Practical 11.
Concentrating on the in and out of Microsoft power point. Helps them learn
best practices in designing and preparing power point presentation. Topics
covered includes: - Master Layouts (slide, template, and notes), Types of
views (basic, presentation, slide slotter, notes etc), Inserting – Background,
textures, Design Templates, Hidden slides. Auto content wizard,
SlideTransition, Custom Animation, Auto Rehearsing
Workshop: Mastering PowerPoint Design and Preparation
This workshop focuses on providing students with a deep
understanding of Microsoft PowerPoint’s advanced features and best
practices. It will enable them to design professional presentations that
are both visually appealing and effectively structured.
Key Objectives
1. Master PowerPoint’s Advanced Features
○ Develop expertise in using templates, layouts, and
multimedia tools.
○ Understand how to organize, customize, and enhance
presentations.
2. Learn Design and Preparation Best Practices
○ Adopt strategies for creating impactful slides and ensuring
seamless delivery.
Topics Covered
1. Master Layouts
Objective:
Learn how to use layouts to maintain consistency and
professionalism.
Details:
● Slide Master:
Customize the overall design for your presentation (fonts, colors,
placeholders).
● Template Master:
Use and modify pre-designed templates to ensure brand
consistency.
● Notes Master:
Format speaker notes to aid in presentation delivery.
2. Types of Views
Objective: Understand and utilize different PowerPoint views for specific
tasks.
Details:
● Basic View (Normal): Default view for creating and editing
slides.
● Slide Sorter View: Manage slide order and transitions at a
glance.
● Notes View: Add and format speaker notes for each slide.
● Presentation View (Slide Show): Preview how the presentation
will appear to the audience.
3. Inserting Backgrounds, Textures, and Design Templates
Objective: Enhance slide aesthetics with custom backgrounds and
themes.
Details:
● Backgrounds:
Add solid colors, gradients, or images as slide backgrounds.
● Textures and Patterns:
Use textures to add depth and visual interest.
● Design Templates:
Apply and customize PowerPoint’s built-in design themes.
4. Hidden Slides
Objective: Manage content visibility during presentations.
Details:
● Mark slides as hidden to exclude them from the main
presentation while retaining them for later use.
● Use hidden slides to handle audience questions or provide
additional details when needed.
5. Auto Content Wizard
Objective: Quickly generate presentation content using PowerPoint’s
built-in tools.
Details:
● Use the Auto Content Wizard to create slide decks based on
predefined structures.
● Save time by starting with content suggestions and editing as
needed.
6. Slide Transition and Custom Animation
Objective:
Add movement and visual interest while maintaining
professionalism.
Details:
● Slide Transitions:
Apply smooth transitions between slides. Customize speed and
effects for a polished look.
● Custom Animations:
Animate text, images, and objects to emphasize key points.
Control timing, order, and trigger events.
7. Auto Rehearsing and Timing
Objective: Prepare and practice presentations to ensure smooth
delivery.
Details:
● Use the Rehearse Timings feature to practice presentations
with automated slide advancement.
● PowerPoint tracks slide timing to help presenters stay within time
limits.
Hands-On Activities
1. Customizing Slide Master
○ Create a cohesive presentation template using Slide
Master.
○ Apply custom layouts and consistent design elements.
2. Inserting and Managing Hidden Slides
○ Add hidden slides to manage optional content.
○ Practice revealing hidden slides during a mock Q&A
session.
3. Adding Backgrounds and Animations
○ Design visually engaging slides using custom backgrounds,
textures, and animations.
4. Auto Rehearsing
○ Practice a full presentation with Rehearse Timings to refine
delivery and pacing.
Best Practices for PowerPoint Design
● Consistency is Key: Use uniform fonts, colors, and slide layouts
for a professional look.
● Avoid Overcrowding: Stick to one idea per slide to keep the
audience engaged.
● Effective Use of Animations: Keep animations subtle and
purposeful to avoid distractions.
● Rehearse Thoroughly: Practice with Rehearse Timings to
ensure smooth delivery.
Expected Outcomes
By the end of this session, students will:
● Master PowerPoint’s advanced tools and features.
● Create well-structured, visually appealing presentations.
● Confidently deliver presentations using best practices for design
and preparation.
