 180
Document, "day" means calendar
calender days" day unless otherwise specified as
'Business Day". A Business Day is
any day that is an official working
day of the Beneficiary. lt excludes
the Beneficiary's official public
holiday.

ITB 18.1 The bid validity period

shall be 180 working days. i.e. the
bid shall be valid to a day not
earlier than January 9, 2025

ITB 19.1 The Bid Security shall be

valid for 28 calendar days from
date of bid validity period i.e. the
bid security shall be valid to a
date not earlier than February 6,
2025

Irs I
Please provide the drawings of New Please refer to the Standard Detail
tt Jersey Barrier for New Jersey Barrier provided in
I
the updated link below;
I

I
https://1d ms/f/s !ArZUAmt dcd8 n9
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k Bvwv- RX KR o 2 C u -w
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20 Kindly clarify if item 45.05 "Precoating NO

second application of aggregate MC-30
Cut Please refer to the "General
Back Bitumen, Unit in Tonnes" of Bill Specifications for Road and Bridge
No.04, is a duplicate item of 41.0'1 "Prime Works, January 2005" for fudher
Coat details in regards to these ltems.
(a) MC-30 cut-back bitumen 1.01/sqm, Unit

Page 6 of 9

F(
*
 I in Ltr" of the same Bill No.04. I

21 I Please clarify if the following items include

I design and build
I

Section 9100:Upgrading of Ochero-Akampala Road

Ochero-Akampala Road is
expected to be designed within the
20.o'l Provisional Sum for miscellaneous first 06 months after
drainage works lo be carried out on
Ochero-Akampala at the direction ol
commencement. Detailed
the Engineer r Drawings and BOQs shall
Provisional Sum for miscellaneous
earthworks and gravelling, pavement
therefore be provided then.
30.01 layers to be carried oul on Ochero- Bidders should note that the rates
Akampala at the direction of the for similar work items provided for
Engineer the main road BOQ shall apply.
Provisional Sum for miscellaneous
surfacing works and signage to be
I

I 40.01
carraed out on Ochero-Akampala at the
direction of the Engineer I

22 BOQ We have found that the quantities of the

following items are significantly beyond
I

I
the normal. Please confirm if the
I
I quantities are correct. I

No. Item Unit Quantity

IYES.
I

22.03(b)(i)
I
600mm diameter m 2.400 | ftrequantlties are confirmed as
in the BOQs in the issued
f I ctass tslao concrete in] I
I I nrovideA
eiaoins Documents.
I ,r.orr^, I cn." n culvert oeooing, [r. a*rl I
| | screeds, haunching and I

I
the encasins tor pipes,
I I
includins formwork
I

i I I

23 08(aXi) Concrete Class 25120 to m3 8,098

inverts
To sides with formwork o
50,063
23.09(b)
both interni M2 |

I
and externi
faces (eac
face
measured)
Rectangular concrete J I

,, Drain Covers o. r sm x
f
]No
"''''' 0.5m x 0.9m: inclusive
I

I
35.400

of steel welded mesh I

1 reinforcement and I

Page 7 of 9

k$
 haunch ing concrete

25 0r(bxiia) Grouted stone

1,, | 4e,254
pitching 250mm thick
25 02(b) Dumped riprap m3 14,550
|
zs oaral Cast insitu concrete M3 ,t,a*
I pitching (C30 Cast-insitu
concrete and '100mm I

I
thick) |

25.05 lConcrete edge beams M3 4,152

I rczsrzot
tat Garvanized
I

sz ot

23
I I l" I a,sso

Please provide quantity for the following laboratory

r
l

equ ipment;
Penetration of Bituminous
Table -C1410/5: EQUIPMENT AND APPARATUS TO BE Materials
PROVIDED FOR THE ENGINEER'S MOBILE No. lt
LABORATORY
m

Penetration of Bituminous Materials

No I tem Ouantity

1 Bitumen Penetrometer missing Bitumen 1No

(Automatic and Hand Operated) Automatic
Penetrometer
Bitumen
(Automatic and penelrom
2 Containers-Metal or glass missing eter
Hand Operated)
cylindrical flat bottom (tin boxes) ll should be
SU ied.
90ml capacity
2 Containers-Metal or p3
3 Water Bath missing glass cylindrical flat
4 Transfer dish for container mrssrng bottom (tin boxes)
0ml capacity
Thermometers for water bath missing
3 Water Bath 01

6 Stopwatch or electric timer mrssrng

4 Tran sfer dish for01
7 Heater-oven or hot plate mrssrn9 ontainer
5 ;fhermometers for01
Time of Setting of Hydraulic Cement water bath
6 Stopwatch or electricPl
1 Scales timer
lrnissins
7 Heater-oven or hoto'l
2 Glass Graduate - 200m1 or 250m1 rssrng late
capacity
Time of Setting of Hydrauli
Miscellaneous Cement

Page I of 9

s
 Sample Bags (number of bags cales efers
be su ied as uired set
ights
2 Plastic Tubing for Vacuum Line,
scales)
meter
at
Consumables upplied

Additional consumables to lass

rovided as re uired '"1 raduate
200m1
50
a ct
lass Graduate efer to
00ml or 250m mmediat
pacity
ponse
n (1
bove
Miscellaneous

ample Bag upplied

number of bags s
supplied a uired
uired
lastic Tubing fo upplied
acuum Line, meter SA set
its

bing for
cuum
tne
Consumables

Additional upplied
consumables to S
provided a uired
uired

Page 9 of 9